tender documents for design of peef office building · 2020. 5. 20. · architectural design of its...

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Tender

Documents

for

Design of PEEF office building

The Punjab Educational Endowment Fund(PEEF),Ali

Town Station, Raiwind Road, Thokar Naizbaig, Lahore.

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The Punjab Educational Endowment Fund (PEEF) (A Company Setup under section 42 of the Companies Ordinance 1984)

Invitation of Bid/Proposal for Hiring of a Architectural Firm to provide

Site Plan, Architectural Drawings, Structural Drawings, Electrical and

plumbing Drawings for PEEF new office building

Sealed Bids/Proposals are invited from Firms/Companies/Services Providers registered with tax

department for “Hiring of a Architectural Firm to provide Site Plan, Architectural Drawings, Structural

Drawings, Electrical and plumbing Drawings for PEEF new office building”.

Interested eligible bidders may get the tender document with details specifications from PEEF website

www.peef.org.pk A tender notice can be downloaded from the PPRA Punjab website www.ppra.punjab.gov.pk

Quality and cost based bidding procedure shall be applied. Sealed Bids are required to reach in the

office of PEEF latest by 11:00 am on 5th

June 2020. Late bids shall be rejected. Bids will be opened at

11:30am on 5th

June2020.Punjab Educational Endowment Fund will not be responsible for any cost or expense

incurred by Bidders in connection with the preparation or delivery of Bids.

Tender Document Prince for the said tender is Rs: 1,000/- (rupees one thousand only)

Estimated annual cost for above mentioned tender will be Rs: 1,000,000/- (Rupees One Million Only).

The bids shall accompany 2% Bid Security (Estimated) which is Rs: 20,000/- (rupees twenty

thousand only) in form of a CDR/Bank Draft/PO in favor of The Punjab Educational Endowment Fund.

Manager Administration & HR

The Punjab Educational Endowment Fund (PEEF),

Ali Town Station, Raiwind Road, Thokar Naiz Baig, Lahore.

Tel: 042-11-11-7333 Ext: 115

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Requirement analysis and scope of work and procedure for hiring of consultant Firm/Company for Architectural and Engineering Design of PEEF Head office Building at Lahore.

1. Background: The Punjab Educational Endowment Fund (PEEF), is a Public company set up under section 42 of the companies act 2017. PEEF intends to hire the services of the consultant Firm/Company for architectural design of its head office building for on ward construction.

2. Location of plots for construction of PEEF office: As per the possession order, two adjacent plots are allocated to PEEF by LDA, i.e. Plot No. 31 (Corner) & 33, at Commercial Area, Sabzazar Scheme, Lahore. Combined size of the plots is 1776 Sqm (30x59.50meter).

3. Current Staff strength at PEEF: PEEF started its operations in 2009 and currently PEEF total approved staff strength consists of 81 staff members supervised by 07 members BoD. PEEF has the following section wise breakup of staff.

Section Executive Management Professional Support Total

Executive office 01 02 04 - 07

MIS/Database - 01 04 - 05

Finance - 01 06 - 07

Administration & HR - 01 11 13 25

Scholarship Management - 03 29 - 32

Monitoring - 01 04 - 05

Total 01 09 58 13 81

4. Proposed Seating Plan of PEEF Staff: Except Executive floor, Staff will be sitting section wise in Halls. As per above table we have desire to house all staff in a section as per the following arrangement:

• Executive staff will be housed in independent room with attached bath.

• Management staff will be housed in independent cabin of size approx. 12x10 feet combined with section hall.

• Professional staff will be housed on workstations in a hall and every section hall will have independent tables for Assistant Managers. Hall type sitting arrangement with glass/semi

glass partitions.

• All floors will have common wash rooms block both for male and female.

5. Design requirements: Building is designed as per LDA bye laws leaving the open spaces as per requirement. Front of the building will be facing north side of the two plots. Proposed building include offices including Conference rooms, kitchen and stores at different floors. The proposed building will have upper ground+ 2 floors. Covered area of building will be 26,500 sq. ft. (approximately).

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Breakup of desired spaces is as below:-

S.

No.

Floor

Total proposed

covered Area (Approximate)

Utilization

1. Ground/Executive

Floor

8,708 • Chairman, Vice Chairman, CEO Office

• Executive staff offices,

• Board Room and Meeting Room

• Mail Handling • Complaint Handling

2. Ist Floor 8,708 • Administration and HR

• IT Section

• Monitoring • Finance

3. 2nd

Floor 8,710 • Office Kitchen and dining area

• Ladies Common room

• Offices for data entry

4. Mumty 430 • Quarters (Support staff)

• Stair Hall

Total 26,556

Break up of the floor wise space is as below:

5.1 -Upper Ground: (Executive Floor) Ground floor will have adequate parking space, Guard room at the gate and offices as per

below details:

Vice Chairman room with attached bath and kitchenette 575 sq ft

CEO room with attached bath 575 sq ft

Conference room with attached bath (30-35chairs) 900 sq ft

Mini Board room CEO (10-12)persons

Cabins -4-6 for Executive office staff

Mail Handling staff Hall (4 persons) area with direct access from outside separate entry gate

Complaint handling section (4 persons) with direct access from outside separate entry gate

Ground entrances will be equipped with option for disable entry.

Boundary wall as per security policy of Government of Punjab.

Wash rooms will be allocated for both Male and female staff

5.2 -1stFloor: Four sections will be accommodated on the 1stfloor as per above staff details:

MIS 5-6 staff members with one Manager cabin

Admin & HR 15 persons with two Managers cabins

Finance 8-10 persons with one Manager cabin

Monitoring 4-6 persons with one Manager Cabin

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5.3 -2nd Floor: This floor is allocated to

Canteen with sitting area

Female staff common/prayer room with attached wash rooms

Extra rooms for data entry and large main store

5.4- Mumty/Roof Top: 2-3 staff quarters of adequate size

Detailed designs are attached at Appendix-A.

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6. SCOPE OFWORK:

Since Drawings of the building are already approved the selected consultant will be responsible for

the scope of work with sub deliverables given as under.

6.1). scope of work – site plan

1) Propose Design of Boundary Wall.

2) Construction Drawings of Electrical Pole Light Bases.

3) Construction Drawings of Boundary Wall.

4) Construction Drawing of Entrance Gate.

5) Construction Drawing of Hard Features in Landscape Design.

6) Main Sewerage Design of Solid Waste.

7) Surface Rain Water Drainage Plan.

8) Structure of Septic Tank.

9) Design of Septic Tank.

6.2). ARCHITECTURAL DRAWINGS.

1) Furniture Layout Plans 2) Center line Plans 3) Working Plans 4) Working Elevations 5) Working Sections 6) Stairs Details 7) Lift Details 8) Floor Patterns 9) Bath & Toilets details 10) Wardrobe & Kitchen details 11) Door Windows details 12) Boundary Wall details

6.3). STRUCTURAL DRAWINGS.

1) Foundation Plans 2) Foundation Sections & Reinforcement details 3) Column Footing / Raft Slabs 4) Structural Beams

5) Door Window Lintels 6) Underground / Overhead Water Tank

6.4). ELECTRICAL DRAWINGS

1) Main Panel & DBs + Generator + Power 2) All Floors Lighting Plans 3) Power Plan details 4) TV Plans details 5) Telephone Intercom Plans 6) CCTV Cameras details 7) Internet/Networking details 8) Air Conditioning Power & Layout Plans 9) Fire Alarm System

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10) Public Address (Speaker, MIC etc).details 11) Lift plans

6.5). PLUMBINGDRAWINGS

1) Water supply layouts 2) Water Source details 3) Sewerage details 4) Septic Tank 5) Underground / Overhead Water Tank 6) Soakage Well details

6.6). B.O.Qs

1) Civil 2) Plumbing 3) Electrical 4) Horticulture 5) Driver Ways

6.7).Further, the consultant will be responsible for:- i. Preparation of Building plan as per Lahore Development authority (LDA), Public

building bye Laws and due revisions as per requirements of LDA.

ii. Incorporation of minor changes in designs/drawings during the construction phase. (if required till the completion of project)

iii. Firm/Company will complete the above tasks within 60 days of the award of the consultancy.

iv. Any other requirement that arise as per laws during the design and construction phase.

7. Submission of Quotations: • Last date for the submission of Quotations is Friday 5thJune 2020 by 11:00AM.

Quotations will be opened at 11:30AM in the presence of representatives of firms/companies

Submitting the quotations.

• All the necessary documents along with the Data form may be submitted for Technical evaluation.

• Financial Quotation may be submitted in a separate sealed envelope for consideration with a sign amount.

• Firm/Company may nominate a focal person for future correspondence.

8. Basic requirements for consideration:

Firms fulfilling the following basic criteria may apply:

i. Valid legal entity of the firm e.g. Certificate of registration from Securities & Exchange Commission of Pakistan (SECP) or Registrar of Firms.

ii. Certificate of registration with Income Tax under relevant Authority iii. PEC/PCATP registration certificate. iv. An Affidavit certifying that the firm/company or any of its partner has never been

black listed by any Government / Autonomous / Private body.

v. Proof of Local office in Lahore

Note: Attach copies of the above documents for consideration.

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9. Evaluation Criteria Firms/companies will be evaluated on the basis of the following criteria for the eligibility to

submit the design and financial quotation.

S.No. Parameters against which evaluation

shall be done

Scoring

brackets

Maximum points

allocated

1 Profile 30

1.1 Years of Experience: 15

≤ 2 year 2

≥ 3 ≤ 6 years 6

≥ 7 ≤ 10 years 12

≥ 11years 15

1.2

Profile/cost of total projects executed:(only design)

Construction cost of the project is not required.

15 ≥ 2 projects of financial / technical nature, each

costing Rs. 2 Million and above.

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≥ 4 projects of financial / technical nature, each costing Rs. 2 Million and above.

15

2 Design concept of the project

50

2.1 Quality of brief writeup of the project in relation to the requirements.

25

2.2 Suitability of proposed sketch/es of design concept. 25

3

Financial Strength of the Firm/company

20

Audited Financial statements showing a turn over Rs. 5 million to Rs. 10 million.

10

Audited Financial statements showing a turn over More than Rs. 10 million.

20

Total 100

10. Selection criteria:

i. Against request for quotation, firms fulfilling the basic criteria for consideration may submit along with lump sum financial quotation for the complete assignment.

ii. Firms/Companies submitting the quotation will be invited for a presentation to elaborate their concept design in detail.

iii. Firms getting the 65% score under the above evaluation criteria will be considered a responsive and further consideration for Financial evaluation. Financial quotations of non

responsive Firm/Companies will be returned sealed.

iv. 80 % weight age will be given to the Technical evaluation in the selection of the Firm/company v. 20% weight age will be given to the financial quotation for the assignment. Date for the

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opening of Financial Quotation will be communicated after Technical evaluation of the

Firms/Companies.

vi. Financial Quotation will be subject to negotiation as per section 53 of PPRA Punjab rules 2014.

vii. The bids shall accompany 2% Bid Security (Estimated) which is Rs: 20,000/- (rupees twenty thousand only) in form of a CDR/Bank Draft/PO in favor of The Punjab Educational Endowment

Fund. viii. Proof of paid Tender Document Price Rs: 1,000/- (rupees one thousand only).

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BASIC REQUIREMENTS FOR CONSIDERATION:

i. Certificate of registration of the Firm/Company ii. PEC/PCATP registration certificate iii. Proof of Local office in Lahore iv. Registration with Tax authorities v. Proof of relevant experience of the firm/Company

FRONT ELEVATIONclient

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ADQ/COM/1003 A-06drawing number

principal architect

ABDUL QAYYUM B. ARCH(NCA)

Client ApprovalSubmission ApprovalOn site ConstructionTenders

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10-OCT-2017

ABDUL QADIRPEEF HEAD OFFICESABZAZAR LAHORE TAUFIQUE AHMED

PEEF (PUNJAB EDUCATIONAL ENDOWMENT FUND)

116 C Model Town LahoreTel: +92-42-35833668-9fax: +92-42-35833670

MATRIXMANAGEMENT (PVT) LTD 14-03-2018

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