the skills show visitor risk assessment · 25 level of risk is unacceptable. high 12 level of risk...

THE SKILLS SHOWVisitor Risk Assessment

WSUK 2017_RA_VISITORS 1

Content

Key to Abbreviations Risk Factors Build and Breakdown Have A Go/Showcasing Event Management Team

Page: 3 Page: 4 Page: 5 Page: 13

Page: 15

AOS: BD: BU:

CDM: CON: COM: COP:

COSHH: DDA:

EE: EHO: ExP:

WSUK FLT: F&H: FM:

HAV: H&S:

JG: MHE: ORG: OWN:

RA: Sfairp:

TA: WSUK:

VEN: VS:

YAH:

Key to abbreviations used

All Persons On-Site Breakdown period Build-up period Construction Design & Management Contractors Competitors Competition Organising Partner Control of Substances Hazardous to Health Disability Discrimination Act Emergency Exit Environmental Health Officer Experts World Skills UK Fork Lift Truck Food & Hygiene Floor Managers Hand and Arm Vibration Health & Safety Officer Judge Mechanical Handling Equipment Organiser Own Staff Risk Assessment So far as is reasonably practicable Technical Advisor The Skills Show *venue* NEC Visitors/Public You Are Here


Data Protection Statement The information and data provided herein shall not be duplicated, disclosed or disseminated by the recipient in whole or in part for any purpose whatsoever without the prior written permission from WorldSkills UK it is stressed that this is not an exhaustive list. It should be treated as a ‘fluid’ document which should be continually reviewed and updated. It is essential that these risk

assessments must have the control measures outlined fully implemented onsite, revised as required.

WorldSkills UK 2017

Risk Assessment

Organiser: WorldSkills UK

Venue: NEC Birmingham

Areas Covered: Open

Risk Assessment Underwritten For:

WorldSkills UK Show 2017

Prepared by:

Andrew Sloane (H&S Manager)

Show Date: 16th, 17th & 18st November 2017

Key to Shading

25 Level of risk is unacceptable. High

12 Level of risk is tolerable. Seek means Of reducing the level of risk. Medium

6

Level of risk is acceptable. Low

Risk Matrix

CONSEQUENCE or SEVERITY

Single Death

Major Injury

3 day Injury

Minor Injury

Near Miss

L I K E L I H O O D

Very Likely 8

25 20 15 10 5

Probable 6

20 16 12 8

4

Possible 4

15 12 9 6 3

Unlikely 2

10 8 6 4 2

Very Unlikely 1

5 4 3 2 1

Certain 10 Has happened before and is expected to happen on this occasion.

Very Likely 8 Has happened before and is very likely to happen on this occasion.

Probable 6 Has been known to occur before and is likely to happen on this occasion.

Possible 4 Has been known to occur before and it may happen on this occasion.

Unlikely 2 Has been known to occur before but is unlikely to happen on this occasion.

Very Unlikely 1 Has never happened before and there are no reasons to suggest it will happen on this occasion.

Risk Factor

The Risk Factor for any given hazard is based on two distinct areas that should be included when producing your Risk Assessment. The likelihood of something occurring and, should it occur, the severity of the injury.

Likelihood x Severity = Risk Factor

For example: A person climbing an unsupported ladder that is in poor condition. The likelihood that something may happen is high and the resulting injury should they fall could be major. Using the table (Risk Matrix) on the right:

Very Likely (8) x Major Injury (6) = 48

This figure falls into the darker shaded area indicating that the level of risk is unacceptable and as a result action is required to either eliminate or greatly reduce the hazard level. A key to the shaded area and the required actions can be found in the table below.

A breakdown of the Likelihood factors can be found in the lower right table.

Note: The definition of a ‘Major Injury’ will be as is defined in RIDDOR.


Task or Activity Hazard Who’s at risk Risk Level Precautions or Control Measures required Residual Risk Level.

Who to action?

Alcohol/Drugs on site

at WorldSkills UK 2017

Dulling of reactions and

perceptions,

Violence.

Illness

AOS Medium

16

1. Contractors and Managers are to monitor their work force to

ensure NO alcohol is consumed onsite during working hours.

2. Floor Managers and H&S Manager to monitor on site so far as

is reasonably practicable (Sfairp) and will take appropriate action – work stopped in severe cases and person escorted from site

3. Large areas of stored alcohol should be secured and security will be maintained to eliminate pilferage

4. Signage should be placed stating that it is a no smoking area

5. No alcohol possible will be stored on the stands.

6. Only prescription medication is permitted onsite at any time.

7. Any person found to be under the influence or using illegal substances will be escorted from the site

Low 8 All onsite to

monitor

Gainsborough

Catering (general)

Refreshment Areas etc.

Burns

Food Poisoning

Infestation

Spoilage

Disease

Death

AOS High

32

1. There sufficient catering areas onsite to cater for the numbers of contractors, visitors and delegates expected

2. Catering staff can sometimes suffer numerous small burns

due to incorrect use of equipment by inexperienced staff. All staff requires training in H&S issues to minimise this risk

3. Food & Hygiene Regulations will be enforced

4. Food waste to be collected and disposed of in the correct manner. No food waste to be left onsite overnight to assist in the elimination of an infestation

5. All catering staff must be trained to at least basic food hygiene

levels, ideally having attended a Foundation Food & Hygiene course

6. Rest and catering areas must be kept in a high state of

cleanliness

7. Hand washing sinks must be provided for catering staff with

separate sinks for food preparation

8. All chiller cabinets and stores, refrigerators etc. must comply with current regulations and be checked on a regular basis. Checks to be recorded

9. Exhibitors stands that involve food will be inspected on a

continual basis

Low 12 Amadeus

WSUK

FM

H&S

NEC

TA’s



Who to action?

Contractors

Controlling work practices on site

Injuries, death, delay of

show, adverse publicity. AOS Medium

16

1. Toolbox talks will take place onsite by the FM where required

2. Safety info provided pre-show by Manual, Safety Bulletins and checks made on their RA’s and MS’s

3. Safety signage is in place onsite

4. Contractors are the specific responsibility of the hiring company or sub-contractor

5. Health & Safety team, TS’s and FM’s will monitor working practices Sfairp to try and ensure that contractors are not putting themselves and others in danger. Specific attention will be paid to working at height and compliance with regulations

6. Should warnings go on unheeded, then a prohibition notice will be issued, the controlling company informed and possibly the removal of the Individuals/Contractor from site

7. Work will only resume once the Health & Safety Manager, or one of his team, are satisfied that it is safe to do so

Low 8 All staff to be

briefed before the build up starts for special hazards to watch out for.

FM

H&S

Crowd Control

Crushing, panic. V, Staff Medium

16

1. The floorplan has been designed to maximise aisle widths to

avoid overcrowding which is unlikely as the site is very open with adequate space for the projected attendance

2. Suitable space around the stands and skill areas will be

monitored by H&S and Security to ensure a comfortable level of Visitors is maintained

3. If, in the event that the crowd levels become too dense, the access to the sight will be restricted until levels ease

4. Disabled facilities at the venue are adequate and gangway

widths have been designed to give easy access to all

5. Entrances will be monitored to ensure that overcrowding is

avoided and that they do not become congested

Low 8 WSUK

FM

H&S

NEC

TA’s

Gainsborough



Who to action?

Electrical inspection of

power equipment, PAT testing

Electrocution

Short-circuiting,

Fire,

Death,

Burns and explosion.

AOS Medium

24

1. FM and H&S to visually monitor portable power equipment

brought on site (Sfairp) by all Contractors, Sponsors and Exhibitors

2. Arrangements have been made to have all applicable electrical equipment prior to the start of the Competition.

3. Exhibitors are responsible to ensure that their contractors use

appropriate equipment and are competent to do so correctly

4. If there is any doubt that an item is safe, the main electrical

contractor will be requested to check it. Should be deemed unserviceable it will be removed from the Halls

5. It remains the Contractor’s or Sponsors responsibility to ensure

that all of their equipment is in good order and PAT tested. This is highlighted in the ‘Safety Bulletins’

6. All stands will be ‘signed off’ by a qualified electrical engineer prior to being energised

Low 8 WSUK

FM

H&S

NEC

TA’s

GES

Electrical supplies &

Equipment Electrocution

Short-circuiting

Fire

Burns

Death

AOS High

32

1. Electrical engineers install the main electrical supply to all

stands and check installation prior to energising

2. All orders for electricity must be placed before the deadline to

ensure resources not stretched onsite

3. Flashing signs are not permitted on stands and other lighting must not project in any beyond the area of the stand floor space

4. No more than two appliances may be fixed to any one switch socket

5. Stands wishing to use laser equipment must clear it with the Organisers, have a complete RA, MS and liability insurance certificate and comply with the UK Laser Regulations

Low 8 WSUK

FM

H&S

NEC

TA’s

GES



Who to action?

Emergency Exits from

the Halls

Extended exit time from

Halls

Crushing in panic

Blocking by rubbish or vehicles

AOS Medium

16

1. The current numbers of exits from the Halls are adequate

2. Security and the H&S officers will monitor the exits being padlocked overnight

3. Organisers/FM/H&S will check that Security have unlocked exits first thing each morning

4. Exits will be checked to ensure that they are not blocked by

rubbish or vehicles, inside & out, at any time

5. Any defective Emergency Exits will be reported to the NEC

without delay

Low 12 WSUK

FM

H&S

NEC

TA’s

Emergency Gangways Need for access of the emergency services;

Exit times in an emergency

AOS High

32

1. The emergency gangways will be marked on the floorplan and all gangways must be kept clear at all times. At this event, there is more than adequate space for personnel and machinery to move around the site with ease

2. WSUK & FM to liaise with Sponsors, Contractors and

Exhibitors and get Agility to help control onsite any potential hazards in relation to the Build & Breakdown

Low 12 WSUK

FM

H&S

NEC

TA’s

Emergency Procedures

Communication of Responsibility

Poor communication

Panic

Injury/Death

AOS Medium

16

1. The Emergency Procedures will be supplied to all Sponsors,

Contractors and Exhibitors before arriving on-site at the NEC

2. The H&S Manager will do a spot-check on-site to see who has

a copy on their stand or in their skill area and if they know of the exact procedures.

Low 8 WSUK

FM

H&S

NEC

TA’s

First Aid Facilities Dealing with emergencies

Bad communications

AOS Medium

16

1. The NEC will provide First Aid facilities onsite which will be manned and operational throughout the hours of BU, Open and BD

2. The Security Team and all TA’s have basic First Aid qualification.

3. In the event of an Medical Emergency the internal number (3333) is to be called giving the exact location of the emergency, casualty and, if possible, injuries sustained

4. The Floor Managers shall check to ensure that all phones located near VE Doors are operational

Low 8 WSUK

FM

H&S

NEC

TA’s



Who to action?

Fumes

(Vehicle, Painting, Welding Fumes etc)

CO₂ poisoning

Ill Health

Poor Vision

Death

AOS Medium

16

1. VE Doors to be opened as required

2. The NEC extraction units to be on throughout BU and BD

3. Regular checks to be made by the WSUK team in the various

Halls to communicate any problems to the Health & Safety Manager. He will then contact the Venue Planner

4. Drivers to requested/instructed to limit running engines only

when moving the vehicles in and out of the Halls

5. Any vehicles that are producing excessive exhaust fumes will

not be permitted entry into the Halls

6. All static vehicles will have filters fitted to them

7. Extraction (LEV) will be fitted to all required skill areas

8. Forklift trucks producing high levels of smoke will be reported to the company involved and they will be requested to remove the vehicle

Low 8 WSUK

FM

H&S

NEC

TA’s

Hot Works Burns from contact with heating equipment

Arc eye

Fire caused by hot work near combustible materials.

Explosion.

Death.

COM,OWN, AOS

High

25

1. A Hot Work Permit is required for all welding, cutting and grinding being carried out in the grounds. The NEC Fire Officer or Security Officer will be issuing permits that will cover skill areas for the 4 days of open Competition hours. Event contractors and sponsors will require daily hot works permits.

2. All combustible materials will be removed from area where hot work is to take place

3. Hot work is monitored within the skill area, and if required the Fire Officer, TA’s, HSO and Judges will enforce the following: use a fire extinguisher, suitable guards must be in place, area cleared of flammables and competent operator to wear suitable PPE.

4. All control measures should be implemented as stated by the skill area RA and FRA.

5. Access to area controlled to prevent any unauthorised persons entering.

6. Co-ordination with the NEC Fire Officer and Security if there are large amounts of ‘hot work’ being undertaken.

7. Register of ‘Hot Work’ to be kept and maintained in the Health & Safety Office.

8. TA’s and HSO to be informed over the radio if ‘Hot Work’ is being undertaken in their section.

Low 8

WSUK

FM

H&S

NEC

TA’s

Permits for Hot

Works-Issued

by the NEC



Who to action?

Lighting

Inside and Outside of the building;

Assaults to male/female

staff/public

Theft

Slip, trips and falls etc

AOS Low

12

1. The NEC will provide lighting around the site. As the event will

be running in the evenings, high level lighting will be provided to eliminate dark areas within the grounds

2. Lighting will be left on during the hours of darkness to assist in the security of the site

3. Any defective lighting will be reported to the venue

Low 4 WSUK

FM

H&S

NEC

TA’s

Manual Handling

Musculoskeletal injuries

Slips, Trips & Falls

WSUK STAFF, CON, SPN

High

36

1. Lifting company Agility will provide FLT’s and barrows/trolleys to minimise risk

2. All lifting companies and contractors are reminded that they must TRAIN their staff in correct techniques by way of info in the Event Manual

3. Speeds of Forklift trucks to kept to an absolute minimum

4. All lifting operations will be monitored by the WSUK controlling

staff

Low 12 WSUK

FM

H&S

NEC

TA’s

Agility

Noise

Operations

NIHL, tinnitus and other hearing problems

Failing to hear important tannoys.

AOS Low

12

1. All audio-visual displays are to face into the contracted area to minimise the amount of bottlenecking that occurs

2. Monitor the amount of noise on the stands, HAG and Skill

area’s with the aid of a noise meter. All members will be notified of acceptable noise levels via pre-event information

3. Noise to be kept as low as is possible because of the location of local residents

Low 8 WSUK

FM

H&S

NEC

TA’s

Agility

Noise

Tannoy system

Poor audibility

Missed announcements

AOS Low

12

1. The tannoy system is to be tested during the BU phase to ensure good communication on the site

2. Announcements will be in a clear format, so far as is reasonably practicable

3. If any evacuation announcements cannot be heard over the ambient noise then Security, FM’s and Health & Safety physically go into the Halls to evacuate people should the need arise

4. Any faults with the tannoy system are to be reported without

delay

Low 8 WSUK

FM

H&S

NEC

TA’s

Agility



Who to action?

Security Poor communication in

emergency

Unauthorised persons gaining access to the site

Staff doing too many hours onsite so becoming a liability

AOS Medium

24

1. The Security (Gainsborough) contractor is to ensure that all of

the security staff have radios or a means of communication during the show all periods of the show

2. All Security staff are be fully conversant with the operational and emergency procedures for the venue

3. Security to wear hardhats when appropriate and assist the

Health & Safety officer in policing hardhat policy should it be required

4. Security personnel are to take adequate breaks, food and water to ensure that they are fit for the job

5. No person is permitted to do more hours than their allotted time

6. Security management to carry out daily briefings and spot checks to ensure staff are complying with instructions

7. Health & Safety will check that Security staff speak English and understand the Emergency Procedures

8. FM and Health & Safety will make regular checks to ensure that

Security are at their posts and remaining vigilant

9. Any problems with security issues will be reported to the

relevant Security Manager.

Low 4 WSUK

FM

H&S

NEC

TA’s

Gainsborough

Visitor Orientation

(Location Devices such as YAH Boards)

People getting lost, tired

Fatigue and exhaustion setting in to older visitors and collapsing

AOS Medium

16

1. There will be good signage at this event i.e. banners, you-are-here boards and posters.

2. Security Guards & Floor Managers will be present in ALL Halls.

3. Event guides will have plans of the site in them.

4. Staff & volunteers will be available and in the halls.

Low 2 WSUK

FM

H&S

NEC

TA’s



Who to action?

Vehicle & Pedestrian

Access to site

Injuries from colliding with

moving vehicles AOS

(Traffic etc.)

Medium

24

1. Security to monitor the capabilities of the drivers permitted on-

site

2. Security is to control the outside traffic routes and parking.

Access to the Halls will be controlled

3. All speed limits are to be enforced

4. Banksmen are to be used for all reversing vehicles where

required

5. No children are permitted on-site during BU & BD, even in the

cabs of vehicles or in cars

Low 8 All control

measures to be in place before the build-up starts

WSUK

FM

H&S

NEC

TA’s

Waste removal Slips, trips & falls

Disease

Infestation

Cuts & abrasions

AOS Medium

16

1. The NEC are responsible for clearing all general waste from

the site

2. All toilets regularly checked throughout the day

3. All problems with water and waste shall be reported to the venue without delay

4. Contractors are to remove materials and waste from their

individual areas

5. V.E. Doors are to be kept clear of rubbish both inside and out

6. The NEC shall provide specific bins for the disposal of food waste and any other specialist waste

Low 8 WSUK

FM

H&S

NEC

TA’s

Weather Conditions Wet weather causing slips and falls

Slipping vehicles

AOS Medium

12

1. As some staff may be working in the ‘open’, there is the possibility of inclement weather affecting operations

2. All staff are to be made aware, via briefings, of actions to be taken if the weather becomes inclement, too wet or hot etc

3. Managers to pay particular attention to making sure that staff

wear the correct clothing to deal with either hot, cold or wet weather

Low 8 WSUK

FM

H&S

NEC

TA’s

IT IS STRESSED THAT THIS IS NOT AN EXHAUSTIVE LIST. IT SHOULD BE TREATED AS A ‘FLUID’ DOCUMENT WHICH SHOULD BE CONTINUALLY REVIEWED AND UPDATED AS REQUIRED. IT IS ESSENTIAL THAT THESE RISK ASSESSMENTS MUST HAVE THE CONTROL MEASURES OUTLINED ARE FULLY IMPLEMENTED ONSITE AND REVISED AS

REQUIRED.

the skills show visitor risk assessment · 25 level of risk is unacceptable. high 12 level of risk...

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