the h(app)athon workshop toolkit

The Workshop Toolkit

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Introduction Page 3

The Interactive Workshop Page 9

Running the Workshop Page 10

The Workshop

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Introduction

The H(app)athon Workshop

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The H(app)athon Project seeks to IMAGINE a world where the GDP can be replaced by a more holistic vision of value measured by the Happiness Indicators growing in popularity around the world. The H(app)athon Workshop is designed to let attendees become collaborators in our work to help DEFINE and BUILD this future world.

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The Basics

The H(app)athon Workshop is split into four parts:

• A Welcome/Introduction by the Event Host who plays the H(app)athon Project videos and explains the goals of the evening.

• Presentations by expert speakers who introduce the themes of the H(app)athon Project to attendees.

• An interactive Workshop (or game) that lets attendees use their newfound understanding of H(app)athon themes to try and help the fake country of Eudaimonia.

• Presentations by representatives from each breakout group of attendees. These ideas will be videotaped and placed on the H(app)athon website (as well as partner websites). The videos will form a library of qualitative data or inspiration to help demonstrate how the world could look when driven by well-being or happiness versus wealth.


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Expert Presentations


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The Trends

The H(app)athon Project focuses on a few central trends. It’s the combination of these trends that we see forming the backdrop of our work. The trends are:

• Quantified Self – The use of hardware or methodologies to measure one’s behavior.

• The Internet of Things – Sensors tracking objects or people that also involve algorithms.

• Happiness Indicators – Measures like Bhutan’s Gross National Happiness that incorporate multiple, quantifiable metrics to understand and improve citizen’s well-being, quality of life, or happiness.

• Positive Psychology and Subjective Well-Being – The study and science around happiness has grown enormously over the past ten years. Metrics around these factors are not just “squishy” but can help to determine policy and positive change


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Resources

The H(app)athon Project Committee can be made available to Skype into any H(app)athon Workshop to cover these expert topics as needed. Likewise, the Committee has prepared videos on these subjects any approved H(app)athon Workshop Event can play to inform their attendees of these trends and adequately prepare them for the Interactive Workshop. Videos are available at www.happathon.com.

To inquire about the best expert/video for your event, please email: [email protected].


http://www.happathon.com/

mailto:[email protected]

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The Interactive Workshop


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We have created a script with step-by-step instructions and sample copy to read for the Host of a H(app)athon Project Workshop. This also contains the body of the presentation you should use when hosting your workshop, sample slides to send to your speakers, and full instructions for the game:

You can download that presentation and customize at the URL below. This presentation also includes instructions on what to do after your Workshop (send videos, photos, etc): http://www.slideshare.net/johnchavens/happathon-project-host-toolkit

You will also need to print up and pass out Worksheets we have created for you at the URL below. You only need to print up one of these for each of your small groups:

http://www.slideshare.net/johnchavens/happathon-project-eudaimonia-worksheet


http://www.slideshare.net/johnchavens/happathon-project-host-toolkit




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Running the Workshop


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Requests:

To run an official H(app)athon Workshop:

• You must be approved by the H(app)athon Committee. This helps us maintain our Vision, branding, and make sure you get the resources you need. We also ask you have a Committee member in attendance, either live or via Skype so they can be a resource for your event. Email [email protected] for details.

• We ask that you follow this framework of Expert Presentations followed by the Workshop. We’re pretty flexible on how to implement both of these portions of the Workshop, but the goal is pretty simple – teach people about these trends and then have them create ideas where they realize they’re part of the Solution.

• We ask that you videotape main presentations and the ideas presented by all workout groups. The library of all H(app)athon content serves two purposes – it lets future events utilize existing videos, while also building a qualitative data set that informs the overall work of the Project. Please make sure to announce you’re videotaping the event so presenters know their images will be used on the site.

• We ask that you play the two official H(app)athon Project videos (about twenty minutes) at the beginning of your event. This lets attendees know they’re part of a global and ongoing Project while cementing our Vision and core values.



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Requirements

What you’ll Need to Run the H(app)athon Workshop:

• A Venue. Note your event can be for 10 people or 400, if you have enough facilitators for small groups. The H(app)athon Committee cannot provide funding for venue rental at this time, but do offer in-kind sponsorships for organizations running or hosting events. Please email [email protected] for details.

• A screen and projector. We’ll provide you with a branded presentation to insert your speaker and other information.

• Facilitators. A good ratio is one facilitator for groups of 6-8 people. More than 8 people can get unwieldy. We recommend meeting with your facilitators before the event to do the Workshop/play the game by yourselves so you can best run it for attendees.



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Requirements

What you’ll Need to Run the H(app)athon Workshop:

• Insurance. H(app)athon cannot be held responsible for any accidents, etc., that happen during officially sanctioned events. By agreeing to use H(app)athon content and materials, you are also accepting liability for what happens at your location, as we cannot be held responsible for events our Committee is not directly running.

• Sponsors. The H(app)athon Project Committee cannot provide sponsorship for events you run. You are welcome to get in touch and we can see if we have resources available, but we recommend you find in-kind sponsors to donate the venue, food, drinks, and other items you may need. Note you cannot charge for your events – it is a high priority for the Project that people attend workshops and be able to benefit from our Surveys and other work for free. However, if you get sponsors and there are overages those fees belong to you/your organization, unless you want to share.


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Frequently Asked Questions


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What is the best length and detailed schedule for an event? Three hours is really the optimum timeframe for the Worskshop. Here’s a typical “run of show” that we recommend for an evening event:

• 6:00 – 6:30: Networking, food/drink• 6:30 – 6:40: Welcome/introduction to the evening/Play H(app)athon Project Video• 6:40 – 7:40: Expert speakers:

• Note – we recommend the ’10 and 2’ rule regarding these presentations – meaning, for every 10 to 15 minutes of a speaker's presentation, allow audience members approximately 2 to 3 minutes to discuss what they just heard with their neighbors, or to make notes to themselves, before proceeding with the next speaker. Also, you don’t need to do an hour if people are itching to get to brainstorming. 20-30 minutes may be enough to prep people with the ideas the Project is focused on.

• 7:40 – 7:50: Interactive Workshop Explained• 7:50 – 8:00: Break into small groups (6-8 people provided with white boards, paper, or legal pads, and facilitators get

worksheets (see slide at the end of this presentation). • 8:00 – 8:30: Groups work on their Ideas• 8:30 – 8:35: Groups finalize ideas• 8:35 – 8:50: Groups present ideas (remind attendees they’re being videotaped). • 8:50 – 9:00: Host provides follow-up for Attendees: Take the H(app)athon Survey, Host their Own Event, download the

H(app)athon App.


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What if I want to do a H(app)athon Workshop in less than three hours?We have a few options:

• First, after being approved to do your modified event, you can ask attendees to watch Expert videos before they attend your H(app)athon Workshop. This means you can focus on the Interactive Workshop portion of the event, but must still videotape attendee’s Ideas.

• If you’re at a booth during a conference or other event where you won’t be able to have speakers or an Interactive Workshop, you can ask people the simple question, “How do you know when you’re happy?” and record their response (with their permission). If people use the Tout App (tout.com), they can also record their thoughts to these questions on Tout. For all responses, please make sure to tag/ask people to tag their videos with the #happathon hashtag.

Why did you choose a fake country for the Workshop instead of a real place? We may use data from actual countries for our Hackathons, and we’ll incorporate real-world data for our final App. But for these awareness-building events, we want people to not be caught up in local politics or issues and think in as broad and global way as possible.


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What if people don’t understand all the Technology?No worries. The mobile technologies listed are there to provide specifics for your brainstorming. The main goal for your facilitators should be to push people to really imagine how these fictional people can be helped. What if a Group isn’t giving any answers? Try asking these questions to get people going:

• Have you thought about metrics like these before? (We want to teach attendees about Happiness Indicators like Gross National Happiness – note, they may not be familiar with them so it’s okay to tell them countries like Bhutan and the UK are already using metrics like the ones listed in our game).

• The people in Eudaimonia have strong civic engagement. How can we leverage that?

• What type of solution can you imagine if we didn’t have to focus on money so much?

• Real world examples. Have you heard of organizations creating Apps/solutions like these?


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RESOURCES NEEDED


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• Host Toolkit: http://www.slideshare.net/johnchavens/happathon-project-host-toolkit • Worksheet: http://www.slideshare.net/johnchavens/happathon-project-eudaimonia-worksheet• H(app)athon Website: http://www.happathon.com






http://www.happathon.com/

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Thank you!


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Get H(app)y. www.happathon.com


the h(app)athon workshop toolkit

Education

official happathon workshop

basicsthe happathon

happathon committee

happathon website

happathon content

happathon workshop12

happathon workshop8

anyhappathon workshop