the project steps

PROJECT DESCRIPTION 1PROJECT DESCRIPTION 1

A) The context and the motivation

WHY ...... this section?• To define the problem/issue we want to address;• To explain why this issue is important to us;• To answer why we are the right ones to do the project;• History of the project (how did you come to work

together)?

Explain how you came up with the idea and why you are willing to do

it!?

Which …… information to fill in this Which …… information to fill in this section?section?

PROBLEM STATEMENT AND NEEDS:• What is the issue you want to deal with in your project?• Why is this issue important? What negative implications

does it cause?• What needs appear as a direct consequence of the issue?

e.g. Problem Statement:- Negative images towards minorities,- Lack of mobility of youth from sea;

MOTIVATION:• Why do you (and your organisations) care about this

issue?• What are the shared beliefs/values of the group working

on the project?


B) Preparation

WHY …… this section?• To explain how you are going to prepare participants

attending the activities;• To explain what are the preparations your organisation

will make;• To describe the technical/logistical preparation you will

undertake to organise the activities• To define if you have preparatory meetings• To explain how you will stay in touch (teamwork) during

the different phases;

How will you prepare for the

project?

Which …… information to fill in this section?Which …… information to fill in this section?

PREPARATION OF PARTICIPANTS• Which information and materials will you send to participants

beforehand?• What will you expect them to bring to the event?• What should they know beforehand?

PREPARATION OF THE ORGANISATIONS• How will your organisation(s) prepare to the activities? What kind of

organisational arrangements will you make to deal with the responsibilities of the project?

LOGISTICAL PREPERATION• Who will organise accommodation, travel of participants, other logistics?

PREPERATORY MEETING(S)• Will you organise a preparatory meeting? When? Where? Who will attend?

What will the goal of that meeting be?

TEAMWORK• How will you work together as a team? Who will do that?• How will you communicate?• How will you deal with problems/conflicts?

PROJECT DESCRIPTION 3PROJECT DESCRIPTION 3C) The objectives

WHY …… this section?• The achievements/contributions related to the YOUTH

PROGRAMME? (quality, promoting of the programme, inclusion of disadvantaged young people)

• People who read your application form don’t know anything about your project. Therefore, you should be very clear about what you want to achieve:

• To clearly define the benefit(s) this project is creating; (contribution to skills, qualifications and personal development of participants)

• To explain what’s the common understanding of the group about the reason for doing this project?

• To provide logic for the activities within the project

Please explain what you expect to

achieve with this project?


AIM and OBJECTIVES• What is the project’s main aim

(overall objective)?• What are the objectives the project is trying to reach?

CONTRIBUTION TO YOUTH PROGRAMME• What are the achievements to this project in relation to

improve the quality of YOUTH projects?• How will you introduce/promote the YOUTH Programme?• In what way will you be including young people with fewer

opportunities?

RESULTS (output)• What are the concrete results you want to achieve by this

project?


D) Beneficiaries

WHY …… this section?• To make clear who is benefiting from this project;• To describe and quantify the target group by its main

characteristics (ethnic, gender, social background, age, geographic distribution, special characteristics, etc …)

• How is the target group for this project gathered/who invited whom?

• Locate and describe the indirect target group;• The Commission wants to know what are you doing with your

project in your local environment, and how does it benefit from this project.

Who will benefit from the project? (target groups, direct beneficiaries,

sectors)

WILL you / HOW will you disseminate your project results (information, training, material, etc). WILL you /

HOW will you plan the impact to your community?


TARGET GROUP• How many participants will be involved in the activity?• Describe the participants (ethnic, gender, social background,

age, geographic distribution, special characteristics, etc)• Which organisation invites whom?• Who else will benefit? Describe these indirect beneficiaries

as well• How will this group benefit in an indirect way?

IMPACT ON THE LOCAL COMMUNITY• What will you do to involve your local community? (e.g.

media appearance, organise an exhibition, make a statement …)


E) Working methods

WHY …… this section?• To describe the way/path in which you will achieve the

aims – explain how you will do the activities?• Inform about the method(s) you will use during the

event?• Demonstrate the capacity you have to use the

particular methodology;

Pelase describe the working methods you

intend to use


METHODOLOGIES• What kind of methodologies do you know?• Which ones do you want to use during your activity/event?• Can you use it yourself or do you need external support?• Who can provide this support? (be very specific)

SOME PRACTICAL CONSIDERATIONS• Where will the activity/ies take place? When?• How will the participants get there (transportation)? How

will you arrange the transport during the activity?• Who is the project applicant?• How will you arrange financial matters including payments?• Who will do the financing report?


F) Follow up and Evaluation

WHY …… this section?• To tell how you measure results/accomplishments• To describe the steps/activities that follow the

project (if there are any)

Please give details about the evaluation during and after the

project


EVALUATION• What kind of evaluation will you do during the project

activities? Which methods will you use?• Which indicators will you use to evaluate?

FOLLOW UP• What will you do after the project? What kind of follow up

will you do? (e.g. meetings, presentations, production of materials, follow-up project, etc)

• What will be the process of planning the follow up?

the project steps

Technology