the 10-day advanced contracts & purchasing management

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The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc

An Intensive 10 - Day Seminar On

The 10-dayAdvanced Contracts andPurchasing Management

18 - 29 July 2016 05 - 16 December 2016LONDON AMSTERDAM

www.euromatech.com

(Certificate No:1007049195)

ISO 9001:2008 Certified

(Certificate No: 1078694951)

ISO 29990


The 10-day Advanced Contracts and Purchasing Management

Middle East Office : Telephone : +971 4 4571 800 | Fax : +971 4 4571 801 | e-mail: [email protected] | www.euromatech.com

The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, IncEuroMaTech has been reviewed and approved as a provider of project management training by the Project Management Institute (PMI)

www.euromatech.com

INTRODUCTIONThe effective expenditure of enormous sums of money and resources is dependent on successful purchasing and contract management activities. Selecting and applying the appropriate skills and methodologies to ensure value for money and high quality delivery by suppliers, requires collaboration across all functions and a strong contractual underpinning of the supplier relationship. It is essential to select the appropriate contracting models for creating and managing formal agreements with suppliers of goods and service to achieve successful outcomes. This programme is designed to:

• Explore the advanced skills to enhance performance in contract selection, development and management and in purchasing and procurement

• Enable participants to practice and develop their purchasing and contract skills

• Enable participants to develop appropriate sourcing and supplier management plans

• Help participants to begin immediate implementation of the steps needed create total value for their organisation

WHO SHOULD ATTEND?This intensive -10day programme is suitable for personnel from all industrial fields and different purchasing methods:

• Engineering

• Projects

• Construction

• Tenders

• Contracts

• Buying

• Purchasing

• Procurement

• Commercial

• Finance

And those preparing for a major project involved in purchasing and contract management or experienced managers looking for a refresher will also benefit from this programme which does assume a basic level of understanding of purchasing and contract management

PROGRAMME OBJECTIVES• Understand the contract complexities that need

managing

• Be more effective in contract management activities

• Anticipate problems and manage risks

• Integrate contract management with contract needs

• Understand the best means of handling disputes and performance issues

• Development of appropriate strategies for delivering value

• Use appropriate methodologies for managing suppliers

• Use of tendering, negotiation and other techniques

• Enhance value obtained from suppliers

• How to measure and improve the performance of the Purchasing function

• Consider how the wider business environment effects procurement

• Consider the latest advances in Purchasing m a n a g e m e n t

TRAINING METHODOLOGYThe programme will combine conventional teaching with a high level of participation; including an interactive approach to involving participants in discussion of topics, exercises and encouraging participants to bring their own experiences forward for discussion and debate.

PROGRAMME SUMMARYThe programme covers the contracting process from tendering and award, through planning and management to close out and resolution of disputes. It then covers the purchasing process from specification through to contract completion. The intention is to further develop current skills with application to a wide range of situations and to allow participants to have an awareness of practices in other regions and other industries which may add value to their own situations.

18 - 29 July 2016, London | 05 - 16 December 2016, Amsterdam Fees : US$ 11,000

U.K. Office : Telephone +44 151 709 7100 | Fax +44 151 709 7181 | e-mail: [email protected] | www.euromatech.com

www.euromatech.com

PROGRAMME OUTLINE

DAY 1

UNDERSTANDING THE CONTRACT AND SKILL OF CONTRACT MANAGEMENT

• Understanding contracts – a refresher on Certainty of Terms

• Contractual terms and conditions – bonds, guarantees, Letters of Intent, letters of comfort

• Schedules to the contract

• The specification and defined scope of work – linkage to price and value

• Reporting performance and managing change – successfully!

• The role and value of an effective contract manager

DAY 2

THE SKILL OF APPLYING RISK AND MANAGEMENT INFORMATION

• Why risk management is key to successful outcomes

• Risks and selecting the right contract structure

• Assessing and allocating risk

• The risk (and opportunities) of types of contract – including traditional, lump sum, schedule of rates, reimbursable, partnering

• The management information required from the contractor to engender trust

• Consequences of inadequate and misleading data

DAY 3

THE SKILL OF MANAGING CONTRACT REVIEW MEETINGS

• Why contract management is not a desk-bound role!

• Chairing contract review meetings for positive outcomes

• Establishing facts – and the skill of planning, questioning and listening

• Getting a balanced picture of performance

• Agreeing and documenting actions

• Effective handling of Contract Performance issues

DAY 4

MANAGING CHANGE AND DISPUTES SKILLS

• The importance of KPI’s in effective contract management

• Linking performance to gainshare and painshare

• Implementing damages and/or service credits

• Managing Change/Variations within a Contract

• Dealing with non-performance/default – Acquiescence, Dispute or Action plans?

• The strengths and weaknesses of different approaches to resolve disputes

DAY 5

NEXT STEPS IN DEVELOPING YOUR ADVANCED CONTRACT MANAGEMENT SKILLS

• Consider possible ways to better manage contracts

• A recommended template for a contract management plan

• Self-assessment of current contract management competencies

• Advanced Contract Management Skills Review and Summary

• Programme highlights and final observations

DAY 6

THE BASIS OF PURCHASING MANAGEMENT

Principles of Good Procurement

• Requirements and Specifications

• Spend mapping

• Supply Segmentation

• Contracts

• Price, cost and value

Principles of Good Management

• Strategy, vision

• Styles of management

• Objectives of Purchasing management

• Organisational structure

(Certificate No:1007049195)


(Certificate No: 1078694951)

ISO 29990


Middle East Office : Telephone : +971 4 4571 800 | Fax : +971 4 4571 801 | e-mail: [email protected] | www.euromatech.com

www.euromatech.com

DAY 7

SOURCING AND SUPPLIER MANAGEMENT

Appropriate sourcing techniques

• Tendering

» Open, Restricted, negotiated, competitive dialogue.

» PQQ – pre qualification questionnaires

» Tender evaluation

• Negotiation

• Electronic procurement

» E-auctions

Assessing and allocating risk

• Identifying Risk

• Mitigating Risk

• Split supply arrangements

• Approved supplier lists and blacklists

DAY 8

RISKS AND OPPORTUNITIES IN THE SUPPLY MARKET

Supplier Management and Development

• Global sourcing

• Incoterms

• Supplier Evaluation

• Partnerships and alliances

• Force majeure clauses

Supplier Development

• Local supplier development

• Corporate Social Responsibility

• Ethical and Environmentally responsible sourcing

DAY 9

MANAGING SUPPLIERS

Managing Project Suppliers

• Ensuring performance

• Getting back on track

• Total cost of ownership

Managing Partnerships

• Appropriate opportunities for partnering and alliances

• Structure of partnerships

• Duration and end of partnership arrangements

Managing non-critical suppliers

Managing Service Suppliers

Service Level Agreements

• Supplier non-conformance and corrective actions

DAY 10

MEASURING PERFORMANCE, LEADING CHANGE

Measuring Performance

• Key Performance Measures

• Financial Measures

Leading Change

• Ensuring Cross functional collaboration

• Procurement marketing

• Promoting Purchasing to the organisation

• Change Management

• Critical path analysis

• Stakeholder analysis

• Action planning

• Programme highlights and final observations

PROGRAMME OUTLINEContinues

S e m i n a r R e g i s t r a t i o n D e t a i l s

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DocumentationHigh Quality material has been prepared by the Seminar Leader for distribution to delegates.In addition a special note pad to facilitate note taking will be provided.

CertificatesA Certificate of Completion will be issued to those who attend & successfully complete the programme.

Schedule07:30 – 08:30 Welcome08:30 – 10:15 First Session10:15 – 10:30 Coffee Break10:30 – 12:15 Second Session12:15 – 12:30 Coffee Break12:30 – 14:00 Third Session14:00 – 15:00 Lunch15:00 – 16:00 Open Session

FeesThe Fee for the seminar, including instruction materials, documentation, lunch, coffee/tea breaks & snack is:

Hotel AccommodationEuroMaTech has negotiated special rates for a limited number of rooms in the hotel. Early registration will help to secure a room at the reduced rate.

Registration & PaymentPlease complete the registration form on this page & return it to us together with your cheque made payable to EuroMaTech.

For Further Information, Contact Your Nearest EuroMaTech Office:

U.K. Office109 Mount PleasantLiverpool L3 5TF, United Kingdom.Telephone +44 151 709 7100 Fax +44 151 709 7181e-mail: [email protected] http://www.euromatech.com

Middle East OfficeP.O.Box 74693, Dubai, United Arab Emirates.Telephone : +971 4 4571 800 Fax : +971 4 4571 801e-mail: [email protected] http://www.euromatech.com

EuroMaTech reserves the right to alter the content, location of the Seminar, or the identity of the speakers in case of events beyond our control.

Telephone: +971 4 4571800 to provisionally reserve your place.

Fax your completed registration form to: +971 4 4571801

E-mail to us : [email protected]

Complete & return the booking form with cheque to:EuroMaTech P.O.Box 74693, Dubai - U.A.E.

The 10-day Advanced Contracts and Purchasing Management

£ 18 - 29 July 2016, London£ 05 - 16 December 2016, Amsterdam

Please register me on theComplete & Mail or fax to EuroMaTech at the address given below

Cancellation PolicyRequest for seminar cancellation must be made in writing & received at EuroMaTech three weeks prior to the seminar date. A U.S.$250/- processing fee will be charged per delegate for each cancellation. Thereafter, we regret that we are unable to refund any fees due, although in such cases we would be happy to welcome a colleague who would substitute for you.

US$ 11,000/ = per delegate

the 10-day advanced contracts & purchasing management

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