No. EI-D/GA/8-12/2007ERNET INDIA

(An Autonomous Scientific Society under Department of Information Technology, GoI)Electronics Niketan,

6, C.G.O. Complex, Lodi Road,New Delhi – 110 003.

(Ph. No. 24364701; FAX No. 24392043)

Date : 17th May, 2007 Due Date : 11th June, 2007 (3.00 PM)

Opening of Bids : 11th June, 2007 (3.30 PM)

Sub : Tender for Supply, Testing and Installation of Radio Frequency Identification (RFID) Based Library System.

A. Background

ERNET India will be carrying out installation of Radio Frequency Identification (RFID) based library system for Department of Information Technology (DIT) library at 4th Floor, Electronics Niketan, 6 C.G.O. Complex, Lodi Road, New Delhi. It is proposed to deploy the offered solution for Library Management of the Books, Journals, Non Book Material and Detection System.

The Coverage Area includes DIT Library at 6 – C.G.O. Complex, Lodi Road, New Delhi. There is only one entry / exit point in the library, for which complete RFID Based Library Management Solution is required. DIT Library needs a walk through type gate antenna. At the entry / exit two antennas are to be installed at the main door of the library. There are approximately 20,000 books journals in Technical Library.

B. Specification of solution

Specifications of the solution needed are listed at `Annexure - I’.

C. Eligibility Criteria for participating in the Tender 1. The bidder must be an Original Equipment Manufacturer (OEM) of RFID hardware

components or an Authorized Distributor of OEM of RFID hardware components or a System Integrator having experience in RFID Solutions.

2. The bidder must have supplied and commissioned RFID based solutions in at least one

library in India. The complete solution provided by the vendor must include supply and installation of RFID components, development and operationalization of software components and RFID Consumables in an integrated manner. (Enclose documentary proof in form of Purchase order/Job order received/Invoice raised, which are verifiable).

3. The registration number of the firm along with the CST Number allotted by the Sales Tax Authorities must be given in the tender bid. (Enclose necessary documents).

4. Tender Document can be purchased against a Demand Draft or Banker’s Cheque of Rs.500/- drawn in favour of “ERNET India”, New Delhi from Shri Gulshan Kumar, Section Officer, ERNET India during 17th May, 2007 to 25th May, 2007 (3.00 p.m. – 4.00 p.m.). The Tender Document can also be downloaded from www.eis.ernet.in. In such

case, an amount of Rs.500/- in the form of Demand Draft/Bankers’ cheque drawn in favour of “ERNET India”, New Delhi would be required to be furnished along with the bid.

5. Quotations should be submitted in two separate covers. First cover indicating “COVER FOR TECHNICAL SPECIFICATION” should consist of only technical specifications of the system offered along with literature, pamphlets, drawing etc. This cover should consist complete technical specifications, make, model, names of supplier/manufacturer and commercial terms etc. of the system offered. Price column in this cover should be kept blank. TENDER FEE AND EARNEST MONEY DEPOSIT SHOULD ALSO BE SUBMITTED IN THIS COVER. Second cover indicating “COVER FOR PRICE BID” should consist the same details of first cover as well as price details also. Both the covers should first be sealed separately, and then both the covers should be kept in a single sealed bigger cover. This cover addressed by name to the officer signing this enquiry should be submitted on or before the due date and time.

6. Bids should be valid for a minimum period of 180 days after the due date.

7. Envelope should bear the inscription:-

“Quotation for Radio Frequency Identification (RFID)” “Tender Enquiry No. : EI-D/GA/8-12/2007 “Due Date & Time : 11th June, 2007 at 3.00 P.M.” “Due Date & Time for Opening of Bids : 11th June, 2007 at 3.30 P.M.

8. The Bids must reach the undersigned on or before the due date, i.e. 11th June, 2007 by 3.00 p.m. Bids received after the due date & time are liable to be rejected. In the event of due date being a closed holiday or declared Holiday for Central Government offices, the due date for submission of the bids will be the following working day at the appointed time & venue. Bids received will be opened on the same day, i.e., on 11 th June, 2007 at 3.30 p.m. Parties participating in the bid are requested to be available for opening of bids.

9. EARNEST MONEY DEPOSIT

a. Each quotation must be accompanied by Earnest Money Deposit of Rs.20,000/- (Rupees Twenty Thousand only) shall be in the form of Demand Draft/Pay Order/Bank Guarantee drawn on any Indian Nationalized Bank in favour of Chief Finance Officer, ERNET India, New Delhi. Bank Guarantee should be valid minimum for a period of 180 days from due date (original) of the quotation. Quotations received without Earnest Money Deposit are liable to be rejected.

b. Earnest Money is liable to be forfeited and bid is liable to be rejected, if the tenderer withdraw or amends, impairs or derogates from the tender in any respect within the period of validity of the tender.

c. The earnest money of all the unsuccessful tenderers will be returned as early as possible after the expiration of the period of the bid validity but not later than 30 days of the issue of the purchase order. No interest will be payable by ERNET India on the Earnest Money Deposit.

d. The Earnest Money of successful bidder shall be returned after completion of the work.

D. Placing of Work Order

1. Job/Purchase Orders for the solution and/or hardware, consumables will be placed as per the requirements on the finally selected bidder for the complete solution on turn-key basis.

2. Items must be supplied in full as per the ordered configuration for acceptance within the stipulated period. No item with short supply will be accepted under any circumstances.

E. Supply and acceptance of item 1. During installation at the site, if any item is found to be defective or broken, it will be

replaced with the brand new item by the bidder at their cost and risk within 30 days.

2. ERNET reserves the right to reject any item, if found unsuitable and/or not conforming to the approved specifications. The rejected items, if any, shall have to be taken back and replaced by good quality item forthwith at the cost of the bidder.

F. Warranty/Annual Maintenance Contract 1. All items should carry minimum 3 (three) years warranty after acceptance/installation of

the equipment/system.2. AMC rates for 3years have to be quoted by the vendor after 3 year of free warranty. AMC

cost will be taken into account in deciding L1 bidder. Yearly AMC will be awarded on satisfactory completion of warranty period on the quoted/accepted price.

G. Penalty

1. The schedule to be given for testing and acceptance and/or delivery and installation at site is to be strictly adhered to in view of the strict time schedule for implementation of the project. Any un-justified and unacceptable delay in delivery beyond the delivery schedule as per Purchase Order) will render the bidder liable of penalty at the rate of 0.25% (zero point two five percent) per day subject to a maximum of 40 days and thereafter ERNET holds the option for cancellation of the order for pending supply and procure the same item from any other bidder at the risk and cost of the defaulting bidder.

2. During warranty period, if the system fails either due to hardware failure and/or software failure and bidder fails to bring the system live within one working day after receiving the complaint through e-mail/ Telephone/ written, an amount of Rs.500/- (Rs. Five Hundred only) per day will be levied as penalty. The penalty so imposed will be recovered from the payment payable to the firm.

3. Penalty amount exceeding Rs.5,000/- (Rs. Five Thousands only) during a month will lead to forfeiture of whole amount kept as Security Deposit towards warranty clause. In such case ERNET India/DIT has the right to engage the services of a third party to salvage the system at the risk and cost of the selected vendor.

4. Security Deposit of the defaulting bidder will be forfeited.

H. General Conditions

i. All terms and conditions for the supply, testing, acceptance, payment terms, penalty etc. will be as those mentioned herein and no change in these terms and conditions will be acceptable.

ii. The software developed for commissioning the complete solution will be DIT property and the vendor has no claim, what-so-ever over this. The vendor will provide the entire source code to DIT.

iii. ERNET will not be responsible for any delay on the part of the bidder in submission of the tender bid.

iv. ERNET reserves the right to reject any tender without assigning any reason.

v. Tender document is not transferable.

vi. Any default in the term and condition of the tender will lead to rejection of the bid and forfeiture of EMD and Security Deposit.

vii. Incomplete Bids will be out rightly rejected.

viii. Failure to substantiate any of the information given while submitting the bid shall be a ground for rejection of the bid.

ix. Bidders are permitted to conduct site survey. The bidders are requested to get prior permission and fix the time frame in consultation with Administration Section. ERNET India will not bear any cost/risk for getting the site surveyed. It is the bidder's option to conduct the site survey. Any delay in getting the site surveyed, will not qualify for any extension in the timelines of the tender submission.

x. In case the offered solution needs cabling in the building including Internet/LAN cables, cost of laying such cables and its laying will be borne by the vendor and it must be included in the financial quote.

xi. ERNET India reserves the right to change, delete and add any technical specification and any term and condition of the tender, as required during the process of implementation.

xii. Bidders must submit the technical and financial bids separately as per the given format.

xiii. If considered necessary, the technical evaluation committee may decide to visit to inspect manufacturing facilities/software development or visit operational sites with quoted solutions, to ascertain the strength of the bidder.

xiv. During Technical Evaluation process, bidders will be asked to showcase solution offered for RFID-based Library Management System with complete details of hardware, software and consumable needed to install the solution. This may be done in the form of developing a working prototype. This prototype must be developed for 100 books available in the Library of DIT with all the functionalities listed in Annexure - I in Technical Library at 4th Floor. The cost of developing such prototype shall be borne by the bidder. Any damage caused to DIT Property in developing and deployment of this prototype will be recovered from the bidder's EMD or any amount payable.

xv. In setting up prototype, bidder is expected to deploy only those components of hardware and software and consumables for which the financial bid have been submitted. Bidder is not supposed to change frequency, type of RFID Tags and readers deployed during the development of prototype while implementing the final solution.

xvi. Date and time once agreed upon mutually for implementing the solution by the bidder/ DIT/ ERNET will not be changed. Delay from the stipulated time frames in developing the prototype will lead to the rejection of the bid and forfeiture of EMD.

xvii. Decision of TEC in approving the prototype will be final and no representation will be entertained in this regard.

xviii. Bidders must submit the separate rates for all the RFID components such as hardware, software, RFID Tags, manpower support and hardware items.

xix. L1 bidder will be calculated on the basis of a complete solution. AMC cost for 3 years will be considered for calculating the L1 bidder.

xx. DIT reserves the right to increase/decrease the size of the project, in terms of requirements.

xxi. The work has to be undertaken by the bidder on turnkey basis

xxii. The prospective bidders requiring any clarification about the contents detailed in the tender document may notify the ERNET in writing at ERNET’s mailing address. Clarifications received till 72 hours before the closing date/time of receipt of bids will be responded. Clarification sought by the Bidders along with ERNET’s response will be posted on ERNET’s website `www.eis.ernet.in’ till 48 hours before the closing date/time of receipt of bids. Accordingly, all the Bidders must refer the ERNET’s website for the clarification, if any, before submission of their bids on the due date/time.

xxiii. Inspection: ERNET India or its representative shall have the right to inspect or to test the items to confirm their conformity to the ordered specifications. The supplier shall provide all reasonable facilities and assistance to the inspector at no charge to ERNET India/DIT. In case any inspected or tested goods fail to conform to the specifications, ERNET India/DIT may reject them and supplier shall either replace the rejected goods or make all alterations necessary to meet specification required free of cost to ERNET India/DIT.

xxiv. Payment Terms: 90% payment shall be made by ERNET India after delivery and satisfactory completion of installation, commissioning, testing and acceptance of the equipment as well as receipt of pre-receipted bill in duplicate. 10% payment would be released after expiry of the warranty period of 3 years which will be kept as security deposit till the three years warranty period is over or 100% on satisfactory completion of installation, commissioning, testing and acceptance of the equipment if the firm submits the Performance Bank Guarantee of the amount equivalent to 10%, which should be valid for the period of warranty as well as receipt of pre-receipted bill in triplicate.

xxv. Parties should quote their rates in respect of Bill of Material as per Annexure – II. Rates quoted by the Bidder shall be final and no negotiation will be held

Yours faithfully,

Sd/-(S.C. Aggarwal)

Registrar & CPO

Annexure - I

Technical Specifications of the Solution needed by Department of Information Technology (DIT) : Library.

Library is situated in 6-C.G.O. Complex. The total number of books/magazine/assets available in Library will be around 20,000 (Twenty Thousands). The salient features of the system required by DIT are as under:

1. It must be a turnkey solution for supply and integrating all the necessary RFID components viz. hardware, software (middleware and application both) with the existing building LAN. All the RFID components chosen for complete solution must conform either to ISO 15693 (ISO18000-3-HF- EPC Class) or to ISO18000-6 EPC Class 1 GEN2.0) standard. No financial preference will be given based on the standard chosen by the bidder. Computing environment (client m/c, server m/c, and OS (Windows and or Linux) also has to be provided by DIT.

2. The broad functionalities required from the offered solution are as follows: a. To create, append and edit inventory database of books/magazines/assets. b. To facilitate the physical verification off the RFID inventory, in semi automated manner.

c. To take the presence of all RFID tagged assets in a given area of operation through RFID hardware component and to cross verify their status with the database for any shortcoming/excess through the application software as and when required by in-charge of the operational area.

d. To track the inventory of all RFID Tagged items available in various shelves in the Library.

e. The alert over the wrongful exit of an RFID tagged book/magazine must be conveyed to the Library-in-charge through Mobile Phone.

f. The official's movement (entry/exit) in Library should be tracked using solutions based on RFID Products.

g. To generate normal alerts through e-mails, pop-up menus, beep, alarms and SMS for noticing unauthorized movements within Library bay in 6 – C.G.O. Complex.

3. The solution for Library must consist of at least one Automated Issue Counter and one

Automated Receipt Counter. These counters must be in operation without any assistance from Library staff and with almost no input from the Library members except placing of RFID Library Membership card and RFID Tagged Library Book by the Library Members. The design, quality and aesthetic of these counters must match surrounding area of DIT Library.

4. The bidder must submit the colored photograph of these automated issue and receipt counter in Library with the complete details of the material used to fabricate such counters.

5. The solution offered must not disturb the present aesthetic of the work place. 6. The software developed to meet the requirement would be property of DIT.

7. Bidder will provide two (02) technical manpower for two months to run the complete system. They will train the DIT's persons to enable them to operate the system and also to carry out the modifications. The technical manpower provided by the bidder must be made available during office hours on all the working days. A pre-designated officer of DIT will monitor their attendance. Apart from the technical manpower, the bidder will also provide manpower for enabling the available books/journals in Library to become RFID-based inventory.

8. Bidder must enclose the technical specifications of all the RFID hardware components to be used in the offered solution. No deviation in the form of less features of the technical specifications shall be acceptable.

9. Any RFID hardware component for which the technical specification has not been

enclosed will not be accepted. 10. All RFID hardware components deployed in setting up the complete solution must have

certification from an accredited agency

11. The bidder has to indemnify DIT over the use of frequency suggested and deployed. The bidder must take into account the environment and health related safeguards while recommending the solution.

12. RFID tags must be temper-proof. 13. RFID reader must be capable of multiple read and write with repetitive heavy duty

operations. 14. The bidder has the option to add more functionality to the offered solution.

15. DIT Library is having all books with BARCODE and using the BARCODE technology for its day-to-day operation. The existing software in Library is "LIBSYS" developed on UNIX platform.

16. Minimum bill of material, as envisaged by DIT at this stage is given at Annexure - II.

Specifications of RFID Systems Components

RFID TAGS

RFID Tags maximize efficiency and improve library services. Reliable and easy to use. RFID tags ensure rapid sorting and inventory management for library. RFID Re-writable tags help libraries increase efficiency and productivity while maintaining security. Each tag contains a powerful memory chip that can be programmed and reprogrammed with the information needed to identify and track library materials. Security status if stored directly on the tags, so there’s no need for a separate server. In addition tags carry the item ID, thus protecting customer privacy. And because RFID technology eliminates the need for “line of sight”, checkout and return are simplified for both users and staff.

Specifications:

Passive Re-writable up DVD/CD compatible RFID Tags consisting of a Microchip and copper antenna, good quality self-adhesive RFID Tags have 256-1024 bits memory; Built-in antitheft control bit.

Dimensions : Books-RFID Tag size 50x50mm (App.) CDs/DVDs-RFID Round Tag size 40mm VHS-RFID Rectangular Tag size

Memory : 256-1024 bitsFrequency : 13.56 MHzStandard : ISO 15693 and 18000-3Type : Read/Write Lockable with unlimited Number of

read/write cycles and must be re-writableDistance for Tag detection : Up-to 1 meter or moreActive/Passive : PassiveOther features : A single tag for Identification and Anti-theft must

be read even if not visible and must be read in any orientation; temper proof, life time warranty

RFID Member Cards (Smart Card) :

The library members are issued smart & contact less Library Membership Cards with RFID chip embedded in them. These cards are available both as Plastic PVC (flexi/hard) cards or paper/film based cards. These cards are personalized with relevant information about the Library member like membership No., name etc.

Specifications :

Dimensions : 86mm x 54mm x 0.9mm (App.)Unique Serial No. : 64 bit IDAntenna size : 45x76mmFrequency : 13.56 MHzMemory : 1024 bitOperating distance : 1.20 mts or moreMaterial : Hard Plastic (Direct Print)Printing : Color

Conversion Station & Staff Station:

As a component of the RFID Systems, this versatile unit can operate as a circulation desk or tag programming station. In addition to handle multiple items at the same time, the workstation provides a quick, easy solution for converting library materials to RFID technology as well as check-out; check-in; renewals. Featuring a touch-sensitive screen,

optical barcode scanner and RFID reader. This is a self contained station rapidly reads barcodes, converts the RFID tags as item changes. Small in size and ergonomic, this station is immune to metallic/wooden desks and electronic interface. It can be on Portable cart also to work right in the stacks.

Specifications (Conversion Station) :

Hardware : Optical barcode & RFID reader/Pad Antenna 17” Touch Screen TFT (LCD), Flat Panel, Menu driven based on Microsoft Windows technologyPerform Check-in and Check-out,Processes bar code & RFID TagsProcesses multiple items at one timePerform barcodes-to-RFID conversionSafely processes all media typesVerifier light conforms presence of sensitized RFID Tags Must have visual & audible cues to prompt the library staff during conversion processMust have an RFID read rang of 8”-12” minimum

Standard : ISO 15693 and 18000-3

Software : Client software (Interface) to perform function like Tagging; Check-out; Check-in; Renewal; label monitoring; sorting etc.

Specifications (Staff Station) :

Hardware : Optical barcode & RFID reader + Pad Antenna17” Touch Screen TFT (LCD), Flat Panel, Menu driven based on Microsoft Windows technologyPerform Check-in and Check-out,Process bar code & RFID TagsProcesses multiple items at one timePerform barcodes-to-RFID conversionSafely processes all media typesVerifier light conforms presence of sensitized RFID Tags Must have visual & audible cues to prompt the library staff during conversion processMust have an RFID read rang of 8”-12” minimum

Standard : ISO 15693 and 18000-3

Software : Client software (Interface) to perform function like Tagging; Check-out; Check-in; Renewal; label monitoring; sorting etc.

Self Check Systems :

Self Check Systems have been continually enhanced to meet the changing need of the libraries. Offering customize options and many user-friendly features that help assure first-time success, these systems can take library to the next level of productivity, security and service.

Self Check-Out Station :

A component of RFID System, the system lets library users easily check-out and check-in material. It reads barcodes and RFID Tags and process multiple items simultaneously. It consists of RFID & Barcode reader along with monitor, high-speed printer and interface software.

Specifications:

Hardware : RFID Reader + Antenna

Monitor : 17” Touch Screen TFT (LCD)-graphical user interface, Flat panel, High resolution displayProcesses books, magazines, videos, CDs & DVDsPerform Check-out/in,Processes bar code & RFID TagsProcesses multiple items at one timeSafely processes all media typesMust have an RFID read rang of 8” minimumVerifier light conforms presence of sensitized RFID Tags Must be SIP2 complaint so that it can be interfaced with Library Management SoftwareStore & Forward software to allow self service system to function when host system is off-line user

Standard : ISO 15693 and 18000-3

Printer : High Speed Issue/Return Slip Printer

Software : Client software (Interface) to perform function like Tagging; Check-out; Check-in; Renewal; label monitoring; sorting etc.

Self Check-in (Book Drop) :

As a complete and reliable check-in and sorting system helps libraries circulation and maintain a more accurate catalog, while improving productivity and user service. With the real-time check-in feature, easy to use interface and return receipt, users are sure each item is returned correctly. In addition, staff can quickly separate and send material to the stacks and users can immediately checkout items. It consists of RFID reader and Antenna.

Specifications :

Hardware : RFID Reader + AntennaBook Drop EnclosureReceiving Cart

Printer : High Speed Issue/Return Slip Printer

Digital Library Assistant (Hand-held RFID Reader) :

As a component of RFID System this cordless, hand-held device instantly read RFID Tags on library materials, turning shelf reading, shelving, sorting, searching, weeding and exception-finding into routine tasks. Compact and easy to use, the Digital Library Assistant can hold information.

Specifications :

Hardware : Handheld RFID reader + Antenna, Cordless

Memory Card : 64-MB or more

Power supply : 2 Rechargeable Battery + Battery charger with at least 6 to 8 hours charged life

Capacity : Capable of capturing and holding at least a million book ID during stock data collection Must have an audible tone and visible indictors to verify item have been identifiedMust perform multi-function like shelf checking, Sorting, Searching etc.

Frequency : 13.56 MHz

Standards : ISO 15693 or 18000-3

Software : Client software (Interface) to perform function like Tagging; Check-out; Check-in; Renewal; label monitoring; sorting, searching etc.

Detection System :

This system offers state-of the-art protection for library material marked with RFID Tags. In addition to providing security, it is safe for all magnetic media because it protects library assets directly. It prevents unauthorized removal of library material. The system features an optional voice/video alarm/signal that plays a customizable message. Available in a variety of mounting options. The security Gate is composed of a) Long range RFID Reader connected to main Server, b) One pair consisting of 2 Antennas/pedestals (1 Master & 1 slave).

Specifications:

Hardware : Two pedestals (single-corridor) with ADA compatible base plate mounting + 2 Antenna (RFID)

Range : 36” either side

Dimensions : 79” h x 26” d x 41” w (App.)

Detection : up-to DVD/CD, Must provide both an audible & visible alarm when responding to an active RFID Tag in the corridor,

Frequency : 13.56 MHz

Standards : ISO 15693 or 18000-3

Specifications for Branded Multimedia PC:

1. Processor : Inter Pentium D Processor 820 with Dual core Processor (2.8 GHz, 2x1 MB L2 Cache, 800 MHz FSB)

2. Motherboard : Intel 954 Express Chipset Motherboard supporting 1066 MHz/800 MHz FSB (D 945PWM or D 945PVS)

3. RAM : 1 GB DDR2 800 MHz

4. Hard Disk Drive : 1 x 160 GB Serial ATA 3GB/s HDD

5. Floppy Disk Drive : 1 x 1.44 MB Floppy Disk Drive

6. DVD/CD – ROM Drive : ! x Internal Combo drive – 52X Internal CD R/W and 8/12 x DVD ROM R/W

7. Cabinet : Desktop Mini-tower cabinet (Must have external locking provision)

8. Power Supply : Minimum 300W ATX SMPS

9. Keyboard : PS2 type 104 key Mechanical/ Internet/Membrane/Bilingual

10. Mouse : PS2 type 3 key optical scroll

11. Graphics Card : Nvidia GeForce 7600 GT

12. Monitor : 17”/19” Color Touch Screen TFT (LCD), graphical user interface, Flat Panel, High resolution display, Menu driven based on Microsoft Windows technology

13. Operating System : Genuine Windows XP Professional with Microsoft Authenticity Certificate and with recovery CD media

14. Support CD & Manuals : All Drivers for motherboard and peripherals and User’s manual in English including motherboard manual & drivers CD

15. Speakers : Creative Speakers set SBS230 model

16. Expansion Slots : 2 x PCI, 1 x PCI-Express x 16 Slots, 1xPCI-Express x 1 Slots

17. LAN : Integrated 10/100/1000 Mbps Ethernet Controller

18. Audio : 6/8 Channel high definition Audio CODEC, Coaxial/Optical S/PDIF out port at back I/O

19. Sound Card : Sound Blaster Audigy 4, 24-bit advanced HD Audio

20. USB : 6 x USB 2.0 ports (2 ports at mid-board, 4 ports at back panel.

Annexure - II

PRICE SCHEDULE FOR THE SUPPLY, TESTING, INSTALLATION OF RADIO FREQUENCY IDENTIFICATION (RFID) BASED LIBRARY SYSTEM

To

The Registrar & CPOERNET IndiaElectronics Niketan6, CGO ComplexLodi RoadNew Delhi –110 003.

Tender No. ………………………………. Date of Opening ……………………………

We _______________________________ hereby certify that we are established firm of manufactures/authorized agents of M/s. _________________________________________ With factories at _____________________________________________________________ which are fitted with modern equipment and where the production methods, quality control and testing of all materials and parts manufactured or used by us are open to inspection by the representative of ERNET India. We hereby offer to supply the following items at the prices indicated below:

Sl. No.

(1)

Item Details

(2)

Qty

(3)

Unit Cost (without Tax)

(4)

Total Cost

(5) = (3)x(4)

Sales Tax / Service

Tax (6)

Cost inclusive of

Taxes (7) = (5) + (6)

1 RFID Tags for books/journals 20,000

2 RFID Member Cards (Smart Card)

1,000

3 Conversion Station (Ids from bar code to RFID Tags

ONE

4 Staff work station THREE

5 SelfCheck System with slip printer (Computer needed for this will be provided by DIT Portable printer to print issue slip will be provided by the vendor)

ONE

6 Book Drop (SelfCheck-in) with retune slip printer

ONE

7 Cordless Digital Library Assistant (for Shelf reading, Sorting, search in, inventory etc.)

ONE

8 RFID Detection System 9Two pedestals, single-corridoe)

ONE

9 PCs (Latest P-IV with preloaded software/OS)

FOUR

10 Linking Software & Middleware

11 Others (Generation & Pasting of RFID labels, Training, fittings & fixture etc.)

12 Any other material required by the vendor for executing the project

Note: Individual item-wise cost of onsite comprehensive AMC for a period of three years (after three years warranty) on per annum basis must be quoted as per format given below, failing which the tender will outrightly be rejected:-

Sl. No. Item Details Annual AMC Charges (in Rs.)

1 RFID Tags for books/journals

2 RFID Member Cards (Smart Card)

3 Conversion Station (Ids from bar code to RFID Tags

4 Staff work station

5 SelfCheck System with slip printer (Computer needed for this will be provided by DIT Portable printer to print issue slip will be provided by the vendor)

6 Book Drop (SelfCheck-in) with retune slip printer

7 Cordless Digital Library Assistant (for Shelf reading, Sorting, search in, inventory etc.)

8 RFID Detection System 9Two pedestals, single-corridoe)

9 PCs (Latest P-IV with preloaded software/OS)

10 Linking Software & Middleware

11 Others (Generation & Pasting of RFID labels, Training, fittings & fixture etc.)

12 Any other material required by the vendor for executing the project

a. Total AMC charges for one year___________.b. AMC charges for three years____________.

1. It is hereby clarified that we have understood the terms and conditions of the tender and have thoroughly examined specifications and are thoroughly aware of the nature of goods required and our offer is to supply goods strictly in accordance with the requirement and terms and conditions of the tender. We agree to abide by the terms and conditions of the tender if the contract is awarded to us.

2. We hereby offer to supply the goods detailed above or such portion thereof as you specify in the purchase order at the price quoted and agree to hold this offer open for acceptance for a period of 180 days from the date of opening of bid.

3. Bid security for an amount equal to Rs. ………………………../- is enclosed in the form of Bank Draft/Pay Order/ Bank Guarantee.

____________________________________(Signature and seal of Manufacturer/Bidder)

Dated _______________________ 2007