the road to eit accessibility at four colleges: a centralized approach

The Road to EIT Accessibility at Four Colleges:A Centralized Approach

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Rob EveleighFive College EIT

Accessibility CoordinatorAmherst, Hampshire, Mount Holyoke, and

Smith Colleges

Lily Bond (Moderator)Director of Marketing

3Play [email protected]

The Road to EIT Accessibility at Four Colleges:

A Centralized Approach

3Play Media Webinar SeriesFebruary 2, 2017

Rob EveleighFive College EIT Accessibility Coordinator

Today’s AgendaI. Five College Consortium & Position

II. EIT Accessibility Environmental Scan and Questionnaire

III. Programs, Committees, and Subcommittees

IV. Some Lessons Learned

Today’s Handouts*Handout #1EIT Accessibility Questionnaire (blank sample)*Handout #2Vendor/Bidder EIT Accessibility Questions*Handout #3WAVE API Accessibility Evaluation Tool*Handout #4EIT Accessibility Roadmap (blank sample) *Handout #5EIT Accessibility Committee Charge (sample)

Lawyer

Five College Consortium established in 1965 (50 years!) four private, liberal arts colleges and the

Amherst campus of the state university1. Amherst College2. Hampshire College3. Mount Holyoke College4. Smith College5. UMass Amherst

Five College Consortium Shared use of resources/facilities:

open cross registration departments and programs library system inter-campus transportation

Five College Consortium2014-15

Cross-registered courses: 5,204 Professors teaching on multiple

campuses: 81 Certificate programs: 16

Five College Consortium2014-15

Rides on Five College bus routes: 1,001,883

Campus investments in collaboration: $9 million

Collective return on investment: $40 million

Five College Electronic and Information Technology

Accessibility Coordinator “Four College” position

1. Amherst College Amherst, MA

2. Hampshire College Amherst, MA

3. Mount Holyoke College South Hadley, MA

4. Smith College Northampton, MA

Five College Electronic and Information Technology

Accessibility Coordinator New position posted June 2015 Position filled September 2015 Partially grant-funded for three years

by the Davis Educational Foundation

Four College EIT Accessibility Questionnaire and

Environmental Scan Data gathering methods

1. Interviews

2. Attendance at Standing Meetings

3. Questionnaire

1. Interviews1) Chief Information Officers

2) IT Directors

3) Instructional Technologists

4) IT Specialists

5) Disability/Accessibility Services Directors/Managers/Coordinators

6) 504 Coordinators

7) Librarians

8) General Counsel

9) Director of Compliance and Risk Management

2. Attendance at Standing Meetings

1) Academic/Educational Technology Services

2) Administrative Technology

3) IT Accessibility

4) IT All Staff

5) Moodle/LMS

6) Research & Instructional Librarians

7) Software Cross Functional Task Force

2. Attendance at Standing Meetings (cont.)

1) Five College Technology Access

2) Five College ADA Task Force

3) Five College Library Resource Management

4) Five College Library Discovery

3. EIT A11y Questionnaire*handout #1 (blank)

1) IT Accessibility Policy

2) IT Accessibility Program

3) Course/Learning Management Systems

4) Classrooms, Learning Spaces, and Computer Labs

5) Procurement

6) Library

7) IT Accessibility Audit

8) Additional Questions

Campus EIT Accessibility Programs and Committees

1. Tech Access Committee2. Tech Access Committee3. IT Accessibility Working Group4. IT Accessibility Task Force

Source: CSUN Technology and Persons with Disabilities Conference, Los Angeles, California, March 21, 2007

Campus EIT Accessibility Subcommittees

1) Accessible Instructional Materials

2) Procurement of Accessible EIT Products & Services

3) Web Accessibility

Accessible Instructional Materials (AIM) Subcommittee

1) MOOC (& existing guidance docs [edX])2) Kurzweil 3000 – campus-wide, consortia rate3) 3Play Media captioning – consortia rate4) Shared repository of AIM (just lists!)

Procurement of Accessible EIT Products & Services

Subcommittee 1) Identify procurement workflows

a) Who receives purchase requests?b) Who signs contracts?c) Enterprise service acquisition?

2) Created vendor questionnaire *handout #2 (blank)

3) Proposed budget for testing

Web AccessibilitySubcommittee

1) Web Accessibility Evaluation Toola) Developed Open-source Web app at

Hampshire Collegeb) Utilizes WebAIM WAVE API

*handout #3c) https://github.com/hampshirecollege

2) Identify, scan, and remedy “Top 100 URLs” (highest impact pages)

Some Lessons LearnedTop Ten List

Number 10Consider conducting a contract

inventory (identify upcoming contract renewals that will need to have

accessibility addressed).


Number 9Continue to press for national sharing of vendor accessibility testing results.


Number 8Prioritize the future. Focus accessibility

evaluations on procurement of high-impact accessible EIT products and

services.


Number 7Evaluate how EIT Accessibility

overlaps/interfaces with campus Strategic Plans.


Number 6Generate and utilize an EIT Accessibility

Roadmap with a partner Priorities document.

*handout #4 (blank)


Number 5Develop resources and staff allocation.

Document resource needs for implementation of growing EIT

Accessibility Programs.

[Growing EIT Accessibility rate = expertise x labor]

Geitar = E x L


Number 4Address if/how EIT Accessibility is

represented on IT Organizational Chart.


Number 3Present a Charge for a Campus

Technology Access Committee to be approved by the highest level of the campus (President or President’s

Cabinet/Officers).*handout #5 (sample)


Number 2Generate, approve, and disseminate an

IT Accessibility Policy.


Number 1Both executive sponsorship and

engagement are critical.

“1) You cannot develop and implement a university-wide plan without executive sponsorship.” - John Harwood, Associate Vice Provost for Information Technology, Penn State University

[Slide, “Lessons Learned”, from John Harwood’s Educause presentation November 7, 2012.]

“...the greatest success factor at Temple was having the CIO be a strong leader on the effort.” - Paul Paire, Executive Director of Special Projects, Temple University

[“Building University-Wide IT Accessibility,” CampusTechnology, March 18, 2015, http://campustechnology.com/Articles/2015/03/18/Building-University-Wide-IT-Accessibility]

“1) Must have executive buy-in. The higher level your support, the better your chance of success.” - Jill Sieben-Schneider, Assistant Director of Disability Services - Mark Werner, Associate Director of Academic Technology - John Meister, Director of Disability Services - Paul O’Brian, OIT Supervisor

[Slide, “Lessons Learned: How the University of Colorado Boulder is Addressing Digital Accessibility”, AHEAD Conference June 2015.]


1) Executive Sponsorship and Engagement

2) IT Accessibility Policy

3) Charge for a Campus Tech Access Committee

4) IT Organizational Chart includes EIT A11y

5) Develop Resources and Staff (ongoing budget requests)

6) EIT A11y Roadmap with a partner Priorities Document

7) Evaluate Strategic Plans for EIT A11y Opportunities

8) Prioritize the Future

9) National Sharing of Vendor EIT A11y Testing Results?

10) Conduct a Contract Inventory

Thanks!Questions?

Rob EveleighFive College EIT Accessibility Coordinator

[email protected]

Q&A

Upcoming Webinars: Feb 9: The State of Captioning in Higher Ed

Feb 16: Accessibility at Blackboard

Feb 23: Best Practices for Accessible Videos

Mar 9: Campus-Wide Response to Captioning

Mar 30: Quick Start to Captioning

You can register for our free webinars at: www.3playmedia.com/webinars/

Panelist Contact Info

Rob EveleighFive College EIT Accessibility CoordinatorAmherst, Hampshire, Mount Holyoke, and Smith [email protected]

Lily Bond3Play [email protected]

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