the assessment process
DESCRIPTION
The Assessment Process. Enhancing Safe and Healthy Learning Environments. History of Kentucky’s Safety Assessment Process. How did this effort begin? Who is Involved in this effort (and why)?. The Assessment (not audit) – What is it?. Independent examination of: School climate - PowerPoint PPT PresentationTRANSCRIPT
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Kentucky Center for School Safety
The Assessment Process
Enhancing Safe and Healthy
Learning Environments
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Kentucky Center for School Safety
History of Kentucky’s Safety Assessment Process
How did this effort begin?
Who is Involved in this effort (and why)?
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Kentucky Center for School Safety
The Assessment (not audit) – What is it?
Independent examination of:School climateSchool culturePhysical plant
The assessment is strictly voluntary
The assessment is advisory – not supervisory
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Kentucky Center for School Safety
What does the process involve?
1. A written request from the Superintendent
2. Confirmation letter and surveys sent to school and district staff
3. Principal contact (nurture the relationship)
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Kentucky Center for School Safety
What does the process involve?
4. Resource materials are sent to KCSS for review/analysis:
a. Surveys of staff, students and parentsb. Review of Safe Schools Data Reportc. Review of District/School Code of Conduct
(Handbook) & School Rulesd. Review of District/School Emergency &
Crisis Response protocols
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Kentucky Center for School Safety
What does the process involve?
e. Review Discipline and Safety Related Board Policies
f. Review of Student Supervision Schedules & Assignments
g. Review of Community Risk Factor Data h. Review of Workers Comp and Insurance
Claims
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Kentucky Center for School Safety
The Day of the Site Visit
5. Arrive early – stay the entire school day
Observe traffic patterns and bus drop-off
Observe supervision patterns as students arrive and are dismissed
Conduct interviews (130 individuals)
Observe lunch – Experience lunch
Physical plant walk-through
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Kentucky Center for School Safety
What is the process?
Draft the preliminary report (on-site):CommendationsAreas of Mutual ConcernConsiderations
Debriefing OptionsPrincipal and invited others (after the
school day)Preliminary report out to staff (same day)Comprehensive report out (one month
later)
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Kentucky Center for School Safety
The Report
A comprehensive report will be sent to the Superintendent and Principal within a month:Safe Schools Assessment ReportKIDS Count DataSS Survey ReportsSafe School DataPhysical Plant Report
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Kentucky Center for School Safety
Meeting with the Principal and staffFollow-up with Site-Based Council (if requested)
Meeting with the Superintendent Follow-up with Board of Education (if requested)
Meeting with the School Safety CoordinatorWrap around services (available upon request)
Accountability and Follow-up
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Kentucky Center for School Safety
How are schools and districts using the assessment?
A baseline for continual improvement
An objective “needs assessment” for the Comprehensive School Improvement Plan
Objective data for grant writingObjective data upon which to
base staff developmentA way to leverage additional
“wrap-around” servicesPDS – KDE recommendations
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Kentucky Center for School Safety
How has the assessment process been accepted?
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Kentucky Center for School Safety
Safe Schools Assessments Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY 03- 10 Districts, 13 Schools
Includes KY School for the Blind and KY School for the Deaf
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Kentucky Center for School Safety
Safe Schools Assessments Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY 03- 10 Districts, 13 Schools Visits for FY 04- 11 Districts, 28 Schools
Includes KY School for the Blind and KY School for the Deaf
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Kentucky Center for School Safety
Safe Schools Assessments Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY 03 - 10 Districts, 13 Schools Visits for FY 04 - 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools
Includes KY School for the Blind and KY School for the Deaf
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Kentucky Center for School Safety
Safe Schools Assessments
Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY 03 - 10 Districts, 13 Schools Visits for FY 04 - 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools
Includes KY School for the Blind and KY School for the Deaf
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Kentucky Center for School Safety
Safe Schools Assessments Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY 03 – 10 Districts, 13 Schools Visits for FY 04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools
Includes KY School for the Blind and KY School for the Deaf
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Kentucky Center for School Safety
Safe Schools Assessments Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY 03 – 10 Districts, 13 Schools Visits for FY 04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 44 Districts, 82 Schools
Includes KY School for the Blind and KY School for the Deaf
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Safe Schools Assessments
Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY03 – 10 Districts, 13 Schools Visits for FY04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 44 Districts, 82 Schools Visits for FY09 – 23 Districts, 44 Schools
Includes KY School for the Blind and KY School for the Deaf
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Kentucky Center for School Safety
Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY03 – 10 Districts, 13 Schools Visits for FY04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 44 Districts, 82 Schools Visits for FY09 – 23 Districts, 44 Schools Visits for FY10 ‒ 31 Districts, 61 Schools
Safe Schools Assessments
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Safe Schools Assessments
Kentucky Center for School Safety
Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY03 – 10 Districts, 13 Schools Visits for FY04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 44 Districts, 82 Schools Visits for FY09 – 23 Districts, 44 Schools Visits for FY10 ‒ 31 Districts, 61 Schools
Visits for FY11 ‒30 Districts, 58 Schools
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Safe Schools Assessments
Kentucky Center for School Safety
Kentucky Center for School SafetySafe School AssessmentsLegend Visits for FY03 – 10 Districts, 13 Schools Visits for FY04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 44 Districts, 82 Schools Visits for FY09 – 23 Districts, 44 Schools Visits for FY10 ‒ 31 Districts, 61 Schools Visits for FY11 ‒ 27 Districts, 55 Schools Visits for FY12 – 50 Districts, 85 Schools
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Kentucky Center for School Safety
Costs Associated with the Assessment process
Schools
This is a free service to the school district (schools)Mailing of materials to the centerCopying of survey documents for
distribution
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Kentucky Center for School Safety
Schools continue to be a “Safe Place” for kids to be!!!
The process remains popular and is growing
The partnership between KCSS, KSBA and KDE continues to make sense
KDE
KSBA
KCSS
Lessons Learned
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Kentucky Center for School Safety
Lessons Learned
Principal “buy in” is criticalSampling of students, parents and staff does
not always yield rich data resultsStaff/students want their voices and concerns
to be heardWhen it comes to liability, a pro-active
position is preferable
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Kentucky Center for School Safety
Lessons Learned…“Commendations”Staff & Students reported
feeling safe while at school
Most students feel that they can confide in at least one significant adult **
Staff feel comfortable that their safety concerns will be heard
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Kentucky Center for School Safety
Lessons Learned…“Commendations”
There is a common understanding of school rules and the consequences for breaking them
Schools are trending toward a “school-wide” behavior management system (Instructional Discipline)
Staff understand what is expected of them in terms of “student supervision”
Students and staff routinely rehearse fire and severe weather protocols
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Kentucky Center for School Safety
Lessons Learned…“Commendations”
There is an “increased comfort level” among students to report safety concerns
Schools are clean and well maintained – creating a sense of pride & connection
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Kentucky Center for School Safety
Lessons Learned…“Commendations”• Schools are beginning to
distinguish between “School Safety Plans” and “Crisis Response Plans”
• Many schools have a “formalized” school safety committee
• Schools are appreciative of follow-up or “wrap- around” services
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Kentucky Center for School Safety
“Areas of Mutual Concerns”(based upon surveys and interviews)
Bullying and harassment remain a concern at all grade levels
Perception of Drug and Alcohol useThere remains a strong need for
alternative options to suspension/expulsion
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Kentucky Center for School Safety
Lessons Learned“Areas of Mutual Concerns”
Consistency – Lack of consistent and proper supervision techniques
Consistency – School “rules” or policy enforcement
Complacency – Dangerous Instruments/Weapons
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Kentucky Center for School Safety
Lessons Learned“Areas of Mutual Concerns”
Access Control – Doors remain unlocked and open, negating a single point of entryTeacher Identification – Staff routinely do not wear name badges as a means of identificationCell phones- Teachers and students rate cell phone abuse as a major problem. Lack of
effective school board policies and inconsistent monitoring have contributed to this chronic problem.
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Kentucky Center for School Safety
Lessons Learned“Areas of Mutual Concerns”
Visitor sign in – Visitors often do not sign in or wear “school specific” identification
Emergency Management – Schools often do not practice “lockdown” scenarios or coordinate response protocols with local law enforcement and local industry
Schools are not designed or retro-fitted with safety/security as a primary concern
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Kentucky Center for School Safety
Have we made “Adequate Yearly Progress?”
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Kentucky Center for School Safety
How does the team work?
Be prepared – understand the information that is sent to you prior to the visit – survey results
Team Leader will brief you on the materials that were sent to the Center – prior to the visit
Team Leader will provide you with a “Draft” report after the visit – you are to critique and offer suggestions based upon your observations
The team works as an extension of our collective agencies and/school districts.
The team works as a unit
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Kentucky Center for School Safety
Team member expectations
Represent yourself professionallyMake every attempt to honor your
commitmentArrive on timeThis is truly an opportunity to help a
school/districtExpect to have a full dayExpect to see things differently – enjoy itExpect to be changed by the process
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Questions/Comments??
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Contact informationJon Akers, Director
Kentucky Center for School Safety111 Stratton Building
Eastern Kentucky UniversityRichmond, KY 40475
877-805-4277859-314-6146 (cell)jon.akers@ eku.edu