terms & conditions and specifications for i) 2016-17 003.pdf · terms & conditions and...
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1
TERMS & CONDITIONS
AND
SPECIFICATIONS
FOR
i) Supply, Installation, Testing, Commissioning and
Handing over of an Analog, Addressable Fire Alarm
System on Turnkey basis
ii) Supply & Fixing of Curbstones on Turnkey Basis
TENDER NO.
C-DOT/TENDER/2016-2017/003
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Ref: C-DOT/TENDER/2016-17/003 January 05, 2017
TERMS AND CONDITIONS OF
TENDER NO. CDOT /TENDER/2016-17/003
1. C-DOT is a registered scientific society set up by the Govt. of India for pursuing
research in Telecommunications.
Sealed quotations(separate Technical & Commercial bid ) are solicited from reputed
Agencies, Civil Contractors, Interior/Exterior Designers to carry out any of the following
works at our Bangalore Campus on Turnkey basis as per details given in this document :-
Sl.No Item Description Eligibility Criteria/Warranty
1 Supply, Installation, Testing ,
Commissioning and Handing over of an
Analog, Addressable Fire Alarm
System on Turnkey basis .
As mentioned in the Specification
& scope of work.
Three years warranty
2 Supply & Fixing of Curbstones on
Turnkey Basis
As mentioned in the Specification
& scope of work.
2. Separate tenders should be sealed, superscribed “Tender No.
CDOT/TENDER/20161-7/003, Sl.No., Item Description and submitted only at
the following office:
PURCHASE GROUP
Centre for Development of Telematics
Electronics City, Phase I, Hosur Road,
Bangalore 560 100
Tel No.080-25119574/2511 9568
Fax No.080-25119572
and should be submitted on or before the closing date, i.e. 09-02-2017 before 15.00 hrs., if
delivered personally and if the quotes are sent by post/courier, the tender must reach C-DOT,
Bangalore at the address given above before closing time and closing date.
C-DOT is not responsible for delays of any nature including postal and force majeure
condition. Tenders received after the due date will not be accepted under any circumstances
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The schedule of opening of quotes is as follows and at the following venue:
Date Time
Technical part Opening in 09-02-2017 15:30 hrs
the presence of intending
Tenderers at C-DOT, Bangalore
Participation of representative during the technical part opening
The authorized representative whom you have deputed to attend the tender opening
should be in a position to answer all the queries raised (If any) and substantiate the
same in writing with his signature on the spot. This will be binding on the company
participating in the tender.
3. Any queries with regard to the above tender shall be entertained only by means of formal
official letters on or before 16:00 hrs on 16-01-2017. No Technical and Commercial
queries shall be entertained after 16th
January, 2017. It may be noted that it is the
sole discretion of C-DOT to consider the same or not and to reply only if it is deemed
necessary.
THE BIDDERS ARE REQUESTED TO VISIT THE SITE TO ASCERTAIN THE
REQUIREMENT BEFORE SUBMITTING THE QUOTES.
THE BIDDERS MAY PARTICIPATE IN ANY OF THE ABOVE FOUR
REQUIREMENT. Separate bids with description of the items quoted must be indicated
on the sealed envelopes.
A pre-bid meeting would be held at C-DOT, Bangalore at 1500 hrs on 17-01-2017 . All
the queries in *.xlsx format only should reach C-DOT by e-mail latest by 16-01-2017
1200 hrs to [email protected]. A maximum of 03 authorized representatives will be
allowed to attend the Pre-Bid meeting.
Replies to all queries/Pre-bid meeting clarifications(if any) shall be uploaded in our
website only(www.cdot.in)
Quotes without Tender Document fee and EMD shall be rejected outright. In case the
document is downloaded from C-DOT’s website, then, please ensure that the Tender
Document fee of Rs 1000/- is also separately enclosed with the technical part.
Commercial Part Opening : The dates will be intimated subsequently to the technically
shortlisted parties only.
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4. Prequalification Criteria for Item Sl.No 1 only
The following Documents to be submitted along with technical bid:
Intending Tenderers’ Eligibility:
1. Intending tenderers need to visit the CDOT campus personally to conduct a site
survey prior to submission of their tender.
2. Average annual turnover during the last 3 years, ending 31st March of the Previous
financial year, should be Rs. 25.00 Lakhs and above.
3. Copy of PAN/TAN card issued by Income tax Dept.
4. Documents relating to the constitution of the Firms i.e., Sole Proprietorship Affidavit,
Partnership Deed, Articles of Association, etc.
5. Valid registration documents of the firm (VAT & Service Tax)
6. Availability of service backup / Replacement / Repair facilities available in Bangalore
after installation / sales will be given preference
7. Any other credentials / supporting documents deemed useful.
8. Joint Ventures are not eligible to participate.
9. Applications without the above Documents/Certificates will not be considered
Product related documents :
a. Product certification signed by the original equipment manufacturer of the fire alarm
system components certifying that their products comply with the referred standards
completely with specifications and UL/FM approval.
b. Certificate from the major equipment manufacturer or OEM indicating that the
proposed performer of contract for this particular work of C-DOT is an authorized
representative of their products along with 3 years warranty support from the date of
handing over of the system and 2 years’ spares support after warranty period.
c. Product data for fire alarm systems components including dimensional plans,
sections, and elevations showing minimum clearances installed features and devices
and list of materials and data
d. System operation description including method of operation and supervision of each
type of circuit and sequence of operations for all manually and automatically initiated
system inputs. Description shall cover this Specific project.
e. Shop drawings showing the annunciator layout, configurations and terminations
f. Complete operating and maintenance manuals listing the manufacturer’s names
including technical data sheets.
g. Wiring diagrams indicating internal wirings for each device and the inter
connections between the items of equipment’s.
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Company failing to meet these criteria or not submitting requisite supporting proof
as specified in Formats is liable to be rejected during preliminary scrutiny.
Bid Rejection : The EMD @ 2% of your total quoted value(inclusive of Taxes) should be
submitted only in the Financial Bid Envelope with a validity of 6 months and with an
undertaking in the Technical bid for the same(without disclosing the amount). EMD may be
submitted in the form of PBG or Demand draft. No other form shall be accepted.
REQUIREMENT
Sl.No Description Qty EMD Amount
1. Supply, Installation, Testing ,
Commissioning and Handing over
of an Analog, Addressable Fire
Alarm System on Turnkey basis .
As per Sl.No. 1
2% of the quoted amount
inclusive of Taxes (to be
enclosed separately in the
Financial bid)
2. Supply & Fixing of Curbstones on
Turnkey Basis
As per Sl.No. 2 2% of the quoted amount
inclusive of Taxes (to be
enclosed separately in the
Financial bid)
Note:
a) Bidders may quote for any or for both the requirements.
b) Ensure that separate bids/EMDs are submitted, incase bidding for more than
one requirement.
5. Tenderers are requested to study the terms and conditions of the tender carefully
and then submit their tenders accordingly. Any tender/quotation received against
this tender and any Purchase Order/Work Order/Annual Maintenance Contract
resulting from this tender shall be governed by the terms and conditions indicated
in this tender document and the tenderer quoting against this tender shall be
deemed to have read, understood and accepted the same unconditionally.
The intending tenderers are requested to go through the Tender Notice available at
C-DOT website and comply with all the procedures as prescribed therein.
This Tender Document is non-transferable. Only contractors purchasing the
Tender Document are entitled to submit the quotes to C-DOT in their name.
The interested tenderers are required to enclose the following documents along with
the technical part.(For Both the requirements)
a. Details of Registration under Shops & commercial Establishment
b. Details of Registration with Registrar of firms/Registrar of companies
c. Service Tax registration copy & VAT registration copy
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6. The tenderers should possess necessary technical expertise in handling such projects and
shall be equipped with adequately trained skilled labour & staff.
7. C-DOT has adopted a two quote system. Therefore, the tenderers should submit
their technical and commercial parts for each tendered item separately, in two
separate sealed envelopes marked as “Technical Part” and “Commercial Part”.
The two envelopes should further be put into another envelope and sealed for each
individual tender item. EMD to be kept in commercial part only.
8. The Technical Part should contain information on specifications, design, capacity and
other relevant technical details conforming to C-DOT requirements in toto. It is
imperative to note here that the technical part in duplicate should be accompanied
by all data sheets, technical literature, compliance chart and catalogues in original.
The suggested ordering information (supplier part nos.) to match C-DOT
specifications must be indicated in the technical part.
The following Documents to be submitted along with technical bid for Item Sl.No. 1:
a Product certification signed by the original equipment manufacturer of the fire alarm
system components certifying that their products comply with the referred standards
completely with specifications and UL/FM approval.
b Certificate from the major equipment manufacturer or OEM indicating that the
proposed performer of contract for this particular work of C-DOT is an authorized
representative of their products along with 3 years warranty support from the date of
handing over of the system and 2 years’ spares support after warranty period.
c Product data for fire alarm systems components including dimensional plans,
sections, and elevations showing minimum clearances installed features and devices
and list of materials and data
d System operation description including method of operation and supervision of each
type of circuit and sequence of operations for all manually and automatically initiated
system inputs. Description shall cover this Specific project.
e Shop drawings showing the annunciator layout, configurations and terminations
f Complete operating and maintenance manuals listing the manufacturer’s names
including technical data sheets.
g Wiring diagrams indicating internal wirings for each device and the inter
connections between the items of equipment’s.
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SL.No. Technical part should contain(For Both the requirements)
1. An undertaking has to be given in the Technical Bid Envelope, certifying that the
EMD of 2% of the total quoted price(inclusive of Taxes) has been kept in
financial bid (without disclosing the amount)
2. Tender document Fee of Rs.1000.00, in case the Tender document is
downloaded from our website.
3. Technical quote giving the compliance details of execution of the work as per the
requirement. Compliance to the Detailed Specifications and scope of work.
4. Make’s & Models of the standard items.
5. Technical Compliance as per Annexure – I
6. Commercial Compliance as per Annexure – II
7. Blanked Commercial Part Scope of work and Specifications.
8. Scope of Warranty (compliance as per clause no. 22)
9. Cliental list as per clause 14
10. Acceptance for submission of Bank Guarantee for 10% of the PO value for a
period of one year from the date of acceptance of the item from C-DOT, in the
event the PO is placed.
11. Documents related to Eligibility criteria as per clause no. 4 & Mandatory
requirements as per clause no. 8 of this document
9. The commercial part should contain information on price quoted for equipment upto
C-DOT designated place(as per scope of work), payment terms, delivery period,
warranty/guarantee period and other relevant information as per below.
Sl.No. Commercial part should contain
1. Commercial quote containing the price information of the make &
model quoted in the technical part exactly as per Bill of Materials. :
a. Details of the items quoted as per enclosed specifications & scope
of work on TURNKEY BASIS.
b. The rates to be quoted as per the specifications & scope of work.
2. EMD of 2 % of the Total quoted price inclusive of all Taxes
3. Payment terms – Acceptance as per our clause no. 26
4. Delivery schedule – Supply & installation to be mentioned
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10. Tenderers should submit the quotes along with E.M.D. as indicated in the tender
document in the commercial bid only and a declaration letter in the Technical Bid that
EMD amount has been kept in commercial bid without disclosing the EMD amount.
E.M.D. amount should be submitted by way of a crossed demand draft favoring
"C-DOT" or by way of Bank Guarantee (in the format enclosed) for the said amount.
This amount will be returned interest free, to the unsuccessful tenderers within 6 months
from the closing date of the tender or finalization of the tender for the item, whichever is
later. The Bank Guarantee shall be valid for 6 months from the last date of submission of
the quotes. Alternatively, EMD may also be submitted in the form of Demand Draft.
Separate EMDs must be enclosed with each of the item quoted by prospective
bidders.
11. The E.M.D. is payable by all categories of tenderers and no exemption from E.M.D.
is permissible. Quotes without E.M.D. shall be treated as invalid/ rejected. EMD
submitted in the form of Fixed Deposits will not be accepted. EMD Shall be exempted
for Govt. bodies / PSUs & SSI organizations (who are exempted from payment of
EMD) on production of relevant proof.
Important : EMD should be kept in the commercial part only. If the EMD is not
found in the commercial part, then the quote will be rejected outright. No
Clarifications shall be taken by C-DOT.
12. Technical Compliance statement for the tendered item is a pre-requisite for evaluation.
Therefore the same must be submitted with the technical part. Any falsification /
suppression of facts in the compliance statement would lead to the rejection of the
quote, along with forfeiture of the E.M.D. Corresponding to each technical
specification in the compliance statement, relevant serial no. / page no. / line no. etc., in
the data sheet should be indicated. Incomplete compliance statement may lead to
rejection of the quote.
13. The template of compliance comparison statement is enclosed in Annexures I & II.
All columns should be clearly filled up and, if more than one model is being quoted for,
then different sheets should be submitted for each model. Please do not fill only as
“Complied” in column 3, but, also indicate the quantitative specifications. Failure to
do so may result in the quote not being considered. Please highlight the quantitative
specifications in your data sheet / technical literature. If the space is not sufficient, then
additional sheets may be used. The compliance comparison statement should be signed
by the authorized signatory. If the compliance comparison statement is not filled up, then
the quotations are liable to be rejected.
The compliance statement should be enclosed with the technical part only. Compliance
statement with respect to terms and conditions(Annexure-II) stipulated in the tender
document should also be provided along with the technical part.
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The tenderers should submit the quotes along with the complete data sheets of the
product. The vendor should also give the compliance of the item being offered with
C-DOT specifications by highlighting on the data sheet with the relevant serial no. of
C-DOT specifications written against the highlighted data.
14. Tenderers shall submit a list of clients, to whom they have executed similar type of
job. This list should clearly enunciate the address of the premises / location, where
such projects are executed, along with the names of the contact persons and their
phone nos./fax nos./e-mail ids .
15. The tenderer shall facilitate visits by the C-DOT team to their client executions sites, for
the purpose direct technical assessment of the equipment at site.
16. The price quoted must be on FOR C-DOT basis and to the designated place as per scope
of work and details given in the Specifications & Scope of work against each Sl.Nos.
17. C-DOT is a public funded R&D organization set up by the Govt. of India and pursuant to
notification no. 10/97 of Central Excise, C-DOT is exempted from paying Excise Duty.
Intending tenderers are advised to take note of the above while submitting their quotes.
Interested tenderers are requested to quote the basic price and the other statutory levies
separately and indicate their acceptance to supply the material at its basic cost with
applicable levies. The exact amount of duties, if applicable, and the tariff head, under
which it is applicable, must be indicated unambiguously in the commercial part.
18. C-DOT is registered with DSIR, Ministry of Science & Technology, Govt. of India, vide
registration no. TU/V/RG-CDE(629)/2006.
19. All quotations received against this tender shall be governed by the terms and conditions
indicated in the tender document. In the case of successful tenderers, E.M.D. amount
will be forfeited to C-DOT in the following cases, without any further intimation:-
a) If, after submission of the quotation, the tenderer fails to honour the Purchase
Order/Work Order/Letter of Intent or refuses to comply with any and/or all of the
terms and conditions of the tender.
b) If the tenderer withdraws the offer during the validity period.
c) If the tenderer fails to submit the 10% Performance Bank Guarantee in accordance
with Clause No.20.
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20. As per C-DOT tendering procedures, the successful tenderer(s) shall have to deposit
a Security Deposit / Performance Bank Guarantee (PBG) equivalent to 10% of the
total order value for a duration upto the 3 years warranty/extended warranty. The
same can be deposited through a Crossed Demand Draft favouring C-DOT or a
Bank Guarantee as per the enclosed format in the tender document. In case of
submission of Security deposit/Performance Bank Guarantee in the form of a Bank
Guarantee, the same must be issued by an Indian nationalised bank or any prime
international bank. If the performance bank guarantee / security deposit of the
requisite amount stipulated in the purchase order is not submitted, the payments
shall not be made by C-DOT, even after the receipt of order acknowledgement,.
Fixed Deposits shall not be considered as Performance Bank Guarantee.
In the case where a bank guarantee has been submitted against the PBG, the validity of
the same should be equivalent to the warranty period of 3 years from the date of
acceptance of the item. The bank guarantee validity should, however, commence from
the date of written acceptance by C-DOT, subsequent to installation &
commissioning & acceptance at C-DOT. Since the bank guarantee has to be
submitted before equipment supply, this objective shall be met by issuing necessary
amendment to the bank guarantee later, after the date of written acceptance by C-DOT.
If the Security Deposit is submitted towards faithful performance through a Demand
Draft, then the same will be returned after the completion of the warranty period. The
E.M.D. amount submitted by the successful tenderer will be returned to the supplier, only
upon the submission of the security deposit/performance bank guarantee.
21. It should be clearly noted that compliance to the commercial requirement of
submission of security deposit/performance bank guarantee is mandatory. Any
quote enunciating the non-acceptance to this clause is liable to be rejected.
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WARRANTY-For Sl.No.1
22. The tenderer shall warrant that the work executed and items supplied shall be NEW and
free from defects and faults in design, material, workmanship and manufacture and shall
be of the highest grade and in full conformity with the C-DOT specifications. Tenderers
will be responsible for any defect that may develop arising from faulty material, faulty
design and bad workmanship in the execution of the job/service and shall remedy such
defect at their own cost and at site.
The tenderers are required to submit their quotes with a comprehensive warranty
AS GIVEN IN THE SPECIFICATIONS. By the term “Comprehensive Warranty”
it is meant that the repair/replacement, parts replacement(if any).
Quotes of the tenderers, who are unable to quote with warranty will not be
considered and will be summarily rejected, even if they are meeting all the criteria
in-line with C-DOT’s technical specifications.
All statutory levies shall have to be met by the tenderer and/ or their Representatives
towards replacement and repairs during the warranty period. Thus the warranty should be
comprehensive, all paid up and unconditional.
The warranty shall commence from the date of written acceptance by C-DOT,
subsequent to installation & commissioning. In case of any delays in installation /
commissioning / rectification of faults, the warranty period shall automatically get
extended by a month for delay of 15 days, or, part thereof.
Support during warranty period covers attending to the problems reported by
C-DOT within 24 hours.
23. Warranty Certificate wherever applicable should be submitted from the date of
written acceptance given by C-DOT clearly indicating the commencement date and
expiry of warranty(Wherever applicable).
24. The appraisal of the performance of the material and services provided during the
warranty period shall be done by C-DOT and the same shall be binding upon the tenderer.
25. DELIVERY DATE : Time being the essence of the contract, the tenderers must indicate
the firm delivery date by which the materials will be dispatched and executed by them
from the date of receipt of C-DOT order. They must also clearly indicate the time limit
within which various phases shall be accomplished for work orders and completion
date.
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26. PAYMENT TERMS:
The payment towards the execution of work will be paid in installments as specified
below. Payments to the contractor shall be "on account" and shall be adjusted against the
final bill.
The various stages of payment shall be as follows:
For Sl.No.1
STAGE I: On delivery of materials/certification
at the site and after inspection by C-DOT
authorities.
75% of the total cost of the material
supplied as per invoice.
STAGE II: On completion of the complete
project as per the work order.
85% of the total Project value after
deducting Stage-I payment .
STAGE III: On completion of all the works and
approval by C-DOT authorities.
Balance 15% of the total Project cost
within 30 days after completion of
work and on receipt of 10% PBG and
period as per the warranty mentioned
in our technical specifications.
For Sl.No.2
STAGE I: On delivery of materials/certification
at the site and after inspection by C-DOT
authorities.
50% of the total cost of the material
supplied as per invoice.
STAGE II: On completion of the complete
project as per the work order.
75% of the total Project value after
deducting Stage-I payment .
STAGE III: On completion of all the works and
approval by C-DOT authorities.
Balance 25% of the total Project cost
within 30 days after completion of
work as mentioned in our technical
specifications. 27. In case the delivery schedules are not adhered to and the supplies get delayed beyond
schedules, penalties shall be imposed on the vendor/tenderer by C-DOT and the
penalty to be imposed will be @ 0.5% for every 01 weeks subject to the maximum
being 5%. Delay beyond 10 weeks will be treated as an exception and C-DOT
reserves the right to impose additional penalty at its discretion.
28. In case the tenderer fails to deliver the material or fails to provide services within the
quoted delivery period in supersessions to the above penalty clause, C-DOT reserves the
right to make alternate procurement and arrangements only at the tenderers cost and risk.
For this, the supplier shall be served with a notice of 2 weeks under a registered cover and
in case of non-performance, on expiry of the notice period, the cost of alternate
procurement /arrangements shall be recovered from the vendor.
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29. INSPECTION: Before supplying the building material, sample of the same have to
be shown and certified by C-DOT officials. No material will be accepted without t
sample approval. Materials, on their arrival at C-DOT, will be inspected for quality and
quantity by C-DOT officials and their decision in the matter will be final and binding.
The rejected material/s will need to be collected by the supplier within a reasonable
period of time for replacement from our premises and all the charges on the same
including packing charges will have to be borne by the supplier only. In case we do not
receive any response to our letters soliciting the suppliers to collect the rejected material
even within 16 weeks from the receipt of the rejected material at C-DOT, the same may
be disposed off by C-DOT through auction, and the proceeds of such an auction shall be
treated as earnings to C-DOT.
30. Tenderers shall be required to provide complete assistance/guidance at site during the
SITE PREPARATION and INSTALLATION & COMMISSIONING. The scope of the
work includes Supply, Erection, Installation and Commissioning of the various
materials at the place designated by C-DOT shall be the responsibility of the
supplier or their authorized representatives. All the associated costs shall have to be
borne by the supplier or their representatives. No extra charges will be paid.
31. Tenders should be complete in all respects and incomplete tenders not complying with the
terms & conditions shall be summarily rejected without any notice.
32. Quotations should be valid for a period of at least 6 months from the closing date of
the tender.
33. If, at any time, during the performance of the Purchase Order, the suppliers
Encounter conditions impeding timely delivery of goods and performance of service,
then they should promptly notify C-DOT, in writing, of the fact of the delay, the cause of
delay and its likely duration. C-DOT shall evaluate the situation and at its discretion,
decide to extend the suppliers, time for performance. C-DOT’s decision will be final and
binding.
34. C-DOT reserves the right to award work to deserving tenderer. The decision of
C-DOT shall be final and unquestionable.
35. C-DOT reserves the right to reject/accept any part or full Tender(s) without any reason
whatsoever.
36. ARRIVING AT THE LOWEST:
For Sl.No.1
It may be noted that the L1 price shall be calculated based on the rates quoted(AS
PER SPECIFICATIONS) with warranty & AMC on TURNKEY BASIS as per the
Scope of Work & Specifications.
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For Sl.No.2
It may be noted that the L1 price shall be calculated based on the rates quoted(AS
PER SPECIFICATIONS) on TURNKEY BASIS as per the Scope of Work &
Specifications.
37. FORCE MAJEURE shall mean and be limited to War hostilities, riot or civil
commotion, earthquake, flood or other natural physical disaster and restriction imposed
by the Government or their statutory bodies which prevents or delays the execution of
the contract. In the event of delay lasting over one month, if arising out of cases of Force
Majeure, C-DOT will still reserve the right to cancel the order/contract.
38. Disputes, if any, arising out of the above tender will be referred to courts having
jurisdiction over Bangalore only and shall be subjected to Indian laws including the law
relating to Consumer Protection.
39. The specifications indicated in the tender are as per C-DOT’s requirement. Tenderers
have the option of quoting strictly as per the specifications indicated in the tender
document or offer any equivalents meeting C-DOT's requirement. However, based on the
compatibility, the decision of C-DOT on acceptance/rejection of the same would be final
and unquestionable.
40. Please note that any falsification / suppression of information would lead to tender
disqualification.
41. C-DOT is an R & D organization and is thus not registered under any State’s Sales
Tax or Central Sales Tax and thus has no C.S.T. and K.S.T. numbers.
42. Exact details of excise duty, sales tax, VAT and other levies must be clearly indicated.
Please do not indicate taxes & levies “as applicable”. It may be noted that C-DOT will
not be giving ANY CONCESSIONAL FORMS nor will be claiming any MODVAT
concessions.
43. C-DOT can provide the Excise Duty Exemption Certificates for purchases made from
Indian Manufacturers and also Customs Duty Exemption Certificate .
44. In case, the date of opening of the tender happens to be an unscheduled holiday, the
tender will be opened on the NEXT WORKING DAY at the same time and venue.
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General Terms & Conditions of the Tender
1. The work to be carried out as per the specifications and scope of work.
2. The work shall be carried out as per the directions of C-DOT. The price shall be
inclusive of the cost of labour charges, scaffholdings etc. The work has to be carried
out after erecting Scaffholdings, wherever required.
3. All applicable Taxes shall be deducted at source.
4. You should mandatorily take Personal Accident Insurance for your employees.
5. Work should be carried out between 8.30 a.m & 5.00 p.m on Working Days only.
6. You are requested to take care of all the safety aspects while executing the work assigned.
Safety Belt should be used without fail. As the working area is very critical, adequate
care has to be taken to avoid any damages due to the negligence of the work. In case of
any damage to the existing building, equipments etc., C-DOT at its discretion will deduct
the amount to extent of the loss incurred.
9. You shall be responsible for payment of compensation in the event of injury, death or
damage caused to employee while discharging the duties.
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10. You will keep your staff and labour duly insured against any injury or death while
working in the premises or during transportation and will keep C-DOT fully indemnified
against any claim of compensation in this regard.
11. You shall be responsible for statutory requirements and compliance with various
legislations. The employees deployed by the supplier shall be covered under the
provision of Minimum Wages Act and the supplier shall pay the PF/ESI contributions.
12. You shall be responsible for payment of compensation and settlement of litigation arising
out of dispute between employer and employees in the event of injury, death or damage
caused to employee while discharging the duties Labourers should be fully insured,
C-DOT will not be responsible.
*************************
THIS BANK GUARANTEE TOWARDS THE E.M.D SHOULD BE TYPED OUT ON
RS.50/- NON-JUDICIAL STAMP PAPER GIVING FULL POSTAL ADDRESS OF
THE BANK.
Guarantee No :
Amount :
Guarantee Cover From: To :
Last Date for :
Lodgment of Claim :
The Centre for Development of Telematics having its Registered office at C-DOT Campus,
Mandi Road, Mehrauli, New Delhi 110 030, having floated a Tender for (Tender for
______________________) with Tender no. hereinafter referred to as the tender, and M/s
(name and address of the supplier) having the intention of participating in the above
mentioned, we, the (banker's name and address) hereby irrevocably undertake and
guarantee to you that in the event of the award of the Contract to the tenderer and subject to
the failure of the Tenderer to perform any of the following clauses, we undertake to fully
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compensate the Beneficiary to a maximum amount of Rs. _____________(Rupees
____________________________________ (in words) as and when the same is claimed
from us in writing during the validity of the contract as per the terms and conditions of the
tender contract.
1. If the tenderer fails to accept the contract with the terms and conditions of the contract.
2. If after the acceptance of the contract, the Tenderer fails to carry out the services in
accordance with the terms and conditions of the contract.
3. If the tenderer withdraws the tender during the validity period.
4. If the tenderer fails to complete their services in accordance with the terms and conditions
of the contract or if there is any unexcused delay on the tenderer’s part which may
warrant forfeiture of E.M.D. amount and or imposition of liquidated damages and or
closure/termination of the contract for default.
We, the bank, abide by your Tender terms and conditions and we shall on demand and
without demur, pay to you all and any sums upto a maximum of Rs.__________
(Rupees ____________________________________)
being the E.M.D. furnished by the tenderer to you in the form of this bank guarantee.
We further agree that the Beneficiary shall be the sole judge as to whether the Tenderer has
failed to perform as per the Tender terms and conditions duly specified by the Beneficiary.
We further hereby undertake to pay the amount due and payable under this guarantee without
any demur merely on a demand in writing from the Beneficiary stating the amount claimed
due by way of loss or damage. Any such demand made on the bank shall be conclusive and
binding upon us as regards the amount. Lodgment of claim through Registered Post shall be
conclusive evidence of claim made on us by the Beneficiary. However, our liability under
this guarantee shall be restricted to an amount not exceeding Rs._________(Rupees
________________________________). We further agree that the claim made on us shall
be settled within a period of 30 days from the date of lodgment of claim by the beneficiary.
We agree that the guarantee herein contained shall remain in full force and effect for a period
of 6 months (six months). Unless a demand is made on us in writing within one month from
the date of expiry of six months, we shall be discharged from all liability under this
guarantee.
We further agree that any change in the constitution of the bank or the tenderer shall not
affect our liability under this guarantee.
We further agree that the Beneficiary shall have the fullest liberty without in any way
affecting our liability under this guarantee alter any or all of the terms and conditions of the
tender.
Notwithstanding anything contained herein before our liability under this guarantee is
restricted to Rs._______(Rupees__________________________________________). This
18
guarantee shall remain in force upto a maximum of six months (6 months). Unless a demand
in writing is made on or before __________ (one month from the date of expiry of six
months (date) all your rights under this guarantee shall be forfeited and we shall be relieved
and discharged from all liabilities under this guarantee.
We lastly undertake not to revoke this guarantee during the penance of the above said
tender/tender contract except with the prior consent of the beneficiary in writing.
This guarantee must be returned to us in original immediately on the expiry of the validity
date.
Sealed with the common seal of the bank on this the.............day of..............2016
DATE : For BANKERS NAME
PLACE : SEAL, ADDRESS
19
PERFORMANCE BANK GUARANTEE
GUARANTEE NO :
AMOUNT :
GUARANTEE COVER FROM : TO :
LAST DATE FOR
LODGEMENT OF CLAIM :
In consideration of the Centre for Development of Telematics having its Registered office at
C-DOT Campus, Mandi Road, Mehrauli,, New Delhi - 110 030, hereinafter referred to as the
Purchaser having placed order(s): 1. (Order no and date) 2. (Order no and date), with our
constituents M/s ___________________________ (name of your organization) hereinafter
referred to as the contractor, having their office at (address of your organization) for the
supply and installation of (give brief detail of the order placed) and our constituents having
undertaken to guarantee the faithful performance of the contract during the warranty period
as mentioned in the purchase order(s) referred above, we the (Banker's name and address), do
hereby bind ourselves as their guarantors and undertake to be responsible to the purchasers
and their successors and assigns for payment of all or any sums of money, losses, damage,
costs, charges and expenses, that may become due or payable by the contractor, in the
faithful performance of his said obligations and covenants under the above contract stated
therein provided however that the total amount to be so recovered by the purchaser from us
shall not exceed Rs. ____ (Rupees ______________________________) amount of
guarantee to be mentioned) payable under the said Purchase Order.
We,____________________ ___________________________ (name and address of the
bank) do hereby unconditionally and irrevocably guarantee payment, without demur and
without recourse to the purchaser of sums upto Rs. _________ (Rupees
_______________________________________) amount of guarantee in Rs.___________
and words) on the purchasers first demand in writing making claim for payment to the
purchaser by reason of failure on the part of the contractor to fulfill their obligations under
the contract.
We hereby agree that lodgment of claim through registered post shall be conclusive evidence
of lodgment of claim.
We further undertake to settle the claim within 30 days of lodgment of claim.
This guarantee shall not be revocable by notice or otherwise and is unconditional and without
recourse and our liability as surety shall not be impaired or discharged, until the contractor
has fulfilled all the obligations under the contract and shall not be affected by any change in
the constitution of the purchaser, Contractor or the bank.
Notwithstanding anything stated herein above our liability under this guarantee is restricted to
Rs.___________ (Rupees ____________________________________ amount of guarantee)
20
and shall remain in force till (last date of guarantee) unless a demand or claim under the
guarantee is made on us in writing within one month of the above mentioned date, i.e., before
(date one month from the last date of guarantee cover) all your rights under this guarantee
shall be forfeited and we shall be relieved and discharged of all liability hereunder.
Dated: FOR
Place: (Banker's name)
Address and common seal
21
ANNEXURE-I
COMPLIANCE STATEMENT (TECHNICAL) FOR _______________________
REF: CDOT/TENDER/2016-2017/003
Col - I Column - II Column – III Column - IV
SL
NO.
C-DOT TENDER
SPECIFICATION
SPECIFICATION OF
MODELS QUOTED
DEVIATIONS
IF ANY
PLEASE LIST DOWN EACH
OF THE TENDER
SPECIFICATIONS IN THIS
COLUMN – AS PER SCOPE OF
WORK
PLEASE INDICATE THE
SPECIFICATIONS
OFFERED BY YOUR
MODELS
(DO NOT JUST SAY
COMPLIED)
COMPLIANCE FOR EACH
MODEL OFFERED ARE TO
BE GIVEN SEPARATELY.
ADDITIONAL FEATURES IF
ANY
NOTE: PLEASE FILL UP THE COMPLIANCE CHART FOR EVERY MODEL QUOTED
Date : Signature:
Place: Name:
Designation:
Seal of the company / Agency
22
ANNEXURE-II
COMPLIANCE STATEMENT (Tender terms and conditions)
Ref: CDOT/TENDER/2016-2017/003
I hereby declare that all the information furnished by us are true to my
knowledge.
I have no objection to C-DOT verifying any or all the information
furnished in this document with the concerned authorities, if necessary. I
also certify that I have understood all the terms and conditions indicated in
the tender document and agreeing to, in entirety. I am signing this
document as an authorized signatory in the capacity of
________________________.
Date : Signature:
Place: Name:
Designation:
Seal of the company / Agency
23
SL NO.1
SPECIFICATION
FOR
SUPPLY, INSTALL, TESTING ,
COMMISSIONING AND HANDING
OVER OF AN ANALOG,
ADDRESSABLE FIRE ALARM
SYSTEM ON TURNKEY BASIS
Warranty : Three years warranty from the date of receipt &
acceptance and 2 years post-warranty AMC.
24
INTRODUCTION
Through this tender we intend to equip our campus spread across 23 acres with more than 11
buildings scattered inside with Fire Safety and Management System. The scope of the work
includes Supply, Installation, Testing, Commissioning and Handing over of an Analog,
Addressable Fire Alarm system which is required to form a complete, operative, coordinated
system for various blocks. Bids are invited in Two-Bid System from reputed contractors having
experience in similar nature of work/ services.
TECHNICAL SPECIFICATION
This section of the specification includes supply, installation, testing, commissioning and
handing over of an Analog addressable fire alarm system as set out above. It shall include, but
not be limited to, Alarm initiating devices, Alarm notification appliances, Control Panels,
Auxiliary Control Devices, Annunciation, Power supplies and wiring as specified herein.
The fire alarm system shall generally comply with the requirements of NFPA Standard No.
72 for protected premises signaling systems, except as modified and supplemented by this
specification. The system shall be supervised either electrically or by software-directed polling
of field. The panel, detectors and modules shall preferably be UL listed.
GENERAL FIRE ALARM SYSTEM DESCRIPTION
The main FACP shall contain a Microprocessor based Central Processing Unit (CPU).
The Panel Shall communicate with and control various field devices used to make up the system, such as smoke, Thermal (heat) and Multi Sensor detectors, Addressable modules, including initiating circuits and notification appliance circuits, local and remote operator terminals, printers, annunciation, and other system controlled devices.
The FACP shall be capable of disabling an individual detector. FACP shall be capable
of simulating the fire condition to enable individual testing of the various alarm circuits.
The FACP shall have the facility to silence/ acknowledge/ reset the alarm. Apart from
the FACP, Repeater Panel present in the control room shall have the facility to silence/ acknowledge the alarm of all FACPs in the Network.
In case of a Fire alarm initiation by an alarm initiating device, the audio–visual alarm
shall be generated at the respective fire alarm controls and the Annunciation/Repeater Panels located in the Control Room as well as the particular location of fire and also initiate signal to operate Siren/Strobe located in the respective locations.
The FACP shall be programmed for the sequence of events to be initiated in case of
fire like closing of fire dampers, shutting down supply fans for HVAC, deactivating the access control system and activating the siren/strobe through a module.
The FACP shall have an in-built buzzer to alert the personnel in case of maintenance
25
requirements.
The electronic circuit shall be of solid state and of fail-safe design. It shall be Vermin proof, protected from humidity, corrosion and dust to ensure uninterrupted operation.
The circuit shall be protected against usual electrical transients, electromagnetic and
electrostatic interference (EMI &EMC) present in its vicinity.
SLC cable should be placed at-least minimum of one metre away from any High Voltage cable and the routing shall not permit multiple T joints.
The FACP shall have facility to alter access or reset the stored program through a
password to avoid unauthorized use. The system shall have reverse polarity detection / protection, sensitivity adjustment,
alert for drift compensation and shall be capable of networking minimum of 8 panels in a system
The system shall be capable of diagnosing the cabling for open and short circuits,
unauthorized removal of detector head and AC failure. In case of multiple alarms, the indication shall display the same in chronological
order.
FIRE ALARM CONTROL PANEL (FACP):
The FACPs used in the Building shall conform to the UL (- 9th
Editions)
The fire alarm control panel (FACP) shall be suitable for Class-A Style 5, 6 or 7 wiring and Class–B Style 4 type of wiring as per NFPA-72. It shall have provision to accept the range of 110V - 230V ± 10% single phase, 50 Hz SMPS supply. The processor shall be of M3 32 bit, capability for Day & Night mode. The panel shall maintain 2000 events, each with a time and date stamp. The control panels shall exclusively maintain 1000 alarm event and 1000 other events (troubles supervisory pre alarm etc). The system shall support three password levels, (i.e. Advance / Admin/ user). It shall have inbuilt USB 2.0 Interface for easy configuration facility via PC/Laptop. The FACP shall have Minimum 160 Characters LCD in which the LCD clearly indicates the location of fire, Fault & Supervisory. The FACP should have capacitive Touch Keypad, instead of mechanical snap dome switches for trouble free operation. The panel shall have degraded operating mode. In case of main CPU failure the panel still gives audio and visual notification. The FACPs shall have maximum capacity of four loops and can be configurable as one, two, three and four loop. It shall have inbuilt RS485 facility for networking. Peer to peer networking of at least eight panels should be possible in a system, comprising of not less than 8128 devices in any combination. The panel shall have two circuits for remote monitoring with at least one for Initiating device circuit. The FACP should have minimum two inbuilt Notification Appliances circuits. The FACP shall have provision to interface Ethernet, GSM module and any BMS. The FACP shall have the facility to connect the Printer by using Interface module directly to the panels.The panel shall have minimum three programmable form C, potential free Relays, loop wise Auto-learn facility for easy installation and commissioning, capability to add or delete the devices without affecting the existing configurations, facility to program 192 groups with label, built in visual alarm indication for minimum 36 zones, programmable time delay facility. The Panel should be capable of alerting duplication of address, mismatch on the device type. The panel shall have provision to restore factory default setting. The FACP should give audio and visual indication for main and/or standby power supply failure. The panel shall indicate degraded power supply in case
26
both the mains and standby power supplies are below the rated level with inbuilt battery charging circuit to charge up to 40Ah SMF batteries. The FACP shall be capable to integrate the voice evacuation system, shall have Programmable Trouble Reminder facility, AC loss Delay facility and also on site and off site programming. The FACP shall have the following functions activated through the touch key pad:
Acknowledge Silence Evacuate Reset Scroll Test
Loop card should have built in intelligence with 32 bit controller with auto addressing facility in respect to the slot it is inserted, shall be swappable without any configuration changes and should have LED for loop status indication. Each loop shall accommodate minimum 254 devices (detectors and modules) in any combination. All the alarm initiating devices shall be addressed through 8 way DIP switch without any configuration utility/ programming kit. (Binary –addressing). All types of detectors offered will be restorable type i.e. suitable for operating afresh after each actuation on alarm without replacement or adjustment. The sensitivity of smoke sensor shall be individually adjusted from the FACP to suit the conditions of each location. Each detector shall have self-test facility, which is monitored in the FACP. The FACP should be able to monitor each detector and raise maintenance alert once the drift compensation level is reached.
CONSTRUCTION DETAILS:
The FACP shall be of 1.6 mm CRCA cabinet and shall have an ingress protection of at least
IP – 50. It shall be capable of being wall Mounted or flush mounted. The cabinet and front
shall be corrosion protected, given a rust-resistant powder coat, and manufacturer's standard
finish. It shall be of Red, White or Black finish as per requirement. The FACPs shall be
provided with earthing terminals with cable entry from the top. The panel shall be completely
factory wired, absolutely ready-in all respects for installation at site. The internal wiring of
the panel shall be carried out with 650V grade, stranded copper wires of size rated for the
current in the corresponding circuit. The minimum size of the wire shall be not less than 0.8
sq.mm for electronic-circuits and 1.5sq.mm for electrical circuits & 14AWG for grounding.
The door shall be provided with a key lock and shall have the ability to be hinged.
POWER SUPPLY:
The System shall operate in the range of 110-240V AC, 50/60 Hz main supply (SMPS). The
power supply shall have auto resettable fuses. The panel shall have protection against
transient and surges. The Power Supply shall be provided with an earth detect circuit, capable
of detecting earth faults. The power supply shall have Battery charging facility with thermal
fuses to avoid reverse polarity damages. The SMPS power supply shall have LED indication
to show the healthiness of the power supply in green color and in low voltage condition it
shall have red indication.
27
CENTRAL PROCESS UNIT (CPU):
The FACP shall have a processor which shall be 32 bit ARM cortex M3 controller. The
sophisticated software shall facilitate extensive memory for storing the logs of alarms, times
and action taken report. The memory shall store data in a non-volatile format and retrievable
for at least seven years.
REPEATER PANEL (UL LISTED):
The Repeater Panel shall have minimum 160 characters LCD display in which the LCD
clearly indicates the location of fire, fault & supervisory status. The repeater panel should
have capacitive touch keypad, instead of mechanical snap dome switches, for trouble free
operation. Repeater panels shall be suitable for wall mounting or mounting on table which
shall display all the parameters occurring on the fire alarm control panel. It shall connect to
any of the fire panels in the network. It shall be provided with an external power supply. The
repeater panel shall replicate the main panel indications and shall be accessed only by
authorized users through password. The repeater panels shall be connected to the main panel
and other repeater panels in such a way that failure in any of the panels shall not affect the
performance of the other panels.
ADDRESSABLE DETECTORS
Addressable Multi Sensor (Optical & Thermal) Detector:
The multi-sensors must comply fully with the general requirements for intelligent point
sensors. Multi-sensors shall comply with standard NFPA for Enhanced Smoke Sensors. The
multi sensors shall incorporate photo electronic optical smoke sensors, and high sensitivity
thermal sensors, software interlocked to provide early warning from all types of smouldering
and thermal fires. Multi-sensors shall be able to be operated as enhanced smoke sensors and
thermal sensors. The smoke element shall be of the light scattering type using a pulsed
internal LED light source and a photocell sensor. The thermal element shall utilize high
sensitivity, high speed thermistors optimized to measure small changes in temperature, and
rate of change. The elements shall measure both absolute smoke and thermal levels, but also
rate of smoke and thermal change. The smoke and thermal elements must report
independently to the control panel, and must be software interlinked to enable intelligent high
–level decision making.
The detector shall be capable of operating within the following environmental limits.
a. Temperature operating range -10℃ to + 45℃
b. Humidity operating range 0% to 93% RH (without condensation)
c. The detector should have fixed temperature rating of 59℃ and rate of rise of
11.1℃ /min.
d. The multi detector shall be loop powered and addressed by DIP switches.
28
e. The detector shall have at least 3 levels of sensitivity settings.
f. The detector wiring shall be polarity free.
g. It shall have inbuilt drift compensation facility.
h. In case of a failure, panel shall allow to replace the detector with the same type
without the need of additional programming.
i. The detector shall change sensitivity settings based on day/night mode or with
schedules based on the programming.
Addressable Optical Smoke Sensor Detector:
The optical smoke detector must comply with UL- 268 for the general requirements for
intelligent point sensors. Optical smoke detector shall comply with UL 268 for Enhanced
Smoke Sensors. The optical smoke detector shall incorporate photo electronic optical smoke
sensors, software interlocked to provide early warning from all types of smouldering. Optical
smoke detector shall be able to be operated as enhanced smoke sensors. The smoke element
shall be of the light scattering type using a pulsed internal LED light source and a photocell
sensor. The elements shall measure both absolute smoke levels. The smoke elements must
report independently to the control panel, and must be software interlinked to enable
intelligent high –level decision making.
The detector shall be capable of operating within the following environmental limits.
a. Temperature operating range -10℃ to + 45 ℃
b. Humidity operating range 0% to 93% RH (without condensation)
c. The optical smoke detector shall be loop powered and addressed by DIP
switches.
d. The detector shall have at least 3 levels of sensitivity settings.
e. The detector wiring shall be polarity free.
f. It shall have inbuilt drift compensation facility.
g. In case of a failure, panel shall allow to replace the detector with the same type
without the need of additional programming.
h. The detector shall change sensitivity settings based on day/night mode or with
schedules based on the programming.
Addressable Heat Detector:
The Heat Detector shall confirm to the relevant standards having the following features:
1. Detector shall be UL approved.
2. The detector should have fixed temperature rating of 59℃ and rate of rise of 11.1℃
C/min
3. The Detector shall be loop powered and addressed by DIP switches.
4. All the detectors shall have a visible dual blinking LED to indicate the healthiness/
trouble/ alarm condition of the detector. The LED shall be located in such a way that
it shall be visible along all 360 degrees.
5. It shall possess False alarm immunity and a superior signal to noise ratio.
6. It shall be capable of supporting style 7 wiring.
7. In case of a failure, panel shall allow to replace the detector with the same type
without the need of additional programming.
8. The detector wiring shall be polarity free.
9. The detector shall have the connection details on the bottom.
29
Standard Base:
1. The base shall be UL Listed
2. The base shall be common for PHOTO, THERMAL AND MULTI SENSORS.
3. Terminals of base shall be rust resistant.
The base shall have separated in and out terminals.
4. The base shall have terminals to connect remote indicator.
ADDRESSABLE MODULES
Control Module (CM):
1. The Control Module shall be UL listed.
2. The CM shall have LED indication to show the status.
3. The CM shall activating notification devices and 24V DC operated devices.
4. It shall have a capability of handling at least 1A @ 30VDC to integrate with third party
system.
5. The CM shall be capable of powering through the auxiliary source and shall supervise
the auxiliary power. The CM shall communicate faults and troubles related to the NACs,
power supply to the panel.
6. The CM shall be addressed by means of dip switches.
7. The CM shall be loop powered.
Monitor Module (MM):
1. Monitor Module shall be UL Listed.
2. The MM shall have LED indication to show the status.
3. The MM shall have supervised monitoring circuit.
4. The MM shall monitor any number of potential free NO contact.
5. The MM shall be addressed by means of dip switches.
6. The MM shall be loop powered.
Relay Module (RM):
1. The Relay Module shall be UL Listed.
2. The RM shall provide two dry potential free contacts for activating a variety of auxiliary
devices and other firefighting / ventilation equipment.
3. The RM shall have contact rating of 2A @30V DC, 0.5 @230 VAC
4. The RM shall be addressed by means of dip switches.
5. The RM shall have LED for status indication.
6. The RM shall be loop powered.
30
Isolator Module/ Base:
Isolator module/ base shall be part of the loop. These modules shall be provided to
automatically isolate wire-to-wire short circuits on an SLC Style 6 (Class A) or Style 4 (Class
B branch). The isolator module shall limit the number of modules or detectors that may be
rendered inoperative by a short circuit on the SLC loop segment or branch. At least one
isolator module shall be provided for each floor or protected zone of the building. If a wire-
to-wire short occurs, the isolator module shall automatically open-circuit (disconnect) the
SLC. When the short circuit condition is rectified, the isolator module shall automatically
reconnect the isolated section. The isolator module shall not require any address setting, and
its operations shall be totally automatic. It shall not be necessary to replace or reset an
isolator module after its normal operation.
Addressable Zone Interface Module (ZIM):
1. The zone Interface module (ZIM) will facilitate connection of conventional detectors in
the same circuit /loop consisting of addressable detectors.
2. The ZIM shall be capable of powering the detectors through the auxiliary source and
shall supervise the IDC power supply.
3. The ZIM shall communicate alarm and troubles related to detector and power supply to
the Panel.
4. The ZIM shall allow resetting conventional detectors from the panel.
5. The ZIM shall have LED status indication
6. The ZIM shall be capable to connect at least 16 Initiating Devices.
Manual Pull Stations:
Each manual pull station unit shall comprise of a pull station of approved make with
minimum 1 N.O. + 1 N.C contacts. This whole assembly of Pull station shall again be
enclosed in an external die cast iron enclosure with all side covered included from the front
side. In case of fire when pull down the lever and inside glass tube is broken to give fire
warning, the pull station shall be released due to spring action hence giving remote fire alarm
through the NO contact which has now changed over.
I. The enclosure shall be completely dust, damp, weather and vermin proof protection.
II. The complete unit shall be suitable for wall / column mounting with necessary surface
/ recess mounting accessories as required.
III. The complete unit and the pull station shall be painted Signal Red (Shade No. 537 as
per IS:5) the internal surface shall be painted with Red colour.
Sounder :
The Sounder shall confirm to the relevant standards having the following features.
1. The Sounder shall be a Conventional sounder. (Bidder shall consider external power
supply, cable, conduits, modules required for activating externally powered sounders and
31
include the costing as part of the item – Sounders)
2. The sounder shall have audibility level of 85dB
3. The sounder shall have the capability of being tested from the FACP.
Sounder / Strobe:
The Sounder / Strobe shall confirm to the relevant standards having the following features.
1. The Sounder / Strobe Shall have audibility level of 90db.
2. The Sounder / Strobe shall have 15cd flashing capacity at 1HZ for Visual indications.
3. The Sounder / Strobe shall be integrated with Control Modules with necessary
auxiliary voltages.
4. The Sounder Cum strobe shall be working on 24VDC auxiliary power supplies.
Beam Detector:
The Beam Detector Shall confirm to the relevant standards having the following features.
1. Shall have an Infrared transmitter and receiver in a single housing.
2. Shall have an interoperating Prism Reflector.
3. Shall supports from 5 meter to 100 meter in range.
4. Shall have an inbuilt LASER light for easy alignment with the reflector.
5. Shall have a adjust screws for precise alignment.
6. Shall have inbuilt Drift level compensation.
7. Shall have three levels of sensitivity threshold settings (i.e) 18%,30%,50%
8. Shall operates on the temperature of -25deg C to 55 Deg C
9. Shall operate on 24VDC power supply.
10. Shall have a provision to connect the Response Indicator.
Duct Detector:
The Duct Detector shall confirm to the relevant standards having the following features.
1. Detector shall be UL approved.
2. It shall have smoke sensitivity of 1.9 +/- 0.6 %/ft
3. The Detector shall be loop powered and addressed by DIP switches.
4. All the detectors shall have a visible dual blinking LED to indicate the healthiness/
trouble/ alarm condition of the detector. The LED shall be located in such a way that
it shall be visible from the 360º.
5. It shall possess False alarm immunity and a superior signal to noise ratio.
6. It shall be capable of supporting style 7 wiring.
7. It shall have inbuilt drift compensation facility.
8. In case of a failure, panel shall allow to replace the detector with the same type
without the need of additional programming.
9. The detector shall change sensitivity settings based on day/night mode or with
schedules based on the programming.
10. The detector shall have at least 3 levels of sensitivity settings.
11. The detector wiring shall be polarity free.
32
12. The detector shall have the connection details on the bottom.
13. Test Hole on cover.
14. High efficient single sampling tube.
15. One-pipe air sampling system.
16. Patented venturi pipe and duct housing.
17. Simple installation.
A. Batteries:
(i) Battery shall have sufficient capacity to power the fire alarm system for not less half an
hour in alarm condition and at least 24 hours in normal condition.
(ii) The batteries are to be completely maintenance free.
(iii)The batteries shall be of Lead acid/SMF type (please specify)
B. Cables/conduits:
All cables/conduits to be laid on wall, ceiling and on the hangers wherever necessary and as
directed by the authority with required hardware. The cables shall be FRLS armored PVC
twisted 1.5 sq mm multi strand insulated, copper conductor, conforming to IS: 1554 and shall
be of specified make. The cables shall be properly terminated and labeled.
C. Approvals:
All the equipment shall have proper listing and/or approvals and shall comply with the
requirements of Underwriters Laboratories Inc. 9TH
edition.
GRAPHIC SOFTWARE:
All the panels in the network shall have a static IP address on Local Area Network.
All the panels in the network shall have single public static IP address on Wide Area
Network.
The Bandwidth of the LAN or the WAN shall be of minimum 1Gbps.
shall be GUI based User Friendly Software
Shall be able to identify the fire with location name as shown in the fire alarm control
panels.
Shall be able to identify the faults in the FACP.
Shall have facility to program the location of the devices.
Shall have the Event storage facility and printing facility of the events.
shall have configurable Visual and Sound Alerts for the fire and fault conditions
Shall have the acknowledgement facility.
Shall get stored all the events in the networked panel.
shall have two Level of access Admin and User levels
Multi Mode (Ethernet / USB) Communication Facility.
Pop up for any events like fire, fault, power fault, etc.
Maximum of 32 addressable fire alarm control panels shall be monitored and
controlled through the software.
Single / Multi Mode Floor Configuration facility.
Floor Configuration using DWG / DXF Files.
Recommended Operating Systems Windows 7 & 8
(’Home’ package variants can be used if network connectivity is not required)
33
40Gb Hard Drive (Minimum Recommended)
Backup device recommended (e.g. CDR, USB, ZIP disk)
ABBREVIATIONS USED
NFPA - National Fire Protection Association
UL - Underwriters Laboratory
CPU - Central Processing Unit
HVAC - Heating, ventilation and air conditioning
SLC - Signaling Line Circuit
AC - Alternative Current
USB - Universal serial Bus
LCD - Liquid Crystal Display
GSM - Global System for Mobile communication
BMS - Building Management System
SMF - Solid Maintenance Free
CRCA - Cold Rolled Closed Annealed
DIP - Dual Inline Package
AWG - American wire Gauge
ARM - Advanced RISC Machines
SMPS - Switch Mode Power Supply
°C - Degree Centigrade
CM - Control Module
MM - Monitor Module
RM - Relay Module
DC - Direct Current
ZIM - Zone Interface Module
NC - Normally Closed
NO - Normally Open
Db - Decibels
LASER - Light Amplification by Stimulated Emission of Radiation
FRLS - Fire Retardant Low Smoke
IS - Indian Standard
Gbps - Gigabytes per second
WAN - Wide Area Network
DWG - Drawing
DXF - Drawing eXchange Format
ZIP - ZIP is an archive file format that supports lossless data compression
Gb - Gigabyte
34
GENERAL TERMS & CONDITIONS
Intending Tenderers’ Eligibility Conditions :
1. Intending tenderers need to visit the CDOT campus personally to conduct a site
survey prior to submission of their tender.
2. Average annual turnover during the last 3 years, ending 31st March of the Previous
financial year, should be Rs 25 Lakh and above.
3. Copy of PAN/TAN card issued by Income tax Dept.
4. Documents relating to the constitution of the Firms i.e., Sole Proprietorship Affidavit,
Partnership Deed, Articles of Association, etc.
5. Valid registration documents of the firm (VAT & Service Tax)
6. Availability of service backup / Replacement / Repair facilities available in Bangalore
after installation / sales will be given preference
7. Any other credentials / supporting documents deemed useful.
8. Joint Ventures are not eligible to participate.
9. Applications without the above Documents/Certificates will not be considered
The following Documents to be submitted along with technical bid:
a. Product certification signed by the original equipment manufacturer of the fire alarm
system components certifying that their products comply with the referred standards
completely with specifications and UL/FM approval.
b. Certificate from the major equipment manufacturer or OEM indicating that the
proposed performer of contract for this particular work of C-DOT is an authorized
representative of their products along with 3 years warranty support from the date of
handing over of the system and 5 years’ spares support after warranty period.
c. Product data for fire alarm systems components including dimensional plans,
sections, and elevations showing minimum clearances installed features and devices
and list of materials and data
d. System operation description including method of operation and supervision of each
type of circuit and sequence of operations for all manually and automatically initiated
system inputs. Description shall cover this Specific project.
e. Shop drawings showing the annunciator layout, configurations and terminations
f. Complete operating and maintenance manuals listing the manufacturer’s names
including technical data sheets.
g. Wiring diagrams indicating internal wirings for each device and the inter
connections between the items of equipments
Approvals
The system shall have proper listing and approval from the following nationally recognized
agencies
Underwriters Laboratory Inc. - UL
National Fire Protection Association - NFPA72
35
FIRE ALARM SYSTEM -BOQ
SL.
No.
Make DESCRIPTION Qty. Unit
1 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning : Installation and
Commissioning of Addressable fire alarm Panel which
consists of display board which will have 160 Character
Display with Touch key pad, Mother board which will have
ARM CORTEX M3 32 Bit Processor, Inbuilt RS-485
Networking Circuit for peer to peer networking, Inbuilt USB
2.0 Port for upload and download the Configuration tools,
Two inbuilt programmable inputs, Two inbuilt NAC's, and
Three Programmable Relays, and 4 Loop Card circuits. power
Supply ,Installation and Commissioning Board which will
have SMPS fully protected board, which its operates on 120
to 220V AC ± 10% with 50/60 Hz, battery backup 24V DC
with built-in charger. the panel have IP-50 rating Optional:
for BMS integration thru MODBUS converter, Graphical
Software, Software for TCP/IP Module, provision for GSM
based Auto dialler,provision for printer thru compatible
module, Approval UL Listed. Make : Edwards EST / Ravel /
Notifier
11 Nos.
2 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning ,Installation and
Commissioning of Loop Card which will have 254 devices of
both detectors and modules in a single line circuit on any
combination, SLC should supports both Class A and Class B
wiring.Shall have an LED indication for FIRE,Normal and
Redundancy conditions Approval: UL Listed, Make :
Edwards EST / Ravel / Notifier
12 Nos.
3 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Addressable
Active Repeater Panel which consists of display board which
will have 160 Character Display with Touch key pad, Mother
board which will have CORTEX 64 Bit Processor, Inbuilt RS-
485 Networking Circuit for peer to peer networking, and One
Fire Relays, power Supply ,Installation and Commissioning
Board which will have SMPS fully protected board, which
operates on 24V DC Input. The panel have IP-50 rating -
Approval: UL Listed, Make : Edwards EST / Ravel / Notifier
1 Nos.
36
4 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Addressable
Smoke detector with base with Binary coded address setting.
Dual LED’s for 360° visibility.Polarity Free, Sleek low-
profile housing design. Regular 100mm base. IP Rating : IP -
42. Approval: UL Listed, Make : Edwards EST / Ravel /
Notifier
500 Nos.
5 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Addressable Duct
Smoke detector with 2ft. Sampling tubes and air velocities of
100 to 4000 ft/min with Binary coded address setting. Dual
LED’s for 360° visibility.Polarity Free, Sleek low-profile
housing design. IP Rating : IP - 54, Make : Edwards EST /
Ravel / Notifier
15 Nos.
6 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Addressable Heat
detector with Fixed temperature of 59°C and ROR feature to
raise an alarm when the temperatures raises 11.1°per Minute
,Shall have Binary coded address setting. Dual LED’s for
360° visibility. Non Polarised ,Sleek low-profile housing
design. Regular 100mm base. IP Rating : IP - 42. Approval:
UL Listed, Make : Edwards EST / Ravel / Notifier. Note:
Need to Connect with Addressable Monitor Module
30 Nos.
7 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Manual Pull
Station with addressable monitor module - Single Action/Dual
action - with back box andBreak Glass Rod,shall be resettable
by Align key to avoid unauthenticated restorations - Approval:
UL Listed, Make : Edwards EST / Ravel / Notifier
60 Nos.
8 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Conventional
Beam Detector comprising of 4 wire system with Infrared
emiter and receiver in a single housing and Four reflector
plates - 5-100mtrs. Range - equipped with built-in automatic
compensation - in-built laser light for easy alignment - Option
for remote indication - Three sensitivity threshold of 18%,
30% & 50%, Make : Edwards EST / Ravel / Notifier
10 Nos.
9 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Addressable
Control Module for activating the Notification application
devices. Shall have supervisory facility to supervise the
auxillary power Supply as well as the Notifcation Appliance
Circuits.. Shall have Binary Coding Setting dip switches,Shall
have an LED indication for normal working and active Modes
- Approval: UL Listed, Make : Edwards EST / Ravel / Notifier
55 Nos.
37
10 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Addressable Relay
Module with Non Supervised Dual potential free
contacts.Shall have Binary Coded Dip Switch address
settings,Shall have an LED indiaction for normal and active
modes Approval: UL Listed, Make : Edwards EST / Ravel /
Notifier
5 Nos.
11
RE - 717
MIEdwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Fault isolator Base
/ Module capable of monitoring shorted loop circuit and
automatically restore communications when shorted
conditions are corrected, Make : Edwards EST / Ravel /
Notifier
35 Nos.
12 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Addressable Zone
Interface Module for monitoring the field Conventional
devices.,Shall have Binary Coding address DIP switch
Settings,Shall supports 16 conventional devices, Make :
Edwards EST / Ravel / Notifier
9 Nos.
13 AGNI /
Ravel / EM
Entps
Supply ,Installation and Commissioning of Conventional type
Horn / Strobe wall mounted type rated at 100 ± 5 DBA @ 1m
for Audible annunciation,Fire Sires Sound ,ABS, Make :
EGNI / Ravel / System Sensor / EM Entps
Note: Need to Connect with Addressable Control Module
55 Nos.
14 AGNI /
Ravel / EM
Entps
Supply ,Installation and Commissioning of Response indicator
for all detectors located above false ceiling and in closed
cabins, Make : AGNI / Ravel / EM Entps
155 Nos.
15 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of TCP / IP Module
(Ethernet Module) - to provide communication between local
network that uses the RJ45 communication protocol (TCP
server & UDP) and fire alarm control panels, Make : Edwards
EST / Ravel / Notifier
12 Nos.
16 Edwards
EST / Ravel
/ Notifier
Supply ,Installation and Commissioning of Graphic Software -
to monitor & control the status of the FACP from the windows
based system - with Visual & Sound alerts for the fire and
fault conditions - with Three Level multi users access
1 Nos.
17 Edwards
EST / Ravel
/ Notifier
Supply & Installation of Back box with Addressable monitor
module for Manual Pull Station, Make : Edwards EST / Ravel
/ Notifier
60 Nos.
18 Cable
Supplying, and Laying of 2 core 1.5 sqmm FRLS twisted Shielded
copper multi strand armoured Cable along with the required
accessories 8000 Mtrs.
Warranty : Three years warranty from the date of receipt &
acceptance and 2 years post-warranty AMC.
39
Fixing of New kerb stones for main Roads
Scope of work:-The existing side stones have to be removed and shifted to the
designated place within our campus and new precast kerb stones have to be fixed with
necessary digging/concrete road cutting/plastering work etc. Plastering has to be done
between successive kerbs and 2 coats of Enamel paint have to be done (Green and white
colour)
Sl no Work description Quantity
01. Removal of existing side stone with digging concrete
cutting etc and shifting the same to the designated place
with in CDOT Campus
8000 RFT
02. Supply and installation of Precast kerbstone as per
drawing attached.
Kerb stones should comply with specifications as laid
out in IS 5758-1984.
Note-This work includes digging, concrete road cutting
with heavy duty drilling ,Back filling, plastering, etc.
as required.
8000 RFT
03. 2 coats of Enamel paint(Green & white) have to be
done on kerb stones
LS
40
Note-
Vendor should visit the site and understand the work before quoting.
All construction debris has to be taken out of campus.
Curing has to be done for all plastering works for at least 10 days( 3 time a day)
All the necessary tools and implements that are required for the job have to be made
available at the site by the vendor.
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