the 38th session of the management committee of the asia

MC-38/INP-11 (Rev.1) of 3

The 38th Session of the Management Committee

of the Asia-Pacific Telecommunity

27 - 29 November 2014, Yangon, Myanmar

Document

MC-38/INP-11

(Rev.1)

28 November 2014

Secretary General

Draft Annual Budget for the Year 2015

1. Introduction

1.1 According to Article 9, Paragraph 5 (d) of the Constitution of the Asia-Pacific

Telecommunity, the Management Committee, pursuant to such policies and principles

as the General Assembly may establish and such specific delegations of power and

directives as the General Assembly may issue, shall, “Consider and approve the

annual budget of the Telecommunity and any supplementary budget deemed

necessary on the basis and within the limits of the annual expenditure established by

the General Assembly”.

1.2 According to Article 7 of the Financial Regulations, the Secretary General shall

prepare the draft annual budget of the Telecommunity in United States Dollars subject

to the ceilings prescribed and shall comprise:

- Sources and extent of income

- Items of expenditure with details of such expenditure where the objective is not

clear from the wording of the item as expressed in the Budget

1.3 The draft annual budget of the Telecommunity for the year 2015 shall be consistent

with the requirement of the Telecommunity and is submitted herewith to the

Management Committee for its consideration and approval.

2. Income

2.1 The 37th Session of the Management Committee of the APT (MC-37) held in

November, 2013 in Vientiane, Lao PDR, recommended an increase of a unit cost of

contribution either one time increase of 13% in 2015, and no increase in 2016 and

2017; or 6% increase annually from 2015 to 2017.

On the basis of one time increase of 13%, a unit cost of contribution will be

US$10,280 in 2015, 2016, and 2017.

2.2 Therefore, the total expected contribution for the year 2015 is US$2,271,880 (221

units). In addition, the extra-budgetary contributions in cash from Bangladesh, PR

China, and India would be US$164,480(16 units). Therefore total expected regular

contribution for the year 2015 is US$2,436,360 (237 units).


2.3 The list of expected contributions is attached as Annex 1.

2.4 The estimated interest earned by the APT from its bank deposits up to December 2015

would be about US$10,447.

2.5 The expected other income will be US$148,751

2.6 The carry forward amount from 2014 to 2015 would be US$1,780,058

2.7 Therefore, the total available funds with APT in 2015 would be US$4,375,616

2.8 The details are included in Annex 2.

3. Expenditure

3.1 Staff Expenses for the year 2015 is US$1,326,705

3.2 Administration Expenses for the year 2015 is US$189,000. It is to be noted that

Information System expense has been transferred to Administration Expenses due to

of the views expressed by the MC-37. Detail of expenditure of Information System

is given in Annex 3.

3.3 Detail breakdown of staff and administration expenses is included in Annex 2.

3.4 Work Programme Expenses for the year 2015 is US$1,044,000. The detail

breakdown of expenses of each activity is given in Annex 2.

3.5 A provision is made in the amount of US$54,588 for expected doubtful/bad debt as

expenses in the year 2015.

3.6 Sinking Fund for fixed assets: The Management Committee is requested to input

US$10,000 and approve the withdrawal of US$46,000 for replacement of official

vehicle, information system hardware, and other fixed assets during 2015.

3.7 APT Headquarters Building Support Fund: The Management Committee is requested

to approve for withdrawal of US$10,000 for repair and maintenance of the Secretariat

building during the year 2014.

3.8 Recruitment, Repatriation/Separation Fund: The Management Committee is

requested to input US$40,000 and approve for withdrawal of US$150,000 for making

provision for separation and recruitment of personnel during 2015.


4. Summary of the Proposed Budget for the year 2015

4.1 The summary of proposed expenditure for the year 2015 is as shown below:

Staff: US$1,326,705

Administration: US$ 189,000

Work Programme: US$1,044,000

Expected Doubtful/Bad Debts: US$ 54,588

Inputs to Special Funds: US$ 50,000

Total expenditure and inputs: US$2,664,293

4.2 The limit of expenditure is proposed to the 13th Session of the General Assembly for

the year 2015 is US$2,804,240. Therefore the above mentioned proposed budget is

within the proposed limit expenditure.

4.3 At the end of the year 2015, the amount of fund balance is expected to be

US$1,711,323.

5. The Cash Flow for the year 2013-2015 is shown in Annex 4.

Annexes:

Annex 1: Statement of Contributions for the year 2015

Annex 2: Proposed Budget for the year 2015

Annex 3: Detailed breakdown expenses of Information System

Annex 4: Cash Flow for the year 2013-2015

MC-38/INP-11 (Rev.1)

Annex 1

STATEMENT OF CONTRIBUTIONS FOR THE YEAR 2015

NAME OF

ADMINISTRATIONS/

ORGANIZATIONS 10,280.00$

MEMBERS

1 Afghanistan 2.00 20,560

2 Australia 5.00 51,400

3 Bangladesh 2.00 1 30,840

4 Bhutan 1.50 15,420

5 Brunei Darussalam 2.00 20,560

6 Cambodia 0.50 5,140

7 China, PR of 10.00 5 154,200

8 Fiji 1.00 10,280

9 India * 6.00 10 164,480

10 Indonesia 2.00 20,560

11 Iran, Islamic Rep. of 2.50 25,700

12 Japan 40.00 411,200

13 Kiribati 0.50 5,140

14 Korea, DPR 0.50 5,140

15 Korea, Rep. of 20.00 205,600

16 Lao, PDR 0.50 5,140

17 Malaysia 4.00 41,120

18 Maldives 0.50 5,140

19 Marshall Islands 0.50 5,140

20 Micronesia, Federated States of 1.00 10,280

21 Mongolia 1.50 15,420

22 Myanmar 1.50 15,420

23 Nauru 0.50 5,140

24 Nepal 0.50 5,140

25 New Zealand 2.00 20,560

26 Pakistan 2.00 20,560

27 Palau 1.00 10,280

28 Papua New Guinea 1.00 10,280

29 Philippines 2.00 20,560

30 Samoa 0.50 5,140

31 Singapore 2.00 20,560

32 Solomon Islands 0.50 5,140

33 Sri Lanka 1.50 15,420

34 Thailand 4.00 41,120

35 Tonga 0.50 5,140

36 Tuvalu 0.50 5,140

37 Vanuatu 0.50 5,140

38 Vietnam 2.00 - 20,560

Total 126.00 16.00 1,459,760

ASSOCIATE MEMBERS

1 Cook Islands 0.50 5,140

2 Hong Kong , China 4.00 41,120

3 Macao , China 0.50 5,140

4 Niue 0.50 5,140

Total 5.50 56,540

Number of units Total contributions

2015 (13% increase)

Regular

Extra

budgetary

Page 1


Annex 1


NAME OF

ADMINISTRATIONS/



2015 (13% increase)

Regular

Extra

budgetary

AFFILIATE MEMBERS

AFGHANISTAN

1 Afghan Telecom Corporation 0.50 5,140

2 Etisalat Afghanistan 0.50 5,140

1 Asia Pacific Network Information Centre (APNIC) 0.50 5,140

2 Boeing Defence Australia 0.50 5,140

3 Iridium Australia LLC 1.00 10,280

4 Telsoft Pty Ltd. 0.50 5,140

5 Telstra Corporation Limited 0.50 5,140

6 Vodafone Hutchison Australia 0.50 5,140

BANGLADESH

2 Banglalink Digital Communications Ltd. 0.50 5,140

3 Grameenphone Ltd. 0.50 5,140

4 Robi Axiata Ltd. 0.50 5,140

BHUTAN

1 Bhutan Telecom Ltd. 0.50 5,140

BRUNEI DARUSSARAM

1 Datastream Technology Sdn.Bhd 1.00 10,280

1

China Mobile Communications Corporation

(CMCC) 1.00 10,280

2 China Telecommunications Corporation 1.00 10,280

3 China United Network Communications Group Corporation 0.50 5,140

4

DaTang Telecommunication Technology &

Industry Holding Co.,Ltd. 0.50 5,140

5 Huawei Technologies Co.,Ltd. 1.00 10,280

6 ZTE Corporation 1.00 10,280

COOK ISLANDS

1 Telecom Cook Islands Limited 0.50 5,140

1 Digicel (Fiji) Limited 0.50 5,140

2 Fiji International Telecommunications Limited 0.50 5,140

1 Asia Satellite Telecommunications Co.,Ltd. 0.50 5,140

2 GSMA (Hong Kong) 1.00 10,280

3 Qualcomm International Inc. 0.50 5,140

1 Baharat Sanchar Nigam Limited (BSNL) 4.00 41,120

2

Centre for Development of Telematics

(C-DOT) 0.50 5,140

4 Motorola India Pvt.Ltd. 0.50 5,140

5 Nokia Siemens Pte Ltd. (NSN India) 0.50 5,140

6 Qualcomm India Private Limited 0.50 5,140

1 PT. Indosat 1.00 10,280

2 PT. Pasifik Satelit Nusantara 0.50 5,140

INDIA

INDONESIA

AUSTRALIA

CHINA, PR OF

FIJI

HONG KONG, CHINA

Page 2


Annex 1


NAME OF

ADMINISTRATIONS/



2015 (13% increase)

Regular

Extra

budgetary

3 PT. Telekomunikasi Indonesia 1.00 10,280

4 PT.Telekomunikasi Selular (TELKOMSEL) 1.00 10,280

IRAN, ISLAMIC REPUBLIC OF

1

Irancell Telecommunication Service

Company (MTN Irancell) 1.00 10,280

2 Telecommunication Company of Iran(TCI) 1.00 10,280

1 Advanced Telecommunications Research Institure International 0.50 5,140

2 ARIB 0.50 5,140

3 BHN Assosciation 0.50 5,140

4 eAccess, Ltd 0.50 5,140

5 France Telecom Japan 0.50 5,140

6 Fujitsu Limited 1.00 10,280

7 Hitachi Kokusai Electric Inc. 0.50 5,140

8 Hitachi, Ltd. 1.00 10,280

9 Intel K.K. 0.50 5,140

10 Japan Radio Co.,Ltd. 0.50 5,140

11

Japan Telecommunications Engineering

and Consulting Service 0.50 5,140

12 KDDI Corporation 3.00 30,840

13 KDDI Foundation 0.50 5,140

14 Kyocera Japan 0.50 5,140

15 LAC Co.,Ltd. 0.50 5,140

16 Mitsubishi Electric Corporation 1.00 10,280

17 Mitsubishi Research Institute, Inc. 0.50 5,140

18

National Institute of Information and

Communications Technology (NICT) 0.50 5,140

19 NEC Corporation 1.00 10,280

20

Nippon Telegraph and Telephone

Corporation 1.50 15,420

21 NTT DoCoMo , Inc. 2.00 20,560

22 Oki Electric Industry Co.,Ltd. 1.00 10,280

23 Panasonic Corporation 1.00 10,280

24 Qualcomm Japan 0.50 5,140

25 Sharp Corporation 1.00 10,280

26 SKY Perfect JSAT Corporation 1.50 15,420

27 Softbank Mobile Corporation 0.50 5,140

28 Softbank Telecom Corporation 1.00 10,280

29 Sony Corporation 0.50 5,140

30 Sumitomo Electric Industries, Ltd. 1.00 10,280

31 Telecom Engineer Center (TELEC) 0.50 5,140

32 The ITU Association of Japan, Inc. 0.50 5,140

33

The Telecommunication Technology

Committee (TTC) 0.50 5,140

34 Toshiba Corporation 1.00 10,280

35 Wireless City Planning Inc. 0.50 5,140

36 YRP R&D Promotion Committee 0.50 5,140

JAPAN

Page 3


Annex 1


NAME OF

ADMINISTRATIONS/



2015 (13% increase)

Regular

Extra

budgetary

1

Electronics & Telecomms Research

Institute (ETRI) 0.50 5,140

2 Korea Communications Agency (KCA) 0.50 5,140

3 Korea Radio Promotion Association (RAPA) 0.50 5,140

4 KT Corporation 1.00 10,280

5 Qualcomm Korea Limited 0.50 5,140

6 Samsung Electronics Co.,Ltd. 1.00 10,280

7 SK Telecom 1.00 10,280

8 Telecommunications Technolog Association (TTA) 0.50 5,140

1 Companhai de Telecommunicacoes de Macau 0.50 5,140

2 SmarTone Mobile Communications Ltd. 0.50 5,140

1 Alcatel-Lucent Malaysia Sdn. Bhd. 0.50 5,140

2 Allied Digital Infonet Berhad 0.50 5,140

3 Altel Communications Sdn Bhd 0.50 5,140

4 Axiata Group Berhad 0.50 5,140

5 Celcom Axiata Berhad 0.50 5,140

6 DiGi Telecommunications Sdn.Bhd. 0.50 5,140

7 Green Packet Bhd 0.50 5,140

8 Malaysian Technical Standards Forum Bhd 0.50 5,140

9 Maxis Mobile Sdn.Bhd 0.50 5,140

10 Measat Broadcast Network System 1.00 10,280

11 Measat Satellite Systems Sdn Bhd 0.50 5,140

12 MIMOS Berhad 0.50 5,140

13 Telekom Malaysia Berhad 0.50 5,140

14 Time dotCom Bhd 0.50 5,140

15 U Mobile Sdn Bhd 0.50 5,140

16 YTL Communications Sdn Bhd 0.50 5,140

1 Dhivehi Raajjeyge Gulhun Private Ltd. 1.00 10,280

2 Wataniya Telecom Madives 0.50 5,140

1

Information Communication Network State Owned

Company of Mongolia (ICNC Mongolia) 0.50 5,140

2 MobiCom Corporation 0.50 5,140

3 Mongolia Telecom 0.50 5,140

NEPAL

1

E-Networking Research and Development

(ENRD) 0.50 5,140

2 Nepal Telecom Company Ltd. 0.50 5,140

NEW ZEALAND

1 Added Value Applications Limited 0.50 5,140

2 Telecom New Zealand Ltd. 0.50 5,140

-

1 National Telecommunication Corporation 1.00 10,280

2 Telenor Pakistan Pvt Ltd. 0.50 5,140

KOREA, REPUBLIC OF

MACAO, CHINA

MALAYSIA

MONGOLIA

PAKISTAN

MALDIVES

Page 4


Annex 1


NAME OF

ADMINISTRATIONS/



2015 (13% increase)

Regular

Extra

budgetary

1 Telikom PNG Limited (Telikom) 1.00 10,280

1 Globe Telecom 0.50 5,140

2 Philippine Long Distance Telephone Company 0.50 5,140

1 Internet Society Asia Limited 0.50 5,140

2 O3b (Singapore) Pte. Ltd. 0.50 5,140

3 SES World Skies 0.50 5,140

4

Societe Internationale de

Telecommunications Aeronautiques (SITA)0.50 5,140

5 Thuraya Telecommunications Company 0.50 5,140

SOLOMON ISLANDS

1 Solomon Telekon Company Limited 0.50 5,140

1 Sri Lanka Telecom Limited 0.50 5,140

1 AIN GlobalCom Company Limited 0.50 5,140

2 CAT Telecom Public Company Limited 0.50 5,140

3 Ericsson (Thailand) Ltd. 0.50 5,140

4 Intel Microelectronics (Thailand) Ltd. 0.50 5,140

5 Thaicom Public Company Limited 0.50 5,140

6 TOT Public Company Limited 1.00 10,280

7 Tripple T Broadband Pcl. 0.50 5,140

8 True Move Company Limited 0.50 5,140

9 TT&T Public Company Limited 0.50 5,140

TONGA

1 Tonga Communications Corporation 0.50 5,140

VIETNAM

1 Ericsson Vietnam Company Limited 0.50 5,140

TOTAL 89.50 - 920,060.00

GRAND TOTAL 221.00 16.00 2,436,360

TOTAL IN UNITS 237.00

*Extra-Budgetary Contribution of 10 units by India is subject to approval by Government

THAILAND

PAPUA NEW GUINEA

PHILIPPINES

SINGAPORE

SRI LANKA

Page 5


Annex 2

Proposed Budget for the year 2015

Income

Contributions 2,436,360

Interest Earned 10,447

Other income 148,751

Totol Income 2,595,558

Expenditure

A. Staff

A.1 Management Staff

Salaries 340,740

Post adjustment 153,674

Dependency allowance 5,858

PF.15.8% 116,280

Medical Subsidy 267

Medical Check up 500

Education Grant Expenses 15,497

Education Travel -

Home Leave -

Family Visit Expenses -

Total Management Staff Expenses 632,816

A.2 General Service Staff

Salaries 557,326

Dependency allowance 11,301

PF.15.8% 103,283

Medical Subsidy 5,879

Medical Check up 1,100

Overtime 5,000

Total General Service Staff expenses 683,889

Training for APT Secretariat Personnel 5,000

Staff Performace Appraisal Reward 5,000

Total Staff Expenses 1,326,705

Page 1 of 3


Annex 2


B. Administration

Bank charge 3,000

Cleaning services 13,000

Electricity 19,000

Social Functions 4,000

Gardening 6,500

Office supplies 6,500

Postage 2,000

Property Insurance Premium 1,000

Publications 1,000

Repair & Maintenance 6,000

Security guard 15,000

Telephone & fax 8,000

Transportation 3,000

Vehicle Insurance Premium 5,000

Water supplies 3,000

Miscellaneous 3,000

Auditor fees 13,000

Legal advisor fees 3,000

Information System 69,000

Promotional Activities 5,000

Total Administration Expenses 189,000

C. Work Programme Expenses

1.00 Policy & Regulation

1.1.1 15th APT Policy & Regulatory Forum (PRF-15) 55,500

1.2.1 8 th Policy and Regulation Forum for Pacific (PRFP-8) 33,100

1.3.1 16th South Asian Telecommunications Regulators' Council Meeting (SATRC-16) 22,800

2.00 ICT Development

2.1.1 12th Asia-Pacific Telecommunication and ICT Development Forum (ADF-12) 42,800

3.00 Disaster Management

3.1.1 6 th APT Workshop on Disaster Mangament/Communications (WDMC-6) 43,800

4.00 Cyber-security

Page 2 of 3


Annex 2


4.1.1 6th APT Cybersecurity Forum (CSF-6) 43,800

5.00 Radiocommunication

5.1.1 18th APT Wireless Group (AWG-18) 40,900

5.1.2 19th APT Wireless Group (AWG-19) 53,500

6.00 Standardization

6.1.1 25rd APT Standardization Program Forum (ASTAP-25) 50,500

6.1.2 26 th APT Standardization Program Forum (ASTAP-26) 45,500

6.1.3 Conformance & Interoperability Event (C&I) 15,000

7.00 Capacity Building

7.1.1 Training 280,000

7.2.1 Study Visits 20,000

7.3.1 Expert Missions 30,000

8.00 Regional Cooperation for ICT Development

8.1.1 4 th Meeting of APT Conference Preparatory Group for WRC-15 (APG2015-4) 84,900

8.1.2 5 th Meeting of APT Conference Preparatory Group for WRC-15 (APG2015-5) 52,100

8.2.1 1st Meeting of the APT Preparatory Group for WTSA-16 (WTSA16-1) 11,000

8.2.2

2nd Meeting of the APT Preparatory Group for WTSA-16

(WTSA 16-2) 45,800

8.3.1 Joint Events with other partners Organizations -

8.4.1 Secretariat participation in International/Regional /Sub-regional meetings 30,000

9.00 Events of APT Organs

9.1.1 39th Session of the Management Committee (MC-39) 25,000

9.1.2 Seminar on Progress in APT (SPA-15) 13,000

9.1.3 1st Meeting of Working Group of MC on APT Legal Instruments (WGMC-1) 5,000

1,044,000

Bad Debt /Doubtful Debt expenses 54,588

Grand total expenses 2,614,293

Input towards Sinking Fund for fixed assets 10,000

Input towards Headquarters Building Support Fund -

Input towards Recruitment and Repatriation/Separation Fund 40,000

Total Input towards Special Funds 50,000

Grand Total Expenses and Input towards Special Funds 2,664,293

Total of Work Programme Activities

Page 3 of 3

MC-38/INP-11 (Rev.1) Annex 3

Proposed Information System Budget for 2015

Estimated Breakdown Expenses

Item Estimated

Expenses in US$

1 Internet Access Charges including network circuit charges 40,000

2 Network and Network Equipments Maintenance Fees 10,000

3 Virus Software Annual License Fee (Servers & PCs) 2,000

4 Website Maintenance Fees 7,500

5 Improvement of Website 5,000

6 Purchase of additional Software Licenses 3,500

7 Purchase of Computer Peripherals & Miscellaneous Expenses 1,000

Total Expenses 69,000


Annex 4

Cash Flow for the year 2013 - 2015

Actual

Expenses2013

Estimated

Expenses2014

Proposed

Budget 2015

Unit Cost of Contribution 9,098 9,098 10,280

Percentage of the increase in unit cost: 0% 0% 13%

Balance at the beginning of the year 1,931,758 1,985,434 1,780,058

Income

Contributions 2,310,892 2,219,912 2,436,360

Interest Earned 14,119 11,154 10,447

Other income 172,150 160,000 148,751

Total income 2,497,161 2,391,066 2,595,558

Grand Total 4,428,919 4,376,500 4,375,616

Expenditure

Staff 1,297,298 1,200,042 1,326,705

Administration 100,926 110,000 189,000

Work Programme 923,981 1,181,812 1,044,000

Bad Debt & Doubtful Debt 71,280 54,588 54,588

Total Expenditure 2,393,485 2,546,442 2,614,293

Input towards Sinking Fund for Fixed Assets 10,000 10,000 10,000

Input towards APT Building Support Fund - - -

Input towards Recruitment & Repatriation/Seperation Grant Fund 40,000 40,000 40,000

Total Input towards Special Funds 50,000 50,000 50,000

Grand Total Expenses and Input towards Special Funds 2,443,485 2,596,442 2,664,293

Balance at the end of year (1) 1,985,434 1,780,058 1,711,323

Special Funds

Sinking Fund for Fixed Assets

Balance at the beginning of the year 72,429 68,657 76,893

Additions 10,000 10,000 10,000

Interest earned during the year 228 236 261

Withdrawals (14,000) (2,000) (46,000) 68,657 76,893 41,154

APT Headquarters'Building Support Fund


Additions - - -


Withdrawals (2,823) (10,000) (10,000) 181,807 172,352 162,869

Recruitment and Repatriation/Separation Grant Fund


Additions 40,000 40,000 40,000


Withdrawals (5,719) (32,070) (150,000) 241,040 249,813 140,682

Total Balance of Special Funds at end of the year (2) 491,504 499,058 344,705

Balance at the end of the year as shown in the Auditor's Report (1)+(2) 2,476,938 2,279,116 2,056,028

(fund from operating & savings fund)

the 38th session of the management committee of the asia

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