the further mathematics network initial fmc manager training course

THE FURTHER MATHEMATICS NETWORK

Initial FMC Manager Training Course

Introductions

• There are 6 members of the Central Team

http://www.fmnetwork.org.uk/contact.php

Central Team

The purposes of the Central Team are:

• To set up the national Further Mathematics Network

• To provide strategic management of the Network as a whole

• To do all it can to support the Further Mathematics Centres

Central Team

About the Network



• Background 2004 results 2005 results about the network

• Mission Statement Mission Statement

• Organisation Organisation Chart

The Further Mathematics Network

• To establish provision for Further Mathematics that will enable all schools and colleges in its area to offer Further Mathematics tuition to their students.

• To ensure that every student studying in a school or college in its area, who would benefit from a Further Mathematics qualification, can study Further Mathematics, either through their own school/college or through the Centre (or a mixture of both).

The Functions of a Further Mathematics Centre

• To promote Mathematics to all young people in its area, with a view to increasing the uptake of Mathematics and Further Mathematics at AS and A-level and Mathematics and mathematics-related subjects (Engineering, Sciences, etc.) at university.

• To support the CPD of teachers in its region, to enable more to have the knowledge and confidence required to teach Further Mathematics


• To provide assistance and support to teachers in schools and colleges in its area who are delivering Further Mathematics in-house.

• To forge links between schools, colleges and Higher Education Institutions in its area that will facilitate, improve and extend the local Further Mathematics provision.


• How is a Further Mathematics Centre Organised? collaboration

• Key principles of a Further Mathematics Centre key principles

What is a Further Mathematics Centre?

This shows the 47 local LSC areas which are split into 9 regions. There will be roughly one Further Mathematics Centre for each local LSC area.

Progress so far

24 FM Centres are already up and running. 11 more are starting this term. The rest are expected to start during 2006http://www.fmnetwork.org.uk/

• Much of this training course is concerned with administration

• We are trying to make this as simple as we can and give you as much support as we can

• Each FM Centre must be accountable, both academically and financially

• We need effective administration to demonstrate our success

Administration of a Further Mathematics Centre

Cambridgeshire RLCornwall & West Devon SdPCounty Durham TBCoventry and Warwickshire RLGreater Merseyside RLHampshire & Isle of Wight SdPHerefordshire and Worcestershire RLKeele RLKent and Medway CSLincolnshire SdPLondon Centres CSOxfordshire RLSomerset SdPStaffordshire and Shropshire RLTyne and Wear TB

FM Centre Coordinators

THE FURTHER MATHEMATICS WEBSITE

Tom Button

www.fmnetwork.org.uk

Judi MovassaghiBirmingham Further Mathematics

Centre Manager

Dr Richard LissamanDeputy Programme Leader


Launching your FM Centre



Promoting Further Mathematics and Your

Further Mathematics Centre• Be aware of the very powerful reasons why a

Further Mathematics provision is in the interests of students, heads of school/college mathematics departments and senior school/college management.

• Be familiar with the particular features of provision of Further Mathematics tuition through a Further Mathematics Centre that will appeal to each of these groups.

Launch Letter – Registering Schools and Announcing the Services of the Centre

Follow up Phone Calls/Visits/Meetings to Discuss Tuition Arrangements/services

Firming up Tuition Arrangements – speaking to School Management and Finance Departments regarding fees

Agreement - Written confirmation of tuition and invoicing arrangements

Launching your Further Mathematics Centre and

Recruiting Your First Cohort of Students

Students’ Learning

• General Tutoring Principles

• Resources available to Students and Tutors

• Student Feedback and Feedback to Schools/Colleges

• Revision Days

Launching theBirmingham Further Mathematics Centre

Judi Movassaghi

Management Committee

• Richard Lissaman (FM Network)

• Judi Movassaghi (Manager)

• Andrew Rogers (KE Camp Hill Boys)

• Deryk Osthus (B’ham University)

• Gill Moss (Head of Mathematics)

• Geoff Fowler (B’ham LEA Maths Advisor)

• Student representative

Mail Shot in June 2005

• 150+ letters sent out to all Birmingham Secondary Schools as follows:

Invitation to Launch Event in JuneReply slip / e-mail optionLeaflet: Some Questions AnsweredQuestionnaire• Two replies, so 100+ telephone calls to

schools with Sixth Forms

Launch Event in June 2005

• Refreshments• Welcome (V-P of Cadbury College)• Introduction (Head of Mathematics)• Further Mathematics Network

(Richard Lissaman)• Birmingham Centre

(Judi Movassaghi and Andrew Rogers)• Question time

Pack for Delegates

ProgrammeList of institutions and delegatesQuestionnaireCopy of my Powerpoint presentationShiny red brochure from FM Network

All contained in a FM Network folder

Recruitmentfrom June to September

• Letters to all Heads of Mathematics who attended the Launch Event

• Letters to others who asked to be kept on the mailing list

• Appointments made for September confirmed by telephone in September

• Visits in early September to schools with prospective students

Organisation before September

• Room, furniture, text books

• IT equipment

• Minibus

• Web access

• Copying resources

• Keeping contact with schools

Getting Started in September

• 14 students (9 now) from 3 schools to Cadbury College on a Wednesday afternoon

• 8 students (5 now) at a school six miles away after school on a Thursday

• 6 students (5 now) at a school on the North side of the city on a Wednesday

Work Space

• Sizeable office provided

• Furniture and equipment boughtDesk, cupboards, filing cabinetComputer chairSmall easy chairsNoticeboard and whiteboardComputer, printerTelephone and fax machine

Administration Database

• Time-consuming and frustrating

• Telephone calls to schools to collect extra data

• Telephone calls to Janice and Alyson (could not face 83 page manual)

• Invoice problem – needed one little tick

Finances

• Order and Requisition Book

• Signing invoices when order arrives

• Photocopy

• Statement from Cadbury College Finance Director each month

• Enter items on database after receipt of monthly statement

Problems withStudents and Schools

Students

• Attendance (2 poor in 20)

• Lack of homework

Schools

• Misunderstanding about finance

• Interest from a school in a different LEA

Negatives

• Anxiety over Database (my ignorance)

• Getting to grips with Finance (ditto)

• Limited contact time with the students

• Anxiety over the outcome of next Monday’s Decision 1 examination

• Lots of new modules to learn in a short space of time: FP1, FP2, NM

Positives

• Chance to start the centre from scratch

• Very satisfying to be in charge of my own decisions

• Daily enjoyment of making progress

• Opportunity to view the wider world

Support without compare from the Further Mathematics Network Team

Janice Richards

National Administrator


Introduction to the Administration Database

FM Centre Database V1.2 (Training 20Jan06).mdb




Dr Richard Lissaman

Janice RichardsNational Adminstrator

Deputy Programme Leader

The Administration CycleAnnual Cycle diagrams (with links).pdf

FM Centre Database V1.2 (Training 20Jan06).mdb



Financial Manager

Dave Griffiths


Important!

• If you have not already done so, once your Funding agreement has been signed off, you should invoice MEI for the first tranche of funding, making it clear who to make the cheque payable to.

Financial record keeping



Financial Record Keeping

• Fund Holder responsibilities

• Need for basic record maintenance

• Check of monthly balances

• Allocate income to one of two sources

• Allocate expenditure to one of eight cost centres


• INCOME:

– From MEI– From Other Sources


• EXPENDITURE– FM Centre Manager– Equipment– Tutoring– Transport– Administration Support– Publicity– Consultancy– Office Overheads, Textbooks and Consumables


• Database Monthly Return• Account Summary-end of each term• Tuition Invoices – Invoice arrangements

E.G. 2

• Insurance – other LEA’s/Revision days

• Contact with Finance Department• VAT status• Delegated expenditure authority• Monthly summary

Financial Record Keeping –Recording Transactions

Database Main MenuData Entry Screen

Janice Richards

National Administrator


Getting up and running with your database



Operating Requirements

• Windows XP Professional• Microsoft Office 2003• Microsoft Access 2003• Microsoft Outlook 2003• Broadband internet connection• A Personal Computer capable of using this

software/internet connection effectively

Operating options

Option 1• FM Centre’s database is held on a

central server and accessed via an internet link.

This requires a reliable internet connection but has the advantage that your data can be accessed by more than one user.

This is the best option for FM Centres with more than one Manager.

Operating optionsOption 2• The FM Centre’s database is held

locally on the FMC Manager’s pc or local network.

At the end of each session a copy of the data is automatically sent to the central server.

This is the best option if your internet connection is not reliable.

Operating options

The National Team will help you to decide which method best matches your circumstances.

Release plans

The Administration Database has already been released to established Centres.

The database for your Centre is ready for release to you, and will be issued by the end of next week.

Initial operation

• Until end of this term FM Centres will all be operating on a local copy of the database (i.e. not linked to the central server).

Centres will need to e-mail a copy of their database to the National Administrator at the end of each month.

Please zip the database before you send it to us.Remember to take regular backups.

Integrated operation• From the start of the Summer term 2006

we aim to begin the process of connecting the FMC Centre databases to a central server.

Your data will be regularly backed up and available to help us support you.

The data we need for financial and statistical analysis will be extracted into a National Administration Database.

The process will be automated; no need to send us data or returns.

Installing the system

• You will be sent a zipped version of your centre’s database with full instructions on how to install it.

You will need to keep the database in an appropriate place on your network, or local hard drive.

You will then need to enter details about your Further Maths Centre.

The Further Maths Centre record

• Exercise 7

Data take-on

• Data provided by the National Centre (Modules, Awarding Bodies, Awards, LEAs)

Add records in the order that the options appear on the menus.

The National Centre may be able import existing records from another database or spreadsheet.

Support• If you have a problem please refer to the

User Guide in the first instance.

• If you still need help please contact:

Janice [email protected] Tel: 01225 774777

Dave [email protected] Tel: 01225 774274

mailto:[email protected]

mailto:[email protected]

Reporting issues• If the database needs to be changed we

will raise a work request.

We will give you a reference number so that you can track its progress.

Please provide as much information as possible (see User Guide).

Let us know your suggestions for improvements, as well as any problems.

New releases

• From time to time we will release new versions of the system to fix problems and improve the functionality.

Full instructions will be provided.Versions will be numbered (e.g. Version 2.3)‘What’s new’ documentation will provide

details of the changes that have been made.

Getting more from your database

• Using the database window

• Support

• Upgrade issues

• Recommended books

• Training courses

Online learning and I.T. coordinator

Tom Button


Programme Leader

Charlie Stripp

Online resources and the Further Mathematics

Network website



THE ON-LINE RESOURCES

Tom Button

resources.mei.org.uk

http://resources.mei.org.uk/

THE STUDENT RECORD SYSTEM

Richard Lissaman



RESOURCES FOR NON-MEI SPECIFICATIONS

Sue de Pomerai



Dr Richard LissamanDeputy Programme Leader


Sue de PomeraiAssistant Programme Leader

FM Centres – Final Points & Being a Part of the FM

Network



Further Mathematics Centre Final Points

• Local Finance and Local Technical Support

• Decisions that must be made at a local level

• Items which can be ordered from the FM Network Office

Next Steps

• You should update your Centre details on the FM Network website.

• If your Centre is sharing the manager role, you must nominate a main contact and let us know .

• You should provide Janice with details for your Centre Manager business cards.

Next Steps• During this term you should arrange your first

Management Committee meeting. Please liaise with your nominated member of the Central team.

• We will release an admin database to you by the end of next week.

• We will send you a start-up stationery pack once your Funding Agreement has been finalised.

Working as a Network

• Keep in regular contact with your nominated representative on the Central Team

• Check the Managers’ area of www.fmnetwork.org.uk regularly for updates and announcements.

• Keep in regular contact with other Centre Managers using www.fmnetwork.org.uk

http://www.fmnetwork.org.uk/

http://www.fmnetwork.org.uk/

Working as a Network

• Share resources and good practice using the website

• Work closely with neighbouring Centre Managers and attend regional meetings

• Let us know of any problems you are having – we will do our best to help you resolve them

• Let us know your successes!

ConclusionThe major role of the Central Team is to support you.

• For admin/finance issues, contact Dave Griffiths or Janice Richards in the MEI Office.

• For advice on management and academic issues, please contact your nominated member of the MEI team (Charlie, Richard, Sue or Tom).

• Leave messages with Janice/Dave if your nominated person is unavailable.

Final Points

• Enjoy this exciting opportunity

• Enjoy making a difference to young peoples’ lives

• GOOD LUCK!

Any Questions?

the further mathematics network initial fmc manager training course

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