this resource sponsored by intel education copyright © 2015 k-12 blueprint. *other names and brands...

This resource sponsored by Intel Education

Copyright © 2015 K-12 Blueprint.*Other names and brands may be claimed as the property of others

www.k12blueprint.com

Education Client Procurement

GuideHow to Select the Right Client

Computing Platform for Your Needs

http://www.k12blueprint.com/

Objectives

This guide can help IT buyers in education make informed choices when:

• Evaluating student, teacher, and administrator device platform computing performance, security, and management characteristics

• Determining the importance of various technology and capability criteria

• Considering factors that contribute to Total Cost of Ownership (TCO)

• Drafting technical specifications




Education’s Evolving Computing Needs



Experience• Access Information from

Any Device

• Responsiveness

• Easy Collaboration Between Students, Teachers, and Administrators

• Ensure Anywhere/ Anytime Productivity

• Consistent Performance

• Intuitive to Use

• Relevant Addition to Curriculum

Device• Mobile

• All-Day Battery Life

• Durable Enough for School Use

• Touch-Enabled

• Instant On

• Always Connected and Up to Date

• Suitable for Online Testing

• Supports Collaboration

• Promotes 21st Century Learning

IT Requirements• Low TCO

• Compliance

• Supports Easy Integration of Different Teaching and Learning Systems

• Compatibility

• Student Data Security

• Device Security

• Easy Manageability

• Support Standards-Based, Personalized Learning Plans

• Safely Collects Student- Level Data to Enable Analysis of Instructional Approaches


• User requirements. Do students, teachers, and support staff have the right tools to do their jobs—both today and over the next few years?

• New capabilities. What are the latest computing features that could make a valuable difference to a school or district?

• Total Cost of Ownership (TCO). What are the direct and indirect costs associated with acquisition, maintenance, and support?



Key Considerations


Intel’s Best Value for Money Procurement Model

Based on best practices used by Intel IT, this model highlights important planning elements that form part of Intel’s device procurement process including strategic planning, business analysis, and sourcing.




Strategy and Processes



Crucial to any strategic planning effort is an understanding of a school or district’s strategy and processes for IT procurement.These typically include elements such as:

• Strategic objectives

• Budget lifecycle

• Procurement processes

• Program interdependencies


Assess Trends



To make smart choices, assess the potential impact of factors like:

• Upcoming operating system or productivity software releases

• Improved management solutions that can lower TCO

• Evolving security threats and the need to support capabilities such as anywhere/anytime learning, collaboration tools, and online testing

• New device models and form factors


Consider Organization and Regulatory Requirements



Education IT departments need to satisfy a variety of state and federal regulations as well as district requirements, which can include the need to:

• Meet a certain level of energy efficiency in device purchases

• Ensure classrooms and workspaces are safe and ergonomic

• See that student data and information are properly secured and protected


Create UserProfiles

Profile your main categories of device users:

• Students

• Teachers

• Administrative staff

• IT support staff

• Computer lab users

• Online test takers




Do a Current State Analysis



• Take inventory of current IT assets

• Assess current TCO

• Break down the IT department’s overall operating costs

• Assess the current support model including warranty terms and conditions, out-of-warranty repair costs, and service-level agreements


RFP and Procurement Execution



Purchase Plan• Configuration

• Quantity Estimates

• Purchase Schedule

• Terms and Conditions

RFP• Develop RFP Scorecard

and Document RFP Process

• Solicit Supplier Participation

• Map Responses to Requirements

• Score RFP Responses

Procurement• Award Contract

• Allocate Funds

• Procure

• Deploy


Plan Around Current Education Needs

Increasing Workload: Background and Foreground



Education Needs Have Changed


Security



A comprehensive solution is built upon three pillars:

• Threat management

• Identity and access

• Monitoring, reporting, and remediation


Form Factors

Desktops

For regular use at a

single location, this

category

includes tower, small-

form-factor, and all-in-

one designs.

Ideal for

computer labs and

intensive content

creation (such as video

and audio).

Laptops and Notebooks

For classroom or mobile

use, these versatile,

portable computers can

accomplish most any

task—from research to

report writing to online

testing.

Ultrabook™

These thin and

light notebooks

deliver maximum

responsiveness,

long battery life, mobility

and hardware-based

security.




Form Factors

2 in 1

These versatile hybrids

can function like a

tablet when you want

it or a laptop when you

need it. Ideal for upper

elementary grades that

may use touch-based

education apps but also

require the productivity

options of a laptop.

Chromebook These thin, light and

primarily cloud-based

laptops feature school-

friendly performance,

long battery life, easy

manageability

and automatically

updated security.

Tablet

These ultra-mobile

computers combine the

display, circuitry, and

battery into a single unit.

Ideal for earlier grades

utilizing education apps.

Also useful for teacher

presentations and real-

time student feedback

due to enhanced mobility.




this resource sponsored by intel education copyright © 2015 k-12 blueprint. *other names and brands...

Documents

processes copyright

needs slide

computing needs copyright

trends copyright

intel education copyright

money procurement model

curriculum device mobile

strategic planning effort