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Contents

ABBREVIATIONS AND ACRONYMS ..................................................................... 6

Glossary ............................................................................................................ 8

EXECUTIVE SUMMARY ....................................................................................... 10

TEACHER EDUCATION ........................................................................................ 15

1. In-Service program .............................................................................................................15

2.TTC Gender and Quality Grant .............................................................................................15

3. Regional Allowance ............................................................................................................16

4. Book Development and Delivery ........................................................................................17

INFRASTRUCTURE SERVICES .............................................................................. 19

1. Core Activities of ISD during January 1-June 30, 2016 ..........................................................19

2. Key Achievements (Core Activities): ....................................................................................19

3. Progress of EQUIP Supported Projects ................................................................................20

4. Progress of New CC& NCB till June, 30, 2016 .......................................................................20

5. Detailed Progress by Major Activities Planned for the Reporting Period ..............................21

6. Challenges .........................................................................................................................23

7. Future Plans/Strategies (for next six months)......................................................................23

8. Recommendations .............................................................................................................23

9. Success Stories: ..................................................................................................................24

SOCIAL MOBILIZATION ...................................................................................... 25

1. Introduction: ......................................................................................................................25

2.Social Awareness and Mobilization ......................................................................................25

3. Community Contribution: ...................................................................................................26

4. Conflicts Resolution: ...........................................................................................................27

5. Quality Enhancement Grant (QEG): .....................................................................................27

6. Citizen Charter National Priority Program (CCNPP): .............................................................28

7. Golden Village (GV): ...........................................................................................................29

8. Weekly Iron and Folic Acid Supplementation Program for Adolescent Girls (WIFS): .............29

9. New York University (NYU): ................................................................................................30

10. Conference Objectives: .....................................................................................................30

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11. Future Plans: .....................................................................................................................31

12. Challenges: .......................................................................................................................31

13. Recommendations: ...........................................................................................................31

GENDER ............................................................................................................. 33

1. Research Study: - School Dropout Study .............................................................................33

2. Capacity Building: ...............................................................................................................33

3. Gender Training ..................................................................................................................41

4. Achievements .....................................................................................................................44

LEARNING ASSESSMENT .................................................................................... 46

1. Monitoring Trends in Educational Growth (MTEG)/Learning Assessment Unit (LAU) ...........46

2. Key Objectives: ...................................................................................................................46

3. Tasks/Activities accomplished during the reporting period: ................................................46

4. Main Survey of Grades ¾: ...................................................................................................46

5. Link study of Grades 3&6: ...................................................................................................47

6. Other Activities Carried out by the LA Team during the reporting period: ...........................48

7. Challenges ..........................................................................................................................49

8. Recommendation ...............................................................................................................49

EDUCATION MANAGEMENT INFORMATION SYSTEM (EMIS) .............................. 51

1. Core Activities ....................................................................................................................51

2. Sub-Activities ......................................................................................................................51

3. Progress of System Development Unit ................................................................................53

4. Progress of Statistical Data Analysis and GIS Unit ................................................................54

5. Progress of Monitoring and Reporting Unit .........................................................................56

6. Capacity Building ................................................................................................................57

7. Key Achievements ..............................................................................................................58

8. Challenges ..........................................................................................................................58

9. Recommendations ..............................................................................................................59

10. Future Plan/Activities .......................................................................................................60

.......................................................................................................................... 62

INTERNAL AUDIT ............................................................................................... 64

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1. Internal audit key objectives and core activities: .................................................................64

2. Activities Planned for the Period [January-June, 2016] ........................................................64

3. Tasks/Activities Completed for the Period [January-June, 2016] ..........................................64

4. Plan for the Next Six Months [Period Jul - Dec 2016] ...........................................................66

5. Challenges/Risks .................................................................................................................66

6. Recommendations ..............................................................................................................66

Communication & Public Awareness ................................................................. 68

1. Key Achievements ..............................................................................................................68

EQUIP II EVALUATION ........................................................................................ 72

1. Accomplished Activities from January- June, 2016: .............................................................72

2. R&EU’s Future Plans: .........................................................................................................75

3. Challenges: .........................................................................................................................76

4. Recommendations: .............................................................................................................76

ANNEXES: .......................................................................................................... 78

Annex#1: Data Verification by Academic Supervision ..............................................................78

Annex #2: List of Schools for Data Verification (EMIS)– 1395/2016 ..........................................80

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SABBREVIATIONS AND ACRONYMSACBAR AgencyCoordinatingBodyforAfghanReliefandDevelopmentACER AustralianCouncilforEducationalResearchARTF AfghanistanReconstructionTrustFundASP ApplicationServiceProviderASDP AfghanistanSkillsDevelopmentProgramAWDP AfghanistanWorkforceDevelopmentProgramB27 CommitmentObligationFormBCL BasicCompetenciesforLearningBoQ BillofQuantityBPET BudgetPreparationandExpenditureTrackingBPM BusinessProcessMappingCBE CommunityBasedEducationCC CommunityContractsCCDC ClusterCommunityDevelopmentCouncilCDC CommunityDevelopmentCouncilCLA CitizenLedAssessmentCMIS ConstructionManagementInformationSystemCCNA CiscoCertifiedNetworkAssociateCCNPP CitizenCharterNationalPriorityProgram CV CurriculumVitaeDED DistrictEducationDirectorateDM-TVET DeputyMinistry-TechnicalandVocationalEducationandTrainingDoPE DirectorateofPlanningandEvaluationDSA DailySubsistenceAllowanceDSM&S DirectorateofSocialMobilization&ShurasDT3 DistrictTeacherTrainingTeamDTC DistrictTeachingCollegeEFA EducationforAllEGR EarlyGradeReadingEGRA EarlyGradeReadingAssessmentEJSR EducationJointSectorReviewEMIS EducationManagementInformationSystemEMU EnvironmentManagementUnitEQUIP EducationQualityImprovementProgramESPA EducationSupportProgramforAfghanistanESS Environment&SocialSafeguardESSAF EnvironmentalandSocialScreeningAssessmentFrameworkRFQ RequestforQuotationFY FiscalYearGIS GeographicalInformationSystem GPE GlobalPartnershipforEducationGPS GlobalPositioningSystemGSP Girls’ScholarshipProgramGU GenderUnitGV GoldenVillageHR HumanResourcesHRMIS HumanResourcesManagementInformationSystemHRMU HumanResourceManagementUnitIA InternalAuditICT InformationCommunicationTechnologyIFA IronandFolicAcid

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SINSET In-serviceEducationforTeachersISD InfrastructureServiceDirectorateLAU LearningAssessmentUnitLA LearningAssessmentMAIL MinistryofAgriculture,IrrigationandLivestockM&E Monitoring&EvaluationM&R Monitoring&ReportingMIP ManagementInternshipProgramMIS ManagementInformationSystemMoE MinistryofEducationMoF MinistryofFinanceMoPH MinistryofPublicHealthMoWA MinistryofWomenAffairsMP MemberofParliamentMSI ManagementSystemInternationalMoU MemorandumofUnderstandingMRRD MinistryofRural&RehabilitationDevelopmentNCB NationalCompetitiveBiddingNESP NationalEducationStrategicPlanNGO Non-governmentalOrganizationNNS NationalNutrientSurveyNoL NoObjectionLetterNSP NationalSolidarityProgramNTC NationalTechnicalCommitteeNYU NewYorkUniversityOSDR OrganizationforSustainableDevelopment&ResearchPAE PublicAwarenessEventPCS ProjectCodingSheetPED ProvincialEducationDirectoratePMO ProvincialMonitoringOfficerPPE PersonalProtectiveEquipmentQEG QualityEnhancementGrantRBM ResultBasedManagementRFP RequestforProposalR&EU ResearchandEvaluationUnitRWA RespectfulWorkplaceAdvisorySES SocioEconomicStatusSIP SchoolImprovementPlanSMS SchoolManagementShuraSMU SafetyManagementUnitSRS SoftwareRequirementSpecificationsTA TechnicalAssistantTDC TeacherDevelopmentCentreTED TeacherEducationDirectorateTNA TrainingNeedsAssessmentToR TermsofReferenceTPR ThirdPartyReviewTTC TeacherTrainingCollegeUNICEF UnitedNationsInternationalChildren’sEmergencyFundUSAID UnitedStatesAgencyforInternationalDevelopmentWADAN TheWelfareAssociationfortheDevelopmentofAfghanistanWIFS WeeklyIron&FolicAcidSupplementation

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yGlossaryEQUIP Coordination Unit:Thisunitisresponsibleforactivitiescoveringmultiplecoordinatingandliaisingfunctionsincludingfacilitatingandleadingnewdevelopments,dailysupportandtrouble-shootingforon-goingprojects

Teacher Education General Directorate (TED):TheTeacherEducationGeneralDirectorateoftheMinistryofEducation(MoE)isresponsibleforsettingupinfrastructureforpre-andin-serviceteachereducationandforplanning,deliveringandmonitoringteachereducationthroughoutthecountry.

Infrastructure Services Department (ISD): TheInfrastructureServicesDepartmentoftheMin-istryofEducation(MoE)hasbeenresponsibleforimplementingtheconstructioncomponentofEQUIPforimprovingandincreasingaccesstoqualityeducationforall.

Directorate of Social Mobilization & Shuras (DSM&S):TheSocialMobilization&ShurasDirec-torateisresponsibleforfacilitatingtheprocessofcommunityparticipationthroughthees-tablishmentandformationofSchoolManagementShuras(SMSs)ineachschool.TheseSMSs,representingthecommunities,gothroughtheparticipatoryprocessofidentifyingandprioritizingeducationalandfacilityneedsintheschools,andplanforthesolutionswithconsensusinformofSchoolImprovementPlan(SIP).

Education Management Information System (EMIS):TheEducationManagementInformationSystem(EMIS)oftheMinistryofEducationisresponsibletoenabletheMinistrytomeetitsinformationneedsfordecision-making,accountability,andorganizationallearning.EMISaimstoprovideinformationforstrategicplanningandtoproduceregularandspecializedreports,andtothiseffect,hasdevelopeddatamanagementmodulesandenhancedhumancapacity.

Learning Assessment Unit (LAU):TheLAUwasestablishedinJanuary2013tomonitortheedu-cationdevelopmentthroughassessmentoflearningachievementsofschoolchildreninAfghani-stan.Theobjectiveofthisprogramistoestablishvalid,reliableandcontinuouslyupdateddataonthequalityoflearning,andtheeducationsystemasawhole.

Gender Unit (GU):Thisunitisresponsiblefordoingtheanalyticalworkinordertoaddressthegendergapswithintheeducationsector.EstablishmentofaGenderUnitwithinEQUIPaimsatsupportingandfacilitatingmeansandmethodsformaximizationoftheopportunitiesforfemaleparticipationinvariouslevelsofeducationsectors.

Environmental and Social Safeguard (ESS) Unit:TheEQUIPEnvironmentalandSocialSafeguard(ESS),integratedinschoolconstructionandsocialmobilizationisaimedforimprovingqualityofeducationinAfghanistanbysupportingimplementationoftheEnvironmentalandSocialScreen-ingFramework(ESSAF).Assuranceofsafetytoconstructionstaffandlabor,mitigationandpro-tectionmeasurestoprojectsitesopentoenvironmentalandsafetyhazards,facilitationofsafedrinkingwater,healthandhygienearrangements/facilitiesinschoolsaresomeoftheessentialcomponents.

Internal Audit Department (IA):InternalAuditDepartmentisanindependent,objectiveassur-anceandconsultingactivitydesignedtoaddvalueandimproveMoE’soperations.ItassiststheMoEinaccomplishingitsobjectivesbybringingasystematic,disciplinedapproachtoevaluateandimprovetheeffectivenessofriskmanagement,internalcontrols,andgovernanceprocesses.

Communication Unit and the Public Awareness Unit:EQUIPCommunicationUnitisresponsi-bletoprovideupdatesandin-depthstoriesbypublishingEQUIPNewsletter,everytwo-months.

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Publicawarenessactivitiesincludingdevelopmentofvarietyofmaterialsforapubliceducationcampaign,preparationofscriptsforradioandTVspotsanddramas,preparationsofnewspaperarticles,editorials,andtalking-pointsformedia-roundtablesandstandardspeechesforaware-nessgatherings.

Human Resources Management Unit (HRMU):isthesoleunitforhumanresourcesmanage-mentrelatedactivitiesofthedevelopmentprojectsoftheMinistryofEducation(MoE).Similarly,HRMUiscreatedtoexclusivelyprovideHRservicestodevelopmentprojectsimplementedbyMoE.ItnotonlyinvolvestherecruitmentofstaffbutitalsocoversotherfunctionssuchasPer-formanceappraisal,grievancehandling,capacity-buildingandemployeerelations.

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YEXECUTIVE SUMMARYTheWorldBanksupportedEducationQualityImprovementProgram(EQUIP)oftheMinistryofEducationoftheIslamicRepublicofAfghanistanwasinitiatedforfouryearsin2004.Thesecondfour-yearphase(EQUIPII)wasfrom2008andendedinAugust,2012butwasextendedthroughAugust,2015.Anextensiongrantofover250millionUSDasadditionalfinancing,coveringtheextension,wasapprovedbytheAfghanistanReconstructionTrustFund(ARTF)andtheWorldBank.Further,inAugust2015,theprojectwasrestructuredandtheclosingdateisextendedfromAugust15,2015toDecember31,2016.Therestructuringcomprised:(i)arevisionoftheprojectkeyperformanceindicatorstobemorespecificandtoincludemostuptodatedataandinforma-tion,and(ii)adjustmentstoprojectactivitiesinordertoreflectonlythosethatcouldreasonablybecompletedbythenewproposedclosingdate.

EQUIP activities and achievements during the first half of 2016

TED:Duringthefirsthalfof2016,TEDfinalizedthetrainingmaterialsforTrainingofINSET-VIforschoolteachersandconductedthefirstlayerofthecascade.Duringthislayer120coretrainersreceivedtraininginfoursessions.Inthesecondlayerofthecascadearound1,800TTClecturerswillbetrainedbyCoretrainerswhoreceivedtraininginthefirstlayer.Thetrainingwasfacilitat-edbyprovincialmonitoringofficerswhohavealreadyreceivedorientationtraining.Thetrainingmainlyfocusedontheimportanceandprocessofself–reflectionandreflectivetoolsonplanningandassessingthecurriculumwhichistaughtinschools,instructionalcompetence,assessingandreflectingonclassroomcommunication,self-assessmentofquestioningstrategies,assessmentofstudentslearningandprovidingfeedbacktothem,andstudents’self-assessmentandmeta-cog-nitionskills.

TEDprovidesGenderandQualityGrantswiththeaimofstrengtheningqualityoftheTTCsintermsofimprovingthelearningenvironmentaswellasenhancingtheparticipationoffemalestudents.Duringthereportingperiod,QualityGrantshavebeentransferredto48TTCsand190TDCsin34provincesin.TheGenderGrantswerereceivedby42TTCsand139TDCsin34provinc-esinMayandJune,of2016.

Duringthereportingperiod,TEDalsoprovidedmonthlyallowancetolecturerswhoworkinTTCsthatarelocatedininsecureandremoteareas.Theselecturersreceiveanallowanceof10,000Afghanispermonthinadditiontotheirsalarysotheycancoverextratransportationorsecuritycostsand/ortoprovidethemanincentivetocontinueteachingindifficultconditions.Atotalof1,160facultymembersin22provincesbenefittedfromtheregionalallowanceduringthereport-ingperiod.

Duringtheperiod,abookofResearchMethodsinSocialsciencehasbeencompiledinbothnationallanguagesthatcanbeusedaspartofteachingmaterialsinTTCsbutalsoasadditionalresourcematerial.TheworkofprintingofresourcebookandannualworkbookINSET-6isalsofinalizedandthesebookswillsoonbedistributedtotheparticipantsinupcomingIn-Serviceteachertrainingprogram.

ISD:FromJanuarytoJune2016,ISDhasfinalizedthetechnicaldocumentsforthe110stoppedCCprojects,166additionalstoppedCCprojects,andtechnicaldocumentsfor524incompleteCCProjects,testedtheCMISsystematprovinciallevelandrecruited38Engineers.

Inthisreportingperiodoutofthetotal1,347CCProjectsplannedunderEQUIPI&II,762proj-ectshavebeencompletedbyISD.Thepartiallycompletedprojectsare525,while35areongoingand25projectsarenotyetstarted.Similarly,Outofthetotal305NCBprojectsplannedunderEQUIPI&II,247projectshavebeencompletedbyISD,1isstillongoing,1isproblematicand25

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ARYprojectsarenotyetstartedwhileabout31projectsareterminatedduetoissuesinlandacquisi-tion&insecurity,incapabilityofcontractors,delayinconstructionbythecontractorsandbecauseofrelocationofprojectsbyPED.

ISDhadalsoplannednewCC&NCBProjectsintheadditionalfinancingperiod.Asperthere-cords,outofthetotalof124CCProjectsplanned,89arecompleted,18arestillongoingand3arenotyetstartedduetothebudgetnottransferredtoShurasyet.Inaddition,14projectsarestoppedduetoinsecurity,socialproblemsandlackofbudget.Similarly,outofthetotalof1,561NCBProjectsplanned,381arecompleted,374arestillongoingand192arenotyetstartedduetoland,socialandchangeofmaterialproblems.Further,122projectsarestoppedduetoamend-mentandinsecurityissues,1isdemolishedand41areterminated.Inadditiontothat,outofthetotalremaining450,41(terminatedprojects)areunderre-designphase,4aredroppedand405areunderprocurementprocess.

DSM&S:Duringthereportingperiod,142SMSs(96elective46selective)wereestablishedand136SIPsweredeveloped-reachingto14,826SMSsand14,574SIPsintotal.Duringthisperiod,anevaluationexercisewasinitiatedbyDSM&StocheckthefunctionalityofSMSs.13,651SMSswereevaluatedandcategorizedintofourlevels;7,337SMSs(activeShuras)werefoundmanag-ingtheschoolseffectivelyaspertheirToR;4,517SMSsassemi-active,144SMSsasweakand350SMSsasinactive.

Inaddition,thesocialguidanceandmobilizationprovidedbyDSM&Sresultedinincreasedpartic-ipationineducationandownershipofeducationdevelopmentprocess.Thefeelingofownershipandtheparticipationineducationwasalsoexpressedandanamountof4,008,995USDhasbeencontributedtoeducationinthisreportingperiodintheformofLand,classrooms,cash,equip-ment,library,laboratorybooks,computers,chairs,tables,rooms,construction,repairingdoors&windows,etc.Thecommunityalsocontributedinhelpingtheschoolspurchase191,906.00trees(approximatedcost=151,674.98USD,thisfigureisincludedinabovementionedfigure),plantedin1,931,890.00metersquarearea.

ConflictresolutionisanotherkeyactivityfortheDSM&S–duringthefirsthalfof2016,92con-flictshavebeenresolvedthroughSMSsformedbyDSM&Sin34provinces,usuallybetweenstudents,teachers,studentsandteachers.

DSM&S,GeneralEducationoftheMoEandUNICEFincoordinationwithMoPHandParwanProv-inceGovernorinauguratedtheWIFSprograminParwanProvinceinearly2016.Inthisreportingperiod,DSM&ShasactivelytakenpartinraisingawarenessabouttheimportanceofIFAtabletsandsupervisedthedistributionofIFAtabletsinallgirlschoolsinKabulcity,KhostandpartofParwanprovince.

TheNewYorkUniversitycurrentlyworkingonaresearchcalled“effectivenessofCBEs”in6Prov-incesincludingBamyan,Daikundi,Ghor,Hirat,KapisaandParwan),hasshownitsinterestinsup-portingMoEinimprovingthecapacityofitsstaff.Inthisreportingperiod,DSM&Sparticipatedinapproximately20meetingswithNYU,inwhichDSM&SwasfullyintroducedandvariouspointofviewshavebeenexchangedaboutthemechanismofhowtobuildthecapacityofDSM&SstaffandofSMSs.

Duringthisperiod,aconferenceislaunchedonthe6thofJanuaryunderthenameof“Appreci-ationandMotivationofSchools”andwasinauguratedbyH.EDr.AsadullahHanifBalkhi,theEd-ucationMinister.Manyeducationstakeholders,parliamentariansandMoEauthoritiesincludingDeputyMinisters&DirectorsandSMSmembersfromKabulcityandKabulprovincehadpartici-patedinthisimmenseevent.TheMinisterandotherpersonalitiespresentedtheirspeechesand

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Yfocusedoncommunityparticipation&contributionineducation.

Gender:GenderUnitofEQUIPfocusedonanalyticalworkinordertoaddressthegendergapswithintheeducationsector.ASchooldropoutstudyisconductedin8provinceswhere4,200interviewsinupperprimaryandmiddlegrades(6thto9thgrade)havebeencompleted.Inaddi-tion,theUnit’ssecondstudy“WomenParticipationinSchoolManagementShuras(SMSs)”hasbeenpublishedinMoE’sofficialwebsite.Thesecondroundhasbeendesignedin5majorurbancenters.

TheManagementInternshipProgram(MIP)iscompletedits12monthproject.HisExcellencytheMinisterofEducationhasapprovedtofacilitate8oftheinternstoberecruitedintotheTaashkilpositions.Threeoftheinternshavealreadyfoundjobsinotherdonors’programsandfouroftheremaininginterns’contractswouldbeextendedforfurther4monthswiththeProgram.

Theunithasalsocompletedthepreparationforthegendertrainingsin8provinces.Asuccessfulpilot(4daystraining)hasbeenimplementedinKabulfor32EQUIPofficers.Thepurposeofthesetrainingswastocarryoutgenderawareness,buildthecapacityoftheprovincialstaffandmain-streamgenderintoeducationsystemtoupliftthewomenparticipationintheeducationsector.

LA: TestadministrationrefreshertrainingforMainSurveyofgrades3/4andLinkstudy3/6wereconductedforthetestadministrators.TheGrade3Mainsurveywasconductedintheremaining13provinces.Intotal5,370studentswereassessedfrom179sampledschoolsintargetareas.Forlinkingthegrades6and3,thelinkstudy3/6wasalsocarriedandintotal1,200(600Girlsand600boys)studentswereassessedfromgrade4and5ontabletandpaperbookletsforreadingandmathematics.Dataintabletsregardingstudents’responsesofMainSurveygrades¾andLinkstudy3/6werealsouploadedtoACERserveronlinedatabase.Thestudenttrackingdata,sectionsamplingdata,studentsamplingdata,SESresponse,andschoolcoordinatorquestionnairesrele-vantdatawereenteredinKeyQuestdatabaseandalsosubmittedtoACER.SkypebasedtrainingincoordinationandcollaborationofACERfortheLATeamwasorganizedinthefollowingareas:• Codertrainingforthemarkingofconstructedresponses• Schoolcoordinatorsquestionnairesdataentry• Bookletsandcodingrelevantdataentry• InternalWorkshopandGroupDiscussionforDataentryqualityassurance.

ThePreliminaryReportofgrade3assessmentispreparedbyACERandLAteamandacopyofthereportisalsosharedwiththeWorldBankcolleagues.TheBasiccompetenciesoflearning(BCL)arerevisedandnowavailableinthreelanguages(Dari,Pashto,andEnglish)whilethecodinganddataentryofconstructeditemsresponseisinprocessanditwillbecompletedbytheendofJuly,2016.

EMIS:Duringthereportingperiod(Jan–June2016),EMISdirectoratewithintheMinistryofEducationhascarriedoutseveralcoreactivitiessuchas:EMISdatacollection,cleaning&entryfor1395,GISdatacleaning&schoolmapping,followuponprovincialconnectivitywithICTde-partment,development,installationandtrainingofinformationsystems,monitoring&reportingworkprogressofMoEprograms&projectsandprovidingfullskillcapacitybuildingprogramsintermsofdatacollection,systemdevelopment,usage,maintenanceofinformationsystems,moni-toringandreportingatnationalandsub-nationallevels.

Meanwhile,aspertheinstructionfromH.EthePresidentabouttheintegrationofdatabases,EMISisnowworkingtointegrateEMIS,PayrollandTashkeelsystems,around14,355schoolsoutofaround17,000schoolsareintegrated/connectedbynow.Oncetheseschoolsareconnectedfromthreesystems,secondstepwouldbethedevelopmentofaunifiedapplication,itsToRis

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ARYalreadysenttotheWorldBankforgettingNoL.IA:TheInternalAuditDepartmentconductedauditoftheProcurementandServicesDepart-ment,AWDP,ASDPprojectsfortheyear1393&1394andoftheDiscretionaryBudgetfortheyear1394.Similarly,theunitalsobuiltthecapacityofthecivilservantsandalsoperformedSpe-cialAssignmentsduringthereportingperiod.

E&C:EQUIPCommunicationUnitheldpublicawarenesseventsinHerat,Kandahar,Baghlan,Khost,Laghman,PanjshirandPaktia,provinceofthecountry.Itsotherachievementsinclude;published3editions(2,000copieseach)oftheEQUIPbi-monthlyNewsletterinDariandPashtu,developedpubliceducationmessagesaboutGenderandfemaleparticipationineradicatingvio-lence,reducingdrop-outsandincreasingenrolmentincoordinationwithGenderUnitatEQUIP.Arrangedeffectivecommunicationandreportwritingtrainingfor32EQUIPOfficers.

R&E:ResearchandEvaluationUnit(R&EU)ofGeneralDirectorateofPlanningandEvaluationiscontributinginEQUIPviaitsResearchandEvaluationServices.ResearchandEvaluationUnitsuccessfullymanagedtorenderEducationJointSectorReview(EJSR2015)indigenouslywiththegenerousfinancialassistanceofitsdevelopmentalpartnersandtooktheleadregardingEduca-tors-LearnersDialogueinthepursuitofH.EPresidentofAfghanistan‘sspeechonTeachers’day.TheEducators-LearnersDialogueisfirstofitsnatureinthecountryandResearchandEvaluationUnitdrafteditsconceptnoteandcommenceditspilotexecutioninsomeoftheschoolsinKabulCity.

ResearchandEvaluationUnitonbehalfofMinistryofEducationshareditstechnicalexpertisewithChemonicsInternationalandCreativeAssociatesregardingEarlyGradeReading(EGR)andparticipated,facilitatedandshareditstechnicalknowledgeregardingtheirprojectsduetobeimplementedfor5yearsinAfghanistan.TheUnitfacilitatedtheprocessofEducationSectorAnal-ysisandassistedforeignexpertsregardingtheircoordinationwithrelevantMoEofficialsandaswellasfacilitatedtheforeignexpertsregardingtheattainmentofrelevantdatafromthestake-holders.

TheunithasalreadycommenceditsinitialactivitiesregardingEducationJointSectorReview2016andtherelevantworksuchasConceptNotes,BusinessProcessMapping,ReviewFrame-work,Questionnairesandetcarebeingprepared.

TheResearch&EvaluationUnithassuccessfullymanagedtocompletetheThirdPartyReviews(TPRs)andcompleteditsrelevanttasksbyfollowingupthetasksofexternalpartiestilltheendoftheirassignment.

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TEACHER EDUCATIO

NTEACHER EDUCATION

1. In-Service programDuringtheyear2016,TEDhasplannedtheTrainingofINSET-VI,forschoolTeachersinacascademodule,infirsthalfoftheyearTEDhasfinalizedthetrainingmaterialsandconductedthefirstlayerofthecascade.Duringthislayer120coretrainersreceivedtraininginfoursessions.Inthesecondlayerofthecascadearound1,800hundredTTClecturerswillbetrainedbyCoretrain-erswhoreceivedtraininginthefirstlayer.Thetrainingwasfacilitatedbyprovincialmonitoringofficerswhohavealreadyreceivedorientationtraining.Thefacilitatorsoftheworkshopusedavarietyoflearner-centeredmethodsincludinggroupwork,discussions,demonstrationlessons,role-playsandvisualmaterialssuchascharts.

First layer of Cascade (Training of Core Trainers at TED)

Thetrainingmainlyfocusesontheimportanceandprocessofself–reflectionandreflectivetoolsonplanningandassessingthecurriculumwhichistaughtinschools,instructionalcompetence,assessingandreflectingonclassroomcommunication,self-assessmentofquestioningstrategies,assessmentofstudentslearningandprovidingfeedbacktothem,andstudents’self-assessmentandmeta-cognitionskills.

Thetrainingwillfollowthefollowingcascadeillustration:

2.TTC Gender and Quality GrantTEDprovidesGenderandQualityGrantswiththeaimofstrengtheningqualityoftheTTCsintermsofimprovingthelearningenviron-mentaswellasenhancingtheparticipationoffemalestudents.

DuringthereportTTCDirectorsheldconsul-tationwithheadofDTCs,academicdepart-ments,studentsgroupsandlecturerstoidenti-

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fytheneedsforgrants.TTCsheadinclosecollaborationwiththeirTTCsmanagementdevelopedandfinalizedtheproposals.TEDreviewedalltheproposalstoensurethattheyarecompleteandcomplywiththecriteriaforassessmentandasignificantnumberofproposalswererevisedseveraltimes.Theareasinwhichtheproposalswereweakincludedpoorjustificationfortheitemsproposed,incorrectbudgetcalculation,assigningwrongbudgetcodes,missingpartsintheproposalsandsoon.TEDusedtechnologysuchasemailetctocommunicateinwritingwiththeTTCs.AllTTChaveemailaddressesandthathasmadethecommunicationefficientandreliable.TTCsrespondedtothefeedbackprovidedbyTEDandsenttherevisedproposalsforapprovleandallofthemareapproved.

Duringthereportingperiod,QualityGrantshavebeentransferredto48TTCsand190TDCsin34provinces.TheGenderGrantswerereceivedby42TTCsand139TDCsin34provincesinMayandJune,of2016.Inallprovincesthegrantcommitteeswereactivatedbasedontheestablishedgrantguidelines.Thecommitteeisresponsibletomonitorgrantactivitiesregularly.

TheimplementationoftheQualityandGenderGrantactivitiesiscurrentlyunderwaywithcontin-uousguidanceandfeedbackfromthegrantcommittee.

ThechallengesfacedduringtheimplementationoftheQualityandGendergrantsare:

• SometimesPEDsdonotcooperatewithTTCsintheimplementationofgrantactivities.TTCDirectorsraisedthepointthatwhenthegrantsarriveattheMastoufiat,theyneedtobeinformed.SometimesthePEDdoesnotinformtheTTCsaboutthearrivalofthegrants.

• MostoftheDTCslocatedintheschoolsorrentedhousesthereforetheDTCsheadscouldn’tjustifiedtheGrantsitemsintermsofimprovementoftheDTCs.

• LastyearTTCssharedthattheywerechallengedandwerenotabletospendthefundduetothelatearrivalofthegrants,basedonlessonslearntandinthisyear,thegrantsamounthavebeentransferredinthebeginningofthefiscalyear.

AnumberofTTCsstatedthatconditionssetforspendingofGrantsshouldbemademoreflexi-ble.Itemsthatarenotallowedsuchasprocuringcars,fuel,uniforms,transportationforfemalestudents,majorconstructionshouldalsobeincluded.

3. Regional AllowanceThismonthlyallowanceisprovidedtolecturerswhoworkinTTCsthatarelocatedininsecureandremoteareas.Theselecturersreceiveanallowanceof10,000Afghanispermonthinadditionto

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Ntheirsalarysotheycancoverextratransportationorsecuritycostsand/ortoprovidethemanincentivetocontinueteachingindifficultconditions.

Atotalof1,160facultymembersin22provincesbenefittedfromtheregionalallowanceduringthereportingperiod.

4. Book Development and Delivery Duringthereportingperiod,abookofResearchMethodsinSocialsciencehasbeencompiledinbothnationallanguagesthatcanbeusedaspartofteachingmaterialsinTTCsbutalsoasaddi-tionalresourcematerial.

AlsoprintingofresourcebookandannualworkbookINSET-6isfinalized.ThesebookswillbedistributedtotheparticipantsofupcomingIn-Serviceteachertrainingprogram.

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1. Core Activities of ISD during January 1-June 30, 2016

• Finalizingthetechnicaldocumentsforthe110StoppedCCProjects• Finalizingthetechnicaldocumentsforthe166StoppedCCProjects• Finalizingthetechnicaldocumentsfor524incompleteCCProjects• TestingtheCMISsystematprovinciallevel• Recruiting38Engineers

2. Key Achievements (Core Activities):

• Thetechnicaldocumentsforthe110StoppedCCProjectsaresuccessfullyfinalizedandcom-pleted.Allprojectsaredocumentedinaproperfillingsystemafterprojectpreparationaswellasestimation.ThesewillbesharedwithWorldBankforreviewingtillupcomingmission.OnceapprovedbytheWorldBank,ISDwillsubmitthesetotheProcurementDepartmentforfurtherprocess.

• Thetechnicaldocumentsforthe166StoppedCCProjectsaresatisfactorilyfinalizedandsub-mittedtoProcurementDepartmentforcontractandawardingprocess.

• Thetechnicaldocumentsfor524incompleteCCProjects(nowdecreasedto415)arealsofinalizedandsharedwiththeWorldBankforreview.OnceapprovedbytheWorldBank,ISDwillsubmitthesetotheProcurementDepartmentforfurtherprocess.

• TestingtheCMISsystematprovinciallevelisyettobelaunched.Asitisanimportantcol-laborativetooldevelopedinclosecoordinationwithISDandEMIS,thesystemwillbetestedandengineerswillbetrained.ThetestingisnotcompletedyetduetounavailabilityofEMISprogramdeveloperandthesystemcannotbemadefunctionalneithertestedatcentralandprovinciallevel.

• Therecruitmentof38Engineers,5SeniorProvincialEngineers(RegionalManagers),2Designersand2DatabaseSpecialistsforcentralISDofficeand28ProvincialEngineersisunderway.Thewrittentestsarealreadytakenforthesepositionsandtheinterviewsforthe

successfulapplicantsareongoing.

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S3. Progress of EQUIP Supported ProjectsOld CC & NCB Projects, June 30, 2016

S. N

o

Proj

ect T

ype

Tota

l Pl

anne

d Pr

ojec

ts

Com

plet

ed

Ongo

ing

Part

ially

Co

mpl

eted

Prob

lem

atic

Not S

tart

ed

Yet

Term

inat

ed

Dem

olish

ed

Rem

arks

1

EQUIP I-II (Old CC)

1347

762 35 525 (110+415)

0 25 0 0 1347 Old

2

EQUIP I-II (Old NCB)

305

247 1 0 1 25 31 0 305 Old NCB

TheoneproblematicNCBprojectisduetotheescapeofthecontractorwhilebothnotstartedyetprojectsforCCandNCBarenotcontractedduetoland,socialandsecurityproblems.Regard-ing31terminatedoldNCBprojects,terminationlettersfor23projectsarereceivedforwhich18projectsareredesignedandre-submittedtotheProcurementDepartmentoutofwhich6areexcludedfromthenewProcurementPlanbytheProcurementDepartmentbecauseofbud-getuncertaintywhiletheterminationlettersfortheremaining8projectsarenotreceivedyet.Regarding525(110+415)oldCCPartiallyCompletedProjects,whichwerereported634inthepreviousperiodarecurrentlystoppedduetolackofbudgetandtheirconstructionworkwillstartoncethebudgetismadeavailable.

4. Progress of New CC& NCB till June, 30, 2016

S. N

o

Tota

l Co

ntra

cted

/ Pl

anne

d

Com

plet

ed

Ong

oing

Not

Sta

rted

Ye

t

Reas

ons

(pro

blem

s)

Stop

ped

Reas

ons

(p

robl

ems)

Dem

olis

hed

Te

rmin

ated

1

124 Contracted (New-CC-Additional Financing)

89 18 3

Budget is not transferred to SMS yet

14 Unpaid third installment,

security, social problems and lack of budget

0 0

2

1561 Planned (New NCB- Additional Financing)

381 374 192 Land, social, technical and

change of materials

122 Security and amendment

1 41 ( due to amendment) these are under re-designing process

3

166 Missing Components for EQUIP I&II Old NCB Projects

All these are missing components for EQUIP I&II NCB projects in which missing components are not included in original contacts and are now included in new procurement plan. The project preparation process is completed and submitted to Procurement Department for contracting purposes. In total, 24 out of 166 are awarded during the reporting period.

Outofthetotalof1561plannedNCBProjects,381arecompleted,374areongoing,192arenotyetstarted,122arestopped,1isdemolishedand41areterminated.Similarly,outofthetotalremaining450,41(terminatedprojects)areunderre-designphase,4aredroppedand405areunderprocurement.Thedetailisshownintheabovetable.

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5. Detailed Progress by Major Activities Planned for the Reporting Period

5.1 Activity 1: Environment Management Unit (EMU)/Safety Management Unit (SMU)FollowingisthesummaryoftasksthatwareaccomplishedsincetheJuly,2015.

5.1.1 Monitoring of Ongoing Projects

ToassessthecompliancemonitoringofContractors,theprovincialstaffonQualityAssuranceandEnvironmentalandSocialSafeguard,havecarriedoutseveralvisitstomonitortheenvironmentalandsocialsafeguardparametersduringprojectexecution.Thedetailisshowninthefollowing;

Projects’ Monitoring Schedule- Five ZonesZONES NO OF PROJECTS INSPECTED /ANALYZED BY ESS TEAM

1st Quarter, 2015

2nd, Quarter 2016 STATUS OF General Construction

DEVIATIONS /OBSERVATIONS Oct Nov Dec Jan Feb March Apr May

Center 0 0 16 5 0 0 10 60 Sent to Provincial Senior Engineers for taking corrective actions accordingly

South 0 0 30 10 9 8 26 32 East 0 0 17 4 0 11 11 27

West 0 0 14 14 3 3 4 7

North 0 0 5 6 0 6 9 28

Total 0 0 82 39 12 28 60 154

DeviationsintermofnoncompliancetoESSregulationswereobservedandthemajordeviationsforPPEwere60%foundinschoolconstructionsiteswhilethematerialstoragewerefoundtobeimproperfor40%ofschools’constructionsitesforwhichthecorrectiveactionsweretakenaccordinglyinclosecoordinationwithPEDseniorengineers.

ZONE NO OF PROJECTS INSPECTED /ANALYZED BY ESS TEAM

1st Quarter ,2015

2nd, Quarter 2016 STATUS OF ESS DEVIATIONS /OBSERVATIONS

Oct Nov Dec Jan Feb March Apr May

Center 0 0 1 1 0 1 0 2

Sent to Provincial Senior Engineers for taking corrective actions

South 0 0 1 2 1 2 1 3

East 0 0 0 1 0 1 0 1

West 0 0 1 1 0 1 1 0

North 0 0 1 1 0 1 3 3

Total 0 0 4 6 1 6 5 9

5.2 Activity 2: Design Department

Designsectionhascompletedtheprojectpreparationandarrangementof112projectsoutof524projectswithBoQsfortheremainingcomponentsduringthereportingperiodandtheprovincesincludeHelmand-6,Logar-8,Khost-6,Hirat-6,MaidanWardak-1,Kundoz-8andBada-khshan-77respectively.

Theprojectpreparationof75missingcomponentsfor(524)projectsarealsoundertakenduringthereportingperiodandtheprovincesincluded,Paktika-5,Ghor-11,Saripul-13,Ghazni-23,

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SBadghis-11andLaghman-12.

Aspertheapprovedprocurementplanprojectpreparationisalsoundertakenfor110OldCCProjectsandtheprovincesincludeBadkhshan-9,Faryab-3,Logar-1,Hirat-3,Bamyan-6,Pan-jshir-30andUrozgan-40respectively.

5.2.1 Undertaken Cost Estimation by Design Department:

Missing Components:

CostestimationisdoneforthemissingcomponentsofdifferentprovincesincludingPaktia-2,Badghis-1,Panjshir-2,Kandahar-23,Faryab-9,Khost-13,Urozgan-3,Kapisa-4,Ghor-2,Nimroz-1,Baghlan-12(524),Bamyan-23(524),Takhar-1(524),Samangan-28(524),andParwan-5.Administrative Buildings:CostestimationisdoneforKundozandNuristanprovincesforbothcomponents.Schools:ThecostestimationforschoolsincludingPaktika-4andHirat-2provincesisalsounder-taken.Meanwhile,costestimationfor8thclassroomsbrickandstonemasonryisalsocalculatedin34provincesaspertheWorldBankrequest.

5.2.2 Undertaken Estimation

UndertookEstimationfortheremainingworkwithmissingcomponentsforCCprojectsinthefollowingprovinces:Badakhshan-9,Ghazni-5,Kunar-1,Kapisa-1school,Urozgan-20,Saripul-9,Nimroz-1,Ghor-2,Pan-jshir-15,Bamyan-6,Hilmand-1,Dikundi-9,Paktika-3,Logar-1,Laghman-1,(110),MaidanWardak-1(524),Paktika-5(524),Logar-2(524),Kundoz-6(524)andKhost-2(524).Estimationisalsodonefortheremainingworkfor11CCprojectsforNuristanProvince.

Theestimationforthefollowingprojectsandcomponentsarealsoundertakenduringthereport-ingperiod:KapisaTTC-1,Kunar-2,Laghman-3(boundarywallforthreeschools),Bamyan-1(WaterWell)extraanddeductedwork,Balkh-1school(extraanddeductedwork),Urozgan-componentsofaschoollikeboundarywall,metaldoor,toilets,waterwell,garbagecollectionpointandfurniture(deductedwork),Ghor-1waterwell(deductedwork),Paktia-1boundarywall(deductedwork),Paktia-1amendedboundarywall(deductedwork),Kabul-1amendedboundarywall(deductedwork),Kunar-1amendedwaterwell,Badakhshan-2schools(remainingwork),Bamyan-1waterwell(extraanddeductedwork),Balk-2boundarywall(remainingwork),Ghor-2schoolswithtoilets(Extraanddeductedwork),MaidanWardak-1school(extrawork),Panjshir-15schools(re-mainingwork-CCProjects),Bamyan-6schools(remainingwork-CCProjects),Daikundi-2boundarywalland1waterwell(Deductedwork),Nangarhar-1amendedschool(extraanddeductedwork),Ghor-1school(extraanddeductedwork)andBamyan-1school(extraanddeductedwork).

5.3 Activity 3: Third Party Monitoring by MSI

MSI-Third Party Monitoring

Reporting Period 1st January till 31st May, 2016

Total Visits 372 ( Jan- 78, Feb-75, Mar-75, Apr- 63, May-81)

Need Actions 33

Taken Actions 33

5.4 Activity 4: Updates on M&E

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ISD-M&Eteamstrictlymonitorsandevaluatesconstructionsprojects’processbothinthecenterandintheprovincesforthereasonsofqualitativeandquantitativeprojects’progress.Alltheprojectsaremonitoredduring50%and100%physicalprogressbyISD,governmentandWorldBankfundingengineersandprovidedfeedbacktoISDrelevantdepartments.ISDtakeactionswhenrecommendedbytheseengineersandrequestthecontractors/Shurasforcorrectiveac-tions.Incaseofnegligencefromcontractors/Shuras,paymentisstoppeduntilthecorrectiveactionistaken.

M&Edepartmentisworkinghardtohelpcontractorssolvetheirlegalproblemsforon-timeprojectcompletion.ThisdepartmentarrangesmeetinginISDwiththecontractor(s)whowintheprojectforthefirsttimeandguidetheheadordeputyoftheconcerningcompany.ThispaveswayforagoodcommunicationbetweenISDandcontractorsaswellassmoothnessofprojectprogress.

ISDcollectsmonthlybasedupdatesfromallprovincesforeffectiveprojectimplementation.ISD-EQUIPprovincialengineershavesubmitted397NCBand150CCM&Ereportsfromthecenteraswellasprovincesduringthereportingperiod.ThesereportsarebeingsharedwithWorldBankonamonthlybasisaftertranslationandcompilation.

5.5 Activity 5: Updates on DatabaseISDisfollowingawell-developedmasterfilingsystembycollectingdatafromprovincesonmonthlybasis.ISD-EQUIPseniorengineersareupdatingthereadymadefileandsharewithdata-basesection.Thedatabasesectioncomparesthedataandinsertsitintothemasterfileafterclar-ifications.Whenthereisanyvaguenesslikenoprogressofongoingprojects,latestartofawardedprojects,stoppedprojectsandetc.thenISD-databasesectionasksforreasons.

Inthepastthissectionwasconcernedonlywiththebuildingprogressin%,butnowallcompo-nentsrelatedtoWorldBankaswellasotherdonorprojectsisincludedinthemasterfileaswellasinthesub-masterfiles.Thisfileissharedwithprovincesforupdatingthe%wise.Inaddition,columnsforfinancialstatusupdatesareincludedaswell.Oncethedatafromallprovincesre-ceived,itisthensharedwithISDplanningdepartmentafterfinalizationandverification.

6. Challenges 1. DuetoslowprocurementprocessfromtheProcurementDirectorateoftheMinistry,ISD

wouldnotabletomeetthedeadlineofDecember,2016forcompletionalltheplannedproj-ects.

2. Therearesecuritythreatsinthesomeprovinces.

7. Future Plans/Strategies (for next six months)Submissionof110and415CCProjectstoProcurementDepartmentInterviewingallapplicantswhohaveundertakenwrittentestsValidationandRenewaloftheExpiredContractsFinalizationofFundingSourcestrategyfortheIncompleteCCSchoolsCarryingRoutineConstructionSupervisionTask

8. Recommendations Assoonastheprocurementdepartmentawardstheprojectsandspeedsuptheprocess,thenISDwillbeinapositiontocompletetheremainingprojectsonatimelybasis.Forthetimebeing,

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Sthereisneedforanotherprojectextensionforthecompletionoftheprojects.

9. Success Stories:SayedAbadMixPrimarySchool,Kalakandistrict-Kabulprovincehas150studentsoutofwhich57aregirlsand93areboys.Thenumberofstudentsforthisprimaryschoolwerelessascomparedtonowbecausetheyhadnoschoolbuildingandotherfacilitiesliketoilets,computerlabetc.TheschoolShurahadarrangedalocalhomeforthesestudentstopursuetheireducationwhichcanbeseeninthefirstpicturewherenowindowsandotherfacilitiesexistandthestudentswerenotcomfortable.Luckily,whenthisprimaryschoolcameintheEQUIP’sprocurementplan,theschoolgotitsbuildingof8classrooms,adminroom,testinglab,computerlab,guardroomandequippedtoiletsintheyear2016.ThestudentsareveryhappynowandenjoytheirlessonsinapeacefulandproductiveenvironmentandtheyareverygratefultotheMinistryofEducationandtheWorldBankfortheirinterventiontoeducationimprovement.

SarwariHighSchoollocatedintheCenter(Trinkot)ofUrozganprovinceisestablishedin2005.Onlyabout500studentswerepursuingtheireducationintentswithnootherrequiredfacilities.MinistryofEducation’s-EQUIPprogrambuiltabuildingforthisschoolwith6classroom,adminroom,boundarywallandtoiletsin2007.Thenumberofstudentsreachedto1,000bythenandthereasonsarethatalmostallfacilitiesarenowavailabletothestudentstoenjoytheirpeacefulstudy.Mr.AbdulHaleem,oneofthestudentsfromclass8thsaidduringaninterviewwithISDprovincialengineer,“Wehadnogoodenvironmentforstudyingandourschoollackedfacilitieslikeschoolbuilding,boundarywallandtoilets.Thecoldweatherandrainingwouldcreateprob-lemsandwewerenotabletocontinueourlessonsregularly.Nowwearehavingcompletephys-icalbuildingwithallfacilitiesavailable,therefore,weareverysatisfiedandeagerlygoingtoourschoolandweofferourspecialthankstotheMinistryofEducationandEQUIPfortheirsinceresupporttoeducationinAfghanistan.”

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NSOCIAL MOBILIZATION

1. Introduction:Themaingoalofthisdirectorateistostrengthenandexpandcommunityownershipofeduca-tionthroughoutAfghanistaninordertoofferchildrensafe,well-functioningschoolsthatareconducivetoqualityteaching,learning,andprovideequalaccesstoeducation.Thisgoalcanbeachievedthrough1)strengtheningcommunityparticipationineducation,2)coordinatingsocialmobilizationactivitiesand3)ensuringsustainabilityofcommunitysupportforeducation.

OneofthekeymandatesofDSM&SistoprovideequitableaccesstoqualityeducationforbothgirlsandboysthroughmobilizingandestablishingtheSchoolManagementShuras(SMSs)fromthegrossrootsandamongthecommunities.DSM&SsupportstheformationofSchoolManage-mentShura(SMS)ineachgovernmentalschool,whichisresponsibleforidentifyingeducationalandfacilityneedsattheschools,andcooperatingwiththedistrictandprovincialeducationau-thoritiesforaddressingtheneedsthroughapplyingforandoverseeingtheplanningandexpend-ingofthegrant.

Moreover,DSM&Ssupportsinbuilding/developingcapacityoftheShurastoenablethemtomanagetheirschoolsbasedonthelocalprioritiesandsupportsinorganizingpubliceducationandawarenesscampaignsforsecuringpublicsupportforachievingEducationForAll(EFA)goals,withafocusonreducinggenderdisparities,andstrengtheningcapacityofschool‘Shuras’forimplementationandmonitoringofCCprojects,ModelSchoolsandQEGinaproperway.

Furthermore,socialmobilizationsupportscommunities(menandwomen)toparticipateinedu-cationandschoolimprovement.Also,socialMobilizationistobringcommunitiesintoorganizedfoldtoreducethegapbetweentheeducationstakeholdersandtoensurecommunityownershipofeducationactivitiesthroughSchoolManagementShuras(SMSs)inallgovernmentschools.DSM&Sfacilitatestheprocessof:

• Awareness-raisingaboutimportanceofeducation;• EstablishmentofSMSsanddevelopingtheircapacitiesinparticipatoryplanningandimple-

mentationthroughSIPsbasedonsituationanalyses;• Implementation,monitoringandliquidationofCCprojects;• EnsuringeffectiveutilizationofQEGitems,communitycontributionandefficientparticipa-

tion;• Decreasingdropouts,reducingabsenteeismofteachers/students,increasingenrollment(es-

peciallyschoolagedstudents)andmaintainingretentionofthestudentsespeciallygirls;• Strengtheningofcoordinationamongeducationstakeholders;• Embeddingattentiontogender,environment,andsocialsafeguardsascross-cuttingissues.

Ingeneral,DSM&SparticipatesinallaspectsofqualityimprovementofeducationthroughSMSs,includingCCprojectsandequippingschoolswitheducationalmaterialsandequipments.Inmanycases,throughsocialmobilization,theSMSitselfundertakesstepstoorganizegrants.MembersofSMSsalsooverseeschoolconstructionactivities,andcontributetotheschooldevelopmentfromtheirpersonalassetscalledCommunityContribution.

Progress2.Social Awareness and MobilizationItisthemainresponsibilityofDSM&Stoprovidemanagementandsupervisionsupporttoschools,toensureincreasingcommunityparticipation&enrollment,decreasingdropout,andto

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Ncreateanenvironmenttoensurechildrenhaveequalaccesstoqualityeducationinschools.Toachievethisobjective,142SMSs(96elective46se-lective)wereestablishedand136SIPsweredevelopedduringthereportingperiod,thus,reachingto14,826SMSsand14,574SIPsintotal.Thesocialmobilizationactivitieswerenotconfinedtothenewformation/es-tablishingofSMSs.

Inthisreportingperiod,anevaluationexercisewasinitiatedbyDSM&StocheckthefunctionalityofSMSs.13,651SMSswereevaluatedandcategorizedintofourlevels;7,337SMSs(activeShuras)werefoundmanagingtheschoolseffectivelyaspertheirToR;4,517SMSsassemi-active,1447SMSsasweakand350SMSsasinac-tive.Socialguidance,capacitydevelopmentandtrain-ing,identificationofissues,managementofconflicts,backstoppingtoprovincialteams,initiationofregionalconferencesandexclusiveactionplansaresomecorrectivemeasuresadoptedbyDSM&S.

Theteamisstillfacedwithculturallimitations,insecuritiesandlackoffemaleSMSsforequalandequitableeducationalopportunities.

3. Community Contribution:ThesocialguidanceandmobilizationprovidedbyDSM&Sresultedinincreasedparticipationineducationandownershipofeducationdevelopmentprocessonbehalfofrespectivecommunitiesofschoolcatchmentarea.Thecommunitycontributesatleast10%oftheto-talprojectcostinQEG,CCandModelSchoolProjects,whileDSM&Sprovidestherestasgrant.

Thefeelingofownershipandtheparticipationineducationwasalsoexpressedandanamountof4,008,995USDhasbeencontributedtoeducationinthisreportingperiodintheformofLand,classrooms,cash,equipment,library,laboratorybooks,computers,greenery,chairs,tables,rooms,construction,repairingdoors&windows,etc…(Thedetailedtableofcommunitycontributionisannexedwiththisreport).

Moreover,DSM&Strieditsbesttomotivatethecommunitiestocontributeinmaking/creatinggreeneryareas.Thus,thecommunityhelpedschoolstopurchase191,906.00trees(approx-imatedcost=151,674.98USD,thisfigureisincludedinabovementionedfigure),plantedin1,931,890.00metersquarearea.(Thedetailbreakdownisattachedasannextothisreport).

Thecommunitycontributesintheformofcash,classrooms,volun-tarylaborsanddonationofland&materials,whicharehelpfulinprovidingagoodlearningenvironmentanditsrecordiskeptontheprescribedformat.Nonetheless,SMSsalsomobilizephilanthropists,andotherpotentialstakeholderstocontributeforthequalityim-provementofeducationandschoolenvironmentonself-helpbasis.

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N4. Conflicts Resolution:Duringtheeducationyearmanyoccasionsofconflicts–usuallybetweenstudents,teachers,studentsandteachers-havebeenoccurring;soitisoneoftheimportanttasksofSMSstofindthesolutionforthesesortsofconflictstofacilitateabetterlearningenvironmenttothestudents.Thusreachingtothisobjective,92conflictshavebeenresolvedinthisreportingperiodthroughSMSsformedbyDSM&Sin34provinces.

ThefollowingtableShowsSocialAwarenessandMobilizationActivities’summaryofthecurrentreportingperiodincomparisonwithlastreportingperiod:

S. No

Activities Activities Done in

last Reporting

Period

Activities Done in Current

Reporting Period

Total till

Now

Remarks

1 On the Job Trainings

4,200 1507 The collective

figures from beginning

of the Program

implementation till now

is not calculated

2 Public Awareness Gatherings

187 314

3 Community Contribution

1,734,249

4 SMS Meetings 21460

5 Conflicts Resolved 264 92 6 SIPs 134 136 14,574 7 SMS Newly

Formed 181 142 14,826

8 SMS Revised through Election

0 329 4,964

5. Quality Enhancement Grant (QEG):SocialmobilizationandQEGallocatedanddisbursedtillnow,wasreallyaconducivepracticeofgivingafeelingofeducationownershiptothecommunityandconvincingthecommunitytocontributeandparticipateineducation.Mil-lionsofstudentsutilizetheitems(Computers,Laboratories,Libraries,teachingandlearningmaterialsetc…)purchasedthroughQEGintwotranches(1stand2ndgeneration)asperidentifiedschoolneeds,whichresultedinincreasingenrollmentofschoolagechildren&decreasingofstudents’dropout,providingqualityeducationandgoodlearningenvironmentforthechildren.ThefollowingtableshowsthequantityofmentionedQEGitemsutilizedandthenumberofstudentswhoutilizedtheiteminthisreportingperiod:

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NThefollowingtableshowsQEGitemsutilizationinthisreportingperiod.

S/N

Utilization of QEG Items Remarks

1 Libraries The quantities of utilized items and

the number of students

who utilized the items are shown for

current reporting

period.

Total No. of Libraries

Total No. of Libraries

Utilized by Students

Total No. of Students Utilized the Libraries

548,067 Male Female

8,466 6,323 260,234 (47%)

287833 (53%)

2 Laboratories Total No. of Laboratories

Total No. of

Laboratories

Utilized by

Students

Total No. of

Experience

s done

Total No. of Students Utilized the Laboratories

691,236 Male Femal

e

5,732 3,630 27,932 400,336

(58%)

290,900

(42%) 3 Computers

Total No. of Computers

Total No. of Computers Utilized by Students

Total No. of Students Utilized the Computers

413,201 Male Female

6,275 5,440 242,963 (59%)

170,238 (41%)

6. Citizen Charter National Priority Program (CCNPP):Citizens’CharterNationalPriorityProgram(CCNPP)isanationalprogramofwhichobjectivesareto:(a)contributetotheNationalUnityGovernment’seffortsatbreakingthecycleoffragilityandviolencebydeepeningthelegitimacyoftheAfghanstate;and(b)reducepovertybyprovidinguniversalaccesstoacoresetofbasicservices.

TheCitizens’CharterisacommitmentoftheGovernmenttoprovideaminimumstandardofser-vicestoitscitizenswhichwillbetailoredtotheneedsofcommunities.TheCCNPPhassix“Ser-vicesDelivery”sectors,including“qualityeducationingovernmentschools”forwhichtheMin-istryofEducationwillberesponsible.Inrealizationofthisobjective,CommunityDevelopmentCouncils(CDCs),ClusterCommunityDevelopmentCouncils(CCDCs),theCommunityEducationSub-CommitteesandSchoolManagementShuras(SMSs)willhavekeyresponsibilities.

DSM&SwillplayakeyroleinCCNPPImplementation,ofwhichpreliminarystageisgoingtobestartedinOctober,2016.Inthisreportingperiod,DSM&Shasactivelyparticipatedinallmeet-ingsandworkshopsofCCNPPandhashelpedCCNPPindevelopingprocedures,guidelines,ToRs(NGO,SMS,CCDC,CDC)andPublicawarenessmaterials.Moreover,DSM&Salongwiththedel-egationofMRRD,MoPH,MAIL,andMoFhavetraveledonamissiontoShakarDara&GulDara

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NdistrictsofKabulProvinceandtheDehDadidistrictofBalkhProvincetocheckthecapacityofCDCsasaninitialstudytoensureCCNPPimplementation.

7. Golden Village (GV):UNICEFhasinitiatedthegoldenvillageprograminearly2016andstarteditsimplementationasapilotinBamyanProvince.TherelevantministriesincludingMinistryofEducation,PublicHealth,RehabilitationandRuralAreasWorkandSocialAffairswillbemobilizedtoexpandtheprogramthroughoutthecountry.Themainobjectivesofthisprogramarethatavillageshouldbeequippedwiththesequalitiesa)allinfantsunderoneyeararecompletelyvaccinatedandimmune,b)allchildrenundertwoyears,accordingtotheexistingstandards,enjoysuitablenutritionandwellbeing,c)allbirthdeliveriesareattendedbyskilledbirthattendants/midwivesinhealthclinics,d)allgirlsunder16areadmittedtoschool,ande)noneofthegirlsaremarriedbefore18.

TheroleofDSM&Sistomobilizeandmotivatethecommunitytoachievetheabovementionedobjectives.Therefore,DSM&Shasparticipatedinallmeetings,andworkshopsregardingcapacitybuildingaboutGoldenVillage,forexample,theteamhadparticipatedin5daycapacitybuildingworkshopwhichwasscheduledfrom28thMaytill1stJune,2016.Theworkshopmainlyfocusedonhowtogiveawarenessandmobilizetheparticipantstomeettheabove-fivementionedobjec-tivesintherespectivevillagesofBamyanprovince.

8. Weekly Iron and Folic Acid Supplementation Program for Adolescent Girls (WIFS):

Thisprogramhadstartedintheyear2015andisofficiallylaunchedinMarch2016foritsfirstphaseimplementation.TheprogramissupportedbyUNICEF,aimingthatGovernmentwilltakefullresponsibilityinthelongterm,demonstratingtheimportanceofthisinitiative.Theprogramhelpstotreattheschoolgirlswhoareencounteredwithanemia.

AnemiahasbeenrecognizedasamajorandcriticalpublichealthprobleminAfghanistan.TheNationalNutrition(NNS)Surveycarriedoutin2013,showedahighprevalenceofanemiaamongwomenofreproductiveage(40.4%),adolescentgirls(30.9%)andamongchildren(44.9%).Fol-lowingthesefindings,thegovernmentprioritizedanemiacontrolprogramforadolescentgirlstoaddresstheintergenerationalcycleofanemiaandintroducedtheweeklyIronFolicAcidsupple-mentation(WIFS)asthemainintervention/treatment.TheMinistryofPublicHealth,MinistryofEducation,andUNICEFpartneredtogethertodevelopthestrategytoimplementtheprogram.TheprogramstartedinphasesaimingtobeimplementedinallschoolsthroughoutthecountrywithsupervisedweeklysupplementationofIFA(Iron&FolicAcid)tabletsforadolescentgirls(10-19)yearsold,administeredingrades/class5-12,aswellas,for30%outofschooladolescentgirls.

ThemainroleofDSM&SinWIFSisa)thesupervisionofIFAtables’distributioninschoolsthroughSMSsandb)SocialawarenessaboutWIFS.

DSM&SdirectoralongwithDeputyMinister-GeneralEducation,UNICEFcountrydirector,DeputyMinister-PublicHealthandParwangovernorinauguratedtheWIFSprograminParwanProvinceinearly2016.

TwopersonsfromDSM&Scoreteammemberhadparticipatedinatwodayorientationwork-shoplaunchedbyUNICEFinKabulinMarch,2016.Theteamalsotookpartinanother6daycapacitybuildingtrainingcascadewhichwaslaunchedinMarch,2016inthreebatches,ofwhichparticipantswerefromMinistryofEducation(DSM&S&DirectorateofHealth),UNICEFZonalOf-ficersandMinistryofPublicHealth.Theotherparticipantswerefrom14provincesofthecoun-try.

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NCurrentlyschoolteachers,SMSmembersfromgirlschools,WIFSfocalpoints,andreligiouslead-ersarebroughtunderthecapacitybuildingtrainingcascadebyUNICEFinBamyaan,Ghor,Bada-khshan,Herat,Helmand,Khost,Kandahar,Kunar,Nangarhar,Parwan,Takhar,Jawzjan,BalkhandKabulCityProvinces.

Inthisreportingperiod,DSM&Shasactivelyparticipatedinraisingawarenessabouttheimpor-tanceofIFAtabletsandsupervisedthedistributionofIFAtabletsinallgirlschoolsinKabulCity,KhostandapartofParwanProvince.

9. New York University (NYU):TheNewYorkUniversitycurrentlyworkingonaresearchcalled“effectivenessofCBEs”in6ProvincesincludingBamyan,Daikundi,Ghor,Hirat,KapisaandParwan),hasshownitsinterestinsupportingMoEinimprovingthecapacityofitsstaff.

Duringthisreportingperiod,DSM&Sparticipatedinapproximately20meetingswithNYU,inwhichDSM&SwasfullyintroducedandvariouspointofviewshavebeenexchangedaboutthemechanismofhowtobuildthecapacityofDSM&SstaffandofSMSs.Similarly,DSM&SalsotookpartinatwodayworkshopsupportedbyUSAIDandwaslaunchedinUSEmbassyonthe(7th–8th)ofAugust,2016.Themainthemeoftheworkshopwasabout“InterestofCommunitywithCBEs&HowtoSupportCBEsinCCNPP”.

Asaresult,NYUniversityhasshownitspromisetobuildthecapacityofDSM&Scorestaff,provin-cialStaff(13Tashkeelstaff&11TAs)and1,800SMSmembersfrom20SMSscontainingCBEsintheircatchmentareas,inaverynearfuture.Conference:Aconferencewaslaunchedon6thofJanuary,2016underthenameof“AppreciationandMo-tivationofSchools”andisinauguratedbyH.EtheMinisterofEducation,Dr.AsadullahHanif“Balkhi”.Manyeducationstakeholders,parliamentariansandMoEauthoritiesincludingDeputyMinisters&DirectorsandSMSmembersfromKabulCityandKabulProvincehadparticipatedinthisimmenseevent.TheMinisterofEducationandotherrespectedpersonalitiespresentedtheirspeechesbasicallyfocusingoncommunityparticipation&contributionineducation.Attheendoftheevent,appreciationlettersweredistributedtoDSM&ScorestaffandSMSmemberswhohadremarkableachievements.

10. Conference Objectives:• Brieftheparticipantsanddevelopcommonun-

derstandingabouttheDSM&S’sgoal,objectives,interventions,andprogramimplementation/workapproachwithtargetedcommunitiesinthetarget-edprovinces.

• Provideaforumfortheprogrambeneficiariesandpartnerstodiscussandexchangeexperiencesandlessonslearnedforfurtherreplication.

• Offerstakeholders/partnersanopportunitytoad-dressrelevantissuesandchallengesconfrontedbytheShurasandprojectteamduringtheworkprocess.

• Providetheparticipantsanopportunitytocometogetheronabroaderforumfordiscussing,exchangingideasandsharingtheexperiencesandlessonslearnt.

• ProvideopportunitytoShuraMemberstosharetheirvisionforsustainingtheShurasassuc-cessfullocalinstitutions.

• DevelopcommonunderstandingabouttheupcomingProgramplansthroughconsultation

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NwithShuramembers.

11. Future Plans:• BuildcapacityofDSM&STAsandTashkeelStaff• CarryoutPublicAwarenessandCommunityMobilization• Establish325SMSs• Revise735SMSsthroughelectionprocess• Develop325SchoolImprovementPlans(SIPs)• Revise735SchoolImprovementPlans(SIPs)• AssistintheimplementationofCitizenCharter

12. Challenges:• Insecurity• Delayintimelyreleaseoffund(Ithasdelayedtheplannedcapacitybuildingactivities)• InsufficientstaffstrengthforDSM&S• UnavailabilityofappropriateofficespaceandequipmentforProvincialStaff• UnavailabilityofDSAforSMSupervisors

13. Recommendations:• Simplified/efficientprocurementprocedures• TimelyapprovalofProcurementPlan• Timelyreleaseofmoney• ApprovalofDSAforProvincialSMStaff• ProvisionofappropriateofficespaceforSMStaff• Re-recruitmentofDistrictSocialMobilizersandSMSupervisorsfortheimplementationand• monitoringofCitizenCharterProgram

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1. Research Study: - School Dropout Study

1.1 Progress – [January -June 2016]:

TheinitialdraftoftheschooldropoutstudywassharedwithEQUIPinJanuary2016.Thefirstdraftofthestudyhadsatisfactoryoutlinehowever,thereportwasnotconsistentintermsofkeyfindingsofthestudyandpolicyrecommendations.EQUIPreviewedthereportandsharedcom-prehensivetechnicalcommentsonthereportandsentbackthefeedbacktotheOSRDtechnicalteam.ThereportwasreviewedandabbreviatedbytheOSDRteaminaccordancewithEQUIPcommentsbyMarch2016.

ThereportwasthensharedwiththeconcernedMoEdepartmentsandtheWorldBankinordertohavetheirinputsonthedropoutstudyreportandassurethequalityofthereport.TheWorldBankshareditsdetailedcommentsonthereport.TheseconddraftofthereportwassentbacktotheOSDRforanotherroundofrevision.ByJuly2016,thefinaldraftofthereportwassharedwithEQUIP.

Forthetimebeing,thereportneedstobereviewedbyTEDandDSM&Sforfinalrevisionin-cludingAcademicCouncilatMoE.Forthesecondquarteroftheyear–thereportrequirescom-prehensiveadvocacywithinMoEandatDonors’platformstoinitiatepolicydialoguesatMoEtorespondtotheschooldropoutpredicamentbyreducingthegirlsandboysdropoutatseniorgrades.

2. Capacity Building:

2.1 Management Internship Program (MIP) Progress-[July-December 2015]:

2.1.1 BackgroundTheManagementInternshipProgram(MIP)wasplannedundertheEducationQualityImprovementProgram(EQUIPII)forAfghanfemalegraduateswhodonothavepriorprofessionalworkexperience.Thisseekstosupportthesefemalegrad-uatestoapplytheirknowledgeandskillsinthepracticalworkingenvironmentandgainprofessionalworkexperiencethroughworkingfordifferentdepartmentsintheMinistryofEducation

Inthisprogram,specificattentionwasgiv-entoattractandinvolvefemaleapplicantsfromdifferenteducationalbackground.Whileitwasensuredthatthecriterialevelforidentifyingthecandidatesforinternshipprogramwasnotcompromised.UniversitystudentsandgraduatesweretheprimetargetgroupwithinKabulcity.Initiallytheprogramhasbeendesignedasapilotfor15participantstobeplacedwithinMinistryofEducation(MoE)andEQUIPcentraloffices.TheInternshipprogramwasoriginallydesignedfor6months–however,basedonthesuccessfulresultsoftheprogram,itwasextendedforfurther6monthsinagreementwiththeMoEandtheWorldBank.

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Theinternshippositions(fifteenintotal)wereannouncedonthewebsiteoftheMinistryofEducationandotherwebsitesincludingACBAR.organdJobs.af.Thecriteriaforselectionofthecandidateswerethattheyshouldbeabletospeakbothnationallanguages(PashtoandDari),haveuniversitydegreeorprovisionalcertificateanditwasclearlymentionedintheTermsofRef-erence(ToR).TheinternswererecruitedthroughopencompetitioninaccordancewiththeMoEHRpoliciesandwerepaid400US$permonthtoeachintern.1Theinternshipprogramprovidedcomprehensiveorientationtotheparticipantsonthefollowingareas,apartfromthespecifictechnicalcapacitybuildingtrainings.

• Sexual Harassment Policy forthebettermentofworkplaceatmosphere• Leadership and Management skillsfordevelopingprofessionalworkingbehavioramongthe

participantsattheworkplacewiththecolleaguesfromdifferentbackgrounds• Photography–capturingimagesrelatedtotheirwork• Journalism –improvingreportingandwritingskills• Research and analysis–improvingqualitativeandquantitativeresearchandanalysisskills

andproducingqualityreportsfortheirorganizations

AlltheinternsonboardwerealsoprovidedgeneralandtechnicalknowledgeabouttheactivitiesofthevariousdepartmentsandunitsofMoE.MoEstaffwasworkingastheirmentorsintheMIP.Afterthesuccessfulimplemen-tationoftheManagementInternshipProgram,itisnota-bletomentionthat3internshavebeenrecommendedforregularjobsintheMinistryofEducationand3internsgotjobsinotherorganizationswithinAfghanistan.

2.1.2 Main Objectives of MIPThemaingoalofManagementInternshipProgramwastoprovideanopportunitytofemalegrad-uates’studentstogainexperience,buildtheircapacity,understandthegovernmentprocedures,policyandmakecareerplanfortheirprofessionalfuture.

Aninternshipisanopportunitywithintheministrytomakeiteasierforthestudentstofindworkandgetofftoagoodstartintheircareerindifferentdepartments,suchasFinance,Administra-tion,Procurement,HumanResources,Engineering,TeacherEducation,andEQUIPCoordinationOffice.

2.1.3 ProgressThe15selectedinternswererecommendedtoFinance,Admin,Procurement,HR,Engineering,TeacherEducation,andEQUIPcentraloffice(Communication&Gender).Twointernswereintroducedtoeachdepartmentbasedontheireducationalbackground(SubjectsSpecialization).Theinternsworkedunderseniorstaff(experts&supervisors)intheirspecificfields.Theinternswereassignedwork

1 Management Internship Program had been launched on 17th

May 2015. At the beginning - 15 interns were on board and

were introduced to the mentioned departments through HR department. Meanwhile, two interns resigned at the start of

the program - one of the interns found job in another organization and one intern was busy with her studies at the

university (she started new classes after the interview for the internship position with MoE). Finally, 13 interns on board

started their new jobs within MoE - the selection of the departments was left to the choices of the interns in accordance

with their academic backgrounds prior to the selection process.

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DERandthelearningprocesseswereproperlymonitoredthroughouttheyear–EQUIPgenderteamcarriedoutfourroundsofmonitoringonquarterlybases.

2.1.4 Capacity Building Measurement:FeedbackfromtheconcerneddepartmentsintheMinistryandEQUIPgenderteamshowsthatalloftheinternsweresatisfactorilyperformingtheirdutiesandprovidedtimelyreportsoftheirwork..Similarly,alltheconcerneddepartmentshavealsoreportedsatisfactoryoutcomefromtheinternsoftheirbehaviorandlearningoutcomeprocess.

TheFollowingFigure(1)showsthatfortheinterns,theworkplaceenvironmentwasreportedtobebetterinthesecondroundascomparedtothefirstroundofproject.Bypassageoftime,itisnaturalthatcolleaguesgetfamiliarwitheach-othersandtheworkplaceenvironmentkeepsim-proving.Theremightbesomeotherfactorsalsothatshowsatisfactionoftheinternswiththeirworkenvironmentforexample,workassignedtotheinternsandthefollowupmightchangetheinter-personalbehaviorsofthecolleagues.Majorityoftheinternsreportedthattheworkingenvironmenthadfurtherimprovedintheextensionphaseoftheprogram.Twelveinternsreport-edthattheworkplaceenvironmentisgoodandonlyoneoftheinternsreportedthattheworkenvironmentwaspoor.Itmightbebecauseofmissingdeadlines,poorqualityoftheworkandorpoorerperformancewhichaffectsworkrelatedatmosphereamongthecolleaguesandsupervi-sors.

Figure 1: Professionalism at work place

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Excellent Good Average Poor

Work place Environment

1st Round

2nd Round

Figure2illustratesthattheinvolvementoftheinternsindailyworkhadsignificantlyincreasedduringtheextensionphaseoftheproject.Thelevelofsatisfactionofinternswasreportedtobe33%infirstroundanditincreasedto67%intheextensionphase.Majorityoftheinternsweresatisfiedfromtheskillstransferprocessesandtheirinvolvementintheworkofthedepartments.Therearetwomainreasonsfortheimprovementinthesatisfactionleveloftheinterns:1)Theinterns’familiaritywiththenatureoftheworkandfamiliaritywiththeteammembersand2)genderteam’sregularfollowupwiththeheadofthedepartmentsandinternsforfeedback.

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Figure 2: Satisfaction from skills transfer (training/involvement in daily work of the department

33%

67%

Satisfaction from skills transfer (training/involvement in daily work of the department

1st Round 2nd Round

Figure3alsoshowssatisfactoryprogress–increaseandbettermentinthelevelofcommunica-tionoftheinterns&concerneddepartmentsandimprovementinthefollowupfromthede-partments’sideontheassignedworktotheinterns.Thisshowsthattheinternsarenowmorefamiliarwiththeircolleaguesandarebeingproperlysupervisedbythedepartmentheads.Thishasassuredbetterqualityofworkanddeliveryofassignedtaskontime.Theimprovedcommu-nicationandsupervisionalsohelpedinacceleratingthelearningprocessandinterns’accesstogreaterlearningopportunities.

Figure 3: Communication and tasks follow up

44%

56%

1st Round 2nd Round

InternshavealsoreportedthattheEQUIP(GenderTeam)facilitationsupporthasslightlydeclined

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DERduringtheextensionroundhowever,followupoftheworkoftheinternswasapriorityforEQUIPgenderteam.Thethirdevaluationinextensionroundwascarriedoutbytheinternsthemselvesandthegenderunitdidnotinterfereintheprocessinordertolettheinternsfurtherdeveloptheirskillsinmonitoringandevaluation.Inaddition,theoverallprogressandimprovedcommu-nicationamonginternsandconcerneddepartmentswasfoundsatisfactorybytheEQUIPgenderteamandtherefore,theteamdecidednottointerfereinthedailyworkatmosphereofthecon-cerneddepartmentsthroughconstantfollow-ups.Duringtheoverall12monthsperiod,noneoftheinternshasreportedanyharassmentoranyotherworkplacerelatedchallengetotheEQUIPGenderteam.

Generallyspeaking,alltheinternsreportedthattheyhaveimprovedandlearnedtheorgani-zationalbehavior,familiaritywithimportantdeliverablesofthedepartmentswithinMinistry,improvementinsocialskillsandbehaviorattheworkplaceinadditiontothetechnicalskills.

Figure 4: EQUIP (Gender Team) Facilitation throughout the Program Implementation Period

0%

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20%

30%

40%

50%

60%

70%

80%

90%

100%

1st Round 2nd Round

Interpersonal relation with Colleagues

Good

Excellent

Followingarethekeyskillslearnt–reportedbytheinterns.

2.1.5 Skills Development in different areas:Procurement:StudiedtheAfghanistanProcurementproceduresinparticularMinistry’sprocure-mentprocedures,evaluationofapplicantcompanies’documentsforanyproject,revisionofRFPandRFQs,dataentry,contractamendmentsandnegotiations,draftingofBidEvaluationReports,clarifyingbankstatementsofeachcompanyandsixrulesofevaluationinprocurementetc.fur-therskillsarerequiredtoknowmoreaboutconstructionandgoodsrelatedprocurementwork).

ICT:DataEntry,DataCleaning,SIMcardsregistration,trouble-shooting,installationofendusersdevicesanddesigningofgraphics(Photoshop).FurthertrainingisrequiredinCCNAcourseforcapacitybuilding.

EQUIP:Planning,ManagementandfamiliaritywithAdmin,financecommitteeprocedures,man-agingfillingattheoffice,familiaritywithsocialsafeguardandgenderrelatedactivities,research,designingquestionnaire,evaluationforms,dataentryandreportwritinganddraftingofthesuccessstories.

DG/AdminFinance:FamiliaritywithExcel,applyingtheoriesintopracticalwork,skillstohandle

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workloadinlimitedtime,workingunderpressuresituations–preparingandenteringbudgetformsbothmanuallyandusingBPETsystem,enteringandextractingrequiredinformationfromthedatabase,trackingandmanagingexcelsheets,familiaritywithB27,B20,M16andPCSforallotmentandsalaryallotmentprocedures.

ISD:Designingofproject,budgetingdataentry,reporting,familiaritywithCCandNCBschoolsprojectsEMIS:CreatingSRS,usermanualsthroughstandardsmethodsofsoftwareengineering,experi-encetousenewwebtechnologies,ASP,C++,developingandmanagingdatabase,creatingplans,reportingandworkingstrictschedules.

2.2 Challenges:• Twointernsresignedatthebeginningofthe

MIPprogramwhilethreeothersfoundjobsatotherorganizations.Thefivevacantposi-tionswerenotrecruitedinthe9monthsoftheprojectduetothereasons:a)hiringwasstoppedbythegovernmentb)EQUIPexten-sionperiodwasintheprocess.However,inthelast3monthsoftheproject–H.E.theMinisterofEducationapprovedtherecruit-mentofthe5internsandtheywerestationedinEQUIPCoordinationOffice.Teninternshavecompletedthe12monthsinternshipprogram.However,5internswhoarerecruitedmuchlaterhavecompletedonly3monthsoftheirinternship. Inthisregard,theextensionoftheMIPissignificanttoallowthemanopportunitytocomplete12monthsoftheinternshipandimprovetheirskills.

• Budget:-Someinternshadrequestedforonthejobtrainingsinmanagement,planning,andbudgeting.However,theprogramhadnoextrabudgetfortheprovisionofthesetrain-ings.

• Theadministrationsupportisneededfortheinternsincludingprovisionofcomputerstothem.

• TransferoftheinternstopermanentTashkeelpositionsofMoE–amechanismistobeagreedbetweenMoEHR,EQUIPandtheWorldBankcolleaguesbasedonthattheinternswhohavecompletedoneyearwiththeprogramshouldbeshortlistedforthevacantposi-tionsannouncedwithintheprogram.

2.3 Way forward• ExtensionoftheMIPupto30thDecember2016.• Provisionofonthejobtrainingtointerns(ResultsBasedManagement-RBM)• AssistinginternsandMoEconcerneddepartmentstoinitiateaprocesstohelpinternsget

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• ExtensionofMIPatthecentrallevel(newMIPprogramtobeinitiatedfor11moreinternsatKabul(4alreadyonboard).

• PlanA:ExpansionofMIPatprovinciallevel40internsfor10provinces(Kandahar,Nangarhar,Herat,Mazar,Laghman,Parwan,Paktia,Badakhshan,SamanganandMaidanWardak)

• PlanB:ExpansionofMIPtoallprovinces(4femaleinternsperprovince)

Annexes A: List of selected interns:

Management Internship Program

No Intern Name Intern Father Name Department Qualification Interns who have completed 12 months Internship

1 Heela Ahmad Shah Procurement Bachelor Pashto Literature 2 Elaha Ahmad Zia ICT Bachelor of Computer Science 3 FribaKazimi Mohammad Nasim ICT Bachelor of Education 4 Deeba Sayed Abdullah EQUIP Bachelor of Dari Literature 5 Safora ICT/EQUIP Bachelor of Computer Science 6 Mitra Aria Mohammad Akbar Finance Bachelor of Law 7 Meena Mohammad Atiq Procurement Bachelor of Literature 8 Marzia Mohammad Hashim Gender Team EQUIP Bachelor of Business Administration 9 Homaira Abdul Saboor ISD Bachelor Civil Engineering

10 Nabila Gullabudin EMIS Bachelor of Computer Science 11 Soraya Shir Ahmad DSM&S Bachelor of Information Technology

Interns who have completed 3 months Internship 12 Uzra Abdul Mateen EQUIP Bachelor of French Literature 13 Saliha Abdul Raheem EQUIP Bachelor of Law 14 Tahmina Eliasuddin EQUIP Bachelor Language & Literature 15 Soma Sadat Finance Bachelor of Language& Literature

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Box 1 -Detailed Information on the Recruitment Process of Interns: The full process of recruitment has been carried out according to the MoE recruitment policy. The internship positions were announced in all well-known job announcement websites in Afghanistan including (ACBAR .org and Jobs.af). The ToRs were also sent to the universities for announcing the positions on their notice boards.

Once, when CVs were collected after the first announcement, the job positions were re-an-nounced to make sure that more applicants are attracted. After the second announcement, around 100 CVs were collected by the HRMU. During the preparation of candidates long-list, both HRMU and EQUIP Gender Unit agreed to check the CVs in a joint exercise to ensure transparency in the selection process.

The written test is conducted on 16th of July 2014, where around 50 candidates were short-listed; all questions were presented in English, Pashto and Dari languages. In addition, two of the gender team members and two of the HRMU colleagues were present in the written test.

After the written test, all the papers were handed over to the gender team to check the papers and give scores to the candidates accordingly. This process took at least 3 days, and a final recheck was carried out by the gender coordinator, as a result – 33 candidates were shortlisted for the interview.

The interview panel was established with four members, EQUIP Gender Unit, HRMU, MoE Gender Unit and the relevant departments to whom the interns were introduced. Through the interview process 15 eligible candidates were selected and were awarded job contracts with MoE. The contracts were initially for 3 months up to August 2015, and after EQUIP extension, the contracts were extended for further three months thus completing the six months program cycle.

All the selected interns were introduced to their respective departments by HRMU and EQUIP Gender unit. The relevant departments were informed about the responsibilities of the in-terns and the work they need to fulfill in these upcoming six months according to approved ToRs. In addition, the evaluation forms had been drafted and two rounds of evaluations were also carried out in 6 months to measure the progress of the program and to know the feed-back of the interns and their respected departments about the effectiveness and efficiency of the program.

After 5 days of the implementation period, an orientation meeting had been held at EQUIP office, the aim of this meeting was to orient these selected interns regarding EQUIP overall goals and key activities, Gender Unit activities and the purpose of the Management Intern-ship program. In addition the interns were also informed regarding the respectful work place committee, in case of any harassment where they should reach for assistance.

Dr. Amir Mohammad (EQUIP Director) met with all interns and delivered a motivational speech and introduced EQUIP and Gender Unit goals to the interns in details and assured his full cooperation to the project. In addition, gender team provided information to the interns through power point presentations. Furthermore, the interns were also introduced to H.E the Minister of Education where His Excellency appreciated the MIP initiative and assured his cooperation to the project.

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DERDuring initial and extension phases of the program, EQUIP gender team carried out regular supervision of the interns’ work and made regular visits to their offices for their better co-ordination and collaboration with the departments. The supervision process consisted of four rounds of evaluation, meetings, phone calls, follow ups and observation of the interns’ punctuality. The interns were also requested to share any work related challenges with the gender team in particular any harassment. Interns highly admired the facilitation of the con-cerned departments and appreciated the MoE/EQUIP work place environment.

Up to date, four evaluations have been completed; one of the evaluation forms was supposed to be filled out by the head of each department to evaluate the progress in skills develop-ment of the interns. Three of the other evaluation forms were to be filled out by the interns to assess the specific skills they have developed and their progress during the 12 months.

Overall, the progress of the interns was remarkable and great improvements had been seen in their performances through the evaluations. The departments were satisfied from the in-terns’ performances and requested the Program to retain these interns on permanent Tash-keel positions.

During the second and third rounds of the evaluation at the time when interns had complet-ed first 6 months of the project, EQUIP Gender unit with the help of Education Television recorded program about MIP, which was broadcasted throughout Afghanistan several times a week. The purpose of the TV program was a nationwide advocacy campaign in order to moti-vate other women to take active part in such programs and education sector in Afghanistan.

The interns were very much satisfied from the overall MIP program and also appreciated the support of the World Bank.

3. Gender Training

3.1 Updates from first quarter, 2015ATrainingNeedAssessmentwascarriedoutbytheGenderteaminLaghman,KunduzandJaw-zjanProvincesthroughinterviewstobetterunderstandtheneedsofthepotentialparticipantsoftheGenderAwarenessTrainingandcarriedoutdiscussionsaboutthedesignofthetrainingprogramanditsimplementation.Basedontheseandotherdiscussions,aTrainingManualwaspreparedbytheGenderteamforthegenderrelatedtrainingsinPashtoandDarilanguages.

ThetrainingaimstodevelopthecapacityofEQUIPprovincialstaffandPEDmembersongenderrelatedissues,whichwill,inlongterm,leadtoequalopportunitiesformalesandfemalesinedu-cationsectorandwillspeciallyensureanincreaseoffemalestaffinprovincialEducationdepart-ments.ThroughtheGenderAwarenessTraining,theGenderUnitwillprovidetheparticipantswithknowledgeandskillsongendertomainstreamgenderintheirwork.

ThepurposeofGenderAwarenessTrainingistogiveinformationandguidelinesongenderissuestoEQUIPProvincialStaffandPEDmembersworkingineducationdevelopmentareas.Thetrain-ingwillhelpthemto:• Befullyawareofgenderissuesandconcepts• Useitasaguidanceintheirdailywork• Learnhowtoprovideequalopportunitiesformenandwomentobebenefitedfromthe

program• UnderstandhowtoconsidergendersensitivityintheimplementationoftheirProgram• Designprojectsinawaythatbothmenandwomencouldparticipateequally• MoEemployeesatPEDwouldbenefitfromtheprojectaccordingtotheirstrategicneeds

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TheparticipantsforgendertrainingwillbeEQUIPOfficers,SMSupervisorsandstafffromProvin-cialEducationdepartment(whowillbeintroducedbythePEDDirector).

Note: Forthesustainabilityoftrainingresultsandbuildingofcapacityofgovernmentstaff,gen-derunitwouldliketoincludePEDTashkeelstaffinGenderawarenesstraining.

3.1.1 Progress: [January - June 2016]Acomprehensivegendertrainingplanhasbeendesigned–thebudgetrequiredforthegendertrainingin19provinceshasbeenaddedtotheprocurementplan.Currently,GenderteamatEQUIPhasprovidedgendertrainingto31EQUIPOfficersinKabul.Furthermore,genderteamhasalreadysubmittedanNoLtotheWorldBankforgendertrainingin8moreprovinceswherearound80t090participantswillparticipateinthistraining.TheparticipantswillincludeEQUIPOfficers,SMSupervisorsandPEDstaffandtheprovinceswillbe(Nangarhar,Laghman,Kunar,Nooristan,Paktia,Paktika,KhostandLogar.Thefollowingtableprovidesmoredetailsandtheagenda.Thesamefollowingagendawillbeusedforbothofthementionedrounds.

Round 1: Paktia, Paktika, Khost, and Logar Provinces (4 days)Round 2: Nangarhar,Kunar, Nooristan and Laghman Provinces (4 days)

No Time Activity Deliverables Responsibility 1 09:00 –

09:30 Paktia PED Inaugural Speech &

Introduction

Team & Participants Introduction– each individual will introduce her/himself (briefly)

PED Director/Hashimi

2 09:30 – 10:00

Training Objectives

Brief introduction of training objectives – specific activities to be carried out in future

by provincial staff – gender reporting etc

Naeem Sabawon

3 10:00 – 10:30

Agenda Agenda sharing - discussion on the agenda items/Training methodologies (power point presentations, group discussions, question & Answers & practical demo of data analysis)

Naeem Sabawon/Saadullah

Fitrat

Tea Break/Refreshment (30 Minutes)

4 11:00-12:00

Prior Training Assessment

An assessment to check the level of the knowledge of the participants on gender

related issues – verbal discussion and questionnaire

Saadullah Fitrat/Naeem Sabawon

Lunch Break 5 01:00 –

02:00 Power Point Presentation

on Gender

General concepts on Gender/Discussion on religious & Cultural Aspects

Abdul Mueed Hashimi/Naeem

Sabawon (two speakers of the Presentation

6 02:00 – 03:00

Power Point Presentation

on Gender

Gender Specific terms (Gender Meaning, Gender Background, Gender Role, Gender Relationship, Gender Equity and Equality)

Saadullah Fitrat

7 03:00 – 04:00

Question and Answers

Questions and answers - if respondents have any questions and or sharing their views

Naeem Sabawon/Abdul Mueed

Hashimi/Saadullah Fitrat

Day Two 8 09:00 –

10:00 Memory Test

(practical exercise)

conversation on the topics discussed yesterday - a memory refreshment practice

Naeem Sabawon

9 10:00 - 10:30

Power Point Presentation

Gender Discrimination, Gender Affirmative Actions, Gender Sensitivity

Saadullah Fitrat

Tea Break 10 11:00 –

12:00 Power Point presentation

Gender planning, Gender budgeting, Gender analysis & Gender mainstreaming

Naeem Sabawon

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Lunch Break 11 01:00 –

02:30 Discussion Group discussion – sharing knowledge with

each others’ (what is known already and what is learnt) 3 groups of different

participants

Abdul Mueed Hashimi/Naeem

Sabawon/Saadullah Fitrat

12 02:30 – 30:00

Presentation of Group

Work

Lectures, power point presentation/flip charts presentation

Group Representatives

13 03:00 – 04:00

Power Point Presentation

Gender Reporting & Photography Abdul Mueed Hashimi

Day three 14 09:00 –

10:30 Power Point

Practical Demo

Gender data Analysis Naeem Sabawon

Tea Break 15 11:00 –

12:00 Answer & Questions

Answer & Questions (on data collection, validity and reliability test and sex-

aggregated data analysis)

Sabawon/Fitrat

16 01:00 – 04:00

Practical Assignments

3 different groups consists of 10 individuals will work practically through computers

Naeem Sabawon/Saadullah Fitrat/Abdul Mueed

Hashimi Day Four

17 09:00 – 09:30

Preparation for Gender Discussion

Gender team will prepare the ground for initiating discussion on gender

mainstreaming and sustainability (Harassment, Conflict management (RWA committee), planning, budgeting & gender

mainstreaming)

Naeem Sabawon/Saadullah

Fitrat

Tea Break 18 10:00 –

12:00 General

Discussion Detail discussion – participants would share

their experiences, knowledge and recommendations for future improved

communication and mainstreaming gender in their respective provinces

Abdul Mueed Hashimi/SaadullahFitra

t/Naeem Sabawon

Lunch Break 19 01:00 –

02:00 Post Training Assessment

and Evaluation

Questionnaires distribution Saadullah Fitrat/Abdul Mueed Hashimi

20 02:00 – 03:00

Certificates Distribution

Naeem Sabawon/Abdul Mueed

Hashimi/Saadullah Fitrat

21 03:00 – 04:00

Closing Remarks

PED director & Gender Team Paktia PED Director/Abdul Mueed

Hashimi

ThegendertrainingplanhasbeensharedwithallEQUIPOfficers–inordertoinvolvetheminthepreparationforthetrainings.AninitialtrainingasapilothasbeendeliveredtoEUQIPOfficerson21sttill24thofFebruary2016atEQUIPCoordinationOfficeinKabul.Alltheparticipantsverysatisfiedfromthecontentofthetrainingmaterialsandthemethodologyofthetraining.Inad-dition,allEQUIPofficersrequestedtheGenderteamfordeliveringthetrainingattheprovinciallevel.

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ThetravelplantotheprovincesisexpectedinMaytoJune2016,however,dependsontheavail-abilityoftherequestedbudgetforthegendertrainings.Totalof250staffwouldbetrainedfrom10PEDs.Thesecondroundwouldofthegendertrainingwouldcoverall34provincesaccordingly.

4. Achievements• Research Study:-SchoolDropoutStudyCompleted• Research Study:-WomenParticipationinSchoolManagementShuraStudyCompleted,Re-

portpublisheduploadedonMoEwebsite• Management Internship Program:-Completed• Gender Training:-Gendertraininginitiated–34EQUIPOfficerstrainedinKabul–training

materialsfor8provincesdrafted,planandbudgetprepared

4.1 Challenges• Timelybudgetreleaseforprovincialtrainings–Gendertrainingsfor8provinces.• EQUIPGenderUnitrequiresparticipationintheseniormanagementmeetings–inorderto

knowthedevelopmentsforgendermainstreamingwithinMoE

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TLEARNING ASSESSMENT

1. Monitoring Trends in Educational Growth (MTEG)/Learning Assessment Unit (LAU)

Acrucialoutcomeindicatorformeasuringtheresultsofqualityrelatedactivitiesisrelatedtomeasuringthelearningoutcomesofstudents,mainlywithanaimtounderstandhowtheeduca-tionsystemonthewholeperforms.OneoftheindicatorsfortheEQUIPIIisestablishingasystemforlearningassessmentattheMinistryofEducation.Improvedlearningoutcomesareareflec-tionofthequality,partofwhichisattributabletotheinvestmentsinqualityinputsandprocess-es.

ItisinthiscontextthattheMinistryofEducationagreedtosignacollaborativecontractwithACER(AustralianCouncilforEducationResearch)toestablishalearningassessmentsystemthroughconductingthefirsteversample-basednationalassessmentoflearningoutcomesforgrades6,3andGrade9.

2. Key Objectives:• Toprovidevalid,reliableandcontinuouslyupdatedinformationonstudentperformance• Tocompareachievementlevelsofkeysubgroupsbyidentifyingstrengthsandweaknessesin

theirknowledgeandskills.• Toprovidebaselineinformationonstudentperformance.

3. Tasks/Activities accomplished during the reporting period:TestadministrationrefreshertrainingforMainSurveyofgrades¾andLinkstudy3/6werecon-ductedforthetestadministrators.

4. Main Survey of Grades ¾:• Grade3Mainsurveywasconductedintheremaining13provinces.Intotal5,370students

wereassessedfrom179sampledschoolsintargetarea.• Forlinkingthegrades6and3,thelinkstudy3/6wasalsocarriedandintotal1,200(600Girls

and600boys)studentswereassessedfromgrade4and5ontabletandpaperbookletsforreadingandmathematics.

• Dataintabletsregardingstudents’responsesofMainSurveygrades¾andLinkstudy3/6werealsouploadedtoACERserveronlinedatabase.

• Thestudenttrackingdata,sectionsamplingdata,studentsamplingdata,SESresponse,andschoolcoordinatorquestionnairesrelevantdatawereenteredinKeyQuestdatabaseandalsosubmittedtoACER.

• SkypebasedtrainingincoordinationandcollaborationofACERfortheLATeamwasorga-nizedinthefollowingareas:◊ Codertrainingforthemarkingofconstructedresponses◊ Schoolcoordinatorsquestionnairesdataentry◊ Bookletsandcodingrelevantdataentry◊ InternalWorkshopandGroupDiscussionforDataentryqualityassurance.

• CodinganddataentryofconstructeditemsresponseisinprocessanditwillbecompletedbytheendofJuly.

• Preliminaryreportofgrade3assessmentispreparedbyACERandLAteamandacopyofthereportisalsosharedwiththeWorldBankcolleagues.

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PhotoofGrade3MainSurveyinoneoftheschoolsinFarahProvince

PhotooftheMainSurveyinoneoftheschoolsinBamyanProvince

5. Link study of Grades 3&6:ThepurposeofthelinkstudyistoassessgrowthinmathematicalandliteracyachievementtobemeasuredbetweenClass3andClass6.ToestablishthelinkbetweenClass3and6,alinkstudywilladministerasubsetoftheClass3itemsandasubsetofClass6itemstoaspecial‘linking’sampleofstudents.ThesestudentswillbefromClass4and5.

TheClass3/6linkstudywillincludeapaper-basedassessmentcomponent(Class6items)anditemsdeliveredontablets(Class3items).Allstudentstakebothatablet-basedtestandapa-per-basedtest.Itisessentialthatweareabletolinkastudent’stabletassessmentwiththeirpaper-basedassessment.Ifbothoftheseassessmentscannotbelinkedtothestudent,thestudyisnolongervalid.

Therearetwopaper-basedtests.Onetestbookletcontainsreadingitems,andtheotherbooklet

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PhotoofLinkStudyinoneoftheSchoolsofKabulCity

PhotoofLinkStudyinoneoftheschoolsinParwanProvince

6. Other Activities Carried out by the LA Team during the reporting period:• Basiccompetenciesoflearning(BCL)wererevisedandnowavailableinthreelanguages

(Dari,Pashto,andEnglish).• LATeammembersactivelyparticipatedinNationalTechnicalCommittee(NTC)meetingsfor

betterunderstanding,amendmentsanddevelopmentofthenewlearningassessmentsys-temanddirectorate.

• Concernedauthorities,relevantdepartments,NationalTechnicalCommittee(NTC)andother

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stakeholderswereregularlyupdatedregardingtheachievementsandactivitiesoftheLearn-ingAssessmentonweeklyandmonthlybasis.

• TheLASeniormembersparticipatedintheInternationalCitizenLedAssessment(CLA)work-shoparrangedbyPratham-PALandASERCenterinAurangabad-IndiainJune2016.

• TheLAteammembersalsoparticipatedintheWorkshoparrangedbyCreativeInc.regardingAfghanReadprogram.

• PreparedandfinalizedtheToRfortheInternationalAdvisorfortheLearningAssessmentUnitandtherecruitmentprocesswascloselyfollowedupwithallrelevantdepartments.

GroupphotofromtheCLA(CitizenLedAssessment)WorkshopinAurangabad-India

7. Challenges• Lackofcashforthefieldexpenses.TheLATeammembershadtopayfromtheirownpockets

duringtheirfieldtravelto13ProvincesforconductingtheMainSurveyofGrade3• Clericaloradministrativeformalitiesintheprovinces

8. Recommendation• ProvincialEQUIPOfficersshouldbeinformedtocooperatewiththeLAStaffduringtheirtrips

totheProvincesespeciallyintheareaofprovisionoftransportationandinformationsharingaboutthestatusofEducationintherespectiveProvinces.

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EDUCATION MANAGEMENT INFORMATION SYSTEM (EMIS)

1. Core ActivitiesDuringthereportingperiod(Jan–June2016),EMISdirectoratewithintheMinistryofEducationhascarriedoutthecoreactivitiessuchas:EMISdatacollection,cleaning&entryfor1395,GISdatacleaning&schoolmapping,followuponprovincialconnectivitywithICTdepartment,devel-opment,installationandtrainingofinformationsystems,monitoring&reportingworkprogressofMoEprograms&projectsandprovidingfullskillcapacitybuildingprogramsintermsofdatacollection,systemdevelopment,usage,maintenanceofinformationsystems,monitoringandreportingatnationalandsub-nationallevels.

2. Sub-ActivitiesSub-activitieswhichwereplannedforthelastsixmonthsalongwithdeadlineandstatushavebeenillustratedinthefollowingtable:

Table 2.1: Planed Activities progress

S.N Core Activities Deadline Target (%)

Achieved From To

1 Follow up on connectivity of provincial EMIS servers with central server using reliable ICT infrastructure;

01-01-2016 30-06-2016 100% 31%

2 Mobile Application development for Learning Assessment department (Grade 3 assessment).

10-02-2016 30-06-2016 100% 80%

3 Follow up on ToRs announcement with procurement dept for the information systems to be developed (HR-MIS, ISD-MIS, Web-Enabled GIS, solar system, & Network storage).

01-01-2016 30-06-2016 100% 100%

5 Conducting Business Process Mapping (BPM) for Student-MIS system.

01-04-2016 15-05-2016 100% 100%

6 Preparing proposal for decentralizing the certificate issuing system and processes to PEDs.

20-02-2016 30-04-2016 100% 100%

7 Development of Teachers’ town info system 01-04-2016 30-06-2016 30% 0% 8 Development of information system for MoE official letters. 01-03-2016 30-06-2016 100% 70% 9 Follow up of the technical staff to develop systems according to

the prepared policy, procedures and standards. 01-01-2016 30-06-2016 100% 100%

10 In reference to recommendation by third party, development of validations, controls and constraints on School-MIS system data entry interfaces.

01-04-2016 30-06-2016 100% 90%

11 Configuring replication services for 8 provinces having provincial connectivity to synchronize data online.

01-03-2016 30-06-2016 100% 0%

12 Localization of School-MIS reporting system into Dari & Pashto. 01-02-2016 15-04-2016 100% 80% 13 Development of Students registration system from grade 1-14 01-04-2016 30-06-2016 50% 80%

14 Decentralization of certificate-MIS system to PEDs. 01-03-2016 30-06-2016 50% 17% 15 Implementation of Construction management system, estimation,

BoQ, contract and running account bills MIS systems for ISD department.

01-03-2016 30-03-2016 100% 70%

16 Technical consultation and monitoring on the usage/performance of functional systems.

01-01-2016 30-06-2016 100% 100%

Capacity Building 1 Providing training to central & province staff on the usage and

maintenance of information systems. 01-01-2016 30-06-2016 100% 100%

2 Getting Mobile application training abroad the country 01-01-2016 30-06-2016 100% 10% GIS and Statistical Data Collection and Analysis Unit

1 Data collection, entry, cleaning 1395/2016 for cold season. 01-03-2016 30-06-2016 100% 60%

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2 Cleaning and importing GIS coordinates for the rest of 17 provinces into the EMIS server.

01-04-2016 30-06-2016 100% 100%

4 GPS data collection for the rest of 8 provinces 01-03-2016 30-06-2016 100% 100% 5 Providing capacity building training to provincial and district

and school staff. 01-03-2016 30-06-2016 100% 100%

6 Preparing statistical analytical report for 1393/1394 01-03-2016 30-05-2016 100% 60% 7 1395 Data verification by EMIS and Academic supervision. 01-05-2016 30-06-2016 100% 100%

Monitoring and Reporting Unit A. Institutional Analysis and Development

1 Develop Field (Provincial) Reporting format based on MoE operational plan.

01-02-2016 30-02-2016 100% 100%

2 Design and finalize monthly, quarterly and yearly reporting formats for each MoE program

01-02-2016 30-02-2016 100% 100%

3 Prepare data collection formats, used as annexes in narrative reports.

01-01-2016 30-01-2016 100% 100%

4 Establish filing system for all donor funded programs particularly EQUIP

01-01-2016 30-01-2016 100% 100%

5 Review of MoE M&E and reporting framework (indicators, procedures, formats)

01-03-2016 30-03-2016 100% 100%

6 Update annual operational plan in system (operational plan management information system for 1395).

01-03-2016 30-03-2016 100% 100%

7 Develop monitoring plan including provincial visit plan for the unit

01-03-2016 07-03-2016 100% 100%

8 Develop annual department and individual work plan 01-01-2016 07-01-2016 100% 100% 9 Develop reporting schedules for the year 01-01-2016 07-01-2016 100% 100%

B. Monitoring and Reporting 1 Receive and enter provincial data on a monthly basis 01-01-2016 30-06-2016 100% 50% 2 Review and follow-up on provincial reports (1394-1395) 01-02-2016 15-02-2016 100% 50%

3 Collect data for national annual operational plan reports(1394)

01-01-2016 15-02-2016 100% 100%

4 Prepare, share and finalize MoE national annual operational plan implementation/ progress report (1394) and upload it on website.

10-02-2016 30-02-2016 100% 100%

5 Prepare MoE Achievements report (1394) for Presidential Office

01-01-2016 15-02-2016 100% 100%

6 Prepare MoE Second and third 100 days plan implementation report for Presidential Office and Chief Executive Office of the Afghanistan Islamic Republic Government

15-02-2016 30-02-2016 100% 100%

7 Prepare development projects annual (1394) and quarterly reports (1395) for Ministry of Economy

01-01-2016 05-04-2016 100% 70%

8 Develop annual (1394) and quarterly progress reports for the Ministry of Finance

01-01-2016 05-04-2016 100% 100%

9 Prepare annual progress (Gender) report (1394) for the Ministry of Women Affairs

01-02-2016 07-02-2016 100% 100%

10 Develop ESPA I-II (Education Support Program of Afghanistan) Completion report

01-01-2016 30-06-2016 100% 100%

11 Conduct central monitoring and verification/validation missions for the implementation of MoE annual operational plan (1394) and second and third 100 days plan with programs

24-02-2016 30-02-2016 100% 100%

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12 Conduct provincial monitoring and verification/validation missions

01-04-2016 30-06-2016 100% 50%

C. Capacity Building 1 Train Ministry staff (heads and planning and reporting

officers of the programs in center) on how to develop reports through on-the job-training

01-01-2016 30-06-2016 100% 100%

2 Train provincial planning units' staff, programs staff, districts' education staff in order to enhance capacity on monitoring and reporting of NESP activities through on-the job-training

01-04-2016 30-06-2016 100% 100%

3 Conduct specific workshops for programs staff (planning and reporting staff) to introduce 100 days plan reporting formats, ministry of economy reporting formats and other related reporting formats

01-01-2016 30-06-2016 100% 100%

D. Not Planned Activities/ Ad hoc Reports 1 Prepare MoE summary achievements' report (1394) for

Ministry of Information and Culture During first quarter of 2016 Completed

2 Prepare Human Rights recommendations implementation report for Ministry of Justice and Ministry of Foreign Affairs

During first quarter of 2016 Completed

3 Prepare NESP II implementation progress report for decision making process of the MoE

During first quarter of 2016 Completed

4 Prepare MoE achievements' report based Istanbul program action plan for Afghanistan

During first quarter of 2016 Completed

5 Provide technical support to the Administration office of the President in order to prepare Government Report to the Parliament (Pashto version)

During first quarter of 2016 Completed

6 Prepare MoE's achievements report (only development projects) for Parliament

During first quarter of 2016 Completed

7 Prepare MoE's related schools threats summary report for the MoE leadership

During second quarter of 2016 Completed

8 Prepare MoE summary progress report for the office of first lady

During second quarter of 2016 Completed

9 Provide technical support in order to prepare ad hoc speeches and other summary reports for the leadership of MoE

During second quarter of 2016 Completed

3. Progress of System Development UnitInrespecttotheplannedactivitiesasmentionedintheabovetable,abriefnarrativedetailabouttheprogressoftheactivitiesisprovidedinthefollowing.Therearesomeactivitieswhicharestillintheprogressandneedtobecontinuedinthenextcycleoftheplan.

3.1 Provincial ConnectivityInordertoconnectprovincialEMISserverswiththecentralserverforonlinedataentry/replica-tion,EMISdirectorateiscloselyworkingwithICTdirectorateforprovincialconnectivityprojectwhichisalreadyinprogress.Localnetworkandtheirconnectionwithcenterfor11provincesarecompletedandonlylocalnetworkfor23provincesaredonebuttheyarenotconnectedwiththecenteryetandtheworkisinprogress.

3.2 Preparing Five Year Strategic PlanApartfromEMISsystemdevelopmentfiveyearstrategy,aspertheinstructionfromH.EthePresidentabouttheintegrationofdatabases,EMISisnowworkingtointegrateEMIS,PayrollandTashkeelsystems.Around14,355schoolsoutof17,000schoolsareintegratedandconnected.Oncetheseschoolsareconnectedfromthreesystems,secondstepwouldbethedevelopmentofaunifiedapplication,itsToRisalreadysenttotheWorldBankforgettingNoL.

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3.3 Information Systems DevelopmentA. Follow up on ToRs: • Web-Enabled-GISSystem’sprocurementprocessisalmostcompleted,nowitisincontrol

departmentinMoEandwouldbeawardedinnextweek.• ISD-MISsystemisinprocurementprocessanditstechnicalevaluationiscompleted.Thecon-

tractawardrecommendationissenttotheWorldBankforapprovalandNoL.• LicensesforSQLandArcGISsoftware:TheSQLServerandArcGISlicensesprojectwhich

wasintwolotswasannouncedandthreecompanieshadappliedonlyforSQLServerli-censesandnocompanyhadappliedforArcGISlot.Theevaluationofthisprojecthasbeencompletedandnocompanyhasmettherequirementssobothlotsofthisprojectwillbere-announced.

• SolarSystem:TheSolarSystemProjectfor13provinceswasannouncedandfourteencom-panieshadappliedforit.Evaluationofthisprojecthasbeencompletedandnocompanyhasmettherequirements,sobothlotsofthisprojectwillbere-announced.

• HR-MISSystem:ItisalreadynegotiatedwiththeWorldBankthatbasedonthelimiteddead-linegivenbytheH.EPresidentOfficetointegrateEMIS,PayrollandTashkeelsystems;itisdecidedtodividedevelopmentofHR-MISsystemintotwophases.Thefirstphaseisalreadystartedasmentionedthataround14,355schoolsareconnectedfromthreesystems.

B. Amlak/Property Management System: ApartfromtheProperty/AmlakManagementSystem,developmentofTeacher’sCity(ShahrakMalimeen)ManagementSystemwasalsoinplan,butduetothelackofprovisionoftherequirementsbytherelevantdepartment,thissystemisstopped.

C. Mobile Application development for Learning Assessment: Learningassessmentstudyforgrade3willbeconductedbyrelevantdepartmentinMoE.Developmentofmobileapplica-tionforthisstudyisinprogress,andits80%workisalmostcompleted.

D. Individual Student Registration System: developmentofthissystemisalmost80%complet-ed.

E. Configuring Replication Services for Provincial Connectivity:Itwasplannedtoconfigurereplicationservicesfor8provincestotransferdataonlinefromPEDstothecenter,butEMISisstillusingpiratedversionofSQLServerforthisactivityandthelicensedsoftwareisstillintheprocurementprocess.Itwillbeappliedonceprocured.

F. Decentralization of Certificate-MIS System to PEDs: Infact,50%ofthisactivitywasplannedtobecompletedbutissuesarestillthere.ThemainproblemsincludehugedistancebetweenEMISserverandcertificateunitinPEDswhichneedaconnection,lackoftechnicalcapaci-tyandnonavailabilityofenoughspace,computers,scannersandelectricityinmostofthePEDs.

G. Implementation of Construction Management System:Estimation,BoQ,contractandrunningaccount,billsandMISsystemsforISDdepartment,allthesemodulesaredevelopedandnowintestingphase.

4. Progress of Statistical Data Analysis and GIS Unit

4.1 Statistical UnitDatacollectionfor1395/2016isnowcompletedanddataentryandverificationisinprogress.About5%schoolsperprovinceareplannedtobeverifiedandarandomsamplingfordataverifi-cationwillbeused.Alistofschoolstobeverifiedisattachedasannexattheendofthisreportas(Annex#2).

Asstatedinbelowdiagram,wholedatamanagementistakingplaceintosevenseparatestepsfromdatacollectionuptodisseminationandreporting.Allthesestepsarecarriedouttwiceat

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thestartandendofeachyear.Attheendofthecycleananalyticalstatisticalreportwouldbepreparedandthepreparationofthisreportisinprogressbythestatisticalunit.

Figure 1.1 Data Management Life Cycle

4.2 GIS UnitThemainobjectiveoftheGISUnitistosupportEMISsystemintermsofdatavisualization,analysis,schoolmappingandGeographicalInterfaces,developmapbooklets,andstoreaccurateschoolGPSinformation.

Mainactivitiesperformedbythisunitduringthelastsixmonthsinclude,providingMoE/GPEandacademicsupervisionunitswithdistrictmaps,cleaningandimportingof27provinces’schools’GPScoordinatesintotheEMISserver.GPScoordinatesfortherestof8provincesarereceivedforWADANNGO,andnowisincleaningprocess.BynowEMIShaveschoolcoordinatesinsystemandisabletogenerateschoolmappingatdifferentlevels.FigurebelowshowsasampleofPurChamanDistrictschoolsmapofFarahprovince.Itshowslocationofschoolsandvillages.

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Figure 1.2: Pur Chaman District schools’ map

5. Progress of Monitoring and Reporting Unit

5.1 Institutional Analysis and DevelopmentDuringthereportingperiod,somerequiredreportingformats,suchasmonthly,quarterlyandan-nualwereproducedforupgradingthequalityofthereportsandforbetterunderstandingoftheprograms.ThestaffistrainedonthenewlydevelopedreportingformatsandNESP/operationalplanactivities,notonlyoncentrallevelbutalsoonprovinciallevel.

Moreover,operationalplan,monitoringsystem,resultsframework,performanceindicators,cen-tralandprovincialmonitoringplan,formatsforadhocreportsanddifferentquestionnairesweredevelopedbasedon1395operationalplanfortheprogramsoftheMoE.

TheannulworkplanoftheMonitoring&Reportingdepartmentwaspreparedensuringfullpar-ticipationofthedepartment’stechnicalstaff(MonitoringandReportingSpecialistsandOfficers).Theplancoveredallnecessaryelementsofthemonitoringandreporting,suchasplanforfieldvisits,planforreporting,capacitydevelopmentandplanforperformanceappraisalofthemon-itoringandreportingspecialistsandplanningandreportingofficers.Itisworthmentioningthattheplannedactivitieswerestrictlyfollowedandattheendoftheyeartheperformanceappraisalofthetechnicalstaffwillbeconducted.

InadditiontothatMonitoringandReportingformatsforthe100daysplan(2ndand3rd)oftheMoEwasalsodevelopedfortheprogramsandrelateddirectorates.

5.2 Monitoring and ReportingDuringthefirstsixmonthsoftheyear,astandardreportingprocedurewasimplemented.Min-istry’soperationalplanprogressreportsfor1394werepreparedandreceivedfromallprovincesaroundthecountry.Theplanning,monitoringandreportingofficerscollecteddataontheop-erationalplanindicators.Aftercleaningthedatatheyenteredthedatawithintheoperationalplansystem,andsenttheirexportfiletotheHeadQuartertobeimportedtothesystem.ThedatawasnotonlyverifiedbytheprovincialEMISofficersthemselvesbutwasalsoverifiedbythe

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centrallocatedMonitoring&Reportingspecialistsduringtheirfieldvisits.Thedeviationswerecommunicatedwiththerelevantstakeholdersontimelymannertobeimproved.

TheM&Rdepartmentproduceddifferentreportsduringthereportingperiodoftheyear,suchas:The ESPA I & II Completion reports:ThereportsareprovidedtoDanishGovernment.ThereportprovidesupdatesonsomespecificindicatorsrequestedbythedonorbasedonESPAProgram.

Report required by Administrative Office of the President:ThePresidentialOfficereportwaspreparedbythemonitoringandreportingteambasedontheexactrequirementofthePresiden-tialOffice.ItismentionablethatthisreportisrequiredbythePresidentialOfficeaftereachyear.

Ministry’s Second and Third 100 Days Plan Implementation Report for Presidential Office and Chief Executive Office of the Afghanistan Islamic Republic Government:Thereportswerepre-paredbasedMinistry’sapproved100daysplansandsharedinduetime.

Report for the Ministry of Economy: MinistryofeconomyalsorequiresreportonsomeofthespecificindicatorsoftheMinistry’sdevelopmentprojects.Theywanttoknowprogressmadeagainsttheexpenditures.ThereportwasfinalizedwithclosecoordinationoffinancedirectorateandtrackingunitoftheMoE.

Quarterly Progress Reports for the Ministry of Finance: MinistryofFinancerequiresquarterlyprogressreportonsomeofthespecificindicatorsinordertoknowprogressmadeagainsttheexpenditures.Twoquarterlyreportsarepreparedandsharedinduetime.

Report (Gender) for the Ministry of Women Affairs:MonitoringandReportingdepartmenthasproducedMoEgenderreportandhasshareditwiththeMoWAandParliamentfortheirinforma-tion.

Monitoring Visits of NESP Indicators:MonitoringandReportingSpecialistshaveconductedcen-tralmonitoringvisitsoftheprogramsinordertoensureprogressagainstNESPrelatedindicatorsandMinistry’s100daysplan.Theverificationprocessofthedataandinformationwassuccessful-lyaccomplishedandreportswereprepared.

Monthly, Quarterly, Semi-Annual and Annual Reports of the MoE based on Operational Plan (1394):Thementionedreportswerepreparedinall35provincialeducationdirectoratesandmoreover,nationallevel(compiledreport)reportisalsopreparedandweresharedwiththerele-vantstakeholdersontimelymanner.

6. Capacity BuildingAnumberoftrainingswereconductedfordepartments’staffontheuseofManagementIn-formationsystems,roleofinformationsystemineducationmanagementandmaintenanceofsystems,aswellasdatacollection,cleaning,analysisandreporting.Thefollowingtrainingshavebeenconductedatcentralandprovinciallevels:

• CentralStatisticalandacademicsupervisionstaffistrainedontherevisedschoolmanage-mentsysteminthecenterasmastertrainerfortheprovinces,andthesemastertrainerstrainedaround17academicsupervisionstaffineachPEDandinreturn,theytrainedapprox-imately7academicstaffineachDEDandDEDstafftrainedschoolprinciples.

• Duetolengthyprocessofpreparationofprocurementplan,EMIStechnicalstaffdidn’tgetrequiredtrainingoutsidethecountryandarestillwaitingtogetNoLfromWorldBank.This

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trainingisveryimportantforfurtherdevelopmentofmobileapplications.• AtwodaysworkshopisarrangedbyM&RunitforMoEprograms’staff(Planning,Monitoring

andReporting)inordertoenhancethecapacityofreportwritingskillsparticularlyaboutMoE’s100daysreportingformatsandMoE’squarterlyreportingformatforMinistryofEcon-omy.

• EachofthecivilservantsworkingoncentrallevelhasbeenappointedascounterpartfortheMonitoringandReportingSpecialistsbasedonTNAresultsandareprovidedregulartrainings(onthejobtraining)toeachoneofthemaspertheirtrainingplan.

• Inordertoenhancethecapacityofcivilservantsatprovincialanddistrictlevel,themonitor-ingandreportingdepartmentdesignedandconductedlongtermtraining(onthejobtrain-ing)onsubjectsincludingplanning,monitoringandreportwritingforplanninganddistricteducationstaff.Thistrainingwasconductedin13provincesandtotally(325)officersinclud-ingprovincialplanningdepartmentstaffanddistricteducationofficersweretrained.

7. Key AchievementsAsaresultoftheimplementationofthelastsixmonthsplanoftheyear2016,thefollowingout-comesareachieved:

7.1 Outcome/outputThefollowingarethemainoutcomes:• Duringlastsixmonthsdevelopmentprocess,twoinformationsystems(MobileApplication

forlearningassessment&IndividualStudentRegistration)aredevelopedandnowintestingphase.Certificateinformationsystemis70%revisedbasedonnewinformationaddedandnowitisfunctional.

• Datacollectionfor1395iscompletedanddataentryisinprogressinallprovinces.• Around14,355schoolsfromthreedatasetsofEMIS,Payroll&Tashkeelarenowintegrated

throughauniqueschoolcodefromEMIS.• GPScoordinatesfor27provincesarecleanedandenteredintotheEMISserverandGPSfor

theremaining8provincesarereceivedfromWADANNGOandnowincleaningprocess.• Overall70staffatthecentre,595atprovincialand7,150atdistrictlevelsaretrainedfordata

collectionfortheyear1395.• OneofthemajorachievementsoftheM&Rduringthelastsixmonthsoftheyearwasup-

datinganddevelopmentoftheM&Rsystem,operationalplan,monitoringsystem,resultsframework,performanceindicators,centralandprovincialmonitoringplan,formatsforperiodicandadhocreportsanddevelopmentofthedifferentquestionnairesforallrelatedprogramsoftheMoE.

• Duringthelastsixmonths,M&RunithasproduceddifferentreportsbasedonMinistry’soperationalplan(1394)andotheradhocreportsagainstrequirementofthestakeholderssuchas;PresidentOffice,ChiefofStaffOffice,ministries,parliamentanddonors.Asaresult,allthereportsarepreparedandsubmittedtotheconcernedgovernmentalandnon-govern-mental(donors)organizationsinduetime.

• CapacitybuildingisoneoftheprioritiesoftheMonitoringandReportingDepartmentforfill-ingcapacitygapesofemployees(civilservants)oncentralandprovinciallevelonreporting,planningandcoordination.Asaresultprogramsandprovinceshavepreparedquarterlyandannualprogressreports.

8. ChallengesInrespecttotheactivitiescompletedduringthelastsixmonths,thefollowingchallengeshavebeentracedwhichhavedirecteffectsontheprocessandperformanceofactivities:

• Duetolackofawarenessfromusageofmoderntechnologyaswellasimportanceofinfor-mationsystemsineducation,implementationofinformationsystemsiscomplexgiventhecurrentcapacityofcivilservants(endusers);

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• Lowcapacityofstatisticaldataanalysisandreportingcapabilityatcentralandprovinciallevel.

• LackofavailabilityofspaceandelectricityatPEDs’offices.• Lackofcapacityofdistrictandschoolsstaffintermsoffillingoutandunderstandingofthe

schoolquestionnaires.• LackofITequipmentsatprovincialEMISofficessuchasstationary,scanner,cartridgefor

printersandphotocopiermachines.• Repetitivechangesinprocurementplan,EMIS/Systemdevelopmentstaffwasnotabletoget

plannedcapacitybuildingtrainingoutsidethecountry.• Althoughtheshort-termtrainingandworkshopswereconductedinordertoenhancetheca-

pacityofcivilservantsemployeesonprovinciallevelonplanning,monitoringandreportingbutstilltheircapacityisnotsatisfactory.

• LackofasuitablelocationandworkenvironmentforMonitoringandReportingDepartment.Ithasdelayedtheimplementationofthedepartment’splannedactivities.

• Adhocandun-plannedassignmentshavecreatedhurdlesintheimplementationoftheplannedactivitiesoftheDepartment.

9. Recommendations• SupportEMISintermsofprovisionofTAs,expertsinstatisticsandadvanceddataanalysts.

Theywouldtrainmastertrainersatcentralandprovinciallevels.• AllocationofseparatefundforprocuringICTequipments,transportationfordatacollection,

verificationandcapacitybuildingatcentral,provincial,districtandschoollevels.• SupportEMISintheimplementationoffiveyearsstrategicplan.• PublicawarenessofEMISstakeholdersfromEMISactivitiesaswellasontheimportanceof

informationtechnologyandroleofMISsystemineducationmanagement.• Provisionoffullscalecapacitybuildingtrainingstotechnicalstaffoutsidethecountryand

tothecivilservantsatnationalandsub-nationallevelsespeciallyforschoolprincipalsanddistrictmanagers.

• Enhancethecapacityofprovincialcivilservantstaff(planning,monitoringandreportingstaff)throughtheNationalTrainingInstituteofeducationalplanningandotherrelatedlongtermcapacitybuildingprograms.

• ProvisionofsuitableworkplaceandenvironmentforMonitoringandReportingDepartment.

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10. Future Plan/ActivitiesEMIShasbeenplannedthefollowingactivitiesfornextsixmonths:(JulytillDecember,2016)

Table 5.1: Future Planned Activities

S.N Core Activities Deadline Target (%) From To

A. System Development Unit 1 Follow up on connectivity of provincial EMIS servers with central

server using reliable ICT infrastructure; 01-07-2016 31-12-2016 100%

2 Data integration and system development for EMIS, Payroll and Tashkeel system.

01-07-2016 31-12-2016 100%

3 Development of Research & Evaluation-MIS system for planning department.

01-07-2016 31-12-2016 100%

4 Mobile Application scale up to Learning Assessment department. 01-07-2016 31-12-2016 100%

5 Development of information system for MoE official letters. 01-07-2016 31-12-2016 100%

6 Development of Inventory-MIS for MoE procurement department. 01-07-2016 31-12-2016 100%

7 Development of project tracking system for HE minister office. 01-07-2016 31-12-2016 100%

8 Follow up on ToRs with procurement dept for the information systems to be developed (HR-MIS, ISD-MIS, Web-Enabled GIS, solar system).

01-07-2016 31-12-2016 100%

9 Mobile application development intermediate and advance level training;

01-07-2016 31-12-2016 100%

10 Development of information system for MoE official letters. 01-07-2016 31-12-2016 100%

11 Follow up of the technical staff to develop systems according to the prepared policy, procedures and standards.

01-07-2016 31-12-2016 100%

12 In reference to recommendation by third party, development of validations, controls and constraints on School-MIS system data entry interfaces.

01-07-2016 31-12-2016 100%

13 Configuring replication services for 8 provinces having provincial connectivity to synchronize data online.

01-07-2016 31-12-2016 100%

14 Localization of School-MIS reporting system into Dari & Pashto. 01-07-2016 31-12-2016 100%

15 Development of Students registration system from grade 1-14 01-07-2016 31-12-2016 50%

16 Decentralization of certificate-MIS system to PEDs. 01-07-2016 31-12-2016 50% 17 Implementation of Construction management system, estimation,

BoQ, contract and running account bills MIS systems for ISD department.

01-07-2016 31-12-2016 100%

18 Technical consultation and monitoring on the usage/performance of functional systems.

01-07-2016 31-12-2016 100%

B. Capacity Building

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1 Providing technical training for center, provincial & district staff for data collection of cold season schools – 1395.

01-07-2016 31-12-2016 100%

2 Technical training abroad the country on mobile application development for central staff.

01-07-2016 31-12-2016 100%

GIS, Statistical Data Collection and Analysis Unit 1 Data entry, cleaning and verification for 1395/2016 for cold season. 01-07-2016 31-12-2016 100%

2 Cleaning and importing GIS coordinates for the rest of 8 provinces into the EMIS server.

01-07-2016 31-12-2016 100%

3 School mapping at district level. 01-07-2016 31-12-2016 100%

4 Providing data collection, entry & verification capacity building training to provincial, district and school staff for hot season schools of 1395.

01-07-2016 31-12-2016 100%

5 School mappings for academic supervision and UNESCO at district and school levels.

01-07-2016 31-12-2016 100%

6 Preparing statistical analytical report for 1393/1394 01-07-2016 31-12-2016 100%

7 5% of 1395 Data verification by EMIS and Academic supervision. 01-07-2016 31-12-2016 100%

A. Monitoring and Reporting Unit 1 Receive and enter provincial data on a monthly basis 01-07-2016 31-12-2016 100%

2 Review and follow-up on provincial quarterly and annual reports (1395)

01-07-2016 31-12-2016 100%

3 Collect data for national annual operational plan reports(1395) 01-12-2016 31-12-2016 100%

4 Prepare MoE national annual operational plan implementation/ progress report(1395)

01-12-2016 31-12-2016 100%

5 Sharing draft MoE national annual operational progress report with programs and related directorates for review and comments

End of Dec 2016

100%

6 Finalize and Disseminate national annual report(1395) on MoE website

01-07-2016 31-12-2016 100%

7 Prepare MoE Achievements report(1395) for Presidential Office 01-12-2016 31-12-2016 100%

8 Prepare MoE Second and third 100 days plan implementation report for Presidential Office and Chief Executive Office of the Afghanistan Islamic Republic Government

01-07-2016 31-12-2016 Based on schedule

100%

9 Prepare development projects annual(1395) and quarterly reports(1395) for Ministry of Economy

01-07-2016 31-12-2016 100%

10 Develop annual(1395) and quarterly progress reports for the Ministry of Finance

01-07-2016 31-12-2016 100%

11 Prepare annual progress (Gender) report (1395) for the Ministry of Women Affairs

01-12-2016 31-12-2016 100%

12 Conduct central monitoring and verification/validation missions for the implementation of MoE annual operational plan(1395) and second and third 100 days plan with programs

01-07-2016 31-12-2016 100%

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13 Conduct provincial monitoring and verification/validation missions 01-07-2016 31-12-2016 100%

B. Capacity Building 1 Train Ministry staff (heads and planning and reporting officers of the

programs in center) on how to develop reports through on-the job-training

01-07-2016 31-12-2016 100%

2 Train provincial planning units' staff, programs staff, districts' education staff in order to enhance capacity on monitoring and reporting of NESP activities through on-the job-training

01-07-2016 31-12-2016 100%

3 Conduct specific workshops for programs staff (planning and reporting staff) to introduce 100 days plan reporting formats, ministry of economy reporting formats and other related reporting formats

01-07-2016 31-12-2016 100%

C. Not Planned Activities/ Ad hoc Reports and capacity building trainings based on requirement

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1. Internal audit key objectives and core activities:Thekeyobjectiveofthisdepartmentistoensureaccuracy,reliabilityandtimelinessoffinancial,managerial,andoperationalinformation,toassurecompliancewithpolicies,procedures,lawsandregulationsandtocheckthatresourcesareeconomicallyacquired,efficientlyusedade-quatelyprotectedandtobringcontinuousimprovementsinMoE’sinternalcontrolsystems.Toattainthementionedobjectives,auditdepartmenthascategorizedandperformsitsactivitiesinthefollowingthreemainareas:

I. AuditofMoEdevelopmentbudgetII. Capacitybuildingofcivilservant(internalauditors)III. InternalAuditSystemDevelopment

2. Activities Planned for the Period [January-June, 2016]BasedonInternalAudit[IA]Department’sannualplan,thefollowingauditassignmentswereplannedfortheperiod[Jan-Jun2016].

I. Auditoffinance,procurementandEQUIPdevelopmentbudgetforFY2016includingallthedeputyministriesanddirectorates.

II. AuditofEQUIPfortheyear1391,1392,and1393(Specialassignmentbaseduponrequestoftopmanagement(H.E.MinisterofEducation)

III. AuditofAWDP(1393and1394),ASDPandDiscretionaryBudget(financeandHRunits)atDM-TVET

IV. CapacityBuildingofCivilServants(Onthejobtraining)V. SpecialAssignments

3. Tasks/Activities Completed for the Period [January-June, 2016]BasedonInternalAudit[IA]Departmentannualplan,thefollowingauditassignmentswerecon-ductedfortheperiod[Jan-Jun2016]

I. AuditofprocurementandservicesdepartmentsII. AuditofAWDP(AfghanistanWorkforceDevelopmentProgram)fortheyear1393and1394

(FinanceandHRunits)atDM-TVETIII. AuditofASDP(AfghanistanSkillsDevelopmentProgram)fortheyear1394atDM-TVETIV. AuditofDiscretionaryBudgetfortheyear1394V. CapacityBuildingofCivilServants(OntheJobTrainings)VI. SpecialAssignments

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Auditsconductedasspecialassignmentsarelistedinthetablebelow:

LIST OF SPECIAL ASSIGNMENTS CONDUCTED DURING [JAN - JUN 2016]

NO AUDIT ASSIGNMENT LOCATION PROGRESS

1 SPECIAL ASSIGNMENT BASED ON GUTAMBERG PRINTING PRESS COMPLAIN FOR NOT AWARDING THE CONTRACT TO THE PRINTING PRESS AS A WINNER

PROCUREMENT, MOE, KABUL PROVINCE

COMPLETED

2 SPECIAL ASSIGNMENT FOR PHYSICAL CHECK OF PROJECTORS, AND IT EQUIPMENTS AT TED (TEACHERS EDUCATION DIRECTORATE) REFERRED BY ATTORNEY GENERAL’S OFFICE

TED, KABUL CITY

COMPLETED

3 SPECIAL ASSIGNMENT FOR PHYSICAL CHECK OF IT EQUIPMENTS AT MOE REFERRED BY ATTORNEY GENERAL’S OFFICE

IT DIRECTORATE MOE, KABUL CITY COMPLETED

4

SPECIAL ASSIGNMENT REGARDING FAKE BANK GUARANTEE PROVIDED BY RUSTUKHAIL CONSTRUCTION COMPANY (RESENT BY ATTORNEY GENERAL’S OFFICE FOR REINVESTIGATION)

PROCUREMENT DIRECTORATE MOE, KABUL CITY

COMPLETED

5

SPECIAL ASSIGNMENT ON HIGHER CONTRACT AMOUNT SIGNED BETWEEN ILO (INTERNATIONAL LABOUR ORGANIZATION) AND ASDP (AFGHANISTAN SKILLS DEVELOPMENT PROGRAM) REFERRED BY ATTORNEY GENERAL’S OFFICE

ASDP – DM-TVET, KABUL CITY

COMPLETED

6 SPECIAL ASSIGNMENT ABOUT 9 ISSUES IN ZABUL PROVINCE (RE-SUBMITTED 3 OUT 9 ISSUES BY ATTORNEY GENERAL’S OFFICE FOR RE-INVESTIGATION)

PED, ZABUL PROVINCE

COMPLETED

7 SPECIAL ASSIGNMENT REGARDING TICKET ISSUES OF EQUIP’S DUBAI MISSION AND PHYSICAL CHECK OF EQUIPMENTS (RE-SUBMITTED BY ATTORNEY GENERAL’S OFFICE FOR RE-INVESTIGATION)

EQUIP, KABUL CITY

COMPLETED

8 SPECIAL ASSIGNMENT, REGARDING FAKE TICKETS FOR TRAININGS IN DUBAI BY NINE EMPLOYEES IN EQUIP (RE-SUBMITTED BY ATTORNEY GENERAL’S OFFICE FOR RE-INVESTIGATION)

EQUIP, KABUL CITY COMPLETED

9 SPECIAL ASSIGNMENT REGARDING FRAUD AND CORRUPTION IN 3 CASES IN EQUIP (RE-SUBMITTED BY ATTORNEY GENERAL’S OFFICE FOR RE-INVESTIGATION)

EQUIP, KABUL CITY COMPLETED

10 SPECIAL ASSIGNMENT REGARDING 5 CASES OF PURCHASES IN EQUIP REFERRED BY ATTORNEY GENERAL’S OFFICE

EQUIP, KABUL, PROVINCE COMPLETED

11 SPECIAL ASSIGNMENT REGARDING CASES OF FRAUD DETECTED IN PROCUREMENT DIRECTORATE REFERRED BY ATTORNEY GENERAL’S OFFICE

MOE, PROCUREMENT DIRECTORATE, KABUL CITY

COMPLETED

21 SPECIAL ASSIGNMENT REGARDING (3,475,000 AFS) CORRUPTION COMMITTED BY ZIAUL HAQ SAFAI, SAQIB, SHERIN AGHA, AND ABDUL SATAR IN FINANCE DIRECTORATE REFERRED BY IA DIRECTORATE

MOE FINANCE DEPARTMENT, KABUL CITY

COMPLETED

13 SPECIAL ASSIGNMENT REGARDING CORRUPTION IN BAGHLAN PROVINCE BY PED DISTRICT MANAGER, NAHRAIN, BAGHLAN, REFERRED BY IA DIRECTORATE

PED RESPECTIVE DEPARTMENT, NAHRAIN, BAGHLAN PROVINCE

COMPLETED

14 SPECIAL ASSIGNMENT REGARDING ROBBERY OF TEACHERS SALARIES FOR THE MONTH OF JADI, 1394 IN BAGHLAN PROVINCE REFERRED BY IA DIRECTORATE

PED, BAGHLAN PROVINCE COMPLETED

15 SPECIAL ASSIGNMENT ON PERFORMANCE EVALUATION SCHOOL MANAGER HASAN TAL CENTRAL BAGLAN DISTRICT BAGHLAN PROVINCE, REFERRED BY IA DIRECTORATE

PED - BAGHALAN PROVINCE COMPLETED

16 SPECIAL ASSIGNMENT REGARDING COMPLAIN OF ADNAN ASIL CONSTRUCTION COMPANY

PED – KUNAR PROVINCE COMPLETED

17 SPECIAL ASSIGNMENT REGARDING COMPLAIN OF HOTAK BROTHERS CO, AS A WINNER OF THE SUPPLIER OF TENTS, AND OTHER RELATED GOODS

PED – BAGHLAN PROVINCE COMPLETED

18 SPECIAL ASSIGNMENT REGARDING CONSTRUCTION OF HOSTEL FOR 300 STUDENTS PED – KAPISA PROVINCE IN PROGRESS

19 SPECIAL ASSIGNMENT REGARDING PURCHASES OF 500 UNITS DESKTOP COMPUTERS, TRAVEL OF H.E. DM-TVET TO AUSTRALIA AND OTHER ISSUES BASED ON COMPLAIN OF STUDENTS

DM-TVET, KABUL PROVINCE IN PROGRESS

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4. Plan for the Next Six Months [Period Jul - Dec 2016]BasedonInternalAudit[IA]Departmentannualplan,thefollowingauditassignmentsareplannedforthenexttwoquarters[PeriodJul-Dec2016]

I. AuditoffinanceandHRdepartment(GPE–GlobalPartnershipforEducation)II. AuditofHRdepartment(DevelopmentBudget)III. CapacityBuildingprogramforCivilServants.IV. SpecialAssignments

5. Challenges/RisksI. Themajorityofthecounterpartsarelackinginhigherandrelevanteducationwhichmakesit

difficulttograspthetrainingsprovidedtothem.II. LackofstaffandexcessiveworkloadIII. LimitationofscopeduetolackoffundsandinsecurityforprovincialauditsIV. ExcessivenumberofSpecialassignmentsareaffectingthescopeandprocessofIAassign-

mentsV. DisbandingofauditcommitteewillaffectindependenceofIAUnitVI. Lackofauditmanualscreateconfusioninconductingcertainaudits

6. RecommendationsI. InordertomaintaineffectivenessandefficiencyofIAunit,andtoenableIAunittoperform

itsactivitiesontimeand/orasplanned,westronglyrecommendthemanagementtopaymoreattentiontohirenewinternalauditorsinheadquarterandprovinceswithrelevantedu-cationandqualificationsi.e.atleastbachelor’sdegreeintherelevantfield.

II. Managementshouldfocusoncapacitydevelopmentofprovincialinternalauditcivilservantstoenablethemtoconducttheauditofprovincialeducationdirectoratesinanefficientandeffectivemanner

III. Werequestthemanagementtoincreasethefundsforalland/orprovidesecurityassuranceforconductingprovincialaudits.

IV. Werequestthemanagementtore-establishauditcommitteeinordertoassureindepen-denceofIAunit.

V. WerequestthemanagementtodevelopanauditmanualforIAunitbasedonwhichitwillperformitsauditassignments

VI. WerecommendthemanagementtohireaninternationaladvisorforIAunitinordertohelptheunitinvariousauditrelatedprocedures,techniquesanddevelopmentofauditmanuals,andcharter.

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sCommunication & Public AwarenessEQUIPCommunicationUnithascontinuedtoprovideupdatesandin-depthstoriesbypublish-ingEQUIPNewsletter,everytwo-months,EQUIPSemiAnnualNarrativeReports,BrochuresandorganizingPublicAwarenessEvents(PAEs).Similarlyinthelastsixmonths,theunitalsoheldpublicawarenessactivitieswhichincludeddevelopmentofvarietyofmaterialsforapublicedu-cationcampaign,preparationofscriptsforradioandTVspots,preparationsofnewspaperarti-cles,editorials,andtalking-pointsformedia-roundtablesandstandardspeechesforawarenessgatherings.Inaddition,provincialfieldvisitswerealsoconductedinthisreportingperiodwiththeaimtoevaluatemodelschools,assessteachers’performanceandissues,improvecoordina-tionbetweenPED,theschooladministrationandShura,assessschoolssecurity,visitconstructionsites,assesstheschoolsfromtheenvironmentandsocialsafeguardperspectiveandetc.

1. Key Achievements

1.1 Printing and Publishing• DevelopedPublicEducationmessagesaboutGenderandfemaleparticipationinparticular• Collectedandpublishedsuccessstoriesfromprovinces• TranslatedvariouscommunicationmaterialsintoDari,Pashtu&English

1.2 Public Education• PreparedspeechesanddevelopedmessagesforPublicAwarenessandPublicEducation

events• HeldregularmeetingswithInformationandPublicationDepartmentofMoEandEducation

RadioTelevisionaboutPublicEducationactivities.• RaisedpublicawarenessabouttheEQUIPprovincialbudgetsandprovincialeducationpro-

filesinall9provinceswherevisitswerecarriedoutthroughlocalmedia.

1.3 Public Awareness• OrganizedPublicAwarenessEventsin9provinces.Theparticipantsoftheseeventsincluded

scholars,tribalelders,people’srepresentatives,educationworkersandthenationaltraders.• HeldmeetingswithMPsandinfluentialfiguresfromPaktia,Khost,Logar,Nangarharand

Laghmanaboutimprovingqualityofeducationinthementionedprovinces.Inadditiontothis,meetingsarealsoheldwithMPsfromall34provincesattheParliamentHouseanddiscussedthesecurityandeducationpromotionagendas.

• HeldmeetingswithSchoolManagementShurasofKabulCity.ThesemeetingswereheldinordertolettheShurasdotheirownmonitoringofEQUIPprojects,collectmorecontribu-tionfortheschools,eradicateviolence,reducestudentsabsenteeism,reducedropoutandimprovegirlsattendanceinschools.

• AconferencewasheldatthePresidentialPalacewherearound500journalistsfromall34ProvincesandKabulCitywereinvitedtodiscussviolence,studentabsenteeismanddropoutreduction,closedschoolre-openingandfemaleschoolenrollment.EQUIPteamhadalsoparticipatedinthishugeevent.Attheendoftheevent,alljournalistswererequestedtowriteawarenessmessagesontheabovementionedsubjectsandsharethemwiththepublicthroughtheirmediachannels.Itwasageneralawarenessraisingcampaignfocusingonim-portanceofeducation.

• ProvincialEQUIPOfficersaretrainedfromall34provincesaboutGenderanditsimplications

1.4 Future Plans• ContinuepreparingEQUIPSemiAnnualNarrativeReportforJanuary-June&July-December,

2016• ContinuePublishingEQUIPbi-monthlyNewsletterinlocallanguagesin3editions• DesignandprintPublicEducationmessages,particularlyaboutgirls’participationineduca-

tion,forprovincesacrossthecountry;

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areness• Holdmeetingswithscholars,triballeaders,civilsociety,mediarepresentativesandeduca-

tionactivistaboutimportanceofpubliceducationandimprovingpeople’sparticipationandownershipandincreasingenrolment;

• PreparemediareportsofkeyEQUIPseminars/workshops/conference;• CollectEQUIPSuccessStoriesfrom34Provincesandpublishtheminthemedia• CollectAnnualActivityReportsfromthe34Provincesandperformitsanalysis• ProvideTrainingtotheProvincialEQUIPOfficersaboutReportingandTechniquesofProfes-

sionalPhotography• LaunchEQUIPWebsite–forEQUIPadvocacy• ConductGenderandPublicAwarenesstrainingsin19provinces

1.5 Provincial Field Visits:Duringthelastsixmonthsmanyprovincialvisitshavebeencarriedoutandthesearereflectedinthefollowingparagraphs.

• Herat Provincial Visit: ◊ AcademicdiscussiontookplaceonModelschoolbookcontentswithPED,DEDand

Schoolstaff.Modelschoolswerevisitedandsustainabilityassessmentwascarriedoutalongwithteachers’performanceifimproved.Inaddition,femaleteachersandShuramemberscoordinationmeetingwasfacilitatedtofurtherimprovethecoordinationbe-tweenShuramembersandfemaleteachers.ProvinciallevelcoordinationmeetingswerefacilitatedforPEDandstaffincludingEQUIPOfficersandSMSupervisorstodiscussthecommunicationchallengesandfindapplicablesolutionsforfurtherimprovingthecoor-dination.

◊ MoUissignedwithAtifiFoundationwheretheyareagreedtoendowgreeneryfor10schools.Similarly,ModelSchoolBooksweredistributedto50schoolsand50teachersweretrainedonModelSchoolBook.

• Kandahar Provincial Visit:◊ Publicawarenessmeetingswereheldandschoolexhibitionwasfacilitatedwhereabout

20schoolshadparticipatedinMarch2016.About66acrelandswereawardedfor37schoolsand46millionAFSsupportispromisedbylocalbusinessmenfor20schoolsasModelSchools.Mr.MahmoodKarzaibrotherofformerPresidentHamidKarzaiprom-isedtoallothousesto2,400teachers.Mr.GeneralAbdulRaziqalsopromisedtore-open25closedschoolsinKandaharanditwasreportedinpublicawarenessmeetingthatalltheseschoolsre-opened.

• Parwan Provincial Visit:◊ VisitedModelSchoolbythenameofHuraJalaliwhereproblemswerefoundandidenti-

fied.Theproblemswererelatedtotoiletsanddrinkingwater.ThereportwassubmittedtoEQUIPCentralOfficeandtheISD.Inspiteoffewproblems,thisModelSchoolservesasrolemodelforotherprovincialschoolswhereincreaseinstudent’senrollmentisre-ported.Studentsfromprivateschoolshavemovedtothisschoolforthereasonthathisschoolhasledtoimprovedlearningenvironment.

• Deh-Sabaz District Visit: ◊ VisitedPuleSangiGirlsSchool.Thebuildingoftheschoolwasproperlyhandedoverto

DEDhowever,theboundarywallwasnoticedtobelowerthanonemeterinheight,nolatrinesandnodrinkingwaterfacilitieswereavailable(notconstructed–despitespend-ing4.7millionAFS).Theconstructionsitewasnothygienic,wasteexistedeverywhereandtheschoolbuildinghadnomaingatetoprotecttheoutsidersoranimalsfromenter-ingtheschool.Theschoolhadnochairsandtablesavailableforstudents,teachersandadministrationstaff.Therewasnowatchman/guardatschoolaswell.Thefinalcopyof

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sthereportissubmittedtotheMinistryleadershipforfinaldecisionandactions.

• Baghlan Provincial Visit:◊ VisitedModelSchoolandgeneralpublicschoolsandassessmentiscarriedoutinBagh-

lanprovincebesidesEQUIPandPEDstaffcoordinationmeeting.Similarly,Baghlancityschoolshurameetingswerefacilitatedforthepurposeofbringingimprovementinschoolssecurity.

• Khost Provincial Visit:◊ Theteamvisitednineconstructionprojects.ProgressandupdatesarereportedtoEQUIP.

Theseprojectswereongoinghoweverwerestoppedforlongtime.FewoftheschoolsarealsovisitedinTanni,NadirShahKotandGurbazdistrictsandaswellasKhostCity.Inaddition,acoordinationmeetingwasalsoheldbetweenEQUIP,GovernorandthePED.

• Paktia Provincial Visit:◊ ThevisitincludedAhmadaba,WazeZadran,TeraandSayedKaramdistrictsoftheProv-

ince.TheteamvisiteddifferentschoolsinthesedistrictsandsubmitteditsdetailedreporttoEQUIPManagementonprogressofongoingconstructionprojects.Acoordina-tionmeetingisalsoheldwiththeGovernor,PEDandPaktiaPressclubandfuturepublicawarenessstrategyisdiscussed.

◊ AmeetingisalsoheldwithPaktiaUniversityteacherswhereitwasdiscussedonhowtohelpintrainingschoolteachersforbetterteaching.

• Logar Provincial Visit:◊ AcoordinationmeetingisheldwiththeGovernorofLogarProvince,LogarPEDandthe

ProvincialEQUIPOfficerwheretransportationissueisdiscussedandstepsweretakenforitstacklingitonurgentbasis.

• Laghman Provincial Visit:◊ VisitedModelschoolandheldcoordinationmeetingwiththePED’sDeputyDirector,

schoolteachersandPEDstaff.Themeetingwascoordinatedinordertolistentoschoolteachers’issuesandbringaboutstrongcoordinationbetweenthePED,EQUIPandtheSchoolAdministration.

• PanjshirProvincialVisit:◊ VisitedschoolsinParyan,Rokha,UnabaandBazarakdistrictsoftheProvinceandheld

meetingswiththeschooladministrationandProvincialEQUIPOfficerforimprovingcoor-dinationbetweentheseactors.

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EQUIP II EVALUATIONTheDirectorateofPlanning&Evaluation(DoPE)oftheMinistryisresponsibletoprovidepoli-cyoptionsforthepolicyanddecisionmakers,andresearchbaseddataandinformationfortheplanners.Itisalso,responsibleforpreparationofNationalStrategicPlansandOperationalPlansatdifferentlevelsforEducationandEducationJointSectorReviews.Fortheaforementionedpurposes,theDoPE’sResearchandEvaluationUnithasbeenestablishedwithaclearmandateofpreparingevidencebaseddataandinformationforthepolicyanddecisionmakerstoformulatesoundpoliciesandtheplannersforplanning.

TheResearchandEvaluationUnit(R&EU)underthedirectsupervisionofDirectorforPolicyandStrategicPlanningintheMinistryofEducation(MoE)istaskedtocoordinateandfacilitateResearchandEvaluationprojectsregardingEducationinAfghanistan.ThiscanbedoneeitherthroughconductingResearchandEvaluationactivitiesbytheR&EUand/oroutsourcingtheRe-searchandEvaluationprojects.

ThemainobjectivesoftheUnitaretoimproveandexpandtheevidencebaseforEducationalPlanninginAfghanistanthrough:

• IdentifyingResearchandEvaluationprioritiesofMoE(agendas);• ProvidingPolicybriefsandresearchsummaries;• Preparingaide-memoireofreviewprocessesforimplementation;• ConductingresearchandevaluationofMoEprogramsandprojects;• Facilitatingexternallyfundedprojects’evaluationandresearchworks;• CoordinatinganalyticalworkwithinMoEandwiththepartners• Disseminatingoffindingsofanalyticalpieces.• ManagingtheevaluationsandreviewsconductedbyThirdParties• CarryingoutfieldvisitstoevaluatethecorecompetenciesofMoEacrossAfghanistanwith

particularreferencetoEQUIPComponentsatdistrictlevel.• Designing,conductingandreportingEducationJointSectorReview• DesigningandleadingEducators-Learners’Dialogueatschoolslevel• CoordinatingandmanagingtheEarlyGradeReadingwithinternationalpartners.• Facilitating/contributingtheprocessofEducationSectorAnalysis

ThemainStrategythatResearchandEvaluationUnitappliesinconductingResearchandEval-uationworkisutilizationofavailablecapacityattheUnitaswellasexternalcapacitiesthroughcommissioninganalyticalworks,anddefiningjointefforts.SeniorEvaluationSpecialistsrecruit-edinResearchandEvaluationUnithasmanagedtoprovidetechnicalassistancetotheunitandprovidetechnicalfeedback.Theyhavemanagedtoassisttheentireworkandrelevantprocessesintheunit.ItmeritsmentioningthatSeniorEvaluationSpecialistshavemadetheResearchandEvaluationself-reliantregardingmanytasksparticularlyEducationJointSectorReviewthatusedtobeconductedbyexternalexpertswasrenderedindigenouslybytheResearchandEvaluationUnitfor2015.

ResearchandEvaluationUnithasaccomplishedthefollowingobjectivesfromJanuary-June,2016:

1. Accomplished Activities from January- June, 2016:

1.1 Education Joint Sector Review (EJSR, 2015)ResearchandEvaluationUnitofDoPEtooktheleadregardingEducationJointSectorReview

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(EJSR,2015)andprepareditsdesign,TermsofReferenceandrelevanttoolsforthereview.Thereviewwasdesigneddifferentlyfor2015comparingthepreviousyearswhenforeignexpertsusedtocarryoutthereviewandResearchandEvaluationUnitonlyusedtofacilitatetheprocess.ResearchandEvaluationUnitdesignedreviewfor2015in2phasesthatencompassedthereviewofbothSupportfunctionsatthebeginningoftheyearandprogramsinthelasthalfoftheyears.

1.2 First Phase (Support Functions):Thedesign,tools,ToRsandallotheressentialitemsweredevelopedbytheSeniorEvaluationSpecialistsandotherofficialsoftheResearchandEvaluationUnit.Someprovinceswereselect-edassamplesandSeniorEvaluationSpecialistsvisitedNangarhar,Kapisa,Panjsher,BamyanandGhaznitoconductthereviewintheinitialstage.

FieldvisitswerecompletedandSeniorEvaluationSpecialistscameupwiththeirfindingswiththeshapeofseparatereportsforeachSupportFunctions.ThereportswerecompiledintonationalreportsbytheSeniorEvaluationSpecialistswithdueassistancefromSeniorResearchandEval-uationManager.ThereportswerefinallypresentedtotheleadershipofGeneralDirectorateofPlanningandEvaluation.

1.3 Second Phase (MoE Core Programs):ThesecondphaseofthereviewwasdesignedbytheResearchandEvaluationUnitSeniorEvalu-ationSpecialistsandrestoftheofficialsunderthesupervisionofSeniorResearchandEvaluationManager.ToolswereindigenouslydevelopedbytheResearchandEvaluationTeamandLaghman,Kandahar,MazaresharifandFarahwereselectedassampleprovincesforvisit.EachSeniorEval-uationSpecialistledateamof8to10peoplethatwerecomprisedofrepresentativesofallMoEprograms,DirectoratesandDepartments.Missionsvisitedtheirrespectiveprovincesandcameupwiththeindividualreportsofall5coreprogramsofeachprovince.SeniorEvaluationSpecial-istscompiledtheirreportsandsharedthemwiththeSeniorResearchandEvaluationManagerforhisfeedback.

AllofthereportswerelaterconvertedintonationalreportsaseachSeniorEvaluationSpecialistwasassignedeachselectiveprogramtodevelopitsnationallevelprogram.AllSeniorEvaluationSpecialistspreparedtheirselectiveprogramreportfirstinDariandlaterinEnglishlanguageincloseliaisonwiththeirselectiveprogramsatnationallevel.TheFinalreportswerelatersharedwithrelevantstakeholdersatMoEfortheirfinalcommentsandthenwithDevelopmentPartners.Allrelevantstakeholdersgavetheircommentsandtheircommentswerelaterincorporatedintothereport.

ItmeritsmentioningthatEJSR2015penultimatereportwaspresentedbySeniorResearchandEvaluationManagerinHRDBMeetingandlateronitwasdecidedthatasinglewholecouldbededicatedforthereportattheembassyoftheUnitedStatesofAmericatodeliverthefindingsandchallengesoftheEducationsectorinabiggerplatform.

Finally,eachSeniorEvaluationSpecialistpresentedhisselectivesectioninaspecialmeetingattheembassyofUSAbasedinKabultotheallrelevantnationalandinternationalstakeholdersandpartners.ItmeritsmentioningthattheeffortsofResearchandEvaluationUnitwerewidelyappreciatedbyallnationalandinternationalactorsofeducationinAfghanistan.

1.4 Educators-Learners’ DialogueResearchandEvaluationUnitinthebackdropofH.EPresidentofAfghanistandirectivesdesignedEducators-LearnersDialogueprocessandpiloteditsfirstinsomeoftheschoolsinKabulCity.

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SeniorEvaluationSpecialistsandrestoftheemployeesunderthesupervisionofSeniorResearchandEvaluationManagerpreparedtheconceptnoteanddesignofthedialogueprogramandconductedseveralroundsofmeetingswithvariousschoolsofficialsandtheirviewswereincorpo-ratedinthedraftdesign.

Thedesignalsoencompassedsomekeyandadditionalquestionsthatwerefocusedoverteach-ing,learning,textbooks,learningenvironment,communityandparentalengagementandotheressentialthatcontributeinqualityofeducation.

HavingconcludedthedraftdesignforEducators-learners’Dialogue,allconcernedschoolsatdifferentPoliceDistrictsofKabulwereidentifiedandResearchandEvaluationUnitstaffmembersunderthesupervisionofoneoftheSeniorEvaluationSpecialistsweredeputedto11thdistrictsofKabulcity.Thepilotphasewasconductedtothementioneddistrictandbasedonthefindingandrecommendationtheguidelinesandtoolswereupdated.

Thefindingsfromthedialoguewaspreparedandpresentedtheplanningofficials.Theapproachfortheimplementationofthedialoguewasmadein3phases.Firstphasefocusedovereducators’andstudents’dialoguewitheachotherandsubsequentlyamongeducatorsandstudentsintheofficePoliceDistrictEducationManager.

Laterontherepresentativestudentswhorepresentedtheirrespectiveschoolswouldleadthesameprocessofdialogueinclassroomsandteachersatschoollevel.Inallphasesthefindingsfromthedialoguearerecordedinthespecificnotebooksavailablealongwiththeguidelinesofthedialogue.Thefindingsfromdialoguecouldfurtherbeusedfordecisionmakingprocessesandpolicyformulation.

1.5 Coordination of Early Grade Reading Assessment (EGRA) - Chemonics Interna-tionalResearchandEvaluationUnitfacilitatedthetasksandfunctionsofChemonicsInternationalregardingEarlyGradeReadingandSeniorEvaluationSpecialistssharedtheircommentsregard-ingtheprojectdocumentsofChemoincsInternationaloffandon.OneoftheSeniorEvaluationSpecialistsactedasafocalpointtocoordinatetheaffairsofChemonicswithMoE.

TheinputsfromResearchandEvaluationUnitweredeemedmoresignificantbyChemonicsInter-nationalforthesuccessoftheirprogram.ResearchandEvaluationUnitstaffalsoparticipatedinsomeoftheworkshopsorganizedbyChemonicsinternationalandledtheprocessthere.

1.6 Coordination of Afghan Children Read Program (Early Grade Reading- Creative Associates)CreativeAssociateswhichisanImplementingpartnerofUSAIDwantstocommencea5-yearlongprogramforimprovementofreadingskillinearlygrades.SeniorEvaluationSpecialistsatResearchandEvaluationUnitunderthesupervisionofSeniorResearchandEvaluationManagerexpressedtheirtechnicalandexpertcommentsregardingprojectdocumentsofCreativeAssoci-atesandfacilitatedtheirprocesses.

ResearchandEvaluationUnitisalsoactingasaliaisonamongCreativeAssociatesandMoEandfacilitatedtheirprocess.StaffmembersalsoparticipatedintheworkshoporganizedbyCreativeAssociatesandledsmallgroupsduringworkshop.Theprojectisstillinprogressandmoreworkisyettobedone.

75

EQU

IP II EVALUATION

1.7 Education Sector AnalysisResearchandEvaluationUnitfacilitatedtheprocessofEducationSectorAnalysisReportandco-ordinatedtheaffairsofanexternalconsultantwhowashiredtoprepareeducationsectoranaly-sisreport.SeniorEvaluationSpecialistsfromResearchandEvaluationUnitfacilitatedtheconsul-tantinlanguagetranslationwhilehewasmeetingsomeoftheofficialsfromMoEandaswellasprovisionandcollectionofdataforhim.

1.8 Response to Investigative Reports by Monitoring and Evaluation Committee ResearchandEvaluationUnitSeniorEvaluationSpecialistsrespondedandcommentedovertworeportsgeneratedbyMonitoringandEvaluationCommitteeregardingEQUIPandTeacherRe-cruitment.

1.9 Finalization of Policy Questions regarding Technical and Vocational EducationSeniorEvaluationSpecialistsreviewedpolicyquestionsregardinggrades13thand14thofTech-nicalandVocationalEducationandanalyzedbycomparingthemwiththesystemsofneighboringcountriesandothercountriesthathavecompatibilitywiththecontextofAfghanistanandgavetheirrecommendationstotheseniormanagement.

1.10 EQUIP Related Meetings:SeniorResearchandEvaluationManageralongwithoneoftheSeniorEvaluationSpecialistspar-ticipatedinameetingheldinKabulregardingEQUIPProgramEvaluation.

1.11 R&EU’s Currently Ongoing Activities:

• CoordinationofAfghanChildrenReadProgramimplementedbyCreativeAssociates• ProvisionoftechnicalsupportonbehalfofMoEtoCreativeAssociatesregardingAfghanChil-

drenReadProgram(EGR)• PreparationofConceptnote,ReviewLogframesforProgramsandBusinessProcessMapping

forSupportFunctions• OpiningaboutvariousreportssharedforreviewandcommentswithResearchandEvalua-

tionUnit• Facilitatingthepaymentprocessforexternalconsultantsinlinewithtermsofcontractupon

theapprovaloftheirreportsandfollowinguptheirpaymentswithProcurementDepart-ment.

• DevelopmentandfinalizationofMoUs

2. R&EU’s Future Plans: • ConductfieldvisitstotwoprovincesbySeniorEvaluationSpecialistsforEvaluationforthe

firstphaseofEducationJointSectorReview(EJSR,2016)-SupportFunctions• DevelopacomprehensiveReviewReportattheendofEJSR,2016SupportFunctions.• ConductfieldvisitstotwomoreprovincesbytheSeniorEvaluationSpecialistsforthesecond

phaseregardingMoEprograms• DevelopacomprehensivereportregardingMoEprograms• ImplementationofEducators-Learners’dialogueacrossthecountry• DevelopmentandfinalizationofMoUs• RevisionofEducationSectorAnalysisReportfor2016• Target-basedevaluationofMoEprograms• Finalizationofallpreviouslydevelopedguidelines

76

EQU

IP II

EVA

LUAT

ION

• Assessmentandcapacitybuildingofstaffanddepartmentsregardingevaluation• FinalizationofPolicyquestionsandconveningdiscussionsessions• DevelopmentofConceptnotefordecentralizationofsystemofteachers’recruitment• Coordinationforresearchandevaluationreports• Recordingevaluationreportsinsystem

3. Challenges:• Red-tapismmakesintra-ministerialcoordinationandtaskcompletiondifficultandcreates

hurdles• Thevolatilesecurityconditionsinmostoftheprovincescausesdelayinfieldvisits• Delayintheprocessofreleaseofpaymenttotheexternalconsultantsduetotiringapproval

sequence• ReluctanceofMoESeniorOfficialstoprovidedatatoexternalconsultantsontimelymanner• AmbiguityinfiguresfromdifferentsourcesofMoEwhichmakestheEvaluationReportof

ExternalConsultantsmorechallenging• Limitednumberoftechnicalstaffwhoarenotcommensuratewiththeloadofworkinthe

unit

4. Recommendations:• ResearchandEvaluationUnitstaffmembersshouldbefacilitatedwithPerdiemandtrans-

portationwhilevisitingfield.• FindingsfromEvaluationreportsshouldbeutilizedinfuturedecisionmakingandpolicies.• MoESeniorOfficialsshouldfacilitatetheexternalevaluationandprovidetimelyinformation

andopportunityforinpersonmeetingswithexternalconsultants.• ThedataatMoEdepartmentsshouldbesymmetricalandcouldbesharedexternallyafter

mutualcoordination• FinanceandAccountingDepartmentofMoEshouldrelievetheprocessofpaymentandex-

pandtheirareaofendorsementstoavoidunnecessarydelayintheprocessofpayment.

77

EQU

IP II EVALUATION

78

ANN

EXES

:ANNEXES:

Annex#1: Data Verification by Academic Supervision

1.1 Annex A: School (GE)

S.No Province District Academic Supervision

EMIS % (AS - EMIS)

Deviation

1 Bamyan Yakawlang 61 61 0% 0

2 Badakhshan YaftalPayaan 30 32 -3% 1

3 Balkh Mazar 89 88 1% 0.5 4 Paktia Gardiz 55 59 -4% 2 6 Ghazni Khwaja Umar 12 14 -8% 1 7 Hirat Guzra 82 89 -4% 3.5 8 Wardak Said Abad 78 82 -3% 2 9 Daikundi Shahristan 65 66 -1% 0.5

10 Jawzjan Shabarghan 91 93 -1% 1 Total 563 584 -2% 10.5

S.No Province District Academic Supervision EMIS % Deviation

(AS - EMIS) 1 Bamyan Yakawlang 27,772 27,613 0.30% 80 2 Badakhshan YaftalPayaan 16,967 16,738 0.70% 115 3 Balkh Mazar 207,474 200,088 1.80% 3,693 4 Paktia Gardiz 53,409 49,612 3.70% 1,899 6 Ghazni Khwaja Umar 5,650 6,092 -3.80% 221 7 Hirat Guzra 57,725 61,271 -3.00% 1,773 8 Wardak Said Abad 35,572 37,053 -2.00% 741 9 Daikundi Shahristan 25,560 27,591 -3.80% 1,016

10 Jawzjan Shabarghan 75,517 77,414 -1.20% 949 Total 505,646 503,472 1087

1.2 Annex B: Students (GE)

S.No Province District Academic Supervision

EMIS % (AS - EMIS)

Deviation

1 Bamyan Yakawlang 61 61 0% 0

2 Badakhshan YaftalPayaan 30 32 -3% 1

3 Balkh Mazar 89 88 1% 0.5 4 Paktia Gardiz 55 59 -4% 2 6 Ghazni Khwaja Umar 12 14 -8% 1 7 Hirat Guzra 82 89 -4% 3.5 8 Wardak Said Abad 78 82 -3% 2 9 Daikundi Shahristan 65 66 -1% 0.5

10 Jawzjan Shabarghan 91 93 -1% 1 Total 563 584 -2% 10.5

S.No Province District Academic Supervision EMIS % Deviation

(AS - EMIS) 1 Bamyan Yakawlang 27,772 27,613 0.30% 80 2 Badakhshan YaftalPayaan 16,967 16,738 0.70% 115 3 Balkh Mazar 207,474 200,088 1.80% 3,693 4 Paktia Gardiz 53,409 49,612 3.70% 1,899 6 Ghazni Khwaja Umar 5,650 6,092 -3.80% 221 7 Hirat Guzra 57,725 61,271 -3.00% 1,773 8 Wardak Said Abad 35,572 37,053 -2.00% 741 9 Daikundi Shahristan 25,560 27,591 -3.80% 1,016

10 Jawzjan Shabarghan 75,517 77,414 -1.20% 949 Total 505,646 503,472 1087

79

ANN

EXES:1.3 Annex C: Teachers (GE)

S.No Province District Academic Supervision

EMIS % Deviation

(AS - EMIS) 1 Bamyan Yakawlang 599 665 -5% 33

2 Badakhshan YaftalPayaan 464 454 1% 5

3 Balkh Mazar 5,619 5,561 1% 29

4 Paktia Gardiz 812 988 -10% 88

6 Ghazni Khwaja Umar 176 117 20% 30

7 Hirat Guzra 1,066 1,161 -4% 48

8 Wardak Said Abad 819 881 -4% 31

9 Daikundi Shahristan 657 566 7% 46

10 Jawzjan Shabarghan 2,063 2,036 1% 14

Total 12,275 12,429 -1% 77

Key Indicators General Education

ARTS MoE Variance

Enrolled Students 1,002,017 998,140 0.40%

Passed Students 734,105 742,062 1%

Failed Students 43,915 37,657 -14%

Permanent Absent Students 187,130 176,129 -6%

Dropout Students 62,377 58,710 -6%

Distributed Books 4,698,807 4,957,519 6%

Students Age by Province 826,728 951,614 15%

Ajeer 3,681 3,285 -11% Employee 1,954 956 -51%

Teacher 26,469 23,622 -11%

Teacher's Qualification 26,555 23,725 -11%

1.4 Annex D: Data Verification by Third Party (ARTS)

S.No Province District Academic Supervision

EMIS % Deviation

(AS - EMIS) 1 Bamyan Yakawlang 599 665 -5% 33

2 Badakhshan YaftalPayaan 464 454 1% 5

3 Balkh Mazar 5,619 5,561 1% 29

4 Paktia Gardiz 812 988 -10% 88

6 Ghazni Khwaja Umar 176 117 20% 30

7 Hirat Guzra 1,066 1,161 -4% 48

8 Wardak Said Abad 819 881 -4% 31

9 Daikundi Shahristan 657 566 7% 46

10 Jawzjan Shabarghan 2,063 2,036 1% 14

Total 12,275 12,429 -1% 77

Key Indicators General Education

ARTS MoE Variance

Enrolled Students 1,002,017 998,140 0.40%

Passed Students 734,105 742,062 1%

Failed Students 43,915 37,657 -14%

Permanent Absent Students 187,130 176,129 -6%

Dropout Students 62,377 58,710 -6%

Distributed Books 4,698,807 4,957,519 6%

Students Age by Province 826,728 951,614 15%

Ajeer 3,681 3,285 -11% Employee 1,954 956 -51%

Teacher 26,469 23,622 -11%

Teacher's Qualification 26,555 23,725 -11%

80

ANN

EXES

:Annex #2: List of Schools for Data Verification (EMIS)– 1395/2016

1.1 Annex A: A detailed breakdown of community contribution (Jan- June), 2016 of 33 provinces:

Ministry of Education

Directorate of Social Mobilization & Shuras

Community Contribution via SMSs,(Jan-June),2016

S/No.

Provinces Land Building Repairing Labor Items Cash

Total Remarks

Jereb Pric

e (Afs)

No. of Classrooms

Pric

e (Afs)

Type of Repairing

Pric

e (Afs)

No

. Days

Price (Afs)

Type of Items

Pric

e (Afs)

1 Nooristan

-

-

-

-

Repairing of School, Ceiling,

Water Pipes,

Window

s, and Paintings etc…

214,450.00

-

-

Woods for

Heating &

Construction of School Building

161,600.00

81,700.00

457,750.00

1 Jereb = 20 meter

square

2 Faryaab

2.00

400,000.00

4.00

129,000.00

Repairing of Doors,

Classrooms,

Water Pum

p etc...

109,140.00

-

-

TV, Furniture, Cam

era, Curtains, Tree Plantations, Carpets etc…

258,360.00

-

896,500.00

3 Jawzjan

16.00

1,960,000.00

1.00

12,000.00

-

-

2.00

5,600.00

Water

Reservoir, Construction

Materials

12,000.00

24,000.00

2,013,600.00

4 Saripul

-

-

-

-

Repairing of Boundary

Wall, W

ater w

ell, W

indows

etc...

32,700.00

2.00

2,400.00

Trees, Doors of

Classrooms

etc...

158,400.00

5,000.00

198,500.00

5 Kanahar

3.00

2,100,000.00

1.00

40,000.00

Painting of Laboratory Room

, Classrooms and

Repairing of Chairs

788,250.00

-

-

Black boards, Books, Carpets, Chairs,

Cements, laptops, ,

Window

Glosses , Hand Screw

Driver

1,272,966.00

76,000.00

4,277,216.00

6 Heart

10.00

6,000,000.00

-

-

Repairing of W

ater Tarp, Classroom

s, Electricity Netw

ork, leveling of School

ground

391,970.00

220.00

88,000.00

-

680,698.00

75,500.00

7,236,168.00

7 Badakhshan

12.75

3,249,000.00

21.00

4,186,000.00

Repairing of Furniture,

Doors, Boundary W

all, Classroom

s

275,150.00

161.00

140,700.00

Chairs, W

indows, Gas

Balloon and Carpet

625,100.00

131,500.00

8,475,950.00

8 Kundoz

3.00

680,000.00

11.00

212,000.00

Repairing of Roofs of Schools and

Leveling of School ,Purchasing of Carpets, W

ater Reservoir, Digging of

Water W

ell

563,200.00

-

21,000.00

Doors, Window

s, Tents Pow

er Generator, Electric

Tools

402,710.00

-

1,878,910.00

9 Nimroz

0.25

75,000.00

7.00

236,280.00

Repairing of Furniture, W

indow

Glasses, Construction of

Playground

832,360.00

12.00

24,000.00

Cloths, Cements,

Trees, and Electric Tool &

instruments

471,505.00

-

1,639,145.00

10 Takhar

1.50

31,575,000.00

28.00

2,160,000.00

Repairing of Furniture,

Boundary Wall

and School B building

2,498,200.00

-

Food, Text Books

1,315,000.00

-

37,548,200.00

81

ANN

EXES:

11 Laghman

15.15

3,560,000.00

3.00

380,000.00

Concreting of ground and

constructing of 60 m

Boundary Wall

879,090.00

-

5,000.00

Stationary , Solar Board, W

ater Pum

p and Text Books

331,200.00

1,500.00

5,156,790.00

12 Kabul City

30.00

35,287,500.00

Classrooms,

Boundary Wall

and School Ground

1,925,675.00

Text Books, Tables, Cabinets, Electric Tools and

instruments ,

Trees

4,415,243.00

41,628,418.00

13 Helmand

-

-

10.00

3,490,588.00

Repairing of W

ater Screw

Driver, School Gate and Furniture

207,000.00

35.00

32,000.00

Books, Furniture,

Water Pum

p, Carpet, Trees

etc...

677,350.00

-

4,406,938.00

14 Kunar

3.50

1,920,000.00

11.00

399,000.00

Repairing of Foot Pat , law

n, Roof Plastering

1,583,287.00

200.00

70,000.00

Solar Boards, Tables, Battery, and

Solar tools, Stationary, Tents, Fans, Rugs, etc…

953,976.00

649,474.00

5,575,737.00

15 Logar

2.40

2,600,000.00

-

-

Repairing of Laboratory Room

, Classroom

s, doors, Painting of classroom

s, Purchasing of Rug

481,800.00

-

-

Solar Board, W

ater pump, W

ater Pipe, 500 Chairs and

rope

567,640.00

316,000.00

3,965,440.00

16 Balkh

3.50

1,900,000.00

7.00

640,000.00

Repairing of Chairs, Tents, and Painting

of Classrooms

62,000.00

-

-

Water Pum

p, W

ater Reservoir, printer, Heater,

Carpet, and bricks

204,320.00

168,700.00

2,975,020.00

17 Nangarhar

-

-

1.00

40,000.00

Water W

ell &

Reservoir, General Gate, Repairing of

Walls and Cricket Playground

1,540,200.00

-

-

Hut, Lawn,

Chairs, Cooler, Fan, Com

puter, Projector, Printer

etc…

2,402,600.00

4,000.00

3,986,800.00

18 Samangan

-

-

1.00

200,000.00

-

-

-

-

-

-

-

200,000.00

19 Maidan Wardak

14.75

2,030,000.00

37.00

1,511,493.00

-

83,000.00

381.00

186,350.00

Photocopier, Construction

Materials,

Timbers

459,701.00

715,980.00

4,986,524.00

20 Urozgan

12.50

3,400,000.00

-

-

Repairing of Schools, Gate , Com

puters and

plastering of Roofs

145,000.00

-

-

Trees

240,050.00

-

3,785,050.00

21 Parwan

-

-

-

-

Repairing of W

ater Reservoir and W

all

146,000.00

51,200.00

Books, Pow

er Generator, Carpet and

Cabinet

254,840.00

7,860.00

459,900.00

22 Bamyaan

16.00

2,710,000.00

2.00

110,000.00

-

-

134.00

68,650.00

Heating m

aterials and Carpets

4,100.00

764,000.00

3,656,750.00

23 Ghazni

4.33

30,500,000.0

0 62.00

6,281,892.00

-

763,550.00

-

-

-

1,113,612.00

980,000.00

39,639,054.0

0

24 Paktyaa

19.00

5,480,000.00

25.00

4,750,000.00

Plastering of W

alls and roofs

125,000.00

25.00

25,000.00

1207 Trees

109,841.00

-

10,489,841.0

0

82

GEN

DER

25 Paktika

11.00

1,180,000.00

12.00

850,000.00

Repairing of Chairs and

Plastering of Roofs

55,000.00

15.00

7,500.00

Solar Board, Carpet,

Water Pum

p

154,000.00

61,000.00

2,307,500.00

26 Zabul

1.00

220,000.00

-

-

-

-

-

-

-

88,000.00

308,000.00

27 Khost

48.00

58,765,760.00

27.00

2,645,000.00

Repairing of Classrooms

and Plastering of school roofs

1,245,600.00

20.00

5,000.00

Power Generator,

Dynamo, W

ater Barrel, Printer, Trees, Chairs,

Computers Laboratories,

Cloths for Scouts

1,085,130.00

152,000.00

63,898,490.00

28 Kabul Province

-

-

-

-

-

-

-

-

Tree Plantation

458,540.00

458,540.00

29 Ghor

5.00

230,000.00

8.00

400,000.00

Repairing of W

indows

and doors

47,250.00

2.00

700.00

Trees and Leveling of

Ground

87,500.00

-

765,450.00

30 Panjshir

Game tools

and Instrum

ents, Chairs , Trash

Bin

536,000.00

-

536,000.00

31 Farah

2.50

870,000.00

9.00

294,850.00

Repairing of School Building, Boundary W

all, Door, W

indows

etc...

116,950.00

-

102,600.00

Stationary, Rugs, Plastic

Carpets, Solar Board, Trees

164,030.00

575,386.00

2,123,816.00

32 Baghlan

13.00

1,327,000.00

Repairing of Doors,

Window

s and Glosses

927,700.00

Tree Plantation

103,600.00

-

2,358,300.00

33 Kapisa

2.00

1,000,000.00

-

-

Repairing of Furniture, doors , W

ater Well and

Painting Classrooms

366,640.00

-

-

Carpet, Chairs, W

ater Pipe, Flower

Pots, Text Books, Com

puters, Trees, Electric tools

651,950.00

298,300.00

2,316,890.00

Total

209.13

162,404,760.00

331.00

65,582,603.00

-

16,406,162.00

1,209.00

835,700.00

-

20,333,562.00

5,175,900.00

270,607,187.00

4,008,995 $

83

GEN

DER1.2 Annex B: A detailed breakdown of tree plantation in spring of 2016, for 32 provinces:

Ministry of Education Directorate of Social Mobilization & Shuras

Table of Tree Plantation in Schools (Spring of 2016)

S/NO. Province Total No. of Trees Planted

Green Area(Meter Square)

Approximate Cost (Afg) Remarks

1 Kabul City 8,448.00

8,983.00

583,390.00

2 Kabul Province 9,851.00

16,014.00

458,540.00

3 Parwan 2,551.00

4,295.00

192,690.00

4 Kapisa 1,505.00

61,333.00

63,500.00

5 Bamyaan 15,756.00

2,041.00

802,440.00

6 Maida Wardak 10,613.00

26,412.00

415,390.00

7 Logar 640.00

8,350.00

192,890.00

8 Paktya 1,207.00

3,678.00

109,841.00

9 Khost 4,087.00

-

216,200.00

10 Paktika 6,913.00

19,062.00

248,040.00

11 Ghazni 11,482.00

137,220.00

416,822.00

12 Zabul 810.00

710.00

88,000.00

13 Urozgan 1,916.00

33,550.00

143,990.00

14 Kandahar 880.00

5,660.00

187,500.00

15 Helmand 760.00

-

382,000.00

16 Nimroz 1,270.00

7,184.00

103,605.00

17 Farah 5,470.00

811,800.00

246,150.00

18 Heart 10,740.00

21,480.00

537,000.00

19 Ghor 17,729.00

8,629.00

166,515.00

20 Badghis 4,780.00

55,000.00

510,200.00

21 Faryaab 3,864.00

18,591.00

249,853.00

22 Jawzjan 1,418.00

36,000.00

56,720.00

23 Balkh 4,735.00

25,000.00

142,050.00

24 Samangan 2,569.00

19,470.00

153,660.00

25 Baghlan 10,167.00

8,100.00

1,758,600.00

26 Kundoz 6,447.00

88,400.00

209,900.00

27 Takhaar 7,757.00

120,517.00

328,800.00

28 Badakhshan 14,890.00

66,227.00

337,710.00

84

GEN

DER

29 Nangarhar 7,025.00

183,870.00

502,300.00

30 Kunar 2,090.00

-

38,290.00

31 Laghman 12,678.00

106,414.00

384,375.00

32 Nooristan 858.00

27,900.00

11,100.00

Total 191,906.00

1,931,890.00 10,238,061.00 151,674.98 $

85

GEN

DER