test coordinators’ pretest workshop

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Test Coordinators’Pretest Workshop

August 2009

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Contact Information► Cherie Boone - px# 48855 (434-8855) fax px# 48736 (434-8736)

e-mail: [email protected]

► Bill Thompson – px# 47548 (357-7548) fax px# 48903 (434-8903) e-mail: [email protected]

► Tom Cornman - px# 42499 (681-2499) fax px# 45133 (684-5133)e-mail: [email protected]

► Vanessa Ferrell - px# 48355 (434-8355) fax px# 48903 (434-8903) e-mail: [email protected]

► Ken Morris - px# 45155 (684-5155) fax px# 45133 (684-5133)e-mail: [email protected]

► Jackie Johnson - px# 45155 (684-5155) fax px# 45133 (684-5133) e-mail: [email protected]

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Assessment Website

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Assessment Website► http://www.palmbeach.k12.fl.us/drea

► The goal of our website is to have current information at the fingertips of the test coordinators at all times

► Communicate important information quickly

School Test CoordinatorsEmbedded Assessments

The School District of Palm Beach

County

Bill Thompson , Director(561) 434-8664/PX 48664

Department of Assessment

Embedded Assessments

How can we access embedded assessments?

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Who: Principals

When: September 1, 2009

How: Email from Anne d’Epagnier of CORE K12

What: Principal’s Username and Password ONLY

Program Launch Date

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• Administrators• There is only ONE password per school

• Teachers• Only teachers who are attached to students in

TERMS will receive login information• Must create a new password the first time they log

into the system

• Students• Username: pbstudentid• Password: pbstudentid

Users Access

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• District Home Page/Learning Tools• Online Assessment is located on the right-hand side

Online Access

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•Other ways:• General: http://ac.corek12.com

• Custom: http://palmbeach.corek12.com

Online Access

http://ac.corek12.com/

http://palmbeach.corek12.com/

sbrito22

******

Scanning Software

ASC Support page

http://ac.corek12.com/Support/Support.aspx

Be sure to uninstall all old versions and then reinstall the new version 3.0.1 before the program launches on September 1, 2009.


Scanning

• Connect the 3 pieces of hardware• Install the Upgraded ReviewScan Software

• Go to http://ac.corek12.com/Support/Support.aspx • Click on ReviewScan 3.0 near bottom of the page• Allow the software to installation process• Once finished, a shortcut will appear on the

desktop

Requirements


ScanningScan Sheets

Must be ordered from the Department of Assessment’s Online ordering page using the following link:http://www.palmbeach.k12.fl.us/drea/_index_pages/ordering.htm

Discard ALL OLD Forms

http://www.palmbeach.k12.fl.us/drea/_index_pages/ordering.htm

http://www.palmbeach.k12.fl.us/drea/_index_pages/ordering.htm

For more information on using clicker technology with the Online Assessment Center, contact one of your Program Managers.

Clicker Technology

Question Details Report

Program ContactsThe School District of Palm Beach County Program Manager – Dr. Carla [email protected](561)969-5822/PX 45822 or (561)644-2938

CORE K12 EducationSenior Project Manager - Mrs. Anne

d’[email protected](877)267-3512 x.1376 or (917)484-2992

Associate Project Manager - Mr. Markton Cole

[email protected](877)267-3512 x.1202 or (917)484-2995

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Ordering Test Materials Online

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Print This Page For Your Records

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Districtwide Kindergarten Through Grade Three Reading

and Writing Assessment(K-3 Assessment)

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Contacts► Questions about administration

Kim Stansell-Towe - px# 43882 (963-3882)

► Materials ordered and delivered through the Instructional Materials Department Textbook Department - px# 45119 (684-5119)

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Florida KindergartenReadiness Screener

(FLKRS)

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Olive Horne (ECHOS) - px# 43883 (963-3883) Robin White (FAIR) – px# 43884 (963-3884)

► Question about materials Test Distribution Center - px# 45155 (684-5155)

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Important Dates► 8/18 – 9/30: Administer ECHOS

► 8/25 – 10/14: Administer FAIR

► 10/14: Scanner sheets due to TDC by 4:00 pm Glades area schools will be picked up beginning in the

morning.

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Information► Recording student responses

NO computer administration ALL student responses will be recorded in the Student

Response Folder.

► Labels do not come with initial shipment Begin testing as scheduled Add labels to Student Response Folders when labels arrive

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FLKRS Returns► Verify that ALL documents that are being used are for

the 2009 administration only.

► Verify that the Student Response Folders for ALL students tested have been returned.

► Verify that the pre-identified student labels are in place or that all hand gridded information is complete.

► Place ALL Student Response Folders in a stack.

► Complete all the information on a Document Count Form.

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FLKRS Returns (cont.)

► Place the document count form on top of the stack of response folders.

► Place a paper band around the stack of response folders and secure the paper band with tape. Do not use staples or paper clips.

► Place all banded stack in a box. Seal the box

► Place the orange scorable label on the side of the box. Complete all needed information on the label.

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FLKRS Returns (cont.)

► Collect and account for unused and reusable screening materials from the examiners.

► Store reusable materials in a secure location for use with future FLKRS administrations.

► Dispose of unused materials so they cannot be used in future administrations.

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Scholastic Reading Inventory – Interactive

(SRI-I)

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Contacts► Questions about content

Elementary Kim Stansell-Towe - px# 43882 (963-3882) Secondary Gina Charla - px# 47386 (434-7386)

► Questions about technical support Bruce Roland - px# 48565 (434-8565)

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Palm Beach Writes

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Nikki Jones (elementary) - px# 86399 (432-6399) Rachel Amburgey (secondary) – px# 48054 (434-8054)

► Questions about materials for grades 2 – 10 TDC - px# 45155 (684-5155)

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Administration Dates► August 24 – 28, 2009

Grades 3-5 (Expository)

► August 31 – September 4, 2009 Grades 6-10 (Expository)

► October 19 – 30, 2009 Grades 3-4 (Narrative) Grade 5 (Persuasive) Grades 6-10 (Expository)

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Administration Dates (con’t)

► November 9 – 20, 2009 Grade 4 (Expository)

► November 30 – December 11, 2009 Grades 1 & 2 (Narrative)

► December 7 – 18, 2009 Grades 8 & 10 (Expository)

► January 11 – 22, 2010 Grade 4 (Narrative) Grades 8 & 10 (Persuasive)

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Information► School sets administration dates within guidelines.

► Schools are responsible for scoring.

► Schools will enter rubric scores into EDW using the data entry screen.

► Mandatory at all schools

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Sunshine State StandardsDiagnostic Test

Reading, Mathematics, & Science

Grades 3 - 11

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Cherie Boone - px# 48855 (434-8855)

► Questions about materials Test Distribution Center - px# 45155 (684-5155)

► Questions about secondary pregridding (secondary only) Glen Rovinelli – px# 48514 (434-8514)

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Test Administrations► Mandatory at all schools

Reading at grades 3 – 10 Math at grades 3 – 10 Science at grades 4, 5, 7, 8, 10, and 11

► September 1 – 10, 2009 – Elementary school testing window To Be Scored materials due to Test Distribution Center by 4:00 pm on

Thursday September 10, 2009*

► September 8 – 17, 2009 – Secondary school testing window To Be Scored materials due to Test Distribution Center by 4:00 pm on

Thursday September 17, 2009*

*Glades area schools will be picked up beginning in the morning.

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Recommended Administration Times

3rd 4th 5th 6th 7th 8th 9th 10th 11th

Reading 90 mins.

120 mins.

90 mins.

90 mins.

90 mins.

120 mins.

90 mins.

120 mins.

Math 90 mins.

90 mins.

120 mins.

90 mins.

90 mins.

120 mins.

90 mins.

120 mins.

Science 90 mins.

90mins.

90 mins.

90 mins.

90 mins.

90mins.

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Selecting Sort Options Process► All selections done via the internet

Pregrid Deadlines

Elementary Middle & High

Fall N/A 8/26/2009

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Accommodations► Allowable accommodations

LEP

ESE

504

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Answer Sheets – Grades 3-5

Read Math Science

Grade 3 Cherry Pumpkin

Grade 4AnchorBlue

Aqua Ocean

Grade 5 Woodland Midnight Carnival

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Read Math Science

Grade 6 Purple Fiesta

Grade 7 Cherry Pumpkin Ocean

Grade 8 Aqua Woodland Carnival

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Read Math Science

Grade 9AnchorBlue

Midnight

Grade 10 Purple Fiesta Ocean

Grade 11Cherry Pumpkin Carnival

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Pre-Identified Answer Document

JANE DOE

12345678

Check the Gridded Information

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Non Pre-Identified Answer Document

Hand write &bubble Student Name

Hand write & bubble 8 digit Student Number(no 50 – no ss#)

Must be bubbled accurately and filled in completely!!!!

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Returning Diagnostic Answer Documents

► Return only To Be Scored answer documents.

► Make sure all answer documents are facing the same direction.

► Do NOT paper band, paper clip or rubber and answer documents.

► Grade levels and subjects can be mixed and packed in the same box.

► Class Identification Sheets are no longer being used.

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Calculators

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Calculators► Test Distribution Center - px# 45155 (684-5155)

► Schools are responsible for maintaining and securing

► Return broken calculators to TDC for replacement (do not throw out!)

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FCAT – October RetakesHigh Schools

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Cherie Boone - px# 48855 (434-8855)

► Questions about materials Test Distribution Center - px# 45155 (684-5155)

► Questions about secondary pregridding Glen Rovinelli – px# 48514 (434-8514)

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Important Dates► October 7-9: Receive FCAT Retake test booklets

► October 19 – 23: Administer FCAT

► October 23: Pick-up in north & south (if ready)

► October 26: Pick-up in west

► October 26: Return all FCAT materials, by 4:00 p.m. (if not picked-up)

► ???: Receive FCAT results

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Administration Information► Specific information has not been released by the

FDOE. After 8/31/09

► New vendor – new procedures

► A breeze presentation will be release as soon as the information is available.

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Who’s Tested► Grades 11 and 12 students, as well as retained

Grade 10 students, who have not yet passed one or both parts of the Grade 10 SSS FCAT

► Adult Education students and students with Certificates of Completion who have not yet passed one or both parts of the Grade 10 SSS FCAT or the HSCT

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Who’s NOT Tested► Students enrolled in Grade 10 for the first time.► Students enrolled in grade levels below Grade 10.► Home Education Program students.► Students enrolled in private schools through the

McKay or Corporate Tax Credit Scholarship Programs.

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Important Information► Students found to be in possession of any electronic

device that reproduces, transmits, calculates, or records WILL be invalidated. “Possession” is defined as “within arm’s reach,” even if the

electronic device is not visible Students should not have cell phones in their pockets,

clipped to their belts, at their desks, or anywhere they can be easily accessed during testing

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Adult Administration► Reading – Monday, October 19th ► Mathematics – Tuesday, October 20th ► 5:00 p.m. to 9:30 p.m.

Sites TBD

► Registration through Community Schools

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Testing Schedule► Four day administration required

October 19th – Reading October 20th – Mathematics Two days for make-ups

► The testing time 180 minutes per test (proposed) BUT Must be extended for ALL students who need it Allowed to work until end of school day but not beyond

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Reminder for Students BEFORE the Script is Read

► If a student draws a line or an X through an answer, the line must NOT extend into a bubble, or the stray mark could be scanned as the answer.

► If a student marks in two or more bubbles, the response will be recorded as a WRONG answer.

► If a student circles answers instead of gridding the bubbles, the answers will NOT be scored.

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Returning Retake Materials

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PSAT

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Possible Additional Assessments► PSAT

October 14, 2009 All Grade 9 students in addition to grade 10

► SAT or ACT

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Contacts► College Board

Web: www.collegeboard.com/testright

mail: PSAT/NMSQTP.O. Box 6720Princeton, NJ 08541-6720

e-mail: [email protected]

phone: 888 477-PSAT (7728) or 609 771-70708 a.m. to 4 p.m. ET, M–F8 a.m. to 6 p.m. ET, M–F, mid October – early December

fax: 609 530-0482

http://www.collegeboard.com/testright

mailto:[email protected]

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Information► Wednesday, October 14, 2009► Mandatory for all 10th Graders

MAKE SURE 10TH GRADE IS BUBBLED ON THE ANSWER DOCUMENT!!!!!!

No cost ► Elective for all others

Fee based► Reports returned to schools in early December► Complete remittance form online

Send copy to Cherie by fax, email, or pony

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Information (cont.)

► Order materials from PSAT/NMSQT 8/28 – Last day to reduce order quantities 9/23 – Last day to increase order quantities

► Check materials as soon as they arrive Notify PSAT/NMSQT office of any discrepancy

► Put materials in locked storage when not in use► Security► Seating plan

Assign in advance Four feet between students

► Late room

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ESE Accomodations► Submit SSD Student Eligibility Form for each

student by August 26, 2009

► College Board will assign SSD Eligibility Codes

► College Board will provide a Nonstandard Administration Report (NAR)

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Materials► Receive directly from College Board/ETS.

► Provide calculators to students who don’t bring their own (FCAT).

► Return used answer sheets directly to College Board/ETS by the end of the next school day after test.

► Keep used and unused test books.

► Destroy all unused answer sheets.

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Requesting Volunteers► Return form to Debi

Elfen by 9/15/2009. Pony to FHESC South Ibis

Building or fax (PX# 48814)

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Table Rentals

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Questions????