procurements of desktops and laptops … · (desktops, laptops, projectors and printers for icai...

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REQUEST FOR PROPOSAL (RFP)

FOR

PROCUREMENTS OF DESKTOPS AND LAPTOPS (Desktops, Laptops, Projectors and Printers for ICAI Mumbai Office)

THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA, BKC, MUMBAI

Issued on: 03th August 2017 (Bid closing 24th August 2017, 5PM IST)

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THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA (ICAI)

NEW DELHI TABLE OF CONTENTS

Section No. Particulars Page

No.

I TENDER NOTICE ( Press) 3

II RELEVANT INFORMATION AT A GLANCE 4

III TENDER NOTICE(Website) 5

IV BACKGROUND 7

V ELIGIBILITY CRITERIA 8

VI SCOPE OF THE WORK 10

VII INSTRUCTIONS TO BIDDERS 12

VIII GENERAL CONDITIONS OF THE CONTRACT 14

IX BID OPENING, EVALUATION PROCESS AND

SELECTION PROCEDURE

19

Annexure-A COVERING LETTER 20

Annexure-B TECHNICAL BID 22

Annexure-C FINANCIAL BID 23

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SECTION-I

TENDER NOTICE (Press)

The Institute of Chartered Accountants of India

ICAI Bhawan, I.P Marg, New Delhi – 110002

Request for Proposal

For

PROCUREMENTS OF (Desktops, Laptops, Projectors and Printers for

ICAI Mumbai Office)

The Institute of Chartered Accountants of India (ICAI) invites proposals in sealed

covers(Technical and Financial Bids) from established, reputed and reliable Supplier for

PROCUREMENTS OF (Desktops, Laptops, Projectors and Printers for ICAI

Mumbai Office) For more details, interested parties may visit www.icai.org. Last date for

submission of bid is

Wednesday the 24th August 2017 by 5.00PM IST at ICAI BKC office, Mumbai.

Secretary, ICAI

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SECTION-II

RELEVANT INFORMATION AT A GLANCE

EMD Rs. 1,00,000/- by way of Demand Draft drawn in favour of the

“Secretary, The Institute of Chartered Accountants of India”,

payable at Mumbai

Last date, time and address for

submission of bids

Bid should be submitted to ICAI on or before Tuesday the 24th

August 2017, 5.00PM

Addressed to

Y S Rawat,

Joint Secretary,


"ICAI TOWER"

Plot No. C-40, 'G' Block,

Bandra Kurla Complex,

Bandra (East), Mumbai - 400051 [India]

Date of opening of the

Technical/Financial Bid

Date will be informed through website (www.icai.org).

Rates The rates should be quoted for Desktop/Laptop separately as per

specifications.

Supply schedule All the items to be shipped to ICAI Mumbai BKC office following

the due process of GST Guidelines with utmost fairness.

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SECTION-III

TENDER NOTICE (Website)

Proposals are invited by ICAI in sealed covers (Techno- commercial and financial bids) from

established, reputed and experienced Supplier for supply & installation of PROCUREMENTS

OF (Desktops, Laptops, Projectors and Printers for ICAI Mumbai Office).

PLEASE SUBMIT ALL DOCUMENTS IN DUPLICATE / XEROX COPIES INCLUDING

PART – I & PART - II

S.

No.

Name of Project PROCUREMENTS OF PROCUREMENTS OF (Desktops,

Laptops, Projectors and Printers for ICAI Mumbai

Office) 1. Scope of Work As per Section VI

2. Earnest Money Deposit Earnest Money Deposit of Rs 1,00,000/- (Rupees one lac Only) in

the form of Demand Draft in favour of “Secretary, The Institute of

Chartered Accountants of India” payable at Mumbai.

3. Availability of RFP

Document

At ICAI’s Website www.wirc-icai.org

4. Pre Bid Meeting to

address queries of the

vendors and POC

NOT APPLICABLE

5. Submission of bids

Technical and Financial bids should be kept in separate sealed

envelopes super scribing ‘Technical bid’, ‘Financial Bid’ and the

two bids be placed again in a single envelope super scribing

PROCUREMENTS OF (Desktops, Laptops, Projectors

and Printers for ICAI Mumbai Office). The Tender Fee and EMD to be placed separately in main envelope.

6. Last date, time and

address for submission of

tenders

24th August 2017, 5.00PM

Addressed to

Y S Rawat,

Joint Secretary,


"ICAI TOWER"




7. Date of opening the

Technical Bid (Cover-1)

Date will be informed through website (www.wirc-icai.org).

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8. Date of opening of

Financial bid (Cover –2)

After evaluating the technical bids on ICAI’s Parameters, the

Financial bids of successful bidders shall be opened on same or any

other date as per discretion of the ICAI as notified/informed even

if tenderers are not present.

9. Validity of offer 90 days from the last date for submission of bids.

10. Tender Fee (Non

Refundable)

Rs.1000/-(Rupees One Thousand Only) in the form of Demand

Draft/Pay Order. The DD/PO be made in the name of ‘Secretary,

The Institute of Chartered Accountants of India, Mumbai.

11. Bank Guarantee The Successful Bidder shall be required to furnish Performance

Bank guarantee for an amount equivalent to 10% of total contract

value having validity of three years in favor of ‘Secretary, The

Institute of Chartered Accountants of India’.

12. Timeline for Supply and

Installation

The Supply and Installation of Desktops & Laptops has to be

completed within 15 days and maximum of one month of placing

of the order.

Note:

1. A Bidder shall not be allowed to submit more than one Bid.

2. Bidder should have valid Service Tax registration number and meet all legal requirements.

3. The Bidder will not sub-let the work or co-ordinate to any other party/sister-concern.

4. Any amendment / corrigendum to the RFP document shall be posted on the ICAI’s

Website www.wirc-icai.org.

5. The ICAI reserves the right to call for any other details or information from any of the

Bidders.

6. ICAI reserves all rights to reject any bid at any time, at any stage, fully or partly for whole

process and/or for particular bidder and also reserves all rights at any time to add, alter,

modify, change, edit & delete any condition at any stage and/or vary all or any of these

terms and conditions or replace fully or partly for whole process and/or for particular

bidder or vary all or any of these terms and conditions or modify without assigning any

reasons whatsoever. In this regard, the decision of ICAI shall be final and binding on all

the participants.

7. ICAI may ask bidders to demonstrate quality of the product with samples, if desired at

their own cost.

8. ICAI may impose liquidated damages on the bidder in case of delay in Supply and/or

Installation.

9. The ICAI shall not be liable for non-receipt of any proposal.

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SECTION-IV

BACKGROUND

The Institute of Chartered Accountants of India (ICAI) is a statutory body established by the

Chartered Accountants Act, 1949 for regulating the profession of Chartered Accountancy in

India. During its over more than six decades of existence, ICAI has achieved recognition as a

premier accounting body not only in the country but also globally, for its contribution in the fields

of education, conducting course and exams leading to membership, professional development,

maintenance of high accounting, auditing and ethical standards. ICAI now is the second largest

accounting body in the world.

To equip its Mumbai BKC office quotes are invited for Supply of Desktops, Laptops, Printers

and Projectors at ICAI Bhawan, ICAI Bandra Kurla Complex office (in factory sealed

conditions).

1. Supply and installation of 72, i5 Desktops at ICAI Bhawan, ICAI Bandra Kurla

Complex office. (Sixty for DCO and twelve for WIRC)

Or Supply of 72, i3 ICAI Bhawan, ICAI Bandra Kurla Complex office. (Brands: Dell,

HP, Lenovo, Acer etc.)

2. Supply and installation of 11, i5 Laptops at ICAI Bhawan, ICAI Bandra Kurla

Complex office. (Brands: Dell, HP, Lenovo, Acer etc.) – (nine for DCO two for

WIRC)

Or Supply of 11, i3 Laptops ICAI Bhawan, ICAI Bandra Kurla Complex office.

3. Supply and installation of four high lumens Full HD & 4K Lampless projectors–

Along with all Standard, HDMI and RC ports with wi-fi and remote. (Compatibility

with full HD input for Audio/ video is required)

4. Procurements of four entry level Deskjet ink advantage Printers. (HP, Cannon, Epson

etc.) – costing around Rs. 3000 to 4000 (for WIRC)

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.

SECTION-V

ELIGIBILITY CRITERIA

1. This invitation to respond is open to partnership /proprietary firms/company which are having

tie up with OEMs or are the OEMs.

2. The eligible entities must be incorporated and registered under the Companies Act, 1956 or

2013 or The Partnership Act, 1932 or under relevant law.

3. The parent company of any subsidiary company, which is seeking qualification on the financial

strength of its parent company, would have to give a written undertaking that it would bear all

financial or contractual liabilities of the subsidiary with regards to this tender and contractual

obligations there under and the subsidiary has been authorized by them to submit the tender

for and on their behalf.

4. The parent company of any subsidiary company, which is seeking qualification on the

technical strength of its parent company, would have to give a written undertaking that its

technical capabilities/ resources would be available to the subsidiary company as and when

required for the completion of the subject contract.

5. Along with the General Eligibility criteria, bidder has to satisfy the following criteria also.

1. The bidder should have valid Registration No. of CST / VAT, Service Tax and PAN

No. (Copies to be enclosed).

2. The bidder should have an average annual turnover of at least Rs. 5,00,00,000/-

(Rupees Five Crore only) during last three financial years. Copies of the last three

years P&L Account and Balance Sheet duly certified by a Chartered Accountant

must be enclosed with the tender.

3. The Bidder must have exposure for supplying and installation of Desktops &

Laptops in large numbers of reputed brands like HP, Dell, Lenovo, Acer etc.

4. Bidder should be in the business of supplying and installation of Desktops and

Laptops for at least 5 years as on 31st March, 2016 (copies of relevant certificates to

be attached).

5. The bidder should have never been blacklisted/ barred by any Govt. Deptt.

/Regulator/statutory body.

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6. The bidder should have offices and support staff at Mumbai

How to apply:

Bidders desirous of applying may download the prescribed application form from the site, fill up

the same and submit it along with the following documents duly signed:

• List of similar assignments handled in the past.

• Organization information

• Name and postal address including telephone, fax numbers etc.

• Copies of original documents defining the legal status, place of registration and principal

places of business.

• Names and titles of Directors and officers concerned with the work with designation of

individuals authorized to act on behalf of the organization.

• Information on any litigation, if any, in which the applicant was involved during the last

3 years including any current litigation.

• Earnest Money Deposit (interest free, refundable) of Rs. 1,00,000 by way of a demand

draft drawn in favour of the “Secretary, The Institute of Chartered Accountants of India”,

payable at Mumbai.

• DD of Rs. 1000 /- against the Cost of Tender Form.

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SECTION-VI

SCOPE OF WORK

The Bidder has to be supply and install the items as follows:

1. Supply and installation of 72, i5 Desktops at ICAI Tower, ICAI Bandra Kurla

Complex office. (Sixty for DCO and twelve for WIRC)

Specifications:

(a) Intel Core i3 7100 7Gen 3.9 2400MHz Dual Core CPU (64 Bits), 4GB DDR42400 NECC

Unbuffered Memory, Standard wired keyboard and Mouse, 1TB 7200RPM SATA-6G 3.5in,

Standard Monitor 18.5 inches or equivalent, Standard Serial Parallel and HDMI port. Three

years onsite warranty with parts replacement and Three years subscription of one reputed

Antivirus like Quick heal, E trust etc. (having protection from Wanna cry Ransomware etc.)

Windows 10 Pro 64 INDIA.

(b) Intel Core i5 7500 7Gen 3.4 2400MHz Quad Core CPU (64 Bits), 4GB DDR42400 NECC

Unbuffered Memory, 1TB 7200RPM SATA-6G 3.5in, Standard wired keyboard and Mouse,,

Standard LCD Monitor 18.5 inches or equivalent, Standard Serial Parallel and HDMI port.

Three years onsite warranty with parts replacement and Three years subscription of one

reputed Antivirus like Quick heal, E trust etc. (having protection from Wanna cry

Ransomware etc.)

(ICAI may decide to go ahead with any one of the aforesaid models (a) or (b) or mix

of both).

2. Supply and installation of 11, i5 Laptops at ICAI Tower, ICAI Bandra Kurla

Complex office. (Brands: Dell, HP, Lenovo, Acer etc.) – (nine for DCO two for

WIRC)

(a) i3-7100U based laptop. Core i3, 720p Webcam 14 inch HD (1366x768) Anti-Glare LED SVA

for HD Webcam with 2 Antennas slim, 4GB DDR4 2133, 1TB 5400RPM SATA, Intel 7265 ac

2x2 nvP +Bluetooth 4.2 WW, Fingerprint Reader, 65 Watt Smart nPFC EM AC Adapter, C5

1.0m Power Cord INDIA, Clickpad Backlit INDIA, 3/3/3 Warranty A/P, Country Localization

INDIA, Carry Bag, Three years onsite warranty with Parts, Windows 10 Pro 64 India. Three

years subscription of one reputed Antivirus like Quick heal, E trust etc. (having protection to

Wanna cry Ransomware etc.)

(b) Core i5 – G7 based laptop. (64 bits) , Integrated HD 720p Dual Array Mic Webcam, 14 inch

HD (1366x768) Anti-Glare LED SVA for HD Webcam with 2 Antennas slim, 4GB DDR4 2133,

Integrated HD 720p DualAryMic Webcam 1TB 5400RPM SATA, Intel 7265 ac 2x2 nvP

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+Bluetooth 4.2 WW, Fingerprint Reader, 65 Watt Smart nPFC EM AC Adapter, C5 1.0m Power

Cord INDIA, Clickpad Backlit INDIA, 3/3/3 Warranty A/P, Country Localization INDIA, Carry

Bag, Three years onsite warranty with Parts, Windows 10 Pro 64 India. Three years

subscription of one reputed Antivirus like Quick heal, E trust etc. (having protection from

Wanna cry Ransomware etc.)

(ICAI may decide to go ahead with any one of the aforesaid models (a) or (b) or mix

of both).

3. (a) Supply and installation of four high lumens 1080 Full HD Lampless Extra Bright

(around 3000 plus lumens) Wi Fi Projectors of Light source of around twenty thousand

hours (Along with all Standard, HDMI and RC ports. Aspect ratio of 16:9 & 4:3

(Compatibility with full HD input for Audio/ video is required)

4. (b)Supply and installation of 4K Lampless Advanced Projector Extra Bright (around

4000 plus lumens) Wi Fi Projectors of Light source of around twenty thousand hours

(Along with all Standard, HDMI and RC ports. Aspect ratio of 16:9 & 4:3 (Compatibility

with full HD input for Audio/ video is required)

5. Procurements of four entry level Deskjet ink advantage Printers. (HP, Cannon, Epson

etc.) – costing around Rs. 3000 to 4000 (for WIRC)

The work of all above three items will include the shipment of Items at respective locations &

GST. ICAI will not provide any sales tax, road permit forms any octroy charges may be factored

in the commercials quoted in Annexure C. The installation has to be performed by well-trained

technical resources onsite and will include applying of all patches etc., and provide to ICAI

system in ready to use conditions.

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SECTION-VII

INSTRUCTIONS TO BIDDERS

1. Every page of the RFP document shall be signed by the bidder or by a person duly authorized

by the bidder.

2. Bidder shall submit letter of authorization, authorizing the person signing the RFP document

on behalf of the bidder and the written power of attorney in the name of person who is

empowered for making such authorizations.

3. All changes, alterations, corrections in the RFP document shall be signed in full by the

person(s) signing the RFP document, with date. No eraser and/or over writing without

authentications is/are permissible.

4. The complete RFP document along with the documentary evidence should be numbered and

cross-referenced/linked with RFP Clause Number.

5. The Bidder shall submit its RFP in two (2) parts, namely; Part-I will have Technical Bid (as

enclosed at Annexure-B) and Part-II will have Financial Bid (as enclosed at Annexure-C) in

separate envelopes. Technical Bid and Financial Bid shall be submitted on the Bidder’s letter

head.

6. RFP submitted shall be in the prescribed format as given in Annexures and shall also have

the relevant documents including documentary evidences.

Bidder must submit the original ‘Technical’ and ‘Financial Bid’ in separate sealed envelopes

and put again in a sealed envelope, super scribed “Bid for PROCUREMENTS OF DESKTOPS

AND LAPTOPS (Desktops, Laptops, Projectors and Printers for ICAI Mumbai Office)

7. The Bids completed in all respects as specified in this RFP shall be sent/submitted by

post/courier to –

Y S Rawat,

Joint Secretary,


"ICAI TOWER"




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8. The Bids shall be valid for a period of 90 days from the closing date for submission of the Bid.

9. Date & Time of submission of Bid: 24th August 2017, 5.00PM.

10. The complete bid document should be submitted before due date and time as given at Clause

10 above. Bid received after the stated time and date would not be considered and are liable

for rejection.

11. The ICAI reserves the right to select or reject any/all the bid(s) including the lowest bid

without assigning any reason and no correspondence in this regard shall be entertained. The

ICAI takes no responsibility for delay, loss, or non-receipt of response to this RFP.

12. The bidder shall carefully examine and understand the specifications/conditions of RFP and

seek written clarifications, if required, to ensure that they have understood all

specifications/conditions of RFP.

13. The bidder should have offices and support staff at Mumbai. The Bidder shall authorize a

representative for interacting with the ICAI during evaluation of the Bid.

14. The successful Bidder shall be required to enter into an agreement with the ICAI, within

fifteen (15) days of the award of the work or within such extended period, as may be specified

by the ICAI in this regard.

15. Submission of illegible documents shall lead to disqualification of the bidder.

16. Date & Time of opening of Bids- The date and time of opening of Technical Bid and Financial

Bid shall be communicated to the short listed bidders through website i.e., www.icai.org.

17. The bid must be accompanied with Earnest Money Deposit (interest free, refundable) in the

form of a Demand Draft drawn on any Nationalized/Scheduled Bank in favor of Secretary,

ICAI payable at Mumbai. Tenders not accompanied with EMD shall be summarily rejected.

18. If the bidder, after submission, revokes his/its bid or modifies the terms and conditions thereof

during the validity of his/its bid except where the ICAI has given opportunity to do so, the

earnest money deposit submitted by Bidder shall, in such case, be forfeited. The Earnest Money

Deposit of unsuccessful bidders shall be returned within reasonable time, after award of

contract.

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SECTION-VIII

GENERAL CONDITIONS OF THE CONTRACT

1. Application

These general conditions shall apply to the extent that provisions in other parts of the RFP do

not supersede them. For interpretation of any clause in the RFP or Contract Agreement, the

interpretation/clarification of the ICAI shall be final and binding on the Supplier/vendor.

2. RFP Clarifications

During technical evaluation of the bids, ICAI may, at its sole discretion, ask Supplier/vendor

for clarifications on their bids. Any word used in singular shall have the connotation of plural

as well.

3. Amendments in RFP

At any time prior to deadline for submission of bid, ICAI may for any reason, modify the RFP.

The Supplier/vendor having received the RFP shall be notified of the amendments by posting

the same at ICAI’s Website www.icai.org and such amendments shall be binding on them.

4. Partnership /Company

If the Supplier/vendor is a Partnership Firm/Company, the full particulars of the composition

of the organization in detail should be submitted along with name(s) and address(es) of the

partners, copy of the Articles of Association /Power of Attorney/any other relevant document.

5. Disqualifications

The ICAI may at its sole discretion and at any time during the evaluation of Bid, disqualify any

Supplier/vendor, if the Supplier/vendor has Submitted the Bid documents after the response

deadline; Made misleading or false representations in the forms, statements and attachments

submitted in proof of the eligibility requirements; Exhibited a record of poor performance such

as abandoning works, not properly completing the contractual obligations, inordinately delaying

completion or financial failures, etc. in any project in the preceding three years; submitted bid

that is not accompanied by required documentation or is non-responsive; Failed to provide

clarifications related thereto, when sought; Submitted more than one Bid; Declared ineligible

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by the Government of India or any other body for corrupt and fraudulent practices or blacklisted;

or modified the terms and conditions of RFP.

6. Preparation of Bid

• The Supplier/vendor shall comply with the following related information during

preparation of the Bid:

• The Bid and all associated correspondence shall be written in English and shall conform

to prescribed formats.

• Any interlineations, erasures or over writings shall be valid only if they are initialled by

the authorized person signing the Bid.

• The Bid shall be typed or written in indelible ink and shall be signed by the

Supplier/vendor or duly authorized person(s) to bind the Supplier/vendor to the contract.

The letter of authorization shall be supported by written power of attorney and shall

accompany the Bid.

• Supplier/vendors are not permitted to modify, substitute, or withdraw bids after its

submission.

7. Submission

Technical & Financial bids must be enclosed in separate sealed envelopes.

8. Deadline for submission of Bids

Bids from Supplier/vendor, complete in all respects, must be received by the ICAI at the address

and by the date specified in the RFP.

9. Payment Schedule

100% payments against the Delivery and Successful Installation of the Desktops and Laptops.

(ICAI will not make any advance payements).

10. Right to Accept Bid

With regard to the RFP, the ICAI has the following rights:

a) Accept or reject any of the proposals, without assigning any reasons thereof.

b) Ask for re-submission.

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c) Request clarification from Supplier/vendor s.

d) to accept any Bid in whole or in part.

e) Reject whole process

11. Conflict of Interest

ICAI requires that Supplier/vendors should provide professional, objective, and impartial

advice and at all times hold the ICAI’s interest’s paramount, strictly avoid conflicts with other

assignments/jobs or their own corporate interests.

12. Confidentiality

Nothing shall be disclosed by any Supplier/vendor or any other person not officially concerned

with such process until the selection process is over. The undue use by any Supplier/vendor of

confidential information related to the process may result in rejection of its Bid. Except with

the prior written consent of the ICAI, the Supplier/vendor (s) and their personnel shall not at

any time communicate to any person or entity any confidential information acquired in the

course of the Contract.

The Supplier/vendor shall not, without the ICAI’s prior written consent, disclose the provisions

of Contract, specifications, plan, pattern, samples to any person other than an entity/persons(s)

engaged by the ICAI for the performance of the Contract.

13. Standards of Performance

The selected Supplier/vendor shall perform and carry out their obligations under the Contract

with due diligence and efficiently. The Supplier/vendor shall always act in respect of any matter

relating to this contract as faithful advisor to the ICAI. The Supplier/vendor shall always support

and safeguard the legitimate interests of the ICAI in any dealings with the third party. The

Supplier/vendor shall conform to the standards laid down in RFP in totality.

14. Deliverables

The Supplier/vendor shall submit all the deliverables on due date as per the stipulated delivery

schedule.

The deliverables include the following:

• Delivery and installation of Desktops and Laptops, Printers and Projectors.

• User Manual, Admin Manual.

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15. Schedule of Delivery, Installation and Commissioning of Desktop & Laptops

• Desktops shall be delivered and installed within five to seven days from the date of issue

of Letter of Intent/work order.

• Laptops shall be delivered, installed and commissioned within seven days from the date

of issue of Letter of Intent/work order.

16. Warranty Period

Desktops & Laptops shall be under warranty period for three years. During warranty period, the

Supplier/Vendor shall rectify/replace the faulty Desktop/Laptop at its own cost and expenses.

In case the vendor does not rectify/replace the faulty Desktop/Laptop within seven days from

the date of notification of such default, ICAI will get it rectified/replaced by another vendor at

the cost and expense of the vendor.

17. Assignments

The Supplier/vendor shall not assign the work to any other Agency/individual, in whole or in

part, to perform its obligations under the Contract, without the ICAI’s prior written consent.

18. Liquidated Damages

If during the contract period, following problems are found, a Liquidated damages @ 0.5% of

contract value per week on each default and maximum up to 5% of the total Contract value shall

be imposed on the vendor by the ICAI:

• Quality of deliverables is not up to the mark (till the quality is improved to the

required extent).

• Delay beyond stipulated schedule in delivery, installation and commissioning of

deliverables.

• Delay in Maintenance/ Replacement and extending support.

If the delay is beyond 2 weeks, then the ICAI may rescind the Contract and shall be free to get it

done from other Agency at the risk and costs of the Supplier/vendor.

19. Termination

The ICAI may, by giving 15 days’ advance written notice to the Supplier/vendor terminate the

contract for the following defaults on the part of the Supplier/vendor:

• for Default to perform obligations under the Contract or if the quality is not as

per the specifications/satisfaction of the ICAI or in the event of non adherence to

time schedule by the Supplier/vendor.

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• becomes incapable of or unable to perform the Contract; death or dissolution of

vendor or commencement of liquidation or winding up proceedings or

appointment of a Receiver or insolvency of the Supplier/vendor.

• Supplier/vendor assigns or sub-lets the work under the contract without the prior

written permission from the ICAI

• Supplier/vendor violates any of the terms and conditions of the contract.

However, the termination notice may be revoked provided the vendor rectifies the default within

notice period to the satisfaction of the ICAI. No consequential damages shall be payable to the

Supplier/vendor in the event of such termination.

20. Consequences of Termination

Upon Termination of the Contract, the work undertaken by the Supplier/vendor shall become

the property of the ICAI and all its rights shall vest in the ICAI.

21. Indemnity

The Supplier/vendor shall indemnify, save harmless and defend ICAI from and against any loss,

damage, claim, action, proceedings, costs, charges, expenses and penalties that may be suffered

or incurred by ICAI on account of any misrepresentation made by Supplier/vendor or material

breach of the terms and conditions herein contained or on a account of any default or breach or

violation or non-observance or non performance by Supplier/vendor of any applicable law,

statute, rule, regulations, directive or guidelines etc. of the Govt. or any local authority or

infringement of Intellectual Property Right of third party.

22. Arbitration

In case any dispute arising between the parties in relation to any of the terms and conditions of

RFP or meaning or interpretation of the contract arising thereunder, in the first instance, the

parties shall try to resolve the dispute amicably, failing which the dispute shall be referred to

the sole arbitrator to be appointed mutually by the parties. The Arbitration and Conciliation Act,

1996 and any statutory modification or re-enactment thereof, shall apply to these arbitration

proceedings. Arbitration proceedings shall be held at Delhi and the language of the arbitration

proceeding and that of all documents and communications between the parties shall be in

English. The decision of the arbitrator shall be final and binding upon both the parties. All

arbitral awards shall be in writing and shall state the reasons therefor. The expenses of the

arbitration as determined by the arbitrator shall be shared equally by the parties.

23. Jurisdiction

Subject to the arbitration clause herein contained, all disputes between the parties pertaining to

this contract shall be subject to the jurisdiction of the competent Courts at Delhi only.

24. Taxes and Duties

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The Supplier/vendor (s) shall fully familiarize themselves about the applicable taxes such as

Service Tax, on amount payable by ICAI under the contract. The Supplier/vendor shall pay such

tax, duties, fees and other impositions (wherever applicable) levied under the applicable law.

SECTION –IX

BID OPENING, EVALUATION PROCESS AND SELECTION

PROCEDURE

Evaluation Process

Response to this RFP would be evaluated in two phases. Initially technical bids will be opened

and evaluated. Those bidders who satisfy the technical requirements of the work, as per the

requirements/specifications and the terms and conditions of this RFP, shall be short-listed.

Financial bids shall be opened only for the short-listed bidders who have qualified in the technical

bid.

Technical Evaluation

The bids will be technically evaluated on various components. Each response to the RFP from

each bidder will be judged on its own merit. As part of the Technical Bid Evaluation, bidders may

be required to demonstrate to the ICAI, their works of similar nature, which forms part of the

knowledge base of the bidder for the work and also exhibits bidder’s domain expertise.

Financial Evaluation

The Financial bids of the short listed bidders will be evaluated on the basis of the amount quoted

in the Bid.

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Annexure-‘A’

COVERING LETTER (ON THE BIDDER’S LETTER HEAD)

Date:

To,

The Secretary,

The Institute of Chartered Accountants

Of India,

New Delhi – 110 002

Dear Sir,

Sub: BID FOR PROCUREMENTS OF PROCUREMENTS OF DESKTOPS AND LAPTOPS

(Desktops, Laptops, Projectors and Printers for ICAI Mumbai Office)

Having examined the RFP, I/we, M/s___________, offer our proposals for the subject works and

are in full conformity with the said RFP.

We have read the provisions of RFP and confirm that these are acceptable to me/us. I/We further

declare that additional conditions, variations, deviations, if any, found in my/our bid, it shall not

be given effect to.

I/We agree to abide by the terms and conditions of this Bid, including this letter, the Technical

and Financial Bid, the duly notarized written power of attorney, and all attachments and it shall

remain binding upon me/us and may be accepted by you at any time before the expiry of the

validity period.

I/We confirm having deposited following demand draft: -

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1. Earnest Money of Rs. 1,00,000/- (Rupees one lac only) by Demand Draft

no….........dated….........drawn on…........................ Bank….......................Branch

attached hereto.

2. Cost of tender form Rs. 1000/- (Rupees one thousand only) by way of Demand Draft

no….........dated….........drawn on…........................ Bank….......................Branch

attached hereto.

I/We hereby declare that all the information and statements made in this bid are true and any

misleading/false information contained in it may lead to our disqualification.

We understand that you reserve the right to accept or reject any bid.

Dated this [date / month / year]

Authorized Signatory (in full and initials):

Name and title of signatory:

Duly authorized to sign this Bid for and on behalf of [Name of Respondent]

Name of Firm:

Address:

Note: This will be enclosed in original along with both Technical & Financial Bid.

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Annexure-‘B’

TECHNICAL BID

(On the Letterhead of the Bidder)

1. Name of the Individual /Firm/Company:

2. Physical address:

3. Address of the company/Firm (Pl. Enclose Proof):

4. Contact details (Telephone/email/Fax):

5. Date of incorporation/registration (Pl. Enclose Proof, if applicable):

6. Date of commencement of business (Pl. Enclose Proof, if applicable):

7. Net worth of the company/firm ((Pl. Enclose Proof, If applicable):

8. Name(s) of the directors/Partners:

9. Names of the major customers:

10. Details of similar assignments handled in the past (Pl. Enclose Proof):

11. Current related assignments on hand (Pl. Enclose Proof):

12. Details of turnover for the past 5 years (Pl. Enclose Proof):

13. Attach copies of audited annual accounts for the past 3 years:

14. Number of employees:

15. Of which, the number of technical personnel:

16. Persons authorized by the company to execute documents on its behalf, with ICAI

17. PAN Number (Pl. Enclose Proof):

18. Service Tax Number (Pl. Enclose Proof, if Applicable):

19. Brand Name with Model No. proposed for which financials are quoted for in Annexure

C “Financial Bid” _____________________

Declaration

We hereby declare that the above information furnished is true to the best of our knowledge and

information and if it is discovered at a later date that any or all of the above information is

incorrect, we shall be disqualified and that if the assignment is already awarded, ICAI shall be

within its rights to cancel the contract forthwith without assigning any reasons whatsoever.

Place

Date:

Signature

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Annexure-‘C’

FINANCIAL BID

(On the Letterhead of the Bidder) Sir,

I/We hereby submit our Proposal for PROCUREMENT OF PROCUREMENTS OF (Desktops,

Laptops, Projectors and Printers for ICAI Mumbai Office)

as per technical specification given in this Tender document within the time specified and in

accordance with Terms and Conditions. The rates are quoted in the prescribed format as

hereunder (the prices to be quoted in in Indian Rupee):

(A) (Full composite pricing to be provided)

Sr.

No.

Work/Service Details Rate (Excluding GST and

taxes). Price GST and other

taxes if any to be separately

indicated

1 72, i3 Desktops for ICAI Mumbai BKC office as per

the specifications indicated in this tender document

2 72, i5 Desktops for ICAI Mumbai BKC office as per

the specifications indicated in this tender document.

3 11, i3 Laptops for use of various departments of ICAI

as per specifications indicated in the tender document.



(B) Part-wise Pricing to be provided:

Sr.

No.




indicated

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1 (a) Cost of 72, i3 Desktops CPU for ICAI

Mumbai BKC office as per the specifications

indicated in this tender document……………

(b) Cost of 18.5 inches Monitor……………

(c) Cost of Windows Pro 10 (india)………….

(d) Cost of MS office 2016 Standard

(Perpetual)……….

(e) Cost of Keyboard and Mouse …………..

(f) Cost of creative entry level speakers ………..

(g) 3 Years antivirus including features of anti

Ransomware Wanna Cry

2 (a) 72, i5 Desktops CPU for ICAI Mumbai BKC

office as per the specifications indicated in this

tender document.

(b) Cost of 18.5 inches Monitor……………

(c) Cost of Windows Pro 10 (india)………….

(d) Cost of MS office 2016 Standard


(e) Cost of Keyboard and Mouse …………..

(f) Cost of creative entry level speakers ………..



3 (a) 11, i3 Laptops for use of various departments

of ICAI as per specifications indicated in the

tender document………………..

(b) Cost of Battery……………

(c) Cost of Charger ………….

(d) Cost of Power Cable………………

(e) Cost of MS office 2016 Standard


(f) Cost of Windows 10 India

(perpetual)……………..



4 (a) 11, i5 Laptops for use of various departments

of ICAI as per specifications indicated in the

tender document………………..

(b) Cost of Battery……………

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(c) Cost of Charger ………….

(d) Cost of Power Cable………………

(e) Cost of MS office 2016 Standard


(f) Cost of Windows 10 India

(perpetual)……………..



(C )

Sr.

No.




indicated

1 Four Full HD 1080p Projectors for ICAI BKC as per

the scope of work indicated in this document. (with all

necessary ports)

2 Four 4K Projectors for ICAI BKC as per the scope of

work indicated in this documents. (with all necessary

ports)

For Deskjets ink advantage printers for BKC Mumbai





Note:

1. ICAI will not be responsible for any another payment apart from the aforesaid

commercials.

2. (ICAI may order all the items together or in part and can be selective in ordering for

respective requirements.

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3. If different vendors are L1 in different products ICAI may split the orders in favor of

different vendors.

Name:

Date:

Sign:

Address with Phone No. and E Mail ID:

Stamp

Note: Please sign and stamp each page of the bid submitted.

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