THE CORPORATION OF THE TOWNSHIP OF ESSA COMMITTEE OF THE WHOLE

WEDNESDAY, JANUARY 20, 2016

A Committee of the Whole meeting was held on Wednesday, January 20, 2016 in the Council Chambers of the Administration Centre, Township of Essa.

In attendance: Mayor Terry Dowdall Deputy Mayor Sandie Macdonald Councillor Keith White Councillor Michael Smith Councillor Ron Henderson

Staff in attendance: G. Murphy, Chief Administrative Officer C. Healey, Manager of Planning & Development C. Mohr, Manager of Finance D. Perreault, Manager of Public Works B. Sander, Clerk

1. OPENING OF MEETING BY THE MAYOR

Mayor Dowdall opened the Committee of the Whole meeting at 6:00 p.m.

2. DISCLOSURE OF PECUNIARY INTEREST

11. OTHER BUSINESS

Mayor Dowdall stated to the audience that there may be persons in attendance who have questions and concerns regarding the Barrie to Collingwood Railway. He asked Greg Murphy, CAO, to explain what is being proposed on the rail line. The CAO pointed out that the Canadian Transportation Agency regulates the operation of railways and not municipalities. Mr. Murphy stated that according to a representative of Cando, the operator of the Barrie to Collingwood Railway, Cando is in the process of drafting a Risk Assessment which will be presented to Township staff for review. The Risk Assessment will identify where the rail cars will be stored. Mr. Murphy went on to explain that Cando does not propose storing the rail cars in built up residential areas but rather in the agricultural/rural areas. It is anticipated that the storing of the rail cars will not begin for 30 days or so.

3. DELEGATIONS I PRESENTATIONS I PUBLIC MEETINGS

a. Deputation Andrew Pascuzzo, Planner, D.C. Slade Consultants Inc. Re: Talava

Andrew Pascuzzo introduced himself as the new Planner for Talava Inc. He stated that this file has been on-going file for a few years. The residences were built in 1960 and are on private septics. The owners will upgrade the services and roads to Township standards. The original application was made under the Consent process but the owners are now requesting that they proceed under Draft Plan of Subdivision/Draft Plan of Condominium. There are many outstanding issues still to be dealt with such as easements, improvements to roads, fire protection, septics, improvement to existing dwellings, development charges and a private road agreement. He stated that the owner

Township of Essa Committee of the Whole - Minutes January 20, 2016

cannot have all these things done in one year as needed under the consent process. Mr. Pascuzzo presented Council with three resolutions. Firstly Talava Inc. would like Council to direct staff to proceed with a Zoning By-law Amendment to rezone the subject lands from agricultural to residential.

Secondly, they would like to proceed with a Draft Plan of Subdivision/Draft Plan of Condominium utilizing the fees that were already submitted with the Consent application. They are asking for a relief of $500.00. He also stated that a Public Meeting should be scheduled in the near future .

The third recommendation is to have Council direct staff to review the Development Charges By-law. Talava Inc. feels that the development charges should be waived and that a report should be brought back to Council with staff's recommendation.

Mayor Dowdall thanked Mr. Pascuzzo for his presentation and that his recommendations will be taken into consideration.

b. Public Meeting Re: 29/15 - Proposed 2BA & OPA 7505 10th Line

See separate set of minutes.

c. Public Meeting Re: 210/15 Proposed 2BA 4 Coulson Avenue, Angus

See separate set of minutes.

STAFF REPORTS

4. PLANNING AND DEVELOPMENT

a. Staff Report PD001-16 submitted by the Manager of Planning and Development, re: Stonemount's Block 124 & Part of Block 125 Park Plan.

Resolution No: CW001-2016 Moved by: Smith Seconded by: Macdonald

Be it resolved that Staff Report P0001-16 be received; and That Staff be directed to provide Council with more details and cost estimates for the 2017 budget deliberations.

----Carried----

b. Staff Report PD002-16 submitted by the Manager of Planning and Development, re: Talava.

Resolution No: CW002-2016 Moved by: Macdonald Seconded by: White

Be it resolved that Staff Report P0002-16 be received. ----Carried----

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Township of Essa Committee of the Whole - Minutes January 20, 2016

c. Staff Report PD003-16 submitted by the Manager of Planning and Development, re: Giulam Developments Limited - Formerly Sardelis Draft Plan of Subdivision.

Resolution No: CW003-2016 Moved by: Macdonald Seconded by: White

Be it resolved that Staff Report PD003-16 be received; and That Council does authorize staff to schedule a public meeting for consideration of proposed changes submitted to draft plan approval ET-0603.

----Carried----

5. PARKS AND RECREATION I COMMUNITY SERVICES

a. Staff Report PR001-16 submitted by the Recreation Coordinator/Programmer, re: Dog Park Area, Stonemount Park - Greenwood Drive.

Resolution No: CW004-2016 Moved by: Smith Seconded by: Macdonald

Be it resolved that Staff Report PR001-16 be received. ----Carried----

b. Staff Report PR002-16 submitted by the Recreation Coordinator/Programmer, re: Hockey Training Institute.

Resolution No: CWOOS-2016 Moved by: White Seconded by: Henderson

Be it resolved that Staff Report PR002-16 be received; and That Council does not agree to allow Hockey Training Institute to give up their ice bookings from January 22nd for the remainder of the season at the Angus Arena.

----Carried----

c. Summary of Results - Janitorial Services Tender (Thornton Library, Thornton and Angus OPP Offices).

Resolution No: CWOOG-2016 Moved by: Smith Seconded by: Henderson

Be it resolved that the summary of results for the Janitorial Services Tender for the Thornton Library and the Thornton and Angus OPP Offices be received; and That the tender submitted by SQM Janitorial Services be accepted at a cost of $857.34 per month from February 1, 2016- January 31, 2019, as per Township specifications; and That the Recreation Coordinator be authorized to arrange for SQM Janitorial Services to provide cleaning services at the Thornton Library and the Thornton and Angus OPP offices, contingent upon the contractor providing proof of registration with the Worker's Safety Insurance Board prior to commencement of the project, proof of insurance in the amount of $2, 000, 000. 00 and meeting OPP requirements - Mandatory police check and finger printing for the contract worker(s).

----Carried----

d. Staff Report PR003-16 submitted by the Recreation Coordinator/Programmer, re: Program Fees.

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Township of Essa Committee of the Whole - Minutes January 20, 2016

Resolution No: CW007-2016 Moved by: Smith Seconded by: Macdonald

Be it resolved that Staff Report PD003-16 be received; and That Council does authorize the Recreation Coordinator/Programmer to increase all program fees by $2. 00 per participant.

----Carried----

6. FIRE AND EMERGENCY SERVICES

7. PUBLIC WORKS

a. Staff Report PW001-16 submitted by the Manager of Public Works, Re: Requested Exemption to By-law #2015-64 for the Placement of Fill at 6671 County Road 15.

Resolution No: CWOOS-2016 Moved by: White Seconded by: Henderson

Be it resolved that Staff Report PW001-16 be received; and That Council does approve an exemption to By-law 2015-64 for the placement of fill at 6671 County Road 15.

----Carried----

b. Staff Report PW002-16 submitted by the Manager of Public Works, Re: Requested Exemption to By-law #2015-64 for the Placement of Fill at 6553 Scotch Line.

Resolution No: CW009-2016 Moved by: Henderson Seconded by: Macdonald

Be it resolved that Staff Report PW002-16 be received; and That Council does approve an exemption to By-law 2015-64 for the placement of fill at 6553 Scotch Line.

----Carried----

c. Staff Report PW003-16 submitted by the Manager of Public Works, Re: Opening of Road Allowance Dead End 3rd Line - Lot 14 Concession.

This item was deferred to staff to obtain more information.

8. FINANCE

a. Staff Report TR001-16 submitted by the Manager of Finance, re: 2016 Development Charge Rates.

Resolution No: CW010-2016 Moved by: White Seconded by: Smith

Be it resolved that Staff Report TR001-16 be received; and That development charge rates be indexed effective January 1, 2016, in accordance with By-law No. 2013-60 with calculated rates increased by 1. 8%.

----Carried----

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Township of Essa Committee of the Whole - Minutes January 20, 2016

9. CLERKS I BY-LAW ENFORCEMENT/ IT

a. Staff Report C001-16 submitted by the Clerk, re: Kennel License.

Resolution No: CW011-2016 Moved by: Macdonald Seconded by: Henderson

Be it resolved that Staff Report C001-16 be received; and That Council does approve an exemption to By-law 2011-20, Schedule "1" to allow for a kennel to be located at 6536 5th Sideroad with a rear setback of 15 metres.

----Carried----

b. Staff Report C002-16 submitted by the Clerk, re: Township Website.

Resolution No: CW012-2016 Moved by: White Seconded by: Smith

Be it resolved that Staff Report C002-16 be received; and That Council does not authorize Staff to investigate the hiring of a full time IT Technician to fulfill all IT related issues including the redevelopment of the existing Township website.

----Carried----

10. CHIEF ADMINISTRATIVE OFFICER (C.A.O.)

11. OTHER BUSINESS (continued)

Deputy Mayor Macdonald announced that Hockey Night in Essa will be held on February 27, 2016 at the Angus Recreation Centre with proceeds going to Angus Minor Hockey.

12. ADJOURNMENT

Resolution No: CW013-2016 Moved by: Macdonald Seconded by: Henderson

Be it resolved that this meeting of Committee of the Whole of the Township of Essa adjourn at 7:20 p.m. to meet again on the 3rc1 day of February, 2016 at 6:00 p.m.

----Carried----

Terry o6wdall, Mayor

~~ Bonnie Sander, Clerk

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