The CourtRoom Program9th Judicial District

April 18th & 19th 2013

Can now search on Motorist ID full or partial #When a defendant is selected, page up and page down will scroll alphabetically, so will see all cases for same defendant, if case has Motorist ID

Search Shortcuts – In NAME FIELD“.” (period) = Record # search“>”= Book Page (remarks search“*” = DOB search“@” = Ticket # search“=“ = Receipt Search“~” = Motorist ID Search

New Search Field (ver 2.13.04C)

Overpayment

Overpayments must be added into the program since the money has to be deposited into the bank. On the Fine/Fee Payment screen, enter the total amount of money collected. The program recognizes there is an overpayment and puts the money in OTHER.

Click HELP->Justice Court Fund Handbook to access the handbook. Search on Overpayment (it’s actually on page 37) to see how the overpayment should be handled.

Overpayments are now always shown on a Separate

checkbook record

Added additional checks to block the 'DNA Fee

Due‘ indicator for cases that have not been adjudicated and charges that have been dismissed, withdrawn, or waiting for an ACD.

DNA Fees

Added the option to issue receipt numbers on bail poundage and bail forfeit bail applied cases in courts that DO NOT have a separate bail account and are running the secure version of the program.

Utility -> Edit databases-> Users/Passwords Poundage requires a “B” in level 31 Forfeit requires a “B” in level 33 Applied requires a “B” in lever 32

A new law dictionary provided by the State is included in this version

Security Program Receipt Options

Mass Transfer was not transferring DMV records for cases previously reported to DMV as SCOFFED.

Barcode case searches are now recorded in the Previous Searches and Same Case logs

Added support for same sex marriages. Updated 3 forms

604 – Same sex ceremony 606 – Wedding Listing 607 – Traditional Ceremony

More Recent Changes

Updated eJustice Portal Log-In link to www.eJusticeNY.NY.gov

Added CDR Disposition Codes for cases involving Domestic Violence:

CONVDV – Convicted PG-DV -- Plead Guilty TFG-DV -- Tried and Found Guilty

Removed the limit of three (3) automatic backups per week sent to SEi. You can now send automatic backups every day

More Recent Changes

Set a delay on the Edit Judge screen indicating the number of days until the scoff takes effect on cases sent to DMV as Fail to Pay or Fail To Appear.

Most courts use 37+ days. Set between 1 - 99. Turn delay off by setting to -1

Program calculates the number of days from the DMV report date. At that time the red FEES DUE shows on the case information screen. YOU MUST STAY CURRENT WITH YOUR ERROR REPORT!

NEW way to mark Scofflawed Case

Corrected the scoff delay timer so it counts fromthe first business day after a scoff is posted toDMV instead of counting from the day posted. Thisshould fix the problem of defendants who wait untilthe very last day to pay and the DMV Scoff letter indicates the scoff lift fee is added at 12:01AMon the following day.

Scoff Fee Delay(ver 2.13.04C)

Old and New SLF adjournment

OLD with Scofflawed Action Code

New with any action code

Not limited to using an action code containing the word “SCOFFLAWED” to trigger the fees due, can use any action codes

You don’t have to calculate the days until the SLF takes affect- program does that for you

What needs to be done?

Edit Judge data and set Scoff Fee Delay for each judge

Update Letterhead #5 (auto update). If you use the standard letter #8 – Fine Notice import a new version from the SEi Website. If you use a custom fine notice, the credit card fine notice or multiple fine notices, contact us and we’ll help you modify the letter(s)

What else needs to be done?

Click Utilities-> Edit database -> Form Letters OR Forms and Calendars for letterheads, reports and calendars

Add new Letter/Form

Adding a new letter – the program assigns an new letter number so you can add a brand new letter to your letter list. You do not have access to letter numbers, so let program do its thing.

Replace an existing letter – there is a letter already in your list that needs updating or needs to be replaced with a better version

2 options – Add a new letter or Replace existing letter

Replace vs AddYou must be very careful and think about whether you are actually adding a new letter to your list or replacing an existing letter with a new version of the same letter.

Adding a new letter (or form)Click New, respond to the prompt to add a new letter. The program assigns a new letter number.

Accessing SEi Website for letters

Click Import

On the next box click Search SEiWebsite for Letters

Search Website for Letters/Forms A list of all the letters on our website comes up.

In the Seek box, start typing in the name of the letter The list scrolls. When you come to the letter, click Preview (if there is an OK in the preview column ) to see a sample of the letter.

Importing a Letter or Form

On the SEi website list, highlight the letter you want and click Select

Once the letter is added to your letter list, click PreviewPrint to see a sample Or click Save then Exit

Printing PDF Support

◦New Print screen with option to email Option to add custom subject line and

text to email. Call SEi office for assistance

Create PDF folder and add as attachment

Civil Cases, Co-defendants

Civil Cases - letters

Need to update Letterhead #3 and set Civil to Both to “B”

DNA Fees

Create a new action code that includes “DNA” so fee shows up on fine notice.

Fees due indicator displays after conviction

Collected upon conviction of a Misdemeanor or felony – one fee per case

Add a new letter and import DNA_FINE_NOTICE.LTR from our website

Fine Notice including DNA Fee due

DMV_Call

DMV-Call Printouts

Questions?

nCourt

Security Management System

THANK YOU!

In Closing