Transcript
  • The ABCs of Being a DFAPam McCaffertyDirector of Financial AidFitchburg State College

  • Todays AgendaTo cover the basic requirements that must be done by the Director of Financial Aid To provide resources for future referenceTo make you feel better about being a DFA

  • Alphabet SoupPPAECARE-APPFISAPACAFCCICCIPEDS

  • PPAProgram Participation Agreement

  • PPA: Why?Required to participate in the following financial aid programs:Pell SEOGPerkinsFWSDirect Loans FFEL

  • PPA: What?Agreement between the Department of Education and a SchoolSchool is agreeing to comply with the laws, regulations and policies governing FSA programs

  • PPA: When?Initial ApplicationRecertificationReinstatementUpdates

  • PPA: How?E-App (Electronic Application for Approval to Participate)www.eligcert.ed.govUser IdsED + 8 digit OPEID NumberED + 9 digit Taxpayer Identification Number

  • RecertificationNotice sent to school six months prior to expiration of PPASchool submits complete application 90 days prior to expiration of PPA School cannot continue to participate with expired PPA

  • ApprovalIf approved, two copies of PPA sent to schoolSchool signs both copies and returns to DOEDOE signs and returns one copy to school along with ECARApproval good for six years

  • ECAREligibility and Certification Approval ReportSummary of the ApprovalFSA programsHighest academic degreeLocationsOfficers

  • UpdatesOwnershipAddressNamePhone numberOfficialsPresident, CFO, DFA

  • UpdatesNew LocationIncrease Program LevelNew ProgramApply to participate in an additional Title IV program

    Only report for programs and locations that receive Title IV aid

  • UpdatesChange in AccreditorChange in State AuthorizationThird Party ServicerChange in Educational MeasurementEx: semester to clock hour

    Report all updates within 10 days!

  • LocationsIf 50% or more of the program will be offered at that sightCannot disburse aid at new location until approved

  • SubmissionSubmit onlinePrint Signature PageMail Signature PageAccreditation DocumentationLicensing Documentation

  • As a new DFAFind the current PPA/ECARFind your User IDsLogin and add yourselfCheck accuracy of other data and make updates as needed

  • FISAPFiscal Operations Report and Application to Participate

  • FISAP: Why?The school is responsible for ensuring that eligible students receive funds according to the laws, the regulations and the PPA

  • FISAP: What?Fiscal Operations ReportReport what you did with last years funds andApplication to ParticipateRequest funds for next year

  • FISAP: What?Campus Based Funds SEOGPerkinsFWS

  • FISAP: When?Each award yearAvailable August 1stSubmit Reallocation in AugustSubmit by October 1stCorrections by December 15th

  • FISAP: How?Submit onlinewww.cbfisap.ed.govTG# and PIN requiredMail CertificationSignature PageDrug-Free Workplace, Anti-Lobbying, and Debarment Forms

  • ACAAdministrative Cost AllowanceTaken out of your annual authorization for FWS and SEOG.

  • FCCFederal Capital ContributionPerkins LoanAnnual Federal AllocationMay be zero

  • ICCInstitutional Capital ContributionSchools matching shareRequiredMust equal 1/3 of federal share (1/4 of combined FCC and ICC)

  • Campus Based Statement of AccountAward year specificSEOG AwardFWS AwardPerkins LOELevel of Expenditurewww.cbfisap.sfa.ed.govLogin, select the Self Service tab

  • As a new DFACheck the FISAP timelineWho is responsible for filing it? If its you..Find the TG#Assign yourself as the TG Administratorwww.fsawebenroll.ed.govGet a PIN

  • What about Pell?Electronic Statement of AccountAnnualInitial Allocation = of prior years expenditureIncrease allocation through Pell disbursement records

  • Last but not leastIPEDSIntegrated Postsecondary Education Data SystemAnnual Campus-wide reportFinancial Aid section filed AprilVery time consuming

  • As a new DFAFind the IPEDS coordinator for your campusMaybe Institutional ResearchCheck the IPEDS timeline

  • Helpful HintsTackle these things ASAPGive yourself plenty of timeAttend MASFAA and DOE trainingsBe prepared to work with other officesSet deadlines for yourself and others

  • Resourceswww.ifap.ed.govwww.cbfisap.sfa.ed.govStudent HandbookAsk other DFAs

  • Congratulations!Youve survived The ABCs of Being a DFA!


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