Notes to Applicants (UGVS) (2018-19)

THE HONG KONG UNIVERSITY OF SCIENCE AND TECHNOLOGY

ADMISSION AS UNDERGRADUATE VISITING STUDENT

Notes to Applicants (2018-19)

The Hong Kong University of Science and Technology (HKUST) provides opportunities for undergraduate students from institutions

outside Hong Kong to study at HKUST on a short-term basis by applying for admission as Undergraduate Visiting Student (UGVS).

I. Eligibility

An applicant applying to be an UGVS at HKUST should:

(i) currently be a registered undergraduate student at a recognized institution outside Hong Kong;

(ii) have an educational background deemed satisfactory by the host department which is willing to admit him/her as an UGVS;

(iii) have gained the agreement in advance from the home institution to register at HKUST as an UGVS; and

(iv) meet HKUST’s English Language Admission Requirement if not studying at an English medium institution.

II. Application Submission

Applications period for Fall 2018-19 is from 1 Apr 2018 – 31 May 2018, while that for Spring 2018-19 is from 1 Sep 2018 – 31 Oct

2018. The application should be submitted to the following address.

Undergraduate Recruitment and Admissions Office

Room 4006, Academic Building,

The Hong Kong University of Science and Technology,

Clear Water Bay, Kowloon

Hong Kong SAR, China

(Re: Application for admission as UGVS)

III. Supporting Documents

In general, the following materials should be submitted together with the complete application form. Please note that all documents

submitted will NOT be returned:

Official transcripts and testimonials (or the official certified true copies)

Proof of English language proficiency (e.g. proof of English medium institution or English language test results)

http://join.ust.hk/oas/elar.pdf

Copy of identity or travel document

Credit Card Authorization form for payment of application fee

IV. Fees and Payment Method

Application Fee

HK$450 (By credit card authorization form)

Student Visa Processing Fee

HK$550 (To be paid upon admission and offer acceptance through an online payment gateway)

Tuition Fee

HK$4,700 per credit upon registration

* All fees listed above are NOT refundable or transferable.

V. Choices of Department and Courses

Courses

The availability and the timetable of the courses offered will be finalized in August 2018 (Fall Term 2018-19)/ January 2019 (Spring

2018-19). Applicants may first refer to the course catalog at http://prog-crs.ust.hk/ugcourse/ for a list of the courses that are generally

offered by HKUST.

The courses which an UGVS can take will depend on the availability of courses during the class enrollment period. The maximum

number of credits which an UGVS may take in one term is 15.

Department

Successful applicants will be admitted to a Department at HKUST which will act as their Host Department to provide advice on course

selection and enrollment matters.

The expected result will be available at: mid-June (Fall Term)/ mid-November (Spring Term)

Notes to Applicants (UGVS) (2018-19)

VI. Student Visa / Entry Permit Requirements

As a general rule, any person who does not have the right of abode or right to land in Hong Kong must obtain a student visa / entry

permit before coming to Hong Kong for undergraduate study. There is no need to apply for a student visa / entry permit, if you:

have a Hong Kong Permanent Identity Card with a letter "A" (for Right of Abode) or "R" (for Right to Land) under the date of

birth;

hold a valid dependent visa; or

have been granted an "unconditional stay" in Hong Kong.

If you are in doubt, please check with the Immigration Department of the Government of the Hong Kong Special Administrative

Region at https://www.immd.gov.hk/eng/services/roa/geninfor.html.

The visa application together with the relevant documents must be submitted by the last week of June (Fall Term)/November (Spring

Term).

VII. Student Registration

UGVS will normally register as full-time students of HKUST for one term only. Those who wish to continue their studies at HKUST

for a second term will need to seek approval from their host department in advance by submitting a written request to the Academic

Registry (ARO) before the end of their study term. At the same time, an extension of the visa / entry permit granted by the

Immigration Department of the Government of the Hong Kong Special Administrative Region is required.

UGVS will:

not enroll on any specific program of studies;

be subjected to the same academic regulations of HKUST as all other regular students; and

have access to all on-campus educational, sports and recreational facilities enjoyed by regular students of the University.

At the end of the agreed period of study, an academic transcript reporting the student's courses completed at HKUST will be issued

to the visiting student and a copy will be sent to their home institution for record.

VIII. Financial Assistance

Visiting students are normally not entitled to any financial assistance from the University or HKSAR Government. It is important for

individuals to ensure that they have adequate financial support while they are in Hong Kong.

IX. Accommodation

Due to heavy demand for on-campus student residence, on-campus accommodation will not be available for visiting students. Visiting

students would have to make their own housing arrangements off-campus before arrival. The Student Housing and Residential Life

Office offers useful information on finding off-campus accommodation: http://shrl.ust.hk/eng/detail.php?catid=2&sid=16.

X. Medical and Health Care Insurance Coverage

All Undergraduate Visiting Students are required to subscribe to the HKUST Compulsory Travel Insurance Plan

(http://sfao.ust.hk/insurance/info_nontravel.html) at least one month before the commencement of their visiting studies. Policy

details and premium rate will be provided when a visiting student is admitted.

The University has a group personal accident insurance policy for all students against any accident loss sustained while participating

in activities organized or arranged by the University and/or student organizations on campus or off-campus, local or abroad, subject

to certain conditions. Details can be found at http://sfao.ust.hk/insurance/info_group.html.

Visiting students are advised to review their needs and make their own arrangements for additional medical and health care coverage

as appropriate.

According to the HKSAR Department of Health, there is currently no vaccination requirement for travelers visiting Hong Kong. However, visiting students are advised to review their own immunization record and discuss with physicians if any vaccination will

be recommended.

XI. Privacy Policy Statement

For data collected from or generated by applicants during their application to undergraduate studies at HKUST, the University pledges

to meet the standard of personal data privacy protection, in complying with the requirements of the Personal Data (Privacy) Ordinance.

Data collected will be kept confidential, and they may be transferred to departments / administrative offices within HKUST for

processing and use. For further details on the University’s Privacy Policy, please visit: http://www.ust.hk/privacy-policy/.

XII. Enquiries

Undergraduate Recruitment and Admissions Office

Website: http://join.ust.hk/admissions/visiting; Email: ugvisiting@ust.hk

Application No. (for HKUST Office Use)

Applicant Name: _____________________

THE HONG KONG UNIVERSITY OF SCIENCE AND TECHNOLOGY

APPLICATION FOR ADMISSION AS UNDERGRADUATE VISITING STUDENT (2018-19)

Applicant should read the ‘Notes to Applicants’ carefully before completing the application form. Please complete all parts of this form by inputting the information directly in English, and print it out for signature. Applications should be submitted on or before 31 May 2017 (Fall Term)/ 31 October 2017 (Spring Term)

Part 1. PERSONAL PARTICULARS

Full Name in English (Surname/family name first, must be identical with the name printed on your identity document.)

Name in Chinese (If applicable)

Chinese Characters Code (If applicable)

Date of Birth (dd-mm-yyyy)

Gender

Male

Female Identification Number Please provide other ID no. if you do not

hold an H.K.I.D. card

Hong Kong Identity Card Number

Other Identification No.

Travel Document (If applicable)

Passport No.

Nationality / Citizenship

Hong Kong

Mainland China Native Place (籍貫)

Residence (戶籍)

Others Please specify:

Need for a Student Visa/

Entry Permit See Note VI for explanation

I would need a Student Visa / Entry Permit to pursue studies in Hong Kong.

I do not need a Student Visa / Entry Permit to pursue studies in Hong Kong.

I have the right of abode in Hong Kong (There is a letter “A” under the

date of birth in my H.K.I.D. card).

I have the right to land in Hong Kong (There is a letter “R” under the date

of birth in my H.K.I.D. card).

I hold a dependant visa to enter Hong Kong

(valid until: _______________________).

Contact Information Applicants from outside Hong Kong please

include both country code and area code.

Contact No.

E-mail Address

Address for delivery of

student visa/entry permit

if you are admitted, or

current address if you do

not need a student

visa/entry permit

Address in English Address in Chinese 國內地址 (中文)

(for applicants residing in China)

Postal code:

Country:

郵編:

Contact phone no. in case

there are problems in the

delivery

Phone No. _____________________________

Alternative Phone No. _____________________________

Application No. (for HKUST Office Use)

Applicant Name: _____________________

Part 2. REASON OF APPLICATION FOR ADMISSION AS UNDERGRADUATE VISITING STUDENT

Part 3. CURRENT STUDY AT HOME INSTITUTION

Name of Institution Country

Period of Attendance

(mm/yyyy)

From

To

Year of

Study

(e.g. Year 1)

Level of Qualification Bachelor’s Degree

Others (Please specify: )

Mode of Study

Full time Part time

Degree Major / Area of Study

(e.g. Biology)

English Language Proficiency I am attaching relevant information showing that

I am currently studying at an English medium tertiary institution

I satisfy the HKUST English Language Admission Requirement as shown at

http://join.ust.hk/oas/elar.pdf)

Title of Award to be Obtained

(e.g. BSc (Hons) in Molecular

Biology)

Expected Date of

Completion/Graduation

(mm/yyyy)

Part 4. INSTITUTIONAL SUPPORT (To be completed by Registrar / Head of School or Faculty / Head of Department)

I hereby confirm that ___________________________________ is currently enrolled in the program as stated in Part 3

above. I am in support of his/her application for admission as an Undergraduate Visiting Student at the Hong Kong

University of Science and Technology during the period from to .

Signature:

Name: University Chop/Stamp:

Position: Date:

Notes: Please make sure this part is completed, otherwise the application will not be processed.

Application No. (for HKUST Office Use)

Applicant Name: _____________________

Part 5. DEPARTMENT AND COURSES (Note V)

Academic Term Applying for Admission Fall Term 2018-19 Spring Term 2018-19

Please indicate below the courses which you wish to attend in order of priority.

Priority Department Course Code Course Title

1

2

3

4

5

6

I understand that a visiting student may only take up to 15 credits in one term. On the other hand, course enrollment is subject

to the availability of the above courses during the visiting period.

Part 6. SUPPORTING DOCUMENTS

I have enclosed the following documents for consideration

Official transcripts and testimonial

Proof of English language proficiency (See Note III)

Copy of identity or travel document

Credit card authorization form for paying the application fee (See Note IV)

Part 7. DECLARATION

1. I declare that the information given in the application form ("information") is accurate and complete. I understand that HKUST

will consider my application only upon receiving sufficient academic documents to support my application.

2. I understand that the information will be used in the admission process. Any misrepresentation or forged items found in

documents submitted to HKUST will lead to disqualification of my application and, where applicable, enrollment at HKUST;

and that, under the Crimes Ordinance (Cap 200) in Hong Kong, forgery is an offense and offender is liable on conviction on

indictment to imprisonment.

3. I authorize HKUST to obtain, any information about my public examination results and records of studies from the relevant

examination authorities or academic institutions in Hong Kong and elsewhere if deemed appropriate.

4. I authorize HKUST to use my Information as the basis of all types of processing relevant to admission in 2018/19 to

undergraduate programs offered by HKUST and for all other associated purposes, including but not limited to identifying

multiple applications, and checking records of studies as a student in other institutions.

5. I understand that, upon my registration in a program, the Information will become a part of my student record. Such record may

be used for a number of academic and administrative purposes consistent with the mission of the HKUST including academic

advising, program planning and evaluation, checking for concurrent registration at other UGC-funded institutions, etc.

6. I have read and understood the information in the Privacy Policy Statement.

7. I understand that HKUST is committed to equal opportunities. Admission to the University is based on merit. No candidate will

be discriminated against in any way or shall receive less favorable treatment or consideration on the ground of disability unless it

would cause unjustifiable hardship on the University to provide accommodation or under other circumstances permitted by law.

This policy applies to candidates with any of the disabilities as defined under the Disability Discrimination Ordinance. I authorize

HKUST to obtain, and the relevant examination authorities or academic institutions to release, any and all information about my

public examination results and records of studies if deemed appropriate.

Applicant’s Signature: Date:

Payment Authorization for Application Fee

Undergraduate Visiting Student (*Fall/Spring Term 2018-19)

Name of Applicant:

(in FULL and BLOCK letters)

Name of Applicant’s Home Institution:

(in FULL and BLOCK letters)

I have been endorsed by my home university stated above to apply for an Undergraduate Visiting Student (“UGVS”) at

The Hong Kong University of Science and Technology (“HKUST”) for the 2018-19 Academic Year. I understand that

all fees paid are non-refundable and non-transferable if I later decide to withdraw from the visiting program.

Hereby I authorize THE HONG KONG UNIVERSITY OF SCIENCE AND TECHNOLOGY to debit the following

credit card in the payment of the Application Fee (HK$450).

Name of Cardholder:

(in BLOCK letters as shown on card)

Credit Card Type: VISA MasterCard

Card Number: - - -

Card Security Code:

The 3-digit code printed on the back of your VISA/MasterCard

Card Expiry Date: /

(mm/yyyy)

Authorized Amount: HK$450

Signature of Cardholder:

Signature of Applicant: Date:

*Please delete as appropriate.