THANK YOU FOR VOLUNTEERING!

Welcome to the 2011-2012 RWC Hockey Club coach/manager meeting.

RWC Hockey ClubCoach & Manager Meeting

Co-Chairs: Don Grey & Sherry Malloy Director of Hockey: Garry Quinn Director of Competitive: Tim Johnson Registrar: Denise Crawford Treasurer: Jason Sabourin Director of Communications: Pat Beresford Equipment Manager: Kathy Vizena Director of Social & Fundraising: Jennifer James Director of Risk & Safety: Jay McMillan Ice Scheduler: Don Wise

Introducing RWC Board Members

Agenda

Ottawa B League

www.ottawableague.ca

Coach/Manager Meeting: ◦ Saturday, October 1st, 2011

Entering one team at every level.

Competitive League

ODMHL B – District Assigned Referees Contact: Dave Etherington Email: dmetherington@rogers.com

Referee Scheduling

Are scheduled by WCMHA & RMMHA for all of our home games.

Game sheet must still be prepared!◦ Must have the game number printed clearly.◦ Must have the coach & trainer #◦ Any rep game sheet with a suspension should be

clearly defined on all 4 copies.◦ For ALL Home Tournaments, all game sheets are

to be sent to the District Chair (Mailed not faxed) at the completion of the tournament.

Scorekeepers / Timekeepers

Game sheets sticker template available on the website under Policies & Forms

Avery 8163

Gamesheet Stickers

The ODMHA code of discipline, Item 9.0 c) of the ODMHA handbook, defines the Coach’s role pertaining to suspensions. The following explains this procedure in District 4.

COMPETITIVE LEAGUE TEAMS MUST Report any Code of Discipline offence that results in the

player/official being removed from the game and confirm the discipline (if any) to be assessed (number of games to be served).

See Handout.

The ref provides the ruling, District 4 provides the suspension – they track the player/coach history!

Don’t ask the ref how many games to serve…..

Suspension Reporting

Team Managers – ◦ Speak Out Clinic

Trainers – ◦ Level 1, 2 or 3 plus Speak Out

Assistant Coaches:◦ Coach Stream Clinic (includes Speak Out)

Head Coaches:◦ Competitive – Coach Development Clinic

Bench Staff Certification Review

Any extra practice coaches that help on the ice must be insured, extra parents/helpers can be insured for $30 per person.

Any sibling under 16 must be in full gear. Any sibling over 16 must have Speak Out.

Bench Staff continued…

It is also important to stress, that team officials are to utilize sound judgment when selecting a young person as an on-ice helper. These decisions must be made from a developmental and supportive perspective. We want these “helpers” to provide assistance to the other team officials, while gaining knowledge and experience of a teaching type role. This is not designed as an opportunity for players to get extra ice time.

- Individuals that volunteer within an association must be either; a “registered” member of a Minor Hockey Association, or a Junior Hockey League, or an on-ice official.

This ensures that the insurance coverage has been secured.

On-Ice Helpers

- Individuals may volunteer with a team during practices. They may only be demonstrators/helpers and are not to partake in any scrimmages as a player would.

- Individuals that volunteer must be at minimum, one age division higher than the team which they are volunteering with. And are not permitted to volunteer, as an on-ice helper, with a team at the same or higher division.

- Individuals that volunteer must wear full gear if they are 16 or under.

- Individuals, who are not registered team officials, and who are 16 years of age or older are must attend the Speak Out Clinic.

NOTE: All team players must wear full gear for all games and practices with their own team.

Continued…

ODMHA Regulation 7.3 Registering Teams, para. (h)

ODMHA registered teams are not permitted to hold parent/player on-ice activities at any time of the year.

***No insurance!***

Parent & Player on-Ice Functions

Date: Sunday, October 2nd, 2011 Location: W. Erskine Johnston Arena

Parental & Player seminar –◦ Mandatory for Major Peewee to Major Midget

10:30 AM - Registration11 AM - Seminar**Atom/MinP Coaches expected to attend

◦ All parents & players are welcome to a tailgate BBQ kick off, begins at 12 PM.

Other Events:10 AM - 3 PM : RWC Crusaders Gear For Sale

RWC Kick Off

Team Photo Schedule:

11:20 AM - Minor Atom Rep

11:40 AM - Major Atom Rep

12 PM - Minor Peewee Rep

12:20 PM - Major Peewee Rep

12:40 PM - Minor Bantam Rep

1 PM - Major Bantam Rep

1:20 PM - Minor Midget Rep

1:40 PM - Major Midget Rep

Team Photos

Major Fundraiser for community of WCMHA

Atom & Peewee teams to sell books:◦ Proceeds of $2.50 from every book is provided to

the teams.

◦ Sunday, November 13th, 2011 Pick up books, breakfast from 7 AM – 11 AM

◦ Cover features new logo and next year’s books will have team pictures!

Telephone Book Sales

RWC Hockey Club has contracted through PEAK Hockey (5th season for WCMHA), program run by Andrew Allen – NHL Chicago Blackhawks.

Goalies will be scheduled for sessions during the next 10 weeks to attend mandatory clinics at the Bell Sensplex on Monday nights.

(8 goalies at 5 PM and 8 goalies at 6 PM)◦ Using PEAK ice is a cost savings to our Clubs.

This will be scheduled by the Ice Scheduler, posted on website. Please help us to communicate to the goalies on your team.

Goaltender Clinics

44 hours:◦ unshared ice from Oct 16th – Feb 16th

◦ Rotation of ice times TBD

Ice Allocation

FlexxCoach - Login & Password will be provided to all Head Coaches from the Director of Communications.

FlexxCoach

Follow the rules from the B League

Whom to Notify in WC? WC Ice:

◦ Bob Howat – for timekeepers/scorekeepers Richmond Ice:

Ref Scheduler: - Dave Etherington for competitive games Don Wise – ice scheduler Your team webmaster

*Typically the league convenor changes the league website.

Game Cancelling/Re-scheduling

Team Contact Information

Can create laminated cards! Plastic Cards Available with RWC Logo

Ursula Hiratsuka in Stittsville uhiratsuka@sympatico.ca

Plastic Card

Fundraising & Sponsorship

Jennifer James

Managers can opt to be the team treasurer or appoint another volunteer.

Review excerpt of policy online:◦ TEAM FINANCIAL REPORTING

Create budget and obtain parents approval at the beginning of the season

It is recommended a separate bank account be opened with 2 signatures

Any parent should be able to review finances (open book policy).

Team Budget

All sponsor and name bars are to be hand-sewn, and nothing is to be ironed. They are to be purchased as

a team order for uniformity every season from the same supplier.

Sponsor bars are optional as teams may choose to use travel banners. If Sponsor bars are used, they are

to be the consistent sponsor bar on all players home and/or away set of jerseys.

The team may only use the provided C’s and A’s. All teams will be notified regarding sweater distribu

Equipment – Kathy Vizena

For outside ODMHA:◦ Fax to 613-691-1073◦ Or scan/email

◦ Need 10 days notice!

Travel Permits

Need the lists of players & bench staff

Transfer Forms completed

Team Lists

19-Player System

Affiliation

Every participant in the RWC Crusaders must adhere to our CoC.

Zero Tolerance – review discipline guide and incident form.

Trainer must submit review the EAP with parents on team.

• Setup signal for call to ambulance

Risk & Safety

To be completed by guardians, 2 copies should be made, one for the manager and one for the trainer.

It is important for the bench staff to know if any player has a medical condition, such as hearing impairments, asthma, etc…

Available on website.

Medical Information Sheets

All police checks are to be completed by the individual to the Ottawa Police (volunteer letters are available for the fee to be waived) and they are to return the approval notice (original copy) to our Director of Risk Safety, no later than Nov. 30th of the minor hockey season.

Failure to comply will result in immediate removal from the Official Team List on Dec. 1st.

Police Check Forms

No ice Have printed copies of the most updated schedule from the

website, depending on whose mistake, they will have to rebook the ice.

No refs Have the home association’s team manager call the ref

scheduler and then RIC. Game may have to be rescheduled. Immediate family members CANNOT act as a referee for a

family member’s game as per HC Rule 5.2 (o) “The referee and linesmen shall be thoroughly impartial

parties”

What If Scenarios….

Not enough refs If the correct number of officials does not show

for a game, then only if the coaches agree may one official be used for a two man system, or two officials be used for a three man system.

The coaches must be informed prior to the game of this situation. If they do not agree then the game is not to be played. Once the game has been played with the lower number of officials, the game may not be appealed or protested for any reason caused by a lower number of officials.

What If Scenarios…

No trainer • Ask opposing team to borrow their trainer if needed • Verify if there is a nurse/firefighter in the stands • Refs must agree since the trainer is missing from you’re game sheet Note: In the event one of the two trainers is not present it must be noted on the game sheets and the game goes on. If the trainers for both teams are not present, for the game to be allowed to go on, there must be a qualified First Aid person identified to the Referee in the arena who will accept responsibility for both teams No timekeepers • Call ref scheduler/referee-in-chief • Ask parent volunteers to assist.

What If Scenarios…

Please setup team designate for WCMHA website to input coach & manager contact information.

This is critical when other teams in the league need to contact you.

Website – Contact info

Volunteering is an enriching experience in so many ways. When you become part of our team, you have an opportunity to:◦ support a cause you truly believe in◦ apply your current skills and gain some new ones◦ meet new people, make new friends and develop

professional contacts◦ feel the personal satisfaction of helping others◦ make a difference in your own community

The rewards are as unique and personal as your reasons for wanting to volunteer.

Thank you for volunteering!