the basics 2015. craig johnson grant administrator department of medicine...
TRANSCRIPT
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The Basics 2015
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Objectives
By the end of this class you will:• Know what Grants.gov is and when to
use it• Understand the 2 options for
submitting applications from the UW• Know how to find funding opportunities
supported by Grants.gov• Understand the UW process for
submitting Grants.gov applications• Gain hands-on experience using
Grants.gov
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Agenda
Grants.gov OverviewTwo ways to complete applicationsPreparation time
What info do I need?Where do I get it?
Finding & completing the Adobe formset
Final Check and downloadingQ&A
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What is Grants.gov?
• An electronic portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal agencies
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When do I use Grants.gov?
• Depends on the agency and program requirements.
• Some sponsors (e.g., NIH, NOAA) currently use Grants.gov
• NSF has it’s own system (Fastlane)
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Two Ways to Complete Grants.gov Applications
#1 Adobe– Search and download forms direct from
Grants.gov– Complete forms– Attach to eGC1 and route– OSP will upload and submit your
application– Errors and warning messages provided
by OSP
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Two Ways to Complete Grants.gov Applications
#2 SAGE Grant Runner–Complete the forms directly in
SAGE (combined with eGC1)–Route for campus approvals–OSP submits application with a
click of a button–Errors and warning messages
appear in eGC1 History & Comments
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SAGE Grant Runner
Grant Runner combines the eGC1 & sponsor forms for some NIH funding opportunities requiring SF424 R&R forms, including Modular, Detailed and Subaward Budgets• Getting Started Grant Runner Guide
http://depts.washington.edu/research/Docs/grant_runner_getting_started.pdf
• https://www.washington.edu/research/?page=orisGR
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Getting Started
• NIH’s system is called eRA Commons.
• In order to apply to NIH, every PI (or grad student) must have an active account in Commons.
• Contact your Department Administrator to request an NIH Commons login account.
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Getting Started
• Your computer is loaded with the most currently supported version of Adobe (9.1.2.)– Grants.gov warns -anyone entering text on
the forms should be using the same version of Adobe.
• Search, download and become familiar with the Program Announcement and instructions
• Schedule so that submission is in compliance with GIM19
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UW Routing and Submission Process
Routing on Campus
In OSPReview by OSP Admin
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Navigating the Submission Freeway
OSP transmits application & receives confirmation
Grants.gov performs basic check GRANT00001234
Agency System
(NIH)eRA CommonsAN1234567
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Grants.gov National Submission Funnel
Grants.gov
UCLA
USCUW
Everyone’s Goal: 100% success in submitting error free
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UW Deadlines(Submit Proposal)
GIM 197+ days:
– All final business elements and draft scope of work– Approved by campus reviewers and IN OSP– OSP needs to be able to do a meaningful review
3+ days: – Final proposal in complete & final format – Status = IN OSP by 5pm
-3 days: – Any application received by OSP after 5pm 3 business days before
the sponsor deadline will not be reviewed and will be sent back to the PI/Dept
– Waiver Process
https://www.washington.edu/research/osp/gim/gim19.html
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Sponsor Deadlines(Submit Proposal)
Any hard deadline that is missed will usually result in the application being returned without review• Hint– Create a calendar using the sponsor
deadline– Count back 3 and 7 business days–Make a reasonable timeline for each
section/part– Concurrent timelines for admin vs. science
sections
UW Holiday
-2
-5
-10
-1-3-4
-8 -7 -6
-9
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7 Day Rule
3+ Day Rule
all business components complete/final + draft version of the science (Research Strategy)
all proposal components complete/final + final version of the science (Research Strategy)
What is due when?
QUIZ
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When am I really ready to submit?
All required eGC1 fields completedAll COMPLETED sponsor forms attachedIRB or IACUC studies / protocol approval datesIRB / IACUC modifications applied forAttached paperwork for subcontracts or
consultantsResearch Plan & budget is attached in FINAL
formAttachments are in correct format (NIH=PDF
only)F&A rate is in accordance with GIM 13AAny required waivers approved (e.g. IDC, e-GC1
addendum, GIM 19)
Then RTS = YES!!
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Demonstration of Grant.gov System
• Finding Grant Opportunities• Download Instructions• Download application package• Complete application package• Viewing and Printing application package• Email acknowledgements and notifications
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http://www.washington.edu/research/
http://www.washington.edu/research/funding/opportunities/
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Finding a Grant Opportunity
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Finding a Grant Opportunity
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Finding a Grant Opportunity
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To download application
For a full copy of the instructions
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Enter your email address here if you would like updates on this PA
Save both to your desktop
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7 Steps toSubmit NIH proposal via
Grants.gov1. Download application package via Grants.gov
2. Complete the application package3. Complete a eGC1 in SAGE.4. Upload application package to GC-1
and route to OSP5. OSP will review & submit final
application6. Validation process (multiple emails
btw OSP, Grants.gov & department)7. Validation of NIH proposals via ERA
Commons
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3 Steps toSubmit NIH Proposal via Grant
Runner1. Create, complete and submit to OSP a new eGC1 in SAGE containing the application package.
2. Real time validation info contained within SAGE History and Comments.
3. Validation of NIH proposals via eRA Commons.
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Where do I look for more info?
• NSF website:http://www.nsf.gov
• NIH Instructions for 424 Formshttp://grants1.nih.gov/grants/funding/424/index.htm
• NIH ERA’s Commons website: https://commons.era.nih.gov/commons
• Avoid Common Errors:http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
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http://grants.nih.gov/grants/ElectronicReceipt/faq.htm
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Where can I go for help?
For technical questions:http://grants.gov/ or 1-800-518-4726
For NIH’s overall plan for electronic receipt, contact NIH Grants info at [email protected]
For UW procedure and process: Contact OSP Help Desk at 685-4362 or [email protected]
For Grant Runner questions:Contact the SAGE Help Desk at 685-8335 or [email protected].
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Helpful Tips• Always review the Program Announcement
for requirements (i.e. page limits, documentation, etc.).
• Answer “Yes” on the eGC1 Ready-to-Submit (RTS) question only when the proposal is ready for submission
• The budget & SF424 form must have same start date.
• Make sure to use the correct DUNS#.• Level of effort must be listed on detailed
budget.• Do not use headers and footers on
documents.• Grants.gov warns: ANYONE inserting text into an
application should be using the SAME version of Adobe. http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html
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More Helpful Tips
NIH Only:• Make sure PI information in eRA
Commons matches the name used on the application.
• Convert document attachments to PDF format.
• Do not use “Assemble PDF Portfolio” function in Adobe
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Questions & Answers
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In Closing
Course evaluations will be emailed shortly following class.
THANKS FOR YOUR PARTICIPATION!