The ABCs of Being a DFAPam McCaffertyDirector of Financial AidFitchburg State College

Todays AgendaTo cover the basic requirements that must be done by the Director of Financial Aid To provide resources for future referenceTo make you feel better about being a DFA

Alphabet SoupPPAECARE-APPFISAPACAFCCICCIPEDS

PPAProgram Participation Agreement

PPA: Why?Required to participate in the following financial aid programs:Pell SEOGPerkinsFWSDirect Loans FFEL

PPA: What?Agreement between the Department of Education and a SchoolSchool is agreeing to comply with the laws, regulations and policies governing FSA programs

PPA: When?Initial ApplicationRecertificationReinstatementUpdates

PPA: How?E-App (Electronic Application for Approval to Participate)www.eligcert.ed.govUser IdsED + 8 digit OPEID NumberED + 9 digit Taxpayer Identification Number

RecertificationNotice sent to school six months prior to expiration of PPASchool submits complete application 90 days prior to expiration of PPA School cannot continue to participate with expired PPA

ApprovalIf approved, two copies of PPA sent to schoolSchool signs both copies and returns to DOEDOE signs and returns one copy to school along with ECARApproval good for six years

ECAREligibility and Certification Approval ReportSummary of the ApprovalFSA programsHighest academic degreeLocationsOfficers

UpdatesOwnershipAddressNamePhone numberOfficialsPresident, CFO, DFA

UpdatesNew LocationIncrease Program LevelNew ProgramApply to participate in an additional Title IV program

Only report for programs and locations that receive Title IV aid

UpdatesChange in AccreditorChange in State AuthorizationThird Party ServicerChange in Educational MeasurementEx: semester to clock hour

Report all updates within 10 days!

LocationsIf 50% or more of the program will be offered at that sightCannot disburse aid at new location until approved

SubmissionSubmit onlinePrint Signature PageMail Signature PageAccreditation DocumentationLicensing Documentation

As a new DFAFind the current PPA/ECARFind your User IDsLogin and add yourselfCheck accuracy of other data and make updates as needed

FISAPFiscal Operations Report and Application to Participate

FISAP: Why?The school is responsible for ensuring that eligible students receive funds according to the laws, the regulations and the PPA

FISAP: What?Fiscal Operations ReportReport what you did with last years funds andApplication to ParticipateRequest funds for next year

FISAP: What?Campus Based Funds SEOGPerkinsFWS

FISAP: When?Each award yearAvailable August 1stSubmit Reallocation in AugustSubmit by October 1stCorrections by December 15th

FISAP: How?Submit onlinewww.cbfisap.ed.govTG# and PIN requiredMail CertificationSignature PageDrug-Free Workplace, Anti-Lobbying, and Debarment Forms

ACAAdministrative Cost AllowanceTaken out of your annual authorization for FWS and SEOG.

FCCFederal Capital ContributionPerkins LoanAnnual Federal AllocationMay be zero

ICCInstitutional Capital ContributionSchools matching shareRequiredMust equal 1/3 of federal share (1/4 of combined FCC and ICC)

Campus Based Statement of AccountAward year specificSEOG AwardFWS AwardPerkins LOELevel of Expenditurewww.cbfisap.sfa.ed.govLogin, select the Self Service tab

As a new DFACheck the FISAP timelineWho is responsible for filing it? If its you..Find the TG#Assign yourself as the TG Administratorwww.fsawebenroll.ed.govGet a PIN

What about Pell?Electronic Statement of AccountAnnualInitial Allocation = of prior years expenditureIncrease allocation through Pell disbursement records

Last but not leastIPEDSIntegrated Postsecondary Education Data SystemAnnual Campus-wide reportFinancial Aid section filed AprilVery time consuming

As a new DFAFind the IPEDS coordinator for your campusMaybe Institutional ResearchCheck the IPEDS timeline

Helpful HintsTackle these things ASAPGive yourself plenty of timeAttend MASFAA and DOE trainingsBe prepared to work with other officesSet deadlines for yourself and others

Resourceswww.ifap.ed.govwww.cbfisap.sfa.ed.govStudent HandbookAsk other DFAs

Congratulations!Youve survived The ABCs of Being a DFA!