The “Nuts & Bolts” of Ministry ManagementSession 2b – Feb 13

Organizing

Workshop Objectives:

Get the right pieces in the right order (keeping the horse in front of the cart)

Discover the importance of quantifying goals?

See the value of organizational structure in attaining the strategy and plan.

Review What comes next?

Before you can plan your actions, you need to know who you are & where you are going.

Before or when you decide where you are going, you should determine why you want to go there.

Vision (where) comes before strategy (what)

Strategy (what) comes before structure (how & who)

Review: Management/Administrative Process Framework

Planning

Organizing

Leading

Systems/Accountability

Vision

H R Fast Jan 2013

Review: Planning Map

Purpose/Mission

Delegation

Strategy

Goals

Actions

Vision

Evaluate

Follow-up

Foundation: Values {Corporate & Individual based on Bible} & PrayerH R Fast Jan 2013

OrganizingPlanning

Leading

Organizing

Systems & Accountability

Vision/Problem

Planning

Organizing

Leading

Systems/Accountability

Vision

Organizing: Real Life Take-up

How easy was it to find the constitution, by-laws, & organization structure of your church? When were they last updated?

Are they designed to facilitate ministry or stifle it?

Real Life Take-up When were these last developed or

reviewed & reaffirmed? What was happening around your

ministry when these things we initially determined?

What process was used to develop them? Who was involved in developing, refining,

and approving/adopting them?

Real Life Take-up How aligned is your governing

documents and organizational structure with your Vision, values & strategy?

Is it important to have a clear and current set of constitutions & by-laws?… Why?

Organizing: Key Concepts

Organizing in the context of a ministry organization

as a legal entity (governance): as a functional entity (org chart & lines

of authority & relationships)

Strategy comes before structure Organization chart

chain of command tall vs. flat Departmentalization How do we chose to relate to one

another

Planning

Leading

Organizing

Systems & Accountability

Vision/Problem

Example of Org Chart

Discipleship Ministry/Dept

Worship Ministry/Dept

Senior Pastor

Adult Ed. Ministry/Dept

Children’s Ministry/ Dept

Care Ministry / Dept

Small/Life Groups

Worship teams Men’s Ministry Sunday School Visitation

Treasurer

Board

Administrator

Finance Committee

Organizing

Key Concepts: Formal vs. informal /

Mechanistic vs. Organic Team based organizations Delegation Equipping for ministry &

service (church context)

Planning

Leading

Organizing

Systems & Accountability

Vision/Problem

Organizing

Is organizing important?

What are the benefits of organizing?

What are the risks of not organizing well in the context of a ministry?

Planning

Leading

Organizing

Systems & Accountability

Vision/Problem

Biblical Precedent

Jethros’ instruction to Moses in Exodus 18

what was happening to Moses? what was the work he was doing? what did Jethro advise Moses to do? why did Jethro give Moses this guidance what did Moses do? what was the outcome? what can we learn about structure and

organization from this example?

Functional Organization

Vision Values Strategy how do we make this happen?

Structure an organization with clearly defined roles and job expectations along with metrics to reveal progress or achievement

Put the Horse in front of the Cart, pointed in the right direction. Why?

How do you know which end to put a horse to a cart? Who will drive it? Organize

How do you know what way to point the horse? How do the horse & driver know what to do? Lead

How do you know if you are moving toward your pre-determined destination? What are the milestones? Plan

How do you know when you have arrived? Vision What happens if you go off course? How will you

know? What should happen? Systems/accountability

Functional Organization…

Organizing is figuring out what resources (people & technology) and structure (job descriptions & reporting relationships) you need in order to get your organization to it’s desired destination.

Building a strong organizational structure will ensure: The vision is achieved The vision is sustained

Legal Organization:

In order to exist in Canada as an organization, especially one that is desiring to have a not-for-profit or charitable status you will need to:

Design and articulate a constitution describing the essence of the organization (i.e. purpose, membership, dissolution, affiliations if any, statement of beliefs, etc)

determine and develop a governance structure – how will your organization operate formally. This governance structure will also serve to facilitate ministry or, if not a good form of governance, it could easily stifle ministry.

Reflection on Organization:

How clear are your employees as to their job expectations & performance evaluations?

How clear are your volunteers (including leaders at various levels) as to their role expectations?

How well do the expectations align with the purpose and goals of the ministry?

Do the volunteers and employees understand how their particular function affects the whole?

How clear and how functional is the relationship between the board and the Sr Pastor/Employed Leader?

Questions…..

What will you do?

Where will you look for guidance to determine vision and purpose for your ministry?

How will you ensure the “six questions” can be clear and compelling for your ministry?

What will you do this week to ensure the plans you have are clear, aligned with purpose & vision, and are being executed with excellence?

How does your structure & organization support your ministry priorities (mission & strategy) ?

Next Time: Feb 27

Topics: Human Resource Matters Irma McKenzie

March 13th: Read: Spiritual Leadership – Ch 2, 6, 7

March 27th Bonus Lunch & Learn: 5 Dysfunctions of a Team (DVD &

discussion) Voluntary – who is interested?

Planning

Leading

Organizing

Systems & Accountability

Vision/Problem