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THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT

PREFACE

Our Annual Report is anopportunity to describe the widerange of services we provide toachieve the Library's mission:

Our major focus for 1994/95will be to enhance services to clientsthrough a comprehensive overhaulof the Library's technologicalinfrastructure, and by a continuedintegration of print, electronic andremote resources into collectionsplanning and development

strategies.

To

provide out:to the universeknowledge and

My thanks to all -the LibraryStaff, the many advisorycommittees, the Senate LibraryCommittee, and the UniversityAdministration, especially Dr. K.D.Srivastava, Vice President, Studentand Academic Services -forengaging in monumental efforts toprovide the library and informationservices needed to support UBCstudents, faculty, and staff, as wellas the broader community, in thepursuit of learning, teaching, andresearch.

Major themes you will seethroughout this report includemanaged change, improvements inservices, and integration oftechnology to meet the needs ofpresent and future users.

HigWights of our manyaccomplishments this past year are:

.improved basic services ofinstruction, circulation, andaccessibility of material;

.new services of documentdelivery, access to the Internet(via the Library Gopher andNetinfo), and networked accessto the full text of a subset ofpublicarions in electrical

engmeenng;

~MS;:~:~:;;:::"

fkRuth J. Patrick, Ph.D.

University Librarian.increased acquisition ofelectronic materials, thanks toincreased funding;

.continued preservation

microfilming;

.increased cataloguingproductivity to ensure materialsare accessible to users.

standing

accessof recordedinformation.


FOCUS ON CLIENTS

Within the framework of theUniversity's mission, it is theinformation needs of present andfuture students and faculty thatform the focus of the Library's plansand strategies. To that end, theLibrary actively promotes andmaintains a continuing dialogue

with its clients to ensure that itsservices are meeting their needs.Liaison programs in each subjectarea are developing quickly and the

Library Faculty AdvisoryCommittees are actively involved.Planning began on the use of focusgroups to help ensure that Libraryprograms and policies are responsiveto the information needs of the

University community.

~~':#.

2


UBC LIBRARY

Koerner Library and for otherMain Library units.

5 Expand client access toinformation by integratingprint, electronic, and remoteresources into collectionsplanning and development

strategies.

Library Self Study and External

Review

Like all UBC faculties anddepanments, the Libraryparticipates in a full-scale review ofits services and operations every fiveto seven years. The last externalreview took place in 1988, and thenext one has been scheduled for1995. There are two major steps: aninternal self-study in whichaccomplishments, needs and plansare identified, and the review itself,carried out by a Universitycommittee with advice from expertsfrom other academic and researchlibraries.

Continue the organizationalrestructuring of the Library toensure effectiveness, efficiency,and flexibility.

6

7 Continue to ensure theeffectiveness of Libraryoperations through an externalevaluation and review.The self study is well underway

and the resulting report has beendrafted. This process has identifiedthe following seven major initiativesfor the Library, and will drive thegoals for 1994/95 and at least thenext two years:

It is expected that the reviewitself will take place early in 1995upon the appointment of theReview Committee.

1 Enhance client servicesthrough a comprehensiveoverhaul of the Library'stechnological infrastructure.

Strengthen our knowledge ofclient needs and improve ourperformance measures to ensurethat we are meeting thoseneeds.

2

Continue redesigning servicesand staff roles in response tochanging client needs and

expectations.

3

Improve client and staff workspace and collections storagespace through the constructionof Phase I of the Walter C.Koerner Library and byplanning for Phase II of the

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UBC LIBRARY

STRATEGY: SERVICES assist librarians to give, instructionon UBCLIB and CD ROMdatabases. Seven Library units wereinvolved: David Lam, Education,Humanities and Social Sciences,Science and Engineering,MacMillan, Sedgewick andWoodward. Instruction aboutinformation resources on theInternet has been integrated intomany subject-specific instructionseSSIons.

The Electronic Library

Research libraries are currentlyin a time of transition. The verynature and concept of a universitylibrary are changing as computertechnology reshapes the wayinformation is distributed, accessedand stored. In the UBC Library, aselsewhere, services are beingreviewed and redesigned in light ofthe ability to use powerfulinternational networks which cangive faculty and students access tothe world's information, and whichcan deliver that information tothem, wherever they may belocated.

Additional funds from theTeaching and LearningEnhancement program made itpossible to mount a significant bodyof Library information on the UBCGopher, to develop the firstmultimedia project serving thevisually challenged and to initiate anew 'career and video resource unit'with the Faculty of Commerce andBusiness Administration.

Electronic Services and UBCLIB

Electronic services throughoutthe Library continued to growduring the reporting year.Additional online and CD-ROMbibliographic databases were madeavailable, full-text databases wereintroduced, and access to numericdatabases was improved. (SeeAppendix H.) Remote access toelectronic information resources atother locations was increased and

improved.

Library Instruction

The information environmentof print, electronic and networkedresources is increasing thecomplexity of locating and usinginformation resources. We mustensure that Library users continueto acquire and develop theknowledge and skills needed to findand evaluate those resources. The'teaching library,' in whichlibrarians provide instruction aboutinformation resources and how toaccess them, is a major Libraryfocus. The future research librarywill be defined by connectionsthrough electronic networks toinformation and informationprofessionals throughout the world.

More than 11,000 students,faculty and staff received instructionin the Library during the reportingyear. The Teaching and LearningEnhancement Fund providedsupport for the Electronic ResourcesTeaching Program. Graduatestudents were employed to give, or

UBCLIB, the Library's onlinecatalogue/information system, wasupgraded this year. As well asproviding information about theLibrary's collections, UBCLIB givesdirect access to many commercialdatabases and services and tocampus and world-wideinformation sources available on the

4


BC LIBRAR

one consequence of the increasednumber of databases and remoteaccess facilities, user passwords wereimplemented for UBCLIB.

Internet. UBCLIB can be searchedfrom terminals in all librarylocations and by remote access fromhome or office computers.ViewUBC, the campus-wideinformation system, is alsoaccessible through UBCLIB. TheLibrary Gopher and Web HomePage provide pointers to subject-specific Internet resources, librarycatalogues from around the world,full-text guides to the Internet,electronic journals and books,course notes and exam questions,and other Gopher and World WideWeb sites.

The number of simultaneoususers of UBCLIB varies from 150-200 during peak usage periods. Thenumber of online public accessterminals in the Library wasincreased to 152, including 15 forNetinfo in the Sedgewick TerminalRoom. The Library now has 32CD-ROM workstations, while thenumber of public print/downloadworkstations grew to 15.

In April 1994, an onlinedocument request and deliveryfacility was implemented. This newservice allows clients to search themain Catalogue file, request anitem, and choose one of severaldelivery options -campus mail,fax, or pickup at a branch of theirchoosing. An online Suggestion Boxfacility was also implemented at thesame time that enables clients toforward comments and questions tothe Library, plus view replies tosome of the more commonly posted

querIes.

Netinfo

The Library introducedN etinfo, a new service for UBCstudents which was developed byComputing and Communications.Netinfo provides all UBC studentswith 10 hours per month free accessto electronic mail and otherInternet resources such as UsenetNews (an electronic bulletin boardand discussion service) and ClariNetNews (an online news service). ACampus Netinfo SteeringCommittee has been established toadvise the University Librarian onNetinfo services. In September1994, the Library installed 15workstations in the SedgewickTerminal Room to provide access toboth Netinfo andUBCLIB.Training sessions were arranged inconjunction with the Alma Mater

Society.

Full Text

The UBC Library is the firstCanadian university library andonly one of four test sites world-wide to provide networked access tofull-text electronic publications ofthe US based Institute of Electrical

In September 1994, a newversion of the UBCLIB interfacewas implemented that incorporatedmore direct menu access to BC'sElectronic Library Network (ELN)licensed databases (ABI/Inform,CBCA, and various Wilson Indexes)available at SFU Library. Severalnew databases -Avery Index andAnthropological

Literature -weremade available via the Citadelcommercial service. The LifeSciences Index, a very largecommercial database, was loadeddirectly on the UBCLIB system. As


& Electronics Engineers and theUnited Kingdom's Institution ofElectrical Engineers. The database,known as IEEE/IEE PublicationsOndisc (IPO), is available at threesites on campus: the ElectricalEngineering Reading Room, theCentre for Integrated ComputerSystems Research Reading Room,and the Science & EngineeringDivision in the Library.

education research collection to beintegrated with the professional andcurriculum collections in one facility.It will also provide improved studyand work space for Educationstudents.

The Crane Library ReviewCommittee, chaired by Dr. MAHickling, examined the resources andservices of the Crane Library andreported to the University Librarian.The report was referred to theCommittee on Services for theDisabled and recommendations onfuture directions for the CraneLibrary are expected soon.

The Library in cooperationwith the Department of ElectricalEngineering, the Dean's Office inApplied Science, and the Centre for

Integrated Computer SystemsResearch, have leased and installedthis Novell system for electricalengineering information on a CD-ROM-based file server located inthe Main Library.

Document DeliveryThe UBC community can now

request books, anicles, microformsand other Library materials to beretrieved from the stacks and eitherheld for pickup at the Librarylocation of choice or sent via fax orcampus mail. This new fee-basedservice is available throughUBCLIB or via fax.

In preparation for building theKoerner Library Phase I, alternativestaff space was constructed in theSedgewick Library. Weeding of theSedgewick collection in preparationfor integration of the undergraduatecollection with the research collectionwas 'completed and removal ofmaterials from the Main Librarystacks to storage was begun. A securitysystem was installed for the Fine ArtsLibrary and work was begun toimprove security in the Main Librarystacks.

A file server for the Data Librarywas purchased and installed after fouryears of planning. This is a major stepin migration of the Data Libraryresources from MTS to Unix.CANSIM Main Base was installed onthe server and made accessible toSFU. Gopher and Web servers wereinstalled and information about datafiles and services is available on both.

Branch libraries

The David Lam ManagementResearch Library completed its firstyear of operation as a branch of theUBC Library system. Access andservices to students and facultyneeding commerce andmanagement information have beensignificantly improved. The newEducation Library is nearingcompletion and the Library expects tomove in October 1994. The newfacility will allow the childrens'literature collection and some of the

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STRATEGY: COLLECTIONS

Collections Management

The organization of collectionsmanagement changed during thisyear, becoming less centralized, withcollection responsibilities beingintegrated into the public serviceunits. All bibliographers now reportto a public service head. Thehandling of gifts and exchangeagreements was graduallytransferred from a centralized Giftsand Exchange Division to thesubject bibliographers in the variouspublic service units. In addition,written collections policies havenow been completed for all subjectareas. The Collections ManagementCouncil, which began in the Springof 1993, saw its first full year ofoperation, dealing with overallcollection issues. A half-timeCoordinator of Collections wasreallocated from existing staff towork with the CollectionsManagement Council and tooversee collections. The SenateCurriculum Committee and theLibrary modified the procedurewhereby new programs and coursesare approved by changing thecontact person in the Library fromthe Head of Collections to the headof the public service area connectedwith the Faculty in which theproposed changes would occur.These structural modifications forthe collection-building process haveresulted in it becoming an integralpart of each public service unit andhence moving to closer involvementwith the user community.

budget for 1993/94 and 1994/95,based on inflation, currencyfluctuations, and 1.5 percent fornew materials. For 1993/94, theincrease amounted to 5.6 percentand for 1994/95 it was 5.74percent. Since the formula increaseis never large enough to cover the10 to 20 percent increases in serialsexpenditures, and as the Library hasa commitment to maintain itsmonograph acquisitions, an annualreduction in the number of serialssubscriptions is necessary.Consultation during the year withfaculty, the Library advisorycommittees, and the Senate LibraryCommittee resulted in choosing thetitles to be cancelled-approximately $206,000 worth ofserials across the Library system in1993/94, and $475,000 in 1994/95.The University community isbecoming increasingly aware of theserials situation and its relationshipto scholarly publishing and tenurepatterns, especially for thosedisciplines which rely heavily on theserial literature.

In the present economicclimate, no academic library canexpect to own all the materials itsclients will need. The UBC Libraryis no exception, even though itranks 25th among research librariesin North America, and secondamong those in Canada. In anincreasingly networkedenvironment, libraries arecontinuing to rely on each other aswell as turning to commercialservices. The UBC Library workswith a number of organizations toensure access to materials not heldin our collections. Memberships inthe Center for Research Libraries

The Library again receivedformula increases for the collections


funds &om Computing andCommunications. A half-timeCoordinator of ElectronicInformation Services was reallocated&om existing staff for a two-yearterm.

(CRL) , the Council of Prairie andPacific University Libraries(COPPUL) , the CanadianAssociation of Research Libraries(CARL), the Association ofResearch Libraries (ARL), and theElectronic Library Network (ELN)in British Columbia represent thecommitment to maintaining accessto the universe of information.

Expansion of the electroniclibrary took the form of many moreCD-ROM databases in the variousLibrary branches, as well as online,networked access to bibliographicand full-text files (in some casescoupled with online documentdelivery services). Substantialsavings were realized through sharedcost arrangements and joint

licensing agreements negotiatedthrough ELN and COPPUL.

The University of BritishColumbia has distinct collectionstrengths which are of value to otherlibraries, both smaller ones such asthose of BC colleges and westernCanadian universities, and largerones, such as that of the Universityof Washington. The UBC Librarycontinues to share databases fromits own electronic collection,including ERIC and PsycInfo, andcontinues to maintain the ELNregional serials and media holdingsdatabases. The Data Library isworking with SFU and COPPUL tomake access to the CANSIM MainBase available to the COPPULmembership. The Library willcontinue to develop resourcesharing agreements to ensure thewidest possible access to print andelectronic information for the UBC

community.

Electronic databases held byother BC universities have becomepart of the UBC Library collectionas a result of cooperation throughELN. Databases located at otherinstitutions and now available toUBC users include the AppliedScience and Technology Index, theArt Index, the Biological andAgricultural Index, the GeneralScience Index, the Humanities andSocial Sciences Index, CanadianBusiness and Current Affairs, ABI/Inform, and CARL Uncover. Theseresources are listed on UBCLIB andare as easily accessed as informationmounted at UBC.

Preservation

Since the end of the CanadianCooperative Preservation Project inJune 1993, the preservationmicrofilming program has beenoperating on a cost-recovery basis.By the spring of 1994, themicrofilming of the B. C. SessionalPapers was completed. Partiallysubsidized by a private grant, this

Electronic Materials and Services

In addition to the usual formulaincrease to the collections budget,the Library received $300,000 ofcontinuing funds to acquireelectronic materials withoutjeopardizing the traditionalcollection areas of monographs andserials. Another $700,000 wasadded for the same purpose in1994/95 as a result of reallocatedsalary funds from eliminatedlibrarian positions and a transfer of

8


UBC LIBRARY

ambitious undertaking has resultedin a set of 122 microfilm reels.

The program has continuedwith three key projects serving localand international interests: thefilming of the B. C. Directories for1930-39, of the surviving issues oftWo Japanese-language newspaperspublished in Vancouver in 1941,and finally of the James G. SwanPapers, the personal papers of a19th-century lawyer andethnographer in WashingtonTerritory. Copies of all these sets areavailable for sale to help financefurther fuming projects. Subscribershave been attracted fromthroughout British Columbia,Alberta, the United States, Japan,and elsewhere.

Management Council. This group,which met for the first time inFebruary 1994, is intended toreflect the preservation concerns ofthe Library system. A first project toacquire basic disaster preparednesssupplies and equipment for allLibrary locations was begun. TheDisaster Preparedness Manual forUniversity of British ColumbiaLibraries was updated and a revisededition was to be issued by the endof 1994.

Future plans include theffiming of further volumes of theB. C. Directories, additional

provincial government publications,and portions of another high-profilemanuscript collection held by theSpecial Collections and UniversityArchives Division. Also planned is aworkshop for the wider libraty andarchives community on theprinciples of microfilming inarchival and manuscript collections.

University Archives

Two of the major goals of theUniversity Archives AdvisotyCommittee, the appointment of aRecords Analyst/Archivist and theBoard of Governor's approval of aRecords Management Policy for theUniversity, were attained during thereporting year. The new policyextends to all institutionaladministrative records and stipulatesthat those records are the propertyof the University and subject to itsoverall control. The University hasdelegated the responsibility forcoordinating records managementto the University Archives. TheRecords Analyst/Archivist hasworked with the archivists at SimonFraser University and the Universityof Victoria and has engaged inextensive consultation with UBCstaff to develop draft recordsschedules.

One particularly complicatedpreservation project was therestoration of a valuable volume&om the Fine Arts Library's rarebook section, Recueil d'architecturecivile (1829). A further preservationproject to restore volumes from theLaw Library's rare book collection isIn progress.

The adoption of the RecordsManagement Policy owes much tothe efforts of members of theAdvisory Committee whoconsistently supported thedevelopment of a comprehensiveand systematic approach to themanagement of institutionalrecords. In recognition of this

The Facilities and PreservationManager initiated the PreservationSub-committee of the Collections

9


UBC LIBRARY

development, the AdvisoryCommittee changed its name to theUniversity Archives and RecordsManagement Advisory Committeeto more accurately reflect the fullscope of its activities.

To improve access to archivalrecords and associated materials, theArchives dev~loped three newpublications: Guide to the Holdingsof the University Archives;Researching the History of theUniversity of British Columbia: ABibliography; and A CumulativeIndex to the Inventories of theUniversity Archives. Thesepublications are part of an ongoingprocess of upgrading andstandardizing archival finding aids.

With funding provided by theLibrary and the Canadian Councilof Archives, the Archives identifiedthe nitrate negatives in thephotographic collection. Thecontractor provided an excellentreport detailing the problem thesepose and outlining various coursesof action. A preliminary explorationof the bibliographic and technicalrequirements for providing onlineaccess to the Archives photographicimages will result in a pilot projectwhich was scheduled to begin in thefall of 1994.

The Archives has also workedwith the National Archives to bringa Distance Access Site to the UBCLibrary and participated in theBritish Columbia Archival UnionList Project to provide online accessto the University Archives' non-institutional records.

10

THE UNlVFRSlTY OF B R I T I S H COLUMBIA LIBRARY A N N U A L R E P O R T

STRATEGY: ACCESS

Circulation

were introduced, a new fines policy was implemented, requiring late return fees to be levied on all overdue items, journals were made non-circulating in the Life Sciences Libraries, and the Sedgewick Undergraduate Library increased the loan period for books from one week to two weeks.

In 1993, self-service renewals

Circulation patterns in Appendix D reflect these service and policy changes. The net result was an increase in total circulation from 1.9 to 2.8 million transactions. Renewal transactions continue to be recorded as in the past. Circulation represents only a portion of the total use o f Library materials, for sampling indicates that the number of volumes used within the Library is almost twice the number of those which are borrowed.

Technical Services During the year, staff in the

Catalogue and Order Divisions continued to adjust to changes brought about by the 1992/93 reorganization and the integration of the former Catalogue Records and Catalogue Products Divisions. The Book Preparations Section, which had been part of the Catalogue Products Division, was incorporated with the Order Division. Meetings concerning the internal reorganization of the Cataloguing Division continued throughout the year. It is expected that the integration of specialized subunits will take place in early 1995.

The Books to Branches program was inaugurated in January 1994 to speed up the flow of new and current materials to the Library's clients. Newly-received items awaiting cataloguing information are now labelled by Book Preparations staff, shipped to major branches, and circulated uncatalogued, rather than being stored in the Library Processing Centre. As part of the installation of a new security system for the Fine Arts Library, a project was developed and implemented to insert theft-detection strips in the collection. Experience gained from this project will form the basis of ongoing planning by the Library for improving the security of materials in the Main Stacks, the Main Library reference collections, the Math Library, and the Asian Library.

Cataloguing productivity increased during the reporting year. Although incoming material rose to 65,372 titles from 60,916 titles in the previous year, an increase o f 7 percent, divisional staff made progress in shrinking the backlog, which fell from 62,509 to 51,354 titles during the year, a reduction of 17 percent. More notably, the English language backlog has been decreased from 12,386 to 6,919, a reduction of 44 percent. Total new cataloguing output increased by 3 percent and derived cataloguing by 4 percent while original cataloguing output remained virtually the same. Rush traces continued to plummet, numbering only 1,878 in the current year, a drop of 43 percent, much of which can be attributed to the reduction in the English language cataloguing backlog.


DC LIDRAR

STRATEGY:

PLACE The PlusNet2 system thatsupports Medline and other healthsciences databases was migrated to aUNIX-based version provided by thevendor. The new system uses thesame TCP/IP based communicationssupport as the larger campus networkand has additional capacity for moreusers and databases.

Ubrary SpaceAlthough the architecrural details,

schedules, and specifications for PhaseI of the Walter C. Koerner Librarywere completed by early autUmn of

1993, the process was delayed and theproject was not sent out to tenderduring the reporting year. Phase I isnow scheduled for completion in 1996.In the interim, LibrdlY staffbegandeveloping criteria for dividing the

humanities and social sciences collectionsbetween the Koerner LibrdlY and Main.Phase I will not be large enough to

accommodate the entire collectionpreseJ1dy housed in the Main LibrdlY.

Automation and TechnologyContinued groWth of existing

setVices and systems in conjunction wimme introduction of new ones were twointerrelated memes d1at summarize me

year. Library systems developmentactivity continued to focus on migraringexisting appli<;ations to me UNIXoperating environment and providing

operations supporr facilities.Redevelopment work on me circulationsystem was largely completed. Two

systems -Bibliographies and me Oilierfile -were migrated completely to me

new UNIX-based system. Workcommenced on a tape updating

facility so that me MARC source filesand oilier commercial databases couldbe loaded and updated directly on meUBCLIB system.

Planning was an importantactivity during the year. A proposal toreplace the 200 old terminals stillattached to obsolete UBCnetcommunications ports with LAN-attached workstations was preparedand submitted to the UniversityAdministration. As part of theLibrary's self-study activity, the FiveYear Technology Plan was reviewedin order to summarize theaccomplishments of its first threeyears. At the same time, the five yearplanning frame was moved forward.An important outcome of thisplanning activity was theidentification of two majortechnology initiatives: to commencetransition from local development topurchase of commercially availablesystems, especially for support oflibrary processing work; and to secureongoing funding and budgetflexibility for technology and theinformation infrastrUcture.

A new integrated entrance nowprovides access to the Fine ArtsLibrary and Level 3 of the mainstacks. Access to both is nowcontrolled from one service point. Aproject to install funher compactshelving in the Library ProcessingCentre was initiated in November1993. This work should be completedby early 1995. Modifications toservice points to make themcompatible with the new circulationsystem equipment have been made inseveral locations. Work was begun ona project to replace the ancient andincreasingly unreliable environmentalcontrol machinery for the vault in theSpecial G>llections Division. It ishoped that this can be accomplishedby late 1994 or early 1995. Ventilationwas improved in the MacMillan Library.


STRATEGY:

PEOPLE financial reasons in addition toanother 7 FTE positions which areblocked by early terminationagreements. It is likely that many ofthese positions will be eliminated inthe 1994/95 fiscal year. So far, theLibrary has managed to meet itsbudget obligations through normalattrition and early retirement; it hasnot yet had to resort to layoffs.

Staff Training and Development

The Library has completed twoyears of programs, implementingthe comprehensive plan developedin 1992. In its second year ofprogramming, the Librarysupported 270 courses or sessionsfor 647 participants. ComputerSkills Advancement and Managerialand Other Skills Training Program(MOST) courses were particularlyeffective in addressing the Library'straining needs. During the year,251 staff members registered forcomputer skills courses and 200staff members attended 77 differentMOST courses. Advanced trainingin computer and management skillswas encouraged, as well as trainingand development focused on copingwith change and new roles. Morespecialized training anddevelopment opportunities wereprovided to ten staff members inareas such as Library Instruction,Library Networks, RecordsManagement, and Preservation.

Staff Complement

The Library's staff totalled344.16 full-time equivalent (FTE)positions, including 87 librarians,7.17 management & professional(M&P) staff, and 249.99 supponstaff, at the end of the reportingyear. This includes 12.59 cost-recovery or grant-funded positions,and compares to a total of 343.56(including 9.99 cost -recovery orgrant-funded positions) at the endof the previous reponing year. Thenet increase resulted from a 26percent growth in cost-recovery andgrant-funded positions. In terms ofoperating budget positions, therewas a net decrease from 333.57positions to 331.57, a reduction of0.60 percent.

Throughout the year, eachvacancy which occurred wasreviewed by the LibraryAdministration to see whether areplacement was absolutelynecessary, whether the positioncould be left vacant, or whether theposition could be eliminated. Fundsresulting from positions eliminatedor left vacant were used to provide anew archivist position in the SpecialCollections and University ArchivesDivision, to meet the University'starget for budget reduction, and tosupplement allocations fortechnology, supplies andequipment, and other operating

,expenses.

Through secondment, the half-time position of Staff Training andDevelopment Coordinator wasestablished to provide for theoperational management of theLibrary's Staff training anddevelopment program and budget.In addition, the terms of referenceof the Staff Training and

The actual working staffcomplement was thus considerablyless than the number cited above.As of the writing of this report, afurther 11.92 FTE operating budgetpositions have been left vacant for

13


Development Committee werereviewed, and a draft revision wasprepared.

as Acting University Librarian.

Professional Staff

Several librarians took onadditional or new responsibilitiesduring the reporting year. HildeColenbrander, Head, Data Library,was appoint~d half-time asCoordinator of ElectronicInformation Resources for a two-year period. Margaret Friesen,Head, Interlibrary Loans, wasseconded for appointment as StaffTraining and DevelopmentCoordinator and CollectionsReorganization Project Coordinatorfor a two-year period. She wasreplaced as Head of InterlibraryLoans by Patrick Dunn, InterlibraryLoans Librarian. Terry Hornerreplaced Jim Sharpe as the Library'sCataloguing-in- PublicationCoordinator. Barbara Tripp,Vancouver General Hospital'sNursing Program Librarian, wasseconded to work out of the LifeSciences Libraries' BiomedicalBranch at VGH when the NursingProgram library was closed.

Erwin Wodarczak wasappointed as Records Analyst/Archivist in Special Collections andUniversity Archives. KevinLindstrom, who had completed atwo-year specified termappointment in the Science andEngineering Library, was appointedas Science Outreach Librarian.Mary-Beth Clark was appointed fora specified term as ReferenceLibrarian in Humanities/SocialSciences Division filling a vacancyleft by Elizabeth Caskey'spromotion to Head, David LamManagement Research Library.Lesley Ashford was appointed to ahalf-time position as LibraryDevelopment Officer. Sarah Sleighand Kathy Hornby were appointedas temporary hourly librarians in theCirculation Division and the LifeSciences Libraries respectively,replacing other librarians who hadtaken on new assignments or wereabsent due to long-term illness.

As a result of organizationalchanges which eliminated theCollections Division and integratedcollections developmentresponsibilities more closely withreference divisions and branches,subject bibliographers werereassigned to those divisions orbranches.

The specified termappointment of David Winter wasextended to permit him to completework related to the processing andcollection of fines. Theappointment of Bev Scott,Reference Librarian, Humanities!Social Sciences Division, wasreduced to 80 percent at herrequest, making it possible toincrease the appointment of HeleneRedding, Reference Librarian in thesame division, from 50 percent to70 percent.Ruth Patrick, University

Librarian, was on medical leavefrom Februaty through August1994. During this time, HeatherKeate, Assistant UniversityLibrarian for Public Services, served

Helen Chow, ReferenceLibrarian, Life Sciences Libraries,was granted a confirmedappointment December 15, 1993.

14


As a result of collectivebargaining between the FacultyAssociation and the University,part-time librarians have beenincluded within the FacultyAssociation bargaining unit,although not eligible for confirmedappointments. The arbitrator'saward in the 1993 salary arbitrationhas provided librarians with thesame study leave benefits as facultymembers. Negotiations are currentlyin progress on revisions to theAgreement on Conditions ofAppointment for Librarians.

Erik de Bruijn, AssistantUniversity Librarian, AdministrativeServices, returned from leavewithout pay at the end of March1994. During his absence, day-to-day human resource activities werecarried out by Jeanie Ku and VivianAnderson, Human ResourcesGeneralists, on secondment fromthe Department of HumanResources, under the direction ofAnn Turner, Financial and BudgetManager. Joe Jones, ReferenceLibrarian, Humanities/SocialSciences Division, returned fromsrudy leave at the end of June 1994,and Matt Hartman, CatalogueLibrarian, Cataloguing Division,left on study leave at the beginningof July 1994.

Support Staff

The support staff severance ratedeclined to 10 percent from 17percent in 1992/93, as resignationsdecreased to 13 from 31. Theturnover rate (the percentage ofpositions which change handsduring the year, as compared to thetotal support staff complement) fellfrom 29 percent to 14 percent as adecrease in resignations resulted infewer vacancies and as many ofthese vacancies were left unfilled.

Five librarians took earlyretirement during the reportingyear. Tony Jeffreys, AssistantUniversity Librarian forCollections, Elsa Guarnaschelli,Catalogue Librarian, CatalogueDivision, and Jim Sharpe,Catalogue Librarian, CatalogueDivision, retired at the end ofDecember 1993. Graham Elliston,Head, Gifts and Exchanges andSerials Bibliographer, retired atthe end of June 1994, as didHelen Mayoh, ReferenceLibrarian, Science andEngineering Division.

Reorganization, including theelimination of the CollectionsDivision, the Gifts & ExchangeDivision and the establishment ofthe David Lam ManagementResearch Library as a UBC Librarybranch, led to new assignments forsome staff members. During thereporting year, a series of meetingstook place between Librarymanagement, Cataloguing Divisionstaff, and CUrE 2950representatives, to discuss thereorganization of the CataloguingDivision.

Roland Lanning, Head ofSerials from 1926 until hisretirement in 1965, passed away in1994. He was responsible for thegrowth and development of theLibrary's serials collection, and isfondly remembered by both currentand past Library staff members forhis sense of humor and his love ofbooks;

Polly Diether, Library Assistant3, Special Collections and

15


DC LIDRAR

University Archives Division,continued on union leave withoutpay to serve as President of CUPE2950.

Two long-service members ofthe Library's staff took earlyretirement. Ian Lee, Programmer!Analyst in the Systems Division,retired at the end of December1993, and Sumiko Owa, LibraryAssistant 2 in the Order Division,retired on May 31, 1994.

The Library was saddened bythe untimely death of Darrell Short,Library Assistant 3, CatalogueDivision, in June 1994. He ismissed by his colleagues in theLibrary Processing Centre, and byhis many friends within the Libraryand the University community.

provide detailed information aboutthe requirements and duties of theirpositions. The questionnaires arereviewed by supervisory staff, whoprovide additional informationwhere appropriate. The time-consuming process of completingthese questionnaires is presently inprogress. The ultimate goal is a jobevaluation system which isunderstandable and equitable andwhich meets the needs of theUniversity, the union, and the staff.The JESP Committee hascontinued to benefit from theknowledge, experience, andsignificant time commitment ofMargaret Friesen, who has served asa University representative on this

joint union-managementcommittee.

As a result of an understandingbetween the University and CUPE2950, the Library's non-uniontechnicians were included withinthe bargaining unit. Currentincumbents were given the optionto join or not to join the union, butnew incumbents must becomeunion members. Draft standard jobdescriptions for the newclassifications were developed inconsultation with Division/BranchHeads and Human Resources staff,and are currently being discussedwith the union.

The positions of the followingstaff members were reclassified: NeilBennett, Library Assistant 3 toLibrary Assistant 4, CirculationDivision; Giles Gysel, LibraryAssistant 1 to Library Assistant 2,Life Sciences Libraries; ]oze Lazar,Library Assistant 3 to LibraryAssistant 4, Cataloguing Division;Patrice Leslie, Technician 1 toTechnician 2, Crane Library;Cheryl Niamath, Library Assistant 1to Library Assistant 2, InterlibraryLoans.

Student Employment

The Library's student staffbudget of $1.26 million wassupplemented by funding fromWork Study and Challenge student

employment programs, providingover 95,600 hours of work forstudents, and making the Libraryone of the major student employerson campus. Although studentassistants are not members of the

In July 1994, the Board ofGovernors reviewed and approvedthe initial phase of the CUPE/UBCJob Evaluation Plan, which hadalready been ratified by the union.Job Evaluation System ProjectOESP) questionnaires weredistributed to all CUPE 2950 staffmembers, who were asked to

16


B~ LIBRAR

bargaining unit, the studentassistant wage rate (currently$13.57/hr) and the maximumnumber of hours per week thatstudents can work (10) aredetermined by the CUrE 2950collective agreement, as the clericalduties performed by students fallwithin the cenification of theunion. Clarification of thedefinition of "student" has meantthat it is no longer possible toemploy continuing students duringthe Summer Session unless they areactually registered. This has causedsome problems for branches servingfaculties whose programs continuepast the end of April.

As well as its complement ofregular student assistants, theLibrary also employs studentsenrolled in the School of Library,Archival, and Information Studies(SLAIS) as Graduate AcademicAssistants to provide referenceassistance and bibliographicinstruction. In this way the Librarycontributes to the education andtraining of future librarians.Allocations from the Teaching andLearning Enhancement Fund wereused to employ additional GraduateAcademic Assistants, primarilySLAIS students.

17


STRATEGY:

PARTNER The Friends of the University

Archives Fund

Dr. David Aberle

The Judaica Fund

Endowment Fund of the JewishFederation of Greater Vancouver

The Mary & David Macaree

Endowment Fund

Dr. & Mrs. David Macaree

The Dr. Stanley Z. Pech Book Fund

Mrs. Vera Pech

Development and Community

Support

With the appointment of aDevelopment Officer in November1993, the Library accelerated itsefforts to increase external fundingfor its programs. Case statementshave been developed forendowments in support of staffpositions and collections. TheUniversity is close to meeting its$24-million fund-raising goal forPhase I of the Walter C. KoernerLibrary, and an innovative"Builder's Campaign" has beendeveloped to raise the final $5million required. The Faculty andStaff Campaign raised over $10,000which received a matching grantfrom the BC government for theUBC Library CollectionEnrichment Endowment Fund.

Donations

The Library benefits fromdonations large and small fromindividuals, corporations, andorganizations. All are gratefullyreceived. The Library wishes to takethis opportunity to acknowledge thefollowing special supporters whocontributed $1,000 or more duringthe year under review.

Crane Memorial Donations Fund

Mr. James Phelps

The Friends of the Library Fund

Dr. & Mrs. Cyril Bryner

The Friends of MacMillan Library Fund

Dr. and Mrs. Joseph Gardner

The Walter C. Koerner Library Fund

Bank of Nova ScotiaBC Gas Inc.BC HydroBrascan Ltd.Canada Life Assurance Co.The Canada Trustco Mortgage Co.CIBCGeneral Accident Indemnity Co.Estate ofE. W. GrantMr. David GreerMr. Richard GreysonMs. Sandra HodginsImperial Oil Resources VentUresMrs. Mona IwabuMrs. Anne KaplanDr. Penelope KochMrs. Elsie MacCaigMrs. Mary MartinMr. Noel OwensMr. & Mrs. John PavelichPlacer Dome Inc.Dr. Man-Chiu PoonPratt & Whitney Canada Inc.Prudential Assurance Co. Ltd.Mr. Donald RogersDr. Robert RothwellDr. John StainerSun life Assurnnce Co. of CanadaToronto Dominion BankVicwood Developments BC Inc.The Friends of Special Collections Fund

Dr. W. Kaye Lamb

18


UBC LIBRARY

Gifts-in-Kind

The Special Collections andUniversity Archives Divisionreceived a number of notable giftsduring the year, including thepersonal papers of William F.Gibson and Howard White, and thecorporate files of Harbour

Publishing Company.

The Library expresses its thanksto the following donors fordonations to the book collections ofvarious library units:

Dr. Ivan AvakumovicDr. Michael BullockDr. Stephen CareyDr. & Mrs. Max CynaderMs Corinne DurstonDr. Barbara HeldtDr. Ronald JobeMr. & Mrs. D. JohnstonMrs. Jadwiga OpechowskiMr. John PhilippoDr. James V. WhittakerMiss Frances Woodward

Special Purpose Gift

The Library also expresses itsthanks to Shell Canada Ltd. for itsdonation to the Library'sPATSCAN service to promote thedevelopment of inventions whichcontribute to the solution ofenvironmental problems.

1.9


STRATEGY: FUNDING budget is directed to compensationfor Library personnel, but itspercentage has declined from 61.64percent in 1990/91 to its currentlow of 57.80 percent in 1993/94 asa result of the reallocations toCollections and one-time fundingfor the Library Automation Project.

Salary negotiations for theFaculty Association's 1993/94contract produced a 1 percentgeneral wage increase for theprofessional librarians effectiveJanuary 1, 1994. Funding for thisincrease had to be found fromwithin the Library's existing salarybudget, already reduced by theElectronic Library reallocation.Another vacant librarian positionwas given up permanently to fundthe 1993/94 salary increase.

Collections Budget

The major budget news of1993/94 was the infusion of$1million over two years to acceleratedevelopment of the ElectronicLibrary and to establish apermanent funding base for thisleading-edge portion of thecollection. Four librarian positionspreviously held vacant to payoutEarly Termination Agreements werereallocated to Collections,contributing $300,000 to the pool,and an additional $700,000 wasreallocated from Computing andCommunications to the Library bythe University.

The Collections Budgetincrease formula delivered another$452,717 (5.74 percent) incontinuing funding to mitigate theeffects of foreign exchange andinflation, and provide a modestallocation for new materials in1994/95. Together, the incre~es tothe Collections budget increased itsportion of the Library's OperatingBudget by 2.6 percent to 31.76percent. Serials subscriptionsamounting to approximately$475,000 were cancelled to keepexpenditures within the budgetavailable despite price increasesaveraging more than 10 percent,and to allow for some updating ofthe collection with new titles.

The Operating Budget for1994/95 remains uncertain as thetwo major Library employeebargaining units negotiate contractsthat take effect early in 1994/95.Budget guidelines indicate that, asin 1993/94, any salary increasesresulting from these negotiationswill have to be funded from withinthe existing Library budget.Positions falling vacant during theyear are being held wherever feasiblein anticipation of the settlement sothat layoffs can be avoided if

possible.

Supplies, Services & Equipment

Internal University financingwas arranged to replace 20 of the

Library's oldest public photocopiersand assist with the purchase of anadditional!? copiers to supponanchoring of journals in the Scienceand Life Sciences areas. The thirdand final installment of one-time

Weekly financial reports ofcollections funds for the use ofdivision heads were created toprovide up-to-date information fordecision-making and control.

Salaries & Wages

The largest proportion of the

20


funding for the Library AutomationProject was paid out in 1993/94 tocomplete development of the newcirculation system and upgrading ofthe online catalogue. One-timesalary savings from positions vacantduring the year were redirectedprimarily to the purchase ofcomputer equipment and ergonomicworkstation furniture for staff, andreplacement of the Library's secondIS-year-old delivery van.

permanent LA 3 position for theUniversity Archives to assist withthe increased responsibilities of therecords management program.

The Disabled EmployeeAssistance Fund matched fundingallocated from Library Copy Servicerevenues to purchase a photocopiersuitable for users in wheelchairs.

A $39,600 one-time grant fromthe University's Special EquipmentFund is enabling the Library toprovide one more year of free dial-inaccess for all users ofUBCLIB, theLibrary's on-line catalogue.

Grant FundingGrants are playing an

increasingly important role infunding services and projects whichwould otherwise be beyond thelimits of the Operating Budget'sresources. Benefits from successfulapplications over the past yearinclude:

Classroom Enhancement

Appropriations Fund

$24,800 for repair of 650 studychairs in Sedgewick

$5,100 for replacement ofB5study chairs in WoodwardLibrary

Cost Recoveries

Gross cost recoveries in 1993/94increased only 2.8 percent overthose for 1992/93, and were largelyaccounted for by increased servicevolumes in Copy Services,PATSCAN, and library finesprocessing. Higher service volumesresulted in higher expenses to deliverthe services, offsetting the revenueincreases. Cash handling proceduresand documentation in the Library'smajor service locations werereviewed. Acceptance of credit anddebit card payment was expanded tothe Main Library CirculationDivision to accommodate theincreased activity in library fines.Bookkeeping procedures wereestablished for the new fee-baseddocument delivery serviceintroduced system-wide in early1994/95.

Budget Increases in 1994/95

The new fiscal year broughtsome additions to the budget fromspecial University funds:

Minor Capital Budget

$95,000 for compact shelvingfor Storage Collections in theLibrary Processing Centre

Teaching & Learning Enhancement Fund

$19,133 for continuation andexpansion of the ElectronicResources Teaching Program

The Enrollment Growth(Access) Fund established $13,000in continuing support for the MainLibrary monitors program,following a successful trial period in1993/94. It also funded a new


$7,807 for the Library Gopher

Project

Social Sciences and Humanities

Research Council of Canada

$25,000 for development of theSouth Asian collection

$26,000 for acquisition ofmaterials relating to 19thcentury women authors ofGreat Britain and Ireland

$17,603 for the Multi-MediaTalking Book Project:recording The Enjoyment ofMusic, 6th ed. (1990) by JosephMachlis and Kristine Forney

BC Ministry of Employment and

Investment, Science & Technology

Division

$65,900 for continued supportfor the PATSCAN service

Law Foundation of British Columbia

$6,424 for an ARIELworkstation for the LawLibrary, requested by the UBCFaculty of Law

Canadian Council of Archives

$3,000 for an academicinternship in the SpecialCollections & UniversityArchives Division for a studentin the School of Library,Archival & Information Studies

$2,795 for the Nitrate NegativeIdentification & TreatmentProgram in the SpecialCollections & UniversityArchives Division

National Library of Canada

$44,094 for continued supportfor the Cataloguing inPublication program

National library of Canada. Adaptive

Technology for libraries Program

$6,548 for a scannerworkstation with voice outputand screen enlargement, and aclosed circuit magnifying TVfor the Crane Library

22


GOALS & PLANSFOR 1994/95

To continue to develop theservice model for Phase I of theKoerner Library and the unitsremaining in the Main LibraryBuilding, including a plan forthe move of collections from theMain Library to the newKoerner Library.

.

1. Services

The Electronic Library

.To continue to developinstructional programs to assistfaculty and students to developskills necessary to access thevariety of electronic informationresources available from withinthe UBC Library and through itsgateways to other information

providers.

.

To review the management of theFine Arts and Music Libraries andthe Special Collections andUnivernity Archives Division.

.

To continue to evaluate meLibrary's Copy Services and

implement appropriateenhancements.

.

To rontinue to increase andupgrade the equipment needed to~ infonnation.

To develop a plan to eliminate me

General Purpose Operating Fundsubsidy for interlibrary loans.

..

To work with the Universitycommunity to create an electronictext center in the Library.

2. CollectionsReview of Services

.To continue to review services inresponse to dIe Library's strategicplan, user feedback, and decliningresources.

.

To expand the Electronic Libraryby acquiring more materials inelectronic format, increasingremote and networked access, andmainstreaming the acquisitionand maintenance of electronicmaterials into existing library

procedures.

.

To implement therecommendations of the reviewcommittee on servi~ to thedisabled, and to participate in theexternal review of the Library.

.

To strengthen the faculty liaisonprogram in order to maximize therelevance of the collections held inthe Library to the needs of theuniversity and to move towardincreased ease-of-access for lessfrequently needed materials whichare not owned.

.

To implement new performancemeasures for Library services whichreflect me use of and activities forme print, non-print and electroniccollections.

.

To continue to review humanresources allocations in order tomeet seIVice requirements and

changing dient needs effectively.

.To continue to build me collectionsin me special areas of me Library,

where me Library is a resource to me

23


larger researm community,

supplementing Library fundingwith grant funding and gifts ofmaterials or funds.

.

To keep me collection policies up-to-date and to complete me initialround of consultation wim mefaaUty about mese policies.

.

To explore cooperative collectiondevelopment and resource sharingwith other libraries for both printand electronic materials.

University Archives

.To work wim me UniversityArchives and RecordsM anagement

Advisory Committee to:complete me development of draftschedules for adminisn-ative records;establish a University Records

Disposition Committee to provideformal institUtional approval forbom me destruction of Universityrecords and also records schedules as

mey are developed;develop a policy for me provision of

records management setVices;promote me development of arenttal storage facility for inactiveUniversity records as part of acomprehensive records

management program.

Preservation

.To develop a greater awarenesswithin the Library of the need topreserve the collections, and theways in which this can be

accomplished.

.

To create a new file on UBCLIBfor institutional records whichincorporate the Rules for Archival

Description.

.

To continue to producepreservation microfilm sets to thenational standards which we helpedto promulgate as part of theCanadian Cooperative PreseIVationProject (1990-1993), and toevaluate preseIVation microfilmingproposals from throughout the

Library system.

.

To undertake a pilotphotographic imaging project todetermine the feasibility of a

larger project.

To explore other possibilities forproviding additional UniversityArchives information (e.g.holdings information, fmdingaids and records schedules) on-line.

..

To foster observance of mestandards and procedures ofpreselVation microfilming in mewider library and archives

community.

..

To monitor and participate in

digitization projects.

To continue to address die safetyand personal security concerns of

die people working mroughout die

Library system.

.

To coordinate the developmentof a divisional preservationstrategy which will include,amongst other elements, theformulation of a disasterpreparedness plan as well as theimplementation ofrecommendations arising fromthe Nitrate NegativeIdentification Project.

.To oomplete me revision of meLibrary's disaster preparedness plan.

24


4. Place.In consultation with archivists atSimon Fraser University and theUniversity of Victoria, to developand implement an access policyfor institutional records in thephysical custody of the UniversityArchives under the terms of theFreedom of Information andProtection of Privacy legislation.

Automation & Technology

.To prepare and issue a Request forProposals for a library system mat

will support major library

applications, especially cataloguing,acquisitions, serial5 management.

.To identify financial options tosuppon me Library's growinginformation infrastrucnlre; and toproceed wim implementing memost appropriate one(s).

.

To continue the program ofupgrading and standardizingfinding aids and develop generalguides to help promote effectiveand efficient access toinformacion in the UniversityArchives.

.

To continue willi ilie addition ofnew workstations, and iliereplacement of old equipment, forboili staff and public use.To produ~ brochures and other

general informacion products tohelp disseminate informationabout the programs of theUniversity Archives.

..

To proa:ed with the acquisitionand installation of specializedcommercial systems and servi~ tosuppon various subject -orienteddatabase and infonnationrequirements. A likely project inthis area is the Silverplatter ERL

system.

3. Access

Technical Services

.To complete the physicalpreparation of the cataloguingbacklog so that it can be storedready to circulate in the majorbranches until recalled for

cataloguing.

.To develop appropriate systems andequipment stt-ategies that will

addre$S the increasingly complex:and varied requirements of client-based software for different systemsand services. This includes the localUBCI1B system, Gopher andWWW-based clients, and moreproprietaiy products from various

vendors.

.

To continue to improve securityof the unprotected portions ofthe publicly-accessible collections.

To continue and complete theinternal reorganization of theCatalogue Division.

.

Library Space.To continue work on the Phase I

building, once the consn-uctioncontract has been awarded.

To continue to maintain essentialservices while adjusting todiminishing staff resources.

.To complete the project to installadditional compact storage in the

Library Processing Centre.

. 21


.

To consider the installation ofadditional compact storage, orthe possibility of storage beyondthe Library, as a means ofrelieving the severe lack of spaceexperienced in all locations inthe Library system.

Collections EnrichmentEndowment Fund.

7. Funding

.

To continue working towards theobjective of restoring the Libraryto its former position as one ofthe top 20 research libraries inNorth America.

5.

People

.

Financial Management.To continue revising the Library's

accounts and budget allocationsas required to reflect changesarising from service reviews and

restructUring.

To strengthen the Library'scommitment to staff trainingand development throughcontinued implementation ofthe Staff Training andDevelopment Plan, in panicularat the level of career

development.

..

To develop a draft career planfor librarians which recognizesnew roles and responsibilities.

To collaborate with the InternalAudit Dept. and FinancialServices in the development of atraining program in cashhandling for use throughout the

University..To review and improve Libraryhuman resources procedures,systems, and records and tomake effective use of

microcomputer applications.

.

To continue the training ofLibrary managers in the use andinterpretation of financial data.

..

To establish procedures for thecollection and remittance ofCANCOPY royalties.

To evaluate and review the

Library's performance appraisalsystem.

6. Partner

Development & Community Support.To raise the remaining

$5 million needed for Phase Iof the Koerner Library.

.To increase donations for thecase statement projects.

.To increase donations for the

26

T H E UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT

U B C L I B R A R Y

APPENDICES CONTENTS

A Part I: Size of Collections - Physical Volumes 28

A Part 11: Size of Collections - Items in Storage 29

B Growth of Collections 30

C Library Operating Expenditures 31

D Recorded Use of Library Resources 32

E Interlibrary Loans 33

F Health Sciences Library Network 34

G Reference & Information Questions Answered 35

H CD-ROM & Online Databases 36-38

I Orientation Tours & Instructional Sessions 39

J Cataloguing & Pre-Order Searching 40

K Library Organization 41-42

L Library Organization (charts) 43-44

M Library Advisory Committees 45

N Standing Library Committees 46

0 Senate Library Committee 47

P President’s Advisory Council on the 48 University Library

27


U B C L I B R A R Y

Appendix A - Part I

SIZE OF COLLECTIONS - PHYSICAL VOLUMES

Asian Library Biomedical Branch Library Catalogue Division Crane Library Data Library Education Library Fine Arts Library Government Publications Hamber Library (CGSH) Humanities & Social Sciences

Division Lam Library Law Library MacMillan Library Main Library Map Library Mathematics Library Music Library St. Paul's Library (SPH) Science & Engineering Division Sedgewick Library Special Collections Division Woodward Biomedical Library

SUBTOTAL

Storage Collections

TOTAL

MARCH 3U93

265,500 36,476 6,048

13,666 96 1

13 1,469 140,796 16,964 13,585 71,843

0 165,186 69,214

1,139,760 10,475 35,927 65,096 10,479 33,427

200,442 10 1,529 366,671

2,895,514

ADDITIONS

20,162 1,591

100 1,621

38 8,650 3,272 1,899

553 2,484

46,968 7,215 2,374

50,823 250

1,313 1,968

639 588

6,667 1,460 9,313

169,948

361,762

3,257,276 169,948

DELETIONS

0 1,379

35 0 0

312 1

74 0

19

34 8

94 28,468

2 0 4 0

50 2,797

0 416

33,693

33,693

RELEGATED ro STORAGE

13,327 0 0 0 0

5,767 (3) (1)

(1) 0

0 304 390

1,922 0

570 0 0 0 0

900 ' 2,262

25,437

25,437

MARCH 31194

272,335 36,688 6,113

15,287 999

134,040 144,070 18,790 14,138 74,309

46,934 172,089 71,104

1,160,193 10,723 36,670 67,060 11,118 33,965

204,312 102,089 3 7 3,3 0 6

3,006,332

387,199

3,393,531

* The David Lam Management Research Library became part of the UBC Library system in 1993. The figure for volumes added to the Lam Library collection is composed of volumes transferred from Main Library and volumes held by the Lam Library when it became part of the UBC Library system. This figure includes manuscripts that had been in Special Collections storage but not previously measured. The change in the storage figure from 1992/93 to 1993/94 reflects a more accurate count of items held in storage throughout the Library system.

28

Asian Library Biomedical Branch Library Catalogue Division Crane Library Data Library Education Library Fine Arts Library Government Publications Division Hamber Library Humanities & Social Science Division Lam Library Law Library MacMillan Library Main Library Map Library Mathematics Library Music Library St. Paul's Library Science & Engineering Division Sedgewick Library Special Collections Division Woodward

THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL R E P O R T

U B C L I B R A R Y

Appendix A - Part II

SIZE OF COLLECTIONS - ITEMS IN STORAGE

TOTAL

IN STORAGE IN STORAGE MARCH 31 1994 MARCH 31 1993

18,000 0 0 0 0

6,267 13,952

0 0

3,742 0

7,609 20,841

241,146 0

8,126 0 0

1,705 0

900 ' 64,9 1 1

4,673 0 0 0 0

500 13,955

1 0

3,743 0

7,305 20,45 1

239,224 0

7,556 0 0

1,705 0 0

62,649

387,199 36 1,762

MOVED TO STORAGE

13,327 0 0 0 0

5,767 (3) (1)

0 (1)

0 304 390

1,922 0

570 0 0 0 0

900 2,262

25,437

' Number of metres.

29


U B C L I B R A R Y

Appendix B

GROWTH OF COLLECTIONS

Air Photos Aperture Cards CD-ROM Discs Computer Tapes Databases online Documents - Uncatalogued Films Filmstrips Large Print & Braille Volumes Manuscripts Maps Microcards (cards) Microcomputer Discs Microfiche (sheets) Microfilm (reels) Microprint (sheets) Photographs Pictures Serial Subscriptions Slide/Tape Shows Slides Sound Recordings Transparencies (sets) Video Tapes Videodiscs Volumes - Catalogued

MARCH 31,1993

1,042 2,589

31 1 83 1

793,798 918

2,845 8,890 2,874

191,835 11 1,680

67 1 2,792,675

103,13 1 1,087,670

320,693 65,431 25,806

112 3 1,974

122,802 1,482 4,497

5 3,230,185

NET GROWTH

3 0

226 -79

19,301 I

9 214

35 1,934

0 328

149,966 1,579

0 5,100

767 (1,366)

0 0

3,144 0

724 7

124,190

mmcn 31,1994

1,045 2,589

537 752

27 813,099

919 2,854 9,104 2,909

193,769 11 1,680

999 2,942,641

104,7 10 1,087,670

325,793 66,198 24,440

112 3 1,974

125,946 1,482 5,221

12 3,354,375

' Online databases were not included in past years.

Thickness of files in metres.

Includes periodical subscriptions, monographic series and sets. 18,669 are purchased; 5,77 1 are gifts or exchanges.

30


U B C L I B R A R Y

Appendix C

LIBRARY OPERATING EXPENDITURES FISCAL YEARS APRIUMARCH

GROSS COST NET OTHER EXPENDITURES RECOVERIES EXPENDITURES YEAR SALARIES &WAGES COLLECTIONS BINDING

1990/91 12,706,989 (61.64) 5,898,405 (28.61) 244,422 (1.19) 1,765,675 (8.56) 20,615,491 944,463 19,671,028

1991/92 12,730,853 (61.13) 6,111,422 (29.34) 267,970 (1.29) 1,716,095 (8.24) 20,826,340 1,019,300 19,807,040

1992/93 13,502,655 (58.45) 6,735,336 (29.16) 258,481 (1.12) 2,604,148(11.27) 23,100,620 1,296,117 21,804,503

1993194 13,726,868 (57.80) 7,541,116 (31.76) 235,432 (0.99) 2,244,024 (9.45) 23,747,440 1,404,708 22,342,732

+ As in previous years, only expenditures from the Library’s own GPOF budget are included in the above. Excluded are: Faculty of Commerce expenditures in support of the David Lam Library. Expenditures for library materii by other campus units, for example for departmental reading rooms. Expenditures from library grant and trust funds. Collections expenditures from library grant and trust funds in 1993194 amounted to $273,011.

+ Percentage figures in parentheses relate to total spending independent of Cost Recoveries. For 1993/94 Cost Recoveries were: Internal $167,929 External $1,043,032 Fines $193,747

+ Collections expenditures for years prior to 1992/93 are shown net of fines revenues, as published in the Reports for those years. Gross fine revenues in those years were: 1990/91 92,923

199 1/92 136,252

+ +

“Other” expenditures include non-recurring equipment acquisitions which vary considerably from year to year.

The Library’s GPOF expenditures for 1993/94 were 6.40% of the University’s GPOF expenditures.

31


U B C L I B R A R Y

Appendix D

RECORDED USE OF LIBRARY RESOURCES YEARS ENDING MARCH 31

I INCREASE/ DECREASEVS

1991192 19921193 1993194 1992193

GENERAL CIRCULATION *

Main Stacks, Fine Arts & Government Publications Extension Map Reserves Special Collections

MAIN LIBRARY

SUBTOTAL

BRANCH LIBRARIES Asian Biomedical Branch Crane Education Library Harnber Lam Law MacMillan Mathematics Music St. Paul’s Sedgewick Social Work Outreach Office Woodward

SUBTOTAL

USE OF RECORDINGS & DATA FILES Data Library tape mounts & online access Wilson Music

SUBTOTAL

DOCUMENT DELIVERY Health Sciences Network

INTERLIBRARY LOANS To Other Libraries From Other Libraries

TOTAL INTERLIBRARY LOANS

GRAND TOTAL (GENERAL CIRCULATION & INTERLIBRARY LOANS)

737,369 6,025

14,833 0

16,869

775,096

29,606 21,861

2,240 146,196 32,606

0 101,072 41,240 26,212 55,808 20,286

298,252 0

187,7 14

963,093

3,873 183,027 50,386

237,286

46,679

30,993 12,497

43,490

2,065,644

656,364 6,671

17,571 23,410 19,793

723,809

29,867 23,661

2,376 169,590 34,240

0 99,982 45,311 27,083 59,118 21,439

290,218 486

201,5 16

1,004,887

4,880 85,532 50,459

140,871

5 1,966

32,915 14,470

47,385

1,968,918

1,042,336 6,780

16,294 20,706 19,956

1,106,072 52.81%

58,531 22,131

1,937 296,935

22,728 44,808

137,066 70,688 56,206 89,703 24,205

420,176 0

254,847

1,499,961 49.27%

4,064

52,732 60,932

117,728 -16.43%

46,648

33,513 16,335

49,848 5.20%

2,820,257 43.24%

Figures have been calculated according to the Fiscal Year ending March 3 1. The high increase in recorded use of the collection from 1992/93 to 1993/94 can be attributed to the new circulation system and policy implemented in 1993. Self service renewals allow users to renew material online, thereby dramatically increasing the total transactions reported above. The Library’s new fine policy contributed to more items being returned sooner, allowing greater use of the collection by more users.

*

32

T H E UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL R E P O R T

U B C L I B R A R Y

Appendix E

INTERLIBRARY LOANS YEARS ENDING JUNE 30

% INCREASE/ DECREASEVS

1993194 1992193 1991192 1992193

TO OTHER LIBRARIES

General Federation Information Network B.C. Post-Secondary Library Network Barnfield Marine Station

ORIGINAL MATERIALS

SUBTOTAL

1 1,307 698

4,272 27

16,304

11,357 577

3,996 65

15,995

7,225 586

4,230 74

12,115

FILMS 313 313 308

TAPEDBOOKS 206 195 115

PHOTOCOPIES

General Federation Information Network B.C. Post-Secondary Library Network Barnfield Marine Station

4,006 214

9,772 178

5,252 170

10,754 236

10,017 146

10,580 232

SUBTOTAL 14,170 16,412 20,975

TOTAL INTERLIBRARY LENDING 30,993 32,915 33,513 +2.0%

FROM OTHER LIBRARIES ORIGINAL MATERIALS 3,230

259

18

4,190 4,243

215 300

39 16

FILMS

TAPED BOOKS

8,990

12,497

10,026 11,776

14,470 16,335

PHOTOCOPIES

TOTAL INTERLIBRARY BORROWING +13.0%

33


Appendix F

HEALTH SCIENCES LIBRARY NETWORKJULY 1993 -JUNE 1994

INTERBRANCH LOANS

% INCREASEVs. 1992/93ORIGINAL MATERIAL PHOTOCOPIES TOTAL

36,3074,0381,9021,4912,910

46,648(51,966)

31,9873,5991,4721,0651,401

TO OTHER BRANCHESWoodwardBiomedical BranchHamberSt. Paul'sOther V.B.C. libraries

39,524(39,364)

10.24%7,124(12,602)

TOTAL

(1992/93)

2,14610,39211,92311,7213,342

2,66312,26213,66313,2614,799

5171,8701,7401,5401,457

FROM OTHER BRANCHESWoodwardBiomedical BranchHamberSt. Paul'sOther V.B.C. Libraries

-10.24%7,124(12,602)

39,524(39,364)

46,648(51,966)

TOTAL

(1992/93)

34

4,320439430426

1,509


UBC LIBRARY

Appendix G

REFERENCE & INFORMATION QUESTIONS ANSWEREDAPRIL 1993 .MARCH 1994

% INCREASEDECREASE VS.

1992/93DIRECTIONAL

QUESTIONSREFERENCEQUESTIONS

RESEARCHQUESTIONS

TOTALQUESTIONS

7,45830,91035,74759,381

5,168880

11,08024,000

936688

2,23819,1341,368

0877

5,970

5,13629,00030,54840,2473,425

0

9,52113,312

1,3861,2222,961

0375880682

4,718

12,224(12,186)

MAIN LIBRARYFine ArtsGovernment PublicationsHumanities & Social SciencesInformation Desk

MapPatscanScience & EngineeringSpecial Collections

SUBTOTAL

(1992/93)31,211

(39,621)131,189

(126,808)174,624

(178,615)2.23%

1,8536,6071,427

2948,2724,4732,8958,0212,7411,6022,7239,026

13,23880

3098,127

6,4319,6861,431

77323,1655,4875,5328,9857,7071,0609,894

15,84619,444

3131,806

25,631

143,191(156,984)

1,735395660237

1,4914,214

4293,9732,138

40272

1,76116130

1146,488

10,01916,6883,5181,304

32,92814,1748,856

20,97912,5863,064

12,68926,63332,843

4232,229

40,246

BRANCH LIBRARIESAsianBiomedical BranchCraneData LibraryEducation LibraryHamberLamLawMacMillanMathematicsMusicSt. Paul'sSedgewickSocial Work Outreach OfficeWilsonWoodward

-1.68%71,688(62,780) 24,300(23,494)

239,179(243,258)

SUBTOTAL

(1992/93)

GRAND TOTAL(1992/93)

102,899(102,401)

274,380(283,792)

36,524(35,680)

413,803(421,873)

-1.91%

35


Appendix H

CD-ROM & ONLINE DATABASES AVAILABLE IN THE UBC LIBRARY

SCIENCESGENERAL & MULTIDISCIPLINARY

Canadian News Index (1982-)Directory of Statistics in Canada (1985-)Dissertation Abstracts (1861-)Expanded Academic Index (Current 3 years)General Science Index (via SFU & GATE)

MicrologNnS National Technical Information Service (1980-)SciDex (1948-) Indexes Scientific American articlesUNCOVER (Fall 1988-) Multidisciplinary index to 10,000+ journals

AGRICULTURE

AGRICOLA Agricultural online access (1970-)AGRIS (1975-) Index to FAO publicationsBiological & Agricultural Index (via SFU & GATE)CABCD (1984-) International forestry & agriculture publications

TECHNOLOGY

Applied Science & Technology Index (1983-)Compendex Plus (1986-)Current Contents on Diskette: Engineering, Technology & Applied Sciences (Current 2 months)Ei Page One (1986-) EngineeringINSPEC (1989-) Electrical Engineering, Physics & Computer ScienceMetadex (1985-) Metals & MaterialsMINIFILE B.C. mineral deposit data

FORESTRY

CABCD (1984-) International forestry & agriculture publicationsTREECD (1932-92) Forestry & the forest industry

LIFE SCIENCES

Biological Abstracts (1900-)Biological & Agricultural Index (via SFU & GATE)Chern BankCINAHL: Cumulative Index to Nursing & Allied Health Literature (1983-)Current Contents: Life 1200 (current 10 issues)Expanded Life SciencesHaPI Health and Psychosocial Instruments (1985- with many earlier measures)Health (1975-)Medline (1966-)ash-RomPest BankPoltoxWaves (1800-)

MATHEMATICS

Math/Sci (current 10 years)

PATENTS

APS: Micropatent (1979-) US Patent abstractsCASSIS (1970-) US patent titles and abstractsFIRST (1990) European patent abstractsFullTextlPatentImages (1990-) Full text US patents with images

36


PHYSICAL SCIENCES

Current Contents on Diskette: Physical, Chemical and Earth Sciences (Current 2 months)Environment Abstracts (1971-)GEOREF -Bibliography and Index of Geology (1785-)INSPEC (1989-) Electrical Engineering, Physics and Computer ScienceMeteorological & Geophysical Abstracts (1974-)Oceanographic and Marine ResourcesWater Resources Abstracts (1967-)World

Weather Disk

HUMANITIES AND SOCIAL SCIENCES

GENERAL

AVOnline

(1900-)

Bibliographies (Dates vary)Canadian News Index (1982-)Directory of Statistics in Canada (1985-)Dissertation Abstracts (1861)Expanded Academic Index (Curtent 3 years)Globe & Mail/ Financial Times of CanadaHumanities & Social Sciences Index (via SFU & GATE)Index of Chinese J oumals

MicrologOxford English DictionaryRobert DictionaryTermium French/English bilingual dictionaryUNCOVER (Fall 1988-) MultidisciplinaryUnited Nations Documents & Publications Index

BUSINESS

ABI/Inform (1984-)Canadian Business and Currenr Affairs (1982-)Compusrar Corporare Text (1987-)Compusrar PC Plus (1970-)Corporate and Industry Research Reports (1979-1991)Institutional Brokers Estimate SystemNTDB: The National Trade Data Bank (1990-)World Trade Database (1980-1991)

EDUCATION

Canadian Education Index (1985-)Children's Reference Plus (1992)Compton's Multimedia Encyclopedia (1991)Current Index to Journals in Education CIJE (1969-)Education Index (via SFU & GATE)ERIC (1983-) Equivalent ofRIE and CIJEONTERIS Educational Research reports &om OISE (1969-1991)Resources in Education RIE (1966-)

FINE ARTS

Art Index (1984-)Art Bibliographies ModernAvery Index to Architectural PeriodicalsCanadian Heritage Information Network

HUMANITIES

America:

History & LifeColumbia Granger's World of Poetry (1974-


Eighteenth Century Shon Title CatalogueHistorical AbstractsIndex to Pre-1900 English Language Canadian Culture & Literature MagazinesLinguistics and Language Behavior Abstracts (1974-)MLA International Bibliography (1981-)Oxford English DictionaryPerseus (Ancient Greek history, literature and an)

LAW

Canadian Master Tax GuideCanadian aSH Legislation DiskConsolidated Statutes of B.C.Directory of Chinese International & Business RegulationsDominion Tax CasesElectronic Tax LibraryIndex to Legal Periodicals (1981-)Justis

Celex: European Community LawLegalTrac (Early 1980s-)Tax and Commercial Laws of the WorldTIARA: Treaties & International Agreements Researchers' Archive

MUSIC

Music CatalogMusic Index (1981-)OCLC Music LibraryRILM Index

SOCIAL SCIENCES

Anthropological LiteratureBibliography of Native North AmericansBritish House of Commons Parliamentary Papers Index (1991/92)Canadian Business and Current Affairs (1982-)Canadian Politics Bibliography (part of Bibliographies file)Countries of the WorldEarth SummitE-Stat (Canadian Statistical Data)EconLit (1969-)Electromap World Atlas (1989)EurocatGeopediaGlobal ReliefLinguistics and Language Behavior Abstracts (1974-)

Map ExpertOMNI Gazetteer of the USAPC Globe and PC USA: World Statistical InformationPCensus-Canada (1991 Census)PCensus: Desktop Demographics (from 1981 and 1986 Censuses of Canada)PCensus-USA (1990 Census)

PsycLIT (1974-)PsycInfo (1980-)Social Work Abstracts Plus (1977-)Sociofile (1974-)SoftWare Toolworks United States Atlas

SportDiscus (1972-)Statistical Masterfile (Various dates)Street Atlas USA (1991)Surface Water Data

38

MAIN LIBRARY General Fine Arts Government Publications Humanities & Social Sciences Maps Science & Engineering Special Collections

SUBTOTAL

(1992193)

BRANCH LIBRARIES Asian Biomedical Branch Crane Data Library Education Library Hamber Lam Law MacMillan Mathematics Music St. Paul’s Sedgewick Social Work Outreach Office Woodward

SUBTOTAL

(1992/93)

GRANDTOTAL

(1992/93)


U B C L I B R A R Y

Appendix I

ORIENTATION TOURS & INSTRUCTIONAL SESSIONS

Tours

48 1 1 0 1 7 7

65 (41)

0 4

10 0

17 27

1 6

19 4

13 0

25 7

35

168 (128)

233 ( 169)

APRIL 1993 - MARCH 1994

UBC STUDENTS, FACULTY, STAFF

Estimated Participants

617 2 7 0

15 67 46

754 (301)

0 7

28 0

223 53 50

107 144

10 49

0 417

84 364

1,536 ( 1,007)

2,290 (1,308)

Instructional Sessions

0 23 15

203 1

25 4

271 ( 1 1 1 )

8 44

4 4

180 99 9

12 3 0 0

38 74 1 1

173

659 (672)

930 (783)


0 558 112

1,410 7

167 37

2,291 (1,642)

168 91

8 52

3,356 142 220 847

40 0 0

382 325 24 1 920

6,792 (6,842)

9,083 (8,484)

COMMUNITY GROUPS

Tours/ Sessions

0 1 1 4 0 2

1 1 10

38 (36)

114 1

26 0

25 1 1 8 2 0 0 0 1 2 2

183 (206)

22 1 (242)


0 66 71

0 27 26 31

22 1 (342)

315 9

222 0

60 2

25 164

16 0 0 0

24 12 17

866 (891)

1,087 (1,233)

37


Appendix J

CATALOGUING & PRE-ORDER SEARCHINGApril 1993 .March 1994

UNIT 2 3 4 5 6 71

5876

4,5396,0857,5957,2877,0512,674

4756,342

17,3737,745

7960

380

1,212251101493186711

847

276804210396

6256

5,7516,3367,6967,7807,2373,385

4836,389

17,6498,5491,006396

1311

1872,940

56072035051

5672

2,313533

130

7567

5,9389,2768,2568,5007,5873,436

4887,061

19,9629,0821,019

396

81,764

90

77114

109

24673

119

0

1,532

158

3,60010

0

00

8611,3651,6931,8091,2191,412

106

1,8322,0431,248

5030

AdministrationAsian EnglishChinese

Education/Sedg.EnglishEuropeanIndic/Law

JapaneseKoreanMusic/Fine ArtsSciencesSerials/ A VSlavicOther (Theses)

68,555 8,476 6,047 14,0914,733 73,288TOTAL

Column definition:1 Derived cataloguing

2 Original cataloguing

Total new titles catalogued3

Added copies and volumes4

T oral titles catalogued5

Revisions6

Pre-order searching

40


U B C L I B R A R Y

Appendix K

LIBRARY ORGANIZATION 1993194

ADMINISTRATION Library Administration

Patrick, Ruth J. Keate. Heather

Baldwin, Nadine

Jeffreys, Anthony

de Bruijn, Erik

Owen, Brian Turner, Ann

Coordinators & Managers Ashford, Lesley

Colenbrander, Hilde

Dodson, Suzanne Friesen, Margaret

Kreider, Janice

ASIAN LIBRARY Joe, Linda

CATALOGUE DIVISION Omelusik, Nick

CIRCULATION DIVISION Crema, Leonora

University Librarian (medical leave March 1994 - August 1994)

Assistant University Librarian for Public Services Acting University Librarian (February 1994 - August 1994)

Assistant University Librarian for Technical Services (May 1993 - April 1995)

Assistant University Librarian for Collections (to December 1993)

Assistant University Librarian for Administrative Services (LWOP September 1993 - March 1994)

Systems Manager Financial and Budget Manager

Library Development Officer Electronic Information Services Coordinator (January 1994 - December 1995)

Facilities and Preservation Manager

Collections Reorganization Project / Staff Development & Training Coordinator (July 1994 -June 1996) Coordinator of Collections (from July 1993)

Head

Head

Head

COLLECTIONS ACCOUNTING AND BUDGET DIVISION Davidson, Joyce Head

CRANE LIBRARY Thiele, Paul

DATA LIBRARY Colenbrander, Hilde

EDUCATION LIBRARY Hurt, Howard

Head

Head

Head

FINE ARTS LIBRARY, MUSIC LIBRARY, MAP LIBRARY AND SPECIAL COLLECTIONS & UNIVERSITY ARCHIVES DIVISION Burndorfer, Hans Head

41


Appendix K

LIBRARY ORGANIZATION1993/94

GIFTS & EXCHANGE DMSIONElliston, Graham Head (to June 1994)

HUMANITIES & SOCIAL SCIENCES DMSION AND GOVERNMENT PUBLICATIONS & MICROFORMS DMSIONGodolphin, Jocelyn Head

INTERLIBRARY LOAN DMSION

Friesen, Margaret

Dunn, Patrick

Head (to June 1994)

Acting Head Guly 1994 to June 1996)

LAM LIBRARYCaskey, Elizabeth Head

LAW LIBRARYShorthouse, Tom Head

LIFE SCIENCES LIBRARIESBiomedical Branch Library (VGH)Hamber Library (Children's, Grace, Shaughnessy Hospirals)St. Paul's Hospital LibraryWoodward Biomedical Library

Van Reenen, Johann Head

MACMILLAN LIBRARYBrongers, Lore Head

ORDER DIVISIONBaldwin, Nadine Head

SCIENCE & ENGINEERING DMSION AND MATHEMATICS LIBRARYStableford, Bonita Head

SEDGEWICK LIBRARY AND WILSON RECORDINGS COLLECTIONStevens, Julie Head

42


BC LIBRAR

Appendix L


Ruth J. PatrickIUniversity Librarian

Hilde ColenbranderCoord. Electronic

Information Services.5FTE

Lesley AshfordDevelopmenr

Manager.5FTE

Ann TurnerFinancial &

Budger Manager

Suzanne DodsonFacilities &Preservation

Manager

Brian Owen

Systems Manager

Janice KreiderCoordinator of

Collections.5FTE

Joyce DavidsonHead, Collections

Accounting& Budget

.8FTE

Don DennisHead

Systems Division

Erik de BruijnAssistant University

Librarianfor Administrative

Services

Heather KeateAssistant University

Librarianfor Public Services

Nadine BaldwinAssistant University

Librarianfor Technical

Services

Nick Ome\usikHead

CatalogueDivision

Nadine BaldwinHead

Order Division

Margaret FriesenStaff Training &

DevelopmentCoordinator

.5FTE

43


Appendix L


Heather KeateAUL for Public

Services

Margaret FriesenCollection Reorg.

Project Coord..5 FTE

PHASE I PROFESSIONAL/OTHER SCIENCES SPECIAUOTHER

Leonora CremaCirculation

Linda JoeAsian Library

Johann van ReenenLife Sciences

Libraries

Hans Burndorfer

FAL/Music/Spec.Coll./ Arch./Maps

Patrick Dunn

InterlibraryLoans

Paul ThieleCrane Library

Lore BrongersMacMillan

Library

Hilde ColenbranderData Library

Elizabeth CaskeyDavid Lam

Library

Bonita Stableford

SciencelEngineering/Mam

Jocelyn GodolphinHSSD

Howard HurtEducation

Library

Julie Stevens

UndergraduateServices

Tom ShorthouseLaw Library

44

THE UNIVERSITY OF BRITISH COLUMBIA Li'BRARY ANNUAL REPORT

Appendix M

LIBRARY ADVISORY COMMITTEES

Asian

Library Advisory Committee

Data Libtary Advisory Committee

Faculty of Agricultural Sciences Libraty Cornrninee

Faculty of Arts Libraty Advisory Committee

Faculty of Forestty Library Advisory Committee

Faculty of Law Library Advisory Committee

Information Resources and Services Committee (Education Library)

Life Sciences Libraries Advisory Committees

Biomedical Branch Library Advisory Committee (VGH)

Hamber Library Advisory Committee

St. Paul's Hospital Library Advisory Committee

Campus Programmes Advisory Committee

School of Music Advisory Committee

Science & Engineering Division Advisory Council

Senate Libtary Committee

University Archives & Records Management Advisoty Committee

45


U B C L I B R A R Y

Appendix N

STANDING LIBRARY COMMITTEES 1993 - 1994

CIRCULATION LIAISON GROUP STANDING COMMITTEE

Chair: Leonora Crema

Members: Maureen Adams, Alannah Anderson, Eloisa Anton, Judy Atkinson, Darlene Bailey, Ursula Borejsza, Hilde Colenbrander, Leonora Crema, Florence Doidge, Erin Fitzpatrick, Linda Hilts, Rowan Hougham, Marcia Hsiao, Howard Hurt, Sally Jeon, Trudy Korth, Carol Linney, Pat Lysyk, Leslie McAuley, Ruth McLaren, Deborah Newstead, Tip Placzek, Sheila Porter, Lynne Redenbach, Barbara Saint, Joanne Savory, Jane Shinn, Sui C. Siu, Antoinette Steeves, Alfred Tse, Shui Yim Tse, Philomena Vacheresse, Sara Vergis, Linda Wensveen, Martha Whitehead, Patrick Willoughby, David Winter, Frances Wong, Judy Wright

COLLECTIONS MANAGEMENT COUNCIL

Chair: Janice Kreider

Members: Nadine Baldwin, Hans Burndorfer, Jennifer Forbes, Jocelyn Godolphin, Linda Joe, Heather Keate, Janice Kreider, Ruth Patrick, Lee Perry, Tom Shorthouse, Bonita Stableford, Ann Turner, Johann van Reenen

HUMANITIES & SOCIAL SCIENCES COLLECTIONS DEVELOPMENT COMMITTEE

Chair: Jenny Forbes

Members: Keith Bunnell, Mary-Beth Clark, Hilde Colenbrander, Jenny Forbes, Margaret Friesen, Jocelyn Godolphin, Joe Jones, Les Karpinski, Mary Luebbe, Jack McIntosh, Dorothy Martin, Julie Stevens

LIBRARY PLANNING & MANAGEMENT COUNCIL

Chair: Ruth Patrick

Members: Lesley Ashford, Nadine Baldwin, Hilde Colenbrander, Leonora Crema, Erik de Bruijn, Suzanne Dodson, Jocelyn Godolphin, Howard Hurt, Janice Kreider, Heather Keate, Nick Omelusik, Brian Owen, Ruth Patrick, Tom Shorthouse, Bonita Stableford, Julie Stevens, Ann Turner, Johann van Reenen

PUBLIC CATALOGUES TASK GROUP

Chair: Dan Heino

Members: Sheryl Adam, Susan Andrews, Lee Ann Bryant, Ann Doyle, Jocelyn Godolphin, Dan Heino, Kat McGrath, Nick Omelusik, Brenda Peterson, Tim Ross, Kirsten Walsh, Martha Whitehead, Joan Whitney, Patrick Willoughby, Deb Wilson

PUBLIC SERVICE HEADS

Chair: Heather Keate

Members: Lore Brongers, Hans Burndokr, Hibe th Caskey, Hilde Colenbrander, Leonora Crema, Maqyret Friesen, Jocelyn Godolphin, Howard Hurt, Linda Joe, Heather Keate, Tom Shorthouse, Bonita Stabl&rd, Julie Stevens, Paul Thiele, Johann van Reenen

STAFF TRAINING & DEVELOPMENT COMMITTEE

Chair: Margaret Friesen

Members: Sheryl Adam, Elizabeth Caskey, Leonora Crema, Erik de Bruijn (ex-officio), Margaret Friesen, Peggy Ng, Pamela Niblock, Margaret Price, H&ne Redding, Johann van Reenen, Nancy Wyatt

SYSTEMS CHANGE CONTROL BOARD

Chair: Ruth Patrick

Members: Nadine Baldwin, Hilde Colenbrander, Leonora Crema, Don Dennis, Jocelyn Godolphin, Dan Heino, Heather Keate, Brian Owen, Ruth Patrick

46


Appendix 0

SENATE LIBRARY COMMITTEE1993/94

Mr. John BanfieldDr. John Gilben (Chair)Dr. John GoslineDr. Sherrill GraceDean John GraceDr. Ken HaycockMr. Byron HornerDr. Donald LysterMr. Paul MarsdenMs. Margaret PriceMr. Marc SchaperDean Nancy SheehanVice President KD. SrivastavaDr. Sally ThomeDr. Elvi Whittaker

EX-OFFICIO

Dr. R.J. Patrick, University LibrarianChancellor Robert H. LeeDr. R.A. Spencer, Registrar & Director,Student ServicesPresident D.W. Srrangway

Terms of Reference

1. To advise and assist the librarian in:

i formulating a policy for thedevelopment of resources forinstruction and research;

ii advising on the allocation of bookfunds to the fields of instruction and

research;iii developing a general program of

library service for all the intetests ofthe University; and

iv keeping informed about the library needsof instructional and research staffs, andkeeping the academic communityinformed about the Library.

2. To report to Senate on matters of policyunder discussion by the Commirtee.

3. To recommend to the Senate with respect torules on the management and conductof the Library.

4'7


~~

U B C L I B R A R Y

Appendix P

PRESIDENT’S ADVISORY COUNCIL ON THE UNIVERSITY LIBRARY

1993194

Mr. Michael Audain Dr. Wallace Chung (Chair) Dr. Joanne Euster Mr. Haig de B. Farris Mr. Norm Francis Mr. Michael Koerner Mrs. Sherrill MacLaren Dr. Peter Millard Ms. Carnie R. Moore Dr. Ruth J. Patrick Dr. P.R. Sandwell Dr. K.D. Srivastava Dr. Jonathan Wisenthal

HONORARY MEMBERS

Sir Frederick Dainton Dr. Cecil H. Green Dr. Neal Harlow Dr. Walter C. Koerner Dr. W. Kaye Lamb

Terms of Reference

The President’s Advisory Council on the University Library assists the University President’s office and the University Librarian in their efforts to strengthen and promote established areas of Library excellence and to build new strengths in support of developing university programs.

i To examine, ceview and canstructively cfiricize The Library’s progqms wid plans.

To represent the Library to the community, based on an understanding of its operation and plans for the future.

ii

48