The Society of Women EngineersFY18 Region G SummitAugust 19, 2017Columbus, OH

2

AgendaTime Subject Leader7:00-8:00 am Breakfast & Networking - Scavenger Hunt None8:00-8:15 am Welcome, Introductions & Housekeeping Margaret Adriatico8:15-9:00 am About SWE - How much do you know? Margaret Adriatico9:00-9:45 am How SWE works, and what’s changing Margaret Adriatico9:45-10:00 am Break None10:00-10:30 am Introduction to the Leadership Coaching Committee Ruth Williams10:30 am - Noon Setting up your section for success Margaret AdriaticoNoon - 1:00 pm Lunch None1:00-1:30 pm Great Outreach - incorporating SWENext into your Outreach

EventsMary Zeis

1:30-2:00 pm SWE Branding, Tools & Resources Margaret Adriatico2:00-2:30 pm WE17 & WELocal - what you need to know Margaret Adriatico2:30-2:45 pm Break None2:45-4:15 pm Section Goals & Action Planning Leadership Coaches4:15-4:30 pm Wrap up, closing remarks Margaret Adriatico4:30 pm Adjourn None

Agenda times are approximate and may slide based on the discussion and needs of the attendees.

Welcome & Introductions

NameSection

RoleProfessional or Collegiate

Current employer, school or passionDegree(s) or current area of study

What you want to get out of this meeting

About SWEHow much do you know?

5

Answer to Question 1

SWE was formed in 1950Dr. Beatrice Hicks was elected as the Society's first president.

6

Answer to Question 2 - SWE’s Strategic Goals

Professional excellence:Goal 1: SWE will develop women engineers at all stages of their personal and professional lives.

Globalization:Goal 2 - SWE will be recognized as a global, inclusive organization, promoting diversity and inclusion and serving women engineers wherever they are.

Advocacy:Goal 3 - SWE will advocate for the inclusion and success of women, present and prospective, in engineering and technology.

7

Answer to Question 3 - SWE’s Core Values

8

Answers to Question 4

9

Answer to Question 5

SWE Scholarships support women pursuing ABET-accredited bachelor or graduate student programs in preparation for careers in engineering, engineering technology and computer science in the United States.

In 2016, SWE disbursed approximately 230 new and renewed scholarships valued at more than $750,000.

Applicants complete one application and are considered for all scholarships for which they are eligible.

Region G has its own scholarship - The Judy Simmons Region G Memorial Scholarship.

10

Answer to Question 6

SWE offers many types of membership, and you don’t have to be an engineer or have studied engineering to be a SWE member.

• Collegiate - includes students pursuing undergraduate and graduate degrees

• Professional - includes men as well as women who are employed, unemployed or retired who have studied engineering

• Associate - open to anyone who supports SWE’s mission, but does not qualify for any other membership grade

11

Answer to Question 7

A. A collegiate section may NOT charge additional dues (beyond the dues paid to the Society) to be a member of the collegiate section. Collegiate sections can charge activity fees to participate in activities offered by the section.

B. Society members do not have to be section member; but Section members are Society members. Anyone who attends a section meeting, but is not a member of the Society is a Guest.

12

Answer to Question 8

How many SWE members are there?q 1,000q 10,000q 35,000q 100,000

There are approximately 35,000 individual members who are collegiates and professionals.

13

Answer to Question 9

A. There are about 300 collegiate sections.B. There are about 100 professional sections.

14

Answer to Question 10

• SWENext is a way for students through the age of 18 to become part of SWE.

• Joining is free. • Any student 13 or older can become a SWENexter. • For those younger than 13, a parent will need to be the

primary contact.

15

Answer to Bonus Question

The Leadership Coaching Committee (LCC) is the group that sections can contact if they need help or want training.

Ruth Williams Haydee Hetrick Jessica Messick Mary Zeis

How SWE Works & What’s Changing

SWE Organizational Structure

Task Forces

Region Governance Team

Region Governors MAL President

Board of DirectorsEx-Officio Member:

Executive Director

Directorof

RegionsCollegiate

DirectorSpecial

Director(s)

OFFICERSPresidentPres ElectSecretaryTreasurer

Speakerof the Senate

4Directors

Society Committees

Deputy SpeakerSenate Secretary

SenatorsHeadquarters

StaffDeputy Director Regions

Board of Trustees

International Member Affiliates

Members at

LargeCollegiateSections

ProfessionalSections

18

Within the US SWE is currently divided into 8 Regions

EMid-

Atlantic

19

Regional Governance Structure

Region Nominating Committee Chair

April Keene

Region Council Region Collegiate Team

Leadership Coaching Committee

Professional Sections

Collegiate Sections

RegionSenators

Marilyn ReederJamie Tylicki

Region Rep to the Society Nominating

CommitteeColleen Layman

Region GovernorMargaret Adriatico

Lt. GovernorChristine Copa Heinrichs

SecretaryShalette Farmer

TreasurerJessie Gmeinder

MALs Affiliates

20

Lt. GovernorChristine Copa Heinrichs

Region Collegiate RepresentativesHolly McTaggartCaitlin Finnearty

Region Collegiate Communications

EditorKristin McArthur

Region Collegiate Senator

Sarah Watzman

SWE Future Leaders

Mikayla KnerrMolly Sizemore

Your Region Collegiate Team

Vote on the behalf of all collegiate

sections in the region

Represents all collegiate sections in

the region to the Region Council

21

Your Region Council - voting body of the Region

Section Representatives• Central Ohio - Christine Copa Heinrichs• Kentuckiana - Melissa McDonald• Northeast Ohio - Denise Schier• Pittsburgh - Reneicia Frazier• South Ohio - Brooke Johnston• Bluegrass - Emily Camp

Region Collegiate Representatives• Caitlin Finnearty• Holly McTaggart

Member @ Large (MAL) Representative

• Ali Anderson

22

FY18 Region G Budget

Liquid Assets: $23,687• Checking $4,344• PayPal $649• Money Market $9,422• CD-1 $5,165• CD-2 $4,106

$1,000 CPC Funds (Designated Fund)$925 Dues Rebates (FY17-3) $69 8/16/2017

$1,700 Leadership Summit Registration Fees $1,584 8/15/2017$12 Misc. - interest, awards (interest) $3

$3,637 Total $1,656 Total

$12,000 Region Summit $1,000 7/17/2017$6,000 WE17 Travel Grant (30 grants of up to $250 based

on sliding eligibility scale)$1,000 Governor Travel$3,000 WE Local Travel Grants (15 grants of up to $250

based on sliding eligilbility scale)$3,000 SWE Branded table drapes ($75 for sections in

good standing)$500 Region Awards$200 Miscellaneous (fees, check writing costs,

teleconference & web tools, etc.)

$25,700 Total $1,000 Total

Anticipated Income ActualIncome

Anticipated Spending ActualSpending

The way SWE ‘governs’ is changing

24

Why?

25

What’s changing

CollegiatesCollegiates

have full voting rights

Senate Terms will be 3 years

LeadershipBased on

competencies not roles

RegionsNo more

geographical boundaries

26

What that means for you…

• Sections and section activities will remain the same• Communications will come directly from HQ• Both professional and collegiate members will vote for

next year’s Society Leaders• The Leadership Coaching Committee (LCC) will be the

primary connection to learning and leadership training• As a SWE member, you can attend any WELocal

Conference - no more Region Conferences• You can be a leader anywhere anytime as long as you

meet the competencies for the position

27

What this means for Region G

• Spend down liquid assets to achieve a $0 balance at end of FY18– Leadership Summit– Travel grants – WE17 & WELocal (tentative pending budget review)– SWE Logo table drapes for sections in good standing

• Revise our Two Designated Funds– Region G Judy Simmons Scholarship - modify criteria– Region G Leadership Summit Fund - still working with HQ to determine

what we can do with this fundo Option 1 - Create a travel grant for conferenceso Option 2 - Create a second scholarship to be awarded through the Society

• We will have a Region G meeting at WE17, but we will not have a Region meeting at any of the WELocal Events

Leadership Summit Task Force OverviewFY18

Elisabeth Lahrman

29

Leadership Summit Task Force IntroductionPurpose:The Leadership Summit Task Force is chartered with the task of making recommendations for the continuation of leadership summits under the proposed dissolution of regions. Society feedback has indicated the value that members place on leadership summits as part of their SWE training and face to face networking experience with peers. With that in mind, this task force will make recommendations to society leadership in order to keep the leadership summits as an integral part of the SWE membership experience.

Deliverables:The Leadership Summit Task Force will work through the fall of FY18 to prepare a recommendation for the continuation of leadership summits for discussion at the Annual Strategic Planning Review in early 2018. This includes a proposed schedule, timeframe, and attendee list, as well as the type of leadership structure necessary to organize the event.

30

Leadership Summit Task Force Introduction

Resources:• Region leadership summit benchmarking data gathered in FY17.• Region leadership feedback.• Observation and discussion at FY18 leadership summits.

Members:Carol Bachman – Task Force Chair, Region C, LCCStephanie Yum – Region F, Lead for Region F SummitElisabeth Lahrman – Region G, created slidesMelissa Plourde – Region H, LCCJenna Harpole – Region I, expecting a baby soonNicole Woon – Region J, new to Santa Monica

FY18 Update - Leadership Coaching Committee (LCC)

Region G Leadership Summit8/19/17Ruth WilliamsLCC_Region_G@swe.org 31

32

About the LCC

LCC Training Objective: Support SWE knowledge and the skills sections, affiliates, and members need to have productive sections.65+ Leadership Coaches dedicated to support SWE sections and members.Leadership Coaches:• Have extensive SWE knowledge and experience.• Are located all over the US.• Can travel to your section at no cost!Learn more by visiting our social media pages:• Blog - https://swelcc.wordpress.com/• Facebook - https://www.facebook.com/swelcc/• LinkedIn - https://www.linkedin.com/grp/home?gid=5188656• Working to develop our Twitter and Instagram - stay tuned!Contact the LCC Chair (leadershipcoaching-chair@swe.org) if you have any questions or would like to get involved!

32

33

History of the Leadership Coaching Committee (LCC)

FY15• Operated as two separate committees - CLCC (collegiate focus) and

LCC (professional focus)• Decided to merge committees under the same Chair/Chair-Elect.• Allowed for increased flexibility and more face-to-face interactions!FY16• Streamlined committee operating procedures• Created joint focus option for coaches.FY17• Required that all sections have an assigned coach.• Selected new Leads - Content, Collaboration, and SME.FY18• Integrating new Leads and SMEs into committee - and much more!

33

34

34

LCC Reach Over Last Two Fiscal Years

Note: Regions A & J were combined in FY17.Regions C & D now combined in FY18.

35

Support Opportunities

Coaching• Present modules on professional development and

section operations.Consulting• Facilitate discussions on various section improvement

topics.Section Startup• Provide guidance throughout the chartering process.Societal Events• Attend Annual and WE Local conferences.• Lead webinars throughout the fiscal year.• Present at Leadership Summits.

35

36

How to Interact with Leadership Coaches

• Each Leadership Coach is assigned to several sections.• LCC is working with HQ to list assigned coaches under sections

on the SWE Leadership Portal.• Leadership Coaches will reach out to sections annually

to introduce themselves and committee support options.• Coaches are available to answer questions and will

touch base with sections throughout the year.• To schedule a coaching/consulting session, work with

your assigned leadership coach.• If you cannot connect with your assigned coach, email

your Region’s Coaching Lead (LCC_Region_C@swe.org) or LCC Chair (leadershipcoaching-chair@swe.org).

36

37

LCC Professional Section Assignments

Haydee Hetrick• G002 Kentuckiana• G005 South Ohio• G006 Bluegrass

Mary Zeis• G001 Central Ohio• G003 Northeast Ohio• G004 Pittsburgh

37

38

LCC Collegiate Section Assignments - Jessica Messick

• G051 Carnegie-Mellon University

• G052 Case Western Reserve University

• G055 Cleveland State University• G056 University of Dayton• G063 University of Pittsburgh• G065 University of Toledo• G069 DeVry Institute of

Technology, Columbus

38

• G070 Ohio Northern University• G072 Grove City College• G073 Cedarville University• G075 Gannon University• G076 University of Akron• G079 Pennsylvania State

University, Erie• G081 Robert Morris University• G082 Murray State University• G084 Lorain County Community

College• G085 Geneva College

39

LCC Collegiate Section Assignments - Ruth Williams

• G053 University of Cincinnati• G057 University of Kentucky• G058 University of Louisville• G059 Ohio State University• G060 Ohio University• G061 Pennsylvania State

University• G064 University of Pittsburgh at

Johnstown• G066 West Virginia Institute of

Technology39

• G068 Youngstown State University

• G071 Wright State University• G074 West Virginia University• G077 Miami University of Ohio• G078 Stark State University• G080 University of Kentucky,

Paducah• G083 Marietta College• SWE interest group - Cincinnati

State SWE

40

LCC at WE17 and WE Locals• Sessions

• Succession Planning for Your SWE Section• Transitioning to the Workplace AND Staying Involved in SWE: A Panel Discussion with

LCC Coaches• Professionalism in Your SWE Section• SWE Administration and Operations

• LCC Block of Lightning Talks• How to Get the Most out of Your LCC Coach• How to Run a "SWEek of Welcome" Recruitment Initiative• How to Have a Difficult Conversation with an Underperforming SWE Leader• How to Use SWE Volunteer Positions to Complement Your Career• How to Find Your Section's Next Officer Team• How to Develop Your Section's Corporate Relations

• Drop-in Coaching• LCC Coaches will be present at all Region Meetings• Will have similar LCC programing at all WE Local Conferences!

40

41

41

FY19 Section Support Plan

SectionSupport

LCC + Committees

Collegiate:ProfessionalCounselors +

Faculty Advisors

HQ

Online Tools &

Resources

Administrative Help, Reports, Leadership

Portal, Email Reminders, General

Questions

Assigned Coach, LCC SMEs in SWE

Topics, Section Development and

One-on-One Leadership

Support

42

New LCC StructureChair/Chair Elect

Content

Section Startup

Collaboration

Focus Area LeadsGroups

Subject Matter Experts (SMEs)● Expert Resources● Provide Training for Coaches● Report to SME Lead

Leads for Critical

Committee Functions

Coaches● Coaching/Consulting Sessions● Assigned to All Sections● Report to Coaching Leads

42

43

Focus Area LCC LeadsCoaches + Leads - Direct section support with assigned sections and MAL leadership. At a later date, expand to support International Affiliates.

SME’s + Lead - Provide SME training, communicate SME expertise and services within LCC and in SWE, and lead SME vetting and selection process.

Section Startup Lead - Continue the procedures and role developed in FY17 to provide support to chartering collegiate and professional sections and affiliates.

Content Lead - Update, manage, and create LCC content. Work with HQ and Curriculum Committee to ensure SWE Advanced Learning Center is up to date, and LCC content aligns with Society needs.

Collaboration Lead - Lead collaboration with other groups within SWE to make sure we’re on the same page and can combine SWE efforts when applicable. Market LCC support services and volunteer opportunities.

43

44

Subject Matter Experts

Core SME Areas were determined based on survey of current Leadership Coach expertise, gap analysis of committee expertise, and typical questions fielded by Leadership Coaches and sections.• Membership Engagement• Section Management & Operations• Conflict Resolution & Mediation• Fund Development & Finance• Leadership Pipeline

SMEs will serve as expert resources for sections and train Leadership Coaches for continuous improvement of their SWE and professional development knowledge. 44

45

Administrative SupportAdministrative support to be owned by HQ Engagement Services in FY19!

45

http://societyofwomenengineers.swe.org/swe-hq-staff

Contact membership@swe.org for administrative support.

46

Administrative SupportSpecific HQ Support and Contacts

46

Membership@swe.org● Any questions about membership

(renewing, joining, etc)

● Section Financial Reports

● Leadership Rosters

ITSupport@swe.org● Alias Questions

● Questions about Teamwork

● Other IT Related Questions

Outreach@swe.org● K-12, SWENext

● Outreach

● Student Programs

Learning@swe.org● Professional Development

● Global Programs

● Professional Programs

Scholarships@swe.orgAwards@swe.org

If you don’t know who to contact or don’t hear back, email HQ@swe.org

47

47

Timeline for LCC ImprovementsWE17 Jan

2018April 2018FY18 FY19

Review committee name change.Initiate communication with other SWE groups through Collaboration Lead.

Drop-in coaching and sessions at WE17!Communicate new LCC structure and expectations for coach/section interactions without Regions in FY19.

Online Tool: Your section’s assigned Coach added to the Leadership Portal.

Drop-in coaching and sessions at WE Locals!

Select 1-2 pilot SMEs per core area.

Online Tools: Work with HQ to make online version of VSA.

Online Tools: Develop interactive eLearning modules with Content Lead and HQ.

Release whitepaper on status of international affiliate support.

Online Tools: Summer webinars as usual with the addition of section strategic goal creation support

Online Tools: Implement online tracking system for coach/module evaluations as well as LCC event registration.

48 48

• Q: Will LCC be taking over the Region Governor’s role?

• A: The typical responsibilities of a Region Governor will be divided among several SWE groups. LCC’s focus will continue to be training and consulting of SWE leadership, while HQ will own administrative and portal support. By WE17, a responsibilities matrix will be available to help clarify where these roles are going or what is being sunset.

• Q: What happens if I can’t contact my LCC Coach?

• A: In FY18, email the LCC Chair at leadershipcoaching-chair@swe.org or your Region Lead at LCC_Region_G@swe.org

• In FY19, contact the LCC Chair.

FAQs

48

49 49

• Q: What happens if I have trouble communicating with HQ?

• A: In FY18, forward your email to your Region Governor and cc her in inquiries as needed.

• In FY19, HQ is looking at implementing a ticket system to track and ensure members are receiving responses.

• Q: I want to use a SME. What should I do?

• A: In FY18, LCC is piloting the SME program. Until the full program is rolled out, ask your Coach, Region Team Lead, or LCC Chair to request expert resources.

FAQs

49

Questions?Coach Presenting

Contact Information

Heather Wiest, FY18 LCC Chairleadershipcoaching-chair@swe.org

50

Setting your Section up for Success

52

Section in Good Standing

q Up to date bylawsq Leadership report/roster submitted to HQq Financial Report filedq Elected President & Treasurerq Collegiate sections must have a SWE Counselorq E-postcard filed (if you have your own EIN)q 10 paid SWE members

53

Mandatory Reporting – Society Reports

• FY17 financial report were due July 31, 2017• FY18 leadership roster were due June 30, 2017

• FY19 leadership rosters are due June 30, 2018• FY18 financial reports are due July 31, 2018

• FY18 Presidents and Treasurers should complete these reports online before these dates and ensure your section receives its dues rebate

• Go to the SWE Leadership Portal to file these reports

Questions or issues with your submission should be directed tomembership@swe.org

54

Mandatory Reporting – E-postcard

• The deadline to complete your IRS 990-N or E-postcard is November 15 each year

• File with the IRS:– Form 990-N Electronic Filing System (e-Postcard)– Your section should have registered with the new system for

2016 filing. You will need your EIN to file. It is ok to re-register.• Questions? Please contact the SWE Finance

Committee Chair: finance-chair@swe.org

Professional sections and Collegiate sections not under your university as a non-profit, must file the E-postcard to retain your non-profit status

K-12 STEM Outreach Committee Update

Mary T. ZeisRegion G Outreach Rep

56

Agenda

§ FY17 Goals and Outreach Impact

§ FY18 Outreach Committee Goals – How You Can Help

§ Update: SWENext, SWENext Clubs, and Educator Membership

§ SWE Funding for Outreach Events

§ Additional Outreach Committee Programs & Resources

57

Region G – FY17 Goals - UpdateRegion G had three Outreach goals in FY17:

- Outreach Metric Tool ReportingGoal was 140. Actual = 154 entries (110% of goal!)

- Number of SWENextersGoal was 360. Actual = 254 SWENexters (70% of goal)(For perspective, at the Society level, we only achieved 41% of the overall goal.)

- Number of Parents & Educators Programs (PEP) run by SWE sectionsGoal was to increase the number vs. year ago. We had 13 PEP events reported vs. 11 PEP events the previous year (an 18% increase).

58

FY17 Society Outreach Impact§ SWE members reported 1152 outreach events in the Outreach Metric Tool (OMT) – 8%

higher than our goal (1065).

§ Congratulations to Regions C, D, F, G, and I for meeting or exceeding their goal!

§ 114 SWE outreach events included a Parent & Educator Program. (Goal was to average at least 1 PEP event per section.)

§ 78,240 girls were impacted during all events/activities, with 9,677 SWE member “volunteer” occasions.

59

FY17 Outreach Impact – Region G

1549,6214,2391,156

girls participated at an event with SWE involvement

parents & educators participated at an event with SWE involvement

SWE volunteer occasions

events reported in FY17 (20% more than last year)

60

Thank you to the following sections & affiliates in Region G for reporting outreach events in FY17!

Professional SectionsCentral OhioKentuckianaNortheastern OhioPittsburghSouth OhioBluegrassMembers at Large

Collegiate SectionsUniversity of AkronCarnegie Mellon UniversityCase Western Reserve UniversityUniversity of CincinnatiUniversity of DaytonGeneva College

University of KentuckyUniversity of Kentucky – PaducahLorain County Community CollegeUniversity of LouisvilleOhio State UniversityOhio UniversityPennsylvania State UniversityPennsylvania State University – BeaverPennsylvania State University – ErieUniversity of PittsburghUniversity of ToledoWest Virginia University

25 Sections reported their Outreach vs. 22 Sections last year.

61

SWENext Update – Region G§ Since SWENext launched, 4,545 students have been part of SWENext.

§ FY17 goal was to increase current SWENext participation to 7,000 current students.§ As of 7/1/2017, 2,894 are currently participating and 1,691 have graduated from high

school.

§ 254 current SWENexters live in Region G. (SWENexters are organized by the nearest professional section or correlated to the region’s MAL organization.)

62

FY18 Outreach Committee Goals – How You Can Help

§ Increase number of girls impacted by SWE members at all outreach events to 85,000.§ How you can help: Report your K-12 STEM Outreach events using the Outreach

Metric Tool§ Did you know? Region G’s fair share of this goal is for each section to impact 282

girls at Outreach events in FY18.

§ Increase number of Parent & Educator Programs run by SWE to 120.§ How you can help: Run a Parent & Educator Program (PEP) track as part of an

Outreach event, and share information about SWENext and Educator Membership with attendees.

§ Increase number of current SWENexters to 5,000. (Current number: 2,894)§ How you can help: Promote your events to SWENexters and share information

about SWENext at your outreach events.§ Did you know? If every SWE section recruits 5 new SWENexters in FY18, we will

meet our goal!

63

SWENext: Ways to Engage with SWENexters§ Promote your outreach event to SWENexters in your area:

http://societyofwomenengineers.swe.org/page/5147-swenext-events

§ Invite High School SWENexters to volunteer at your Middle School Outreach events.

64

SWENext: Ways to Engage with SWENexters§ Use SWENext promotional materials and logos at outreach events:

http://societyofwomenengineers.swe.org/page/4584

§ Contribute to the SWENext newsletter and SWEet Wisdom advice column.

Coming Soon: SWE member resources about SWENext, SWENext welcome packet, transitioning from SWENext to collegiate SWE membership, and more! Stay tuned to swe.org and AllTogether for updates.

65

Collegiate Section Video Challenge(Win $$ for your section!)

•Create a ~3 minute video about your college, your SWE section, your engineering department, and what makes your school great!

•Members of SWE’s Outreach Committee will select the top five videos based on the judging criteria. SWENexters will then vote for the winners.

•1st place: $500; 2nd place: $300; 3rd place: $200

•All videos that meet the rules will be posted on the SWENext website for viewing at any time by SWENexters to help them select a college.

•To get a link to the application, click on the Outreach tab at swe.org. https://app.smarterselect.com/programs/42162-Society-Of-Women-Engineers

Deadline: October 30, 2017

66

SWENext Clubs UpdateSWE Operational Goal 3.3.2 Develop tools and resources to support SWENext Clubs.§ SWENext Clubs are made up of SWENexters at a given school or in a community. § Clubs must be advised by a SWE member (includes K-12 Educator members)

§ Focus is up to the club. Club activities may include the following:§ Participate in SWENext engineering challenges or compete in events like FIRST Robotics or

Future City.§ Participate in SWENext Club Challenge (deadline – September 15):

http://alltogether.swe.org/2017/06/swenext-clubs-challenge-2017-announced/§ Opportunity to win a trip to WE17, $500 stipend for future club events, and more!

§ Host outreach events for younger students§ Connect with local collegiate and/or professional members§ Tour engineering companies

§ Learn more about SWENext clubs: http://societyofwomenengineers.swe.org/page/4722-swenext-club

We have 3 SWENext Clubs in

Region G

67

K-12 Educator Membership Update

§ SWE K-12 Educator membership costs just $20/year

§ Benefits include:§ Member of local section or MAL organization§ Access to SWE membership directory§ Access to SWENextEd newsletter and Facebook group (SWENextEd)§ Reduced rate for SWE conferences§ Eligible to serve as an advisor to a SWENext Club§ SWE Magazine§ Access to Continuing Education Units§ Able to request funding for outreach events through Program Development Grants

§ Learn more (including flyers to share with educators in your area): http://societyofwomenengineers.swe.org/k-12-educator-membership

SWE Operational Goal 3.3.1: Increase exposure of and participation in SWE’s K-12 educator membership and related programs.

Region G has 21 K-12 Educator Members. SWE has 260 K-12 Educator Members.

SWE Funding for Outreach Events

69

Program Development Grants

§ $72,000 is set aside to fund outreach events in FY18§ Focus on funding new events

§ Requests for $1,000 or less will be considered every month

§ Requests greater than $1,000 are considered quarterly

§ Event must occur at least 45 days after the deadline you are applying to (e.g. if you’re applying to the September 1 deadline, event must occur after October 15)

§ Learn more: http://societyofwomenengineers.swe.org/program-development-grants

70

Wow! Innovation Challenge§ Competition centered around a different “focus area” in outreach event planning &

execution§ Past topics have included volunteer management, recruiting participants, expanding size

of events

§ Sections, MALs, and affiliates submit a PowerPoint, Snap guide, or video sharing how they approach the challenge

§ Winning section, MAL, or affiliate receives $500 for outreach and is featured on SWE social media

§ View past winners here: http://societyofwomenengineers.swe.org/page/5131-past-fy16-winners

§ Do you have a topic suggestion – something that your section does exceptionally well or could use a little assistance with? Contact Elia Zanella (zanel001@umn.edu).

71

Outreach Metric Tool Monthly Raffle

§ Report your events using the Outreach Metric Tool§ https://www.surveymonkey.com/r/SWEOMTFY18§ New survey includes a dropdown menu with section numbers & names

§ STEM event should directly impact K-12 students, parents, and/or educators

§ Includes:§ K-12 outreach events planned, executed, and led by SWE member

organizations OR led by a partner organization (e.g. another engineering society, a company, etc.) where a SWE section/affiliate or MAL formally participated

§ Individual K-12 outreach events of SWE members

§ Opportunity to win $ for Outreach: Each month, one section is randomly chosen to win $100 for Outreach!

72

Volunteer for Invent It. Build It.Saturday, October 28, 2017

We need over 400 volunteers to deliver a great experience to the

girls, parents, and educators.

§ Opt in to volunteer for Invent It. Build It. when you register for WE17! You’ll receive an e-mail with a link to the VolunteerLocal signup page.

§ Questions about volunteering or specific roles? Contact Kate Nolan, IIBI Volunteer Coordinator (nolan.kate.e@gmail.com).

Volunteer Shift % off WE18 Registration

Any 2+ hour shift (W, Th, F, or Saturday AM) 25%Any 2+ hour shift after 11 AM Saturday 50%All day Saturday shift (excluding Middle School Girls’ Program – Role Models) 75%

Middle School Girls’ Program – Role Models 100%Post-Event Clean Up Shift Gift Card

73

Additional Outreach Programs & Resources

§ Voices from the Field (Outreach Webinar Series)§ A different part of the Outreach Committee is featured each month.§ Sign up for webinars (and view archived webinars) at

http://societyofwomenengineers.swe.org/page/4679-voices-from-the-field

§ Parent & Educator Program Resources§ PEP program toolkit will be launching in early FY18. Stay tuned!

§ Outreach Toolkit – a step-by-step toolkit to help you plan outreach events § http://societyofwomenengineers.swe.org/page/4679-voices-from-the-field

74

How can I find out more about Outreach resources?

§ Check out outreach resources for SWE members: http://societyofwomenengineers.swe.org/swe-members

§ Post your questions in the Outreach Incubator Facebook group.

§ Check out the K-12 Outreach tab at alltogether.swe.org for outreach-related articles.

§ Questions?§ outreach@swe.org – redirects to Darcy Andersen – Outreach Coordinator (HQ)§ outreach-chair@swe.org - redirects to Kate Nolan – FY18 Committee Chair§ maryzeis@gmail.com – Region G Outreach Rep

Thank you for all you do for Outreach!

SWE Branding & Resources

SWE Brand and Logo

http://societyofwomenengineers.swe.org/new-logoDownload custom logo and other standard resources

SWE Website

SWE Learning Site

79

How to contact the Headquarters Staff

Staff is passionate about the mission and here to help the Society grow and advance!

• Membership@swe.org• HQ@swe.org• Trish Kolar: Trish.Kolar@swe.org

WE17 & WELocal

81

WE17

Region G will have its Region meeting on Thursday, October 26 from 12:45-1:45 in Room 19A, Level 4

82

Conference fees:

83

Events at WE17

Keynote SpeakersTechnical SessionsLeadership and Professional Development SessionsToursCollegiate Leadership InstituteAcademic Leadership for Women in EngineeringCareer FairInvent It. Build It. - OutreachAwardsCelebrate SWEPepsiCo Innovation Challenge

84

Collegiate Leadership Institute (CLI)

Thursday, October 26 | 8:30am – 1:30pmFriday, October 27 | 8:00am – 5:00pmSaturday, October 28 | 8:30 am – 1:30pm

Designed for collegiates who aspire to be leaders in engineering and technology…This is NOT SWE collegiate leader training.• This is an Invitation Only Event• RCR, RCS, RCCE & SWEFL are all invited to attend • There was an open application process for collegiate members to maximize attendees• Exhibit strong leadership potential• Aspire to take on leadership and executive roles within their career• Aspire to be a catalyst for change in the world• Intellectually curious • Plan to participate in the entire 3 days of the Institute

85

SWE Travel Funding for WE17

• Grants up to $250 per person• Apply using forms on Region G Website • Individual applications only - no group applications• Applications are due: Friday Oct 6 by 5PM• You will be notified prior to conference• Grant recipients must submit receipts by: Tuesday Nov

28 by 5PM to receive funds

86

WE Local 2018

Cities Locations Dates

Tulsa Renaissance Tulsa Hotel January 26-27

Phoenix Sheraton Grand Downtown Phoenix February 23-24

Milwaukee Wisconsin Center (Venue)Hilton Milwaukee City Center (Lodging) March 9-10

Portland Portland Marriott Downtown Waterfront April 6-7

Providence Rhode Island Convention Center (Venue)Omni Providence (Lodging) April 20-21

http://welocal.swe.org/2018-local-locations/

Goal Setting & Action Planning

SWE’s Strategic Goals

89

SWE Strategic Goals

ProfessionalExcellence

Globalization

Advocacy

GOAL 1: SWE will develop women engineers at all stages of their personal and professional lives.

GOAL 2: SWE will be recognized as a global, inclusive organization, promoting diversity and inclusion and serving women engineers wherever they are.

GOAL 3: SWE will advocate for the inclusion and success of women, present and prospective, in engineering and technology.

90

Consider the following…

ProfessionalExcellence

Globalization

Advocacy

How can your section provide development to its members?

What does your section do to promoting diversity and inclusion and serving women engineers wherever they are?

What are your section’s goals for outreach?

91

ASSESS YOUR SECTION

Strengths Weakness

Opportunities Threats

INTERNAL FORCES

EXTERNAL FORCES

HARMFULHELPFUL

92

PUT TOGETHER YOUR ACTION PLAN

GOAL STRATEGY MEASURES

Increase awareness of local companies who hire engineers among our members

Have a guest speaker from industry at meetings

Speakers from 4 companiespresent at section meetings this year

Get more first-year students to join SWE

Hold a meet and greet for all incoming freshmen

10 freshmen join SWE this year

Promote SWENext at our outreach events

Hand out SWENext flyers at all K-12 outreach events that we host

Distribute 150 SWENext flyers

Example

THANK YOU FOR ATTENDING!

94

Acronyms and Abbreviations

BOD Board of DirectorsBOT Board of TrusteesC2C Collegiate to Career membershipCIG Collegiate Interest GroupCLI Collegiate Leadership InstituteCPC Corporate Partnership CouncilDR Director of RegionsDDR Deputy Director of RegionsED Executive DirectorEIN Employer Identification Number

(used by the IRS)FY Fiscal YearHQ Headquarters (Chicago)IRS Internal Revenue Service

LCC Leadership Coaching CommitteeMALMember(s) at LargeOCSOutstanding Collegiate SectionPDGProgram Development GrantPE President-Elect /

Professional ExcellenceRCCE Region Collegiate Communications

EditorRCRRegion Collegiate RepresentativeRCSRegion Collegiate SenatorRCT Region Collegiate TeamRG Region Governor (or Governance)SWEFL SWE Future Leader

It’s an alphabet soup

95

Key Words and Phrases

Society National

Annual/Society Conference National Convention

Section Chapter

Collegiate Student

Terminology