the parish of st. monica...the parish of st. monica “master plan” parish review . saturday...

The Parish of St. Monica “Master Plan” Parish Review

Saturday January 24, 2015

“I invite everyone to be bold and creative in this task of rethinking the goals, structures, style and methods of evangelization in their respective communities.” (Pope Francis)

Topics & Presenters

Background and Rationale Components of the Vision Past History – Future Challenges – Current Concerns

Master Plan – Vision Development & Components Sources & Calculation of Cost Figures

Input from Parish Leadership

Costs Figures, Components & Phases Risk Assessment Initial Feedback Time Frame Tonight:

1 Hour

Background and Rationale

“Home” questions: What kinds of spiritual, pastoral and service programs should be

offered: Ensure parish thrives Invites non-practicing Catholics Attracts non-Catholics

“House” questions: How should facilities be repaired / modified to meet “Parish Priorities”

and fulfill the “Mission?” Liturgy Youth/Families Fellowship”

BACKGROUND AND RATIONALE:

The parish of St. Monica has need to look to - and plan for - the future. New Pastor installed School Closed / New Tenant “New Buildings” ¼ Century Old Older (and newer) Structures Aging/Declining

New Pope New Parish Initiatives / New Spirit Future Direction? Future Mission? Future Needs?

The diocese isn't going to act for us. To have a future, we have to show initiative.

REQUIRES A BOLD “ VISION” . . .

A ND A CORRESPONDING, INTEGRA TED, COMPREHENSIVE “ M ASTER PLA N.”

Answering and addressing such issues is complex ...

Components of the Vision

1. First: Consider “Must-Do” Maintenance Items ... 2. Simultaneously: Address Stated “Parish’s Priorities” of:

Liturgy Youth & Family Fellowship

3. Utilize Approach That Was:

Comprehensive, Integrated & Thus Cost-Effective Sensible & Transparent

4. Yet Be Mindful of Cost-Effectiveness:

1. “Phased-in” approach achieves most improvement - for the least cost - at each stage.

2. Avoid “missteps” requiring unnecessary future retrofitting or missed opportunities to save costs over long term.

Components of the Vision

The “House” - Campus Enhancement

The “Home” - Spiritual/Pastoral

Enhancement

The “House” - Maintenance

& Repairs The “Home” -

Parish Growth & “New Evangelization”

# of People in Parish Boundaries = 14,570

# of Catholics, Total = 3,800 (26% of Local Population)

PAST HISTORY

FUTURE ISSUES

CURRENT CONCERNS

Process So Far:

Initial meeting with:

Bishop McIntyre Secretary of Temporal Services

On-site visit of: Secretary of Temporal Services

Personal review of renderings Bishop McIntyre

Financial Feasibility Study Part 1

Financial Feasibility Study Part 2

List of Companies (Done)

RFP (Done)

Reference Checks (Done)

Pre-Selection Final Selection Timing: End of February

Begin Financial Feasibility Study Timing: March

Examine Results & Implications Facilities Committee Parish Finance Council Parish Pastoral Council Timing: Spring

Announce Results & Decision

Timing: Spring

Begin Capital Campaign Timing: Summer?

Current Concerns:

Concern: Can we afford this?

Concern: Who Decides?

Concern: What assurances do we

have from the archdiocese?

• Timing of PPA Study: “Unknown.” • Speculation? Between 2016-2018 • Further assurances ..... (next slide)

Assurances ?

If project is approved, following archdiocesan coordination/approvals required: Building Committee Capital Projects Committee Finance Office Insurance Office Office for Divine Worship Board of Consulters Archbishop Chaput

If approved, archdiocese will have a major stake in the Parish’s success.

VISION AND

DEVELOPMENT

Master Plan

Remington Group: GKO Architects:

Examined/Analyzed 2010 Parish Survey Examined/Analyzed 2013 Parish Survey

Meetings with Parish Pastoral Council

and Parish Finance Council On-going meetings with Parish Facilities

Committee On-going input from Parish Staff

Focus Group session involving

representatives of parish ministries/organizations

10 weekly meetings with Parish

Facilities Committee & Parish Staff

Focus Group session involving representatives of parish ministries/organizations

“Vision Day” Interactive Workshop - Open To All Parishioners (Creation of Master Plan Concepts)

Master Plan Sources:

Result: 10-Year “Master Plan”

Combined “Must Do” Items With Parish Priorities”

INSIGHTS FROM

PARISH LEADERSHIP

Vision and Master Plan Development

Do Nothing Critical Repairs Only

Pros: Zero Initial Cost

Cons: Facilities Degenerate Safety Issues Inhospitable Environment for

Worship, Fellowship, Youth/Family Activities

No Potential for Growth

Pros Low Initial Costs

Cons: Necessary Retrofitting Higher Future

Rebuilding/Reconstruction Costs Not Setting Parish Up for Growth

Risk Assessment:

1. Perform Critical Repairs 2. Revisit/Reapprove Upgrades Later

* Perform Critical Repairs + * Additional Upgrades + * Future Enhancements

Pros: Lower Initial Costs Reduces “Some” Cost Duplication

(“Soft” – Not Construction Costs) Setting Up / Planning For Future

Growth

Cons:

Necessary Retrofitting Higher Future

Rebuilding/Reconstruction Costs Need for Re-Approvals From

Archdiocese

Pros: Lowest Overall Project Costs Optimal Setup For Future Growth

Cons: Larger Overall Cost Larger Budget Plan Needed Parish’s Need to Finance New Debt

Service

Risk Assessment:

Critical – Next 18 Months Serious – 1 – 2 Years

Locations: Church building School Parish Center

Boilers Ventilation Ducts Air Conditioning & Air Handlers Pumps and Piping Electrical (Lights and HVAC) Audio

Shingled Roofing (Church & Gym) Church Acoustics Church Lighting Facilities and space for: Youth & Families Fellowship/Welcoming Enhancement of Liturgy

Must-Do Items

The Parish of St. Monica “Master Plan” Parish Review

Saturday January 24, 2015

Michelle Flowers, Remington Group Michael O’Rourke, GKO Architects

The Church of St. Monica’s Master Plan Development Process

MASTER PLAN DEVELOPMENT PROCESS

1. Review the maintenance list provided by St. Monica’s staff.

2. Break up maintenance list into 3 categories and prioritize the lists.

St. Monica's Church Expenditures

Deferred Maintenance

Capital Improvements

Mission Driven Parish

REVIEW PARISH PRIORITIES

1. Examine and Analyze the 2010 and 2013 Parish Surveys. a. The Top 3 Parish Priorities and areas for Potential

Growth include: a. Liturgy b. Youth and Family c. Fellowship

2010 PARISH SURVEY RESULTS

St. Monica's Survey Results (2010)

Areas of Most Growth Potential

Ranked by area's with the most growth potential 2010 2010 2010 2010 Importance Rating Delta Ranking important - critically good - outstanding Importance to Rating Programs for Youth 92% 55% 37% 1 Programs for Family 86% 58% 28% 2 Programs for Seniors 73% 46% 27% 3 Quality of Preaching 98% 74% 24% 4 Religious Education Program 91% 67% 24% 4 Opportunities to Learn 90% 66% 24% 4 Opportunities to Serve 94% 75% 19% 5 Welcoming Community 96% 80% 16% 6 Programs for Women 70% 54% 16% 6 Programs for Men 68% 65% 3% 7 Social Functions 73% 71% 2% 8 Quality of Music 84% 84% 0% 9 Church Environment 92% 93% -1% 10 CYO Programs 75% 79% -4% 11

2013 PARISH SURVEY RESULTS

St. Monica's Survey Results (2013)

Areas of Most Growth Potential Ranked by area's with the most growth potential

2013 2013 2013 2013

Importance Rating Delta Ranking

important - critically good - outstanding Importance to Rating

Programs for Youth 88% 49% 39% 1

Programs for Family 89% 54% 35% 2

Programs for Seniors 77% 49% 28% 3

Welcoming Community 94% 78% 16% 4 Religious Education Program 83% 69% 14% 5

Quality of Preaching 96% 83% 13% 6

Opportunities to Learn 87% 74% 13% 7

Opportunities to Serve 92% 90% 2% 8

Church Environment 93% 94% -1% 9

Music @ Events 60% 62% -2% 10

Quality of Music 82% 85% -3% 11

CYO Programs 66% 70% -4% 12

Social Functions 74% 91% -17% 13

Programs for Women 74% 92% -18% 14

REVIEW PARISH PRIORITIES AND BEGIN PROGRAMMING

We then took the top 3 parish priorities and developed a list of 6 questions for each of the parish programs. 1. Describe the program? 2. To what age group(s) will it be offered? 3. What kind of gathering /meeting space will be

needed? 4. How many groups will be formed and how many

people will be in each group? 5. Is there an existing room(s) that will work? 6. What else does the room need to be successful?

REQUEST FOR PROPOSAL FOR ARCHITECT

1. The responses to the 6 questions were summarized into a spreadsheet that was then used in the RFP for the selection of the Architect.

2. The RFP was sent to 5 architecture firms. The building committee then evaluated the proposals and narrowed it down to 2 firms.

3. The two firms were then invited back and given a “Design Challenge”

DESIGN CHALLENGE

1. The transition from secular space. How would your firm approach modifying the existing entry to include a place for coffee and donuts as well as a welcome center and gathering area. Through oral presentation and visual aids (renderings, elevations, etc.) explain how your firm would approach the design of this transition and provide a concept plan for discussion.

2. The acoustics within the church is a critical part of the worship experience. What would the firm consider to be a successful solution to the acoustics issue?

GODSHALL KANE O’ROURKE ARCHITECTS, LLC 12 East Butler Avenue, Suite 205, Ambler, PA 19002

T: 215.646.2003 F: 215.646.5707 www.gkoarchitects.com

Presented by:

P. Michael O’Rourke, AIA

Church of Saint Monica

Master Plan

Presentation

January 24, 2015


Master Plan

• A chance to plan for current and future needs so

that there is a seamless development process

without “missteps”.

• Bold vision for future of St. Monica that promotes

growth for the Parish.

• Address Parish’s critical goals:

• Liturgy

• Youth / Families

• Fellowship

• Consider ways that the Master Plan can be

“phased” over time.


Feasibility Study Steps

1. Identification of Parish Goals for Master Plan

2. Existing Conditions Assessment Tour & Report

3. Meet with Parish Committees and Leadership

4. Identification of current and future spatial needs

5. “Vision Day” Interactive Workshop with Parish


Feasibility Study Steps

6. Preparation of Initial Master Plan Concepts

7. Preparation of Maintenance List Pricing and

Priorities

8. Preparation of Preliminary Master Plan and

Phase One Budget Scenarios

9. Refinement of the selected Master Plan and

related Budget Scenarios

10. Preparation of Final Renderings

• Unveiled to Parish on 12/21/2014


Master Plan – Site Plan


Master Plan - Building


Master Plan – Aerial View


Master Plan – Phasing Components


Master Plan – Youth Room


Master Plan – Cafeteria (Families / Fellowship)


Master Plan – Church


Master Plan – Future Parish Ministry Center (Fellowship / Admin / Youth)


Phase One Project: Potential Options

Option One –

CRITICAL MAINTENANCE ITEMS & CHURCH ACOUSTICS

• Renovations to Youth Room, Cafeteria, & Hagenbach Room

• Critical Short-Term Church Maintenance Items

• New Shingle Roofing on Church and Gym

• Acoustical Modifications in Church

• New Sound System

• Critical Short-Term Parish Center Maintenance Items

• Critical Short-Term Old & New School Maintenance Items

• Critical Short-Term Rectory Maintenance Items

• Church Exterior Stucco Repair and Finish Re-coating

ESTIMATED PROJECT COST: $1,299,408

Maintenance Items Heavy Renovations



Option Two –

CHURCH RENOVATIONS & SELECT CRITICAL MAINTENANCE ITEMS


• Narthex Expansion and Renovations

• New Portico

• New Stair in Bell Tower (remove floor)

• New Mechanical Room (above existing Narthex)

• New Choir Loft (reinforce structure)


• Modify Existing Choir Area (to expand for additional pews)


• Lighting System Modifications in Church



• Select Critical Short-Term Items from Maintenance List


Maintenance Items Heavy Renovations Church Improvements Narthex Expansion



Option Three – CHURCH RENOVATIONS, WELCOME CENTER ADDITION, & SELECT CRITICAL MAINTENANCE ITEMS


• Welcome Center Addition

• Narthex Expansion and Renovations

• New Portico

• New Lift (for barrier-free access) & Stair in Bell Tower

• New Mechanical Room (above existing Narthex)

• New Choir Loft (reinforce structure)


• Modify Existing Choir Area (to expand for additional pews)


• Lighting System Modifications in Church



• Select Critical Short-Term Items from Maintenance List

• Renovations at Rectory / Parish Offices


Maintenance Items Heavy Renovations Church Improvements Narthex Expansion Welcome Center Add. Choir Loft Modifications


Master Plan

the parish of st. monica...the parish of st. monica “master plan” parish review . saturday...

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