tender document for design, manufacture, supply

Tender Document for Post Weld Heat Treatment (PWHT) Furnace

A R C I - H y d e r a b a d P a g e 1 | 42

TENDER DOCUMENT

FOR

Design, Manufacture, Supply, Installation,

Commissioning and Demonstration of the

functionality of an electrically heated fibre insulated

rectangular box furnace upto 1200 deg C as per the

Technical Specification, Applicable Terms

International Advanced Research Centre for Powder Metallurgy

and New Materials (ARCI),

Balapur P.O., Hyderabad – 500 005, TELANGANA, INDIA

Tel: +91-40-24452326, +91-40-24452329

Website: www.arci.res.in



International Advanced Research Centre for Powder Metallurgy and New Materials (ARCI),

Balapur P.O., Hyderabad – 500 005

TENDER for Post Weld Heat Treatment (PWHT) Furnace

Tender Schedule

1. Name of Purchaser with address

International Advanced Research Centre for Powder Metallurgy and New Materials (ARCI), Balapur P.O., Hyderabad – 500 005

2. Place of delivery (Final Destination)

International Advanced Research Centre for Powder Metallurgy and New Materials (ARCI), Balapur P.O., Hyderabad – 500 005

3. Tender Processing Fees

Not Required

4. Bid Security Declaration

Not Required

5. Tender document publication date

03-02-2021

6. Due Date for submission of pre-bid queries in prescribed pre-bid format

03-02-2021 to 11-02-2021 IST : 1630 Hrs

7. Bid submission start date

15-02-2021

8. Due date and Time for Receipt of Tender

24-02-2021 IST: 1500HRS

9. For want of any clarifications, please contact on the e-mails only.

[email protected] and [email protected] for commercial clarifications and [email protected] for technical clarifications



TABLE OF CONTENTS

Chapter Subject Page No.

1 Notice Inviting Tender 4

2 List of Abbreviations and their Acronyms 6

3 Qualification Criteria 7

4 Technical Specification 8

5 Terms and Conditions 13

6 Prescribed Forms

i) Bidder Information Form

ii) Bidder Bank Account & other Details

iii) Performance Statement Form

iv) Service Support Form

v) Technical Compliance statement

vi) Compliance statement of terms and

conditions

vii) Tender Acceptance Form

viii) Price Schedule Template

ix) Pre-bid Query Format

x) Model Bank Guarantee for

Performance security

xi) Final Acceptance Certificate

25

26

27

28

29

31

33

35

36

37

39

8 Tender Checklist of documents to be submitted 41



CHAPTER 1

NOTICE INVITING TENDER

International Advanced Research Centre for Powder Metallurgy and New Materials

(ARCI) is an Autonomous Research and Development Centre of Department of

Science and Technology (DST), Government of India with main campus at Hyderabad

and with operations in Chennai and Gurugram (Delhi).

Director, International Advanced Research Centre for Powder Metallurgy and New

Materials (ARCI), Balapur P.O, R.R. District, Hyderabad – 500 005, Telangana, India

would like to procure the items listed below as per the scope of supply and work

elaborated in Chapter 4 ‘Technical Specification’ in single bid system.

Sl

No

Enquiry No Description of items Quantity

Tender

Fee,

EMD

1 EC20200122/PO

Design, Manufacture, Supply,

Installation, Commissioning and

Demonstration of the functionality of

an electrically heated fibre insulated

rectangular box furnace upto 1200

deg C,as per the technical

specification, applicable terms

1 Set Not Required

1. Participation in this tender is by invitation only and is limited to preselected list of

vendors.

2. Any non-invited bidder wishes to participate in limited tender enquiries, needs to

send a request emailing to [email protected] with credentials at least 10 days

before the due date to ARCI for allowing them to participate in limited tender

process. Any non-invited bid is received without prior consent of ARCI shall be

treated as ‘’unsolicited bid’’ and shall not be considered.

3. Submission of Tender / Quotation through Single Bid Procedure: Quotation must

be sent as per the terms and conditions mentioned in this tender in a sealed

envelope in person or through post / courier on or before the last/due date of

submission of bids with following information:

Tender Enquiry No. EC20200122/PO



Type of bid: Single BID (Single cover for Technical and Price Bid)

Tender Due Date & Time: 24-02-2021 IST:1500 Hrs

and the same should reach the address International Advanced Research

Centre for Powder Metallurgy and New Materials, Balapur Post, Hyderabad –

500 005, Telangana. ARCI will not be responsible for any transit delays.

4. Quotation can also be mailed to email id [email protected] before the due date

without any CC and BCC. Tender enquiry number and its due date must be

mentioned in the subject otherwise tender shall not be considered.

5. Due to Covid – 19 situation, all prospective bidders are requested to submit pre-

bid queries if any, both technical and commercial in the prescribed pre-bid format

shown in Chapter 7 of the Tender Document by e-mail only to the e-mail address

[email protected], [email protected] and [email protected] so as to reach

ARCI latest by 11-02-2021 with Subject line as “Pre-bid Queries for Enquiry

No.EC20200122/PO”). No request for clarification or query shall be normally

entertained after the due date for submission of pre-bid queries i.e., 011-02-2021.

Faxed bids are liable to be rejected. Should ARCI deem it necessary to amend the

bidding documents as a result of a clarification, it shall do so by hosting the

clarifications and amendments on the website of ARCI/CPP only for the benefit of

other prospective bidders.

IMPORTANT NOTE: Amendment, Addendum, Corrigendum if any to this

tender document, WILL BE HOSTED ONLY IN ARCI WEBSITE

(www.arci.res.in) and CPP Portal and no separate Press Notification will be

issued. Bidders are advised to visit our website and CPP Portal regularly to

know such details.

6. The Director, International Advanced Research Centre for Powder Metallurgy and

New Materials (ARCI), Hyderabad reserves the right to accept any or all tenders

either in part or in full or to split the order or foreclose the procurement case at any

stage without assigning any reasons thereof.

7. Provisions in the tender document are consistent with General Financial Rules,

2017, Manual for Procurement of Goods 2017 and CVC Guidelines.

http://www.arci.res.in/



CHAPTER 2

LIST OF ABBREVIATIONS AND THEIR ACRONYMS

SHORT

FORM

ACRONYM

ARCI International Advanced Research Centre for Powder Metallurgy and New Materials

BG Bank Guarantee

FOR Free on Road

PID Proportional-Integral-Derivative

CPP Central Public Procurement

CVC Central Vigilance Commission

DGR Dangerous

DOE Department of Expenditure

EMD / BS Earnest Money Deposit / Bid Security

FAC Final Acceptance Certificate

GOI Government of India

GST Goods & Services Tax

INR Indian National Rupee

IoT Internet of Things

IST Indian Standard Time

LD Liquidated Damages

NEFT National Electronic Fund Transfer

OEM Original Equipment Manufacturer

PO Purchase Order

PSF Performance Statement Form

RTGS Real Time Gross Settlement

SSF Service Support Form

TDS Tax Deduction at Source

TF Tender fee



CHAPTER 3

QUALIFICATION CRITERIA

1. The bidder should be a reputed Original Equipment Manufacturer (OEM) who must

have designed, manufactured, tested, supplied and demonstrated the functionality

of Post Weld Heat Treatment (PWHT) Furnace as specified in the “Technical

Specification“ in Chapter 4. Such equipment should be of the latest

series/models incorporating the latest improvements and technologies in design.

Bidder Information Form (BIF) as per the prescribed format in Chapter 7 must be

submitted along with the bid. Articles of Incorporation or Certificate of Registration

of bidder to be submitted along with BIF. Offers not complying with this condition

are liable for rejection.

2. The bidder should submit Performance Statement Form (PSF) as per the

prescribed format in Chapter 7 on all past supplies (during the last three years) of

Post Weld Heat Treatment (PWHT) Furnace as specified in the “Technical

Specification” in Chapter 4. Bidders shall invariably submit documentary

evidence (client’s certificate) in support of the satisfactory operation of the

equipment stated in the Performance Statement Form (PSF). Offers not complying

with this condition are liable for rejection. The bidder shall provide the contact

details of earlier purchasers. The purchaser reserves the right to contact the earlier

purchasers mentioned in the Performance Statement Form (PSF) for the

performance feedback of the system.

3. The bidder shall submit service support form (SSF) as per the prescribed format in

Chapter 7 that consists of details of Service Centres to support the spares,

maintenance and calibration of the complete Post Weld Heat Treatment (PWHT)

Furnace as specified after commissioning, during and after the warranty period,

either directly or through authorized service representatives. Offers not complying

with this condition are liable to be rejected.

4. The bidder shall furnish documentary evidence of their financial capability duly

certified by their bank for previous 3 years and enclose a certificate of last three-

year turnover.



CHAPTER 4

TECHNICAL SPECIFICATION

Functional Description:

Post-weld heat treatment or PWHT is a controlled process that involves reheating the

metal below its lower critical transformation temperature, following a welding process.

The material is then held at the elevated temperature for a predetermined period of

time to alleviate residual stresses, increase the strength, increase or decrease the

hardness, and reduce the risk of cracking by microstructural changes. An array of

heating processes can be used to carry out post-weld heat treatment. Rate of heating,

hold times and temperatures and rate of cooling are all important variables that need

to be controlled and monitored precisely

Scope of Supply and Work:

The scope of supply includes Design, Manufacture, Supply, Installation,

Commissioning and demonstration of an electrically heated, floor mounted, fibre

insulated rectangular box furnace upto 1200 deg C with all the necessary power

control units, temperature control, mechanical & electrical system, including insulation,

heating elements & supports, cables and all other accessories required for safe,

continuous, smooth & efficient operation of the furnace with following specifications at

International Advanced Research Centre for Powder Metallurgy and New Materials

(ARCI), Hyderabad.

Detailed Specification:

1. Maximum Operating Temperature: 1200 deg C in oxidizing atmosphere

2. Inert Gas Purging Arrangement to be provided. Specify the proposed arrangement

of inlet and outlet number of nozzles, rotameter flow rate range etc.,

3. Useful rectangular chamber dimensions (effective single hot zone): Length 1200

mm x Width 550 mm x Height 450 mm with swing door opening in the front.

4. Minimum job weight: Holding Capacity – 50 Kgs

5. Rate of Heating: 0.5-20 deg C / min

6. Controlled cooling rate: 0.5-20 deg C / min



7. Exchangeable Heating elements shall be made of Kanthal APM grade. Specify the

distribution of heating elements in the chamber

8. Input power supply : 415 V AC, with a fluctuation of +or- 10%, 50 Hz, 3 phase

Connecting cables shall be of FINOLEX / HAVELLS / POLYCAB make. Specify

Power Rating of the furnace.

9. Insulation shall be provided around the hot chamber to maintain skin temperature

within 20 deg C above ambient temp for climatic conditions of Hyderabad. There

should not be any heat leak. Ambient conditions in Hyderabad - Operating

Temperature Range: +12 to +50 ºC, Humidity: 30 - 90 %. (the maximum of

temperature and humidity will not occur simultaneously). Inner chamber shall be

formed by high temperature withstanding Zirconia Vacuum Board followed by low

thermal mass ceramic fibre blanket for minimal radiation heat loss. The base of the

inner chamber shall be formed by Silicon Carbide plates. Specify the material of

construction of Outer Chamber.

10. Temperature Controller: The Temperature shall be controlled by Microprocessor

based digital programmable PID Controller (4 x 16 segments) of EUROTHERM make

auto tuned with 3 phase thyristor control device of EUROTHERM make, working in

conjunction with good quality temperature sensor i.e., Cr/Al (‘’K’’ type) thermocouple

housed in the single hot zone and compensating lead wires. Specify the model of

EUROTHERM controller & thyristor and make of the thermocouple proposed to be

used.

a) Temperature accuracy: ± 1 deg C or better and temperature homogeneity

with in ± 3 deg C after stabilization.

b) Temperature Set Resolution: 0.1 deg C

c) Temperature Display Resolution: 0.1 deg C

11. Temperature Data Logger: Touch Screen minimum five (5) point data logger to

study the temperatures at atleast three points in the chamber for which provision to be

made for insertion of additional thermocouples preferably at three locations one at the

center and the other two on the sides to be connected with the data logger.

12. Door assembly

i) Full front opening swing door, compensating hinges with locking mechanism

ii) Pane Viewing Quartz Window of minimum size - 70mm x 70mm



iii) Insulated with high density ceramic blanket. Specify the probable skin

temperature.

13. Control Panel / Cubicle: Suitable control panel housing following accessories to be

accommodated preferably inbuilt with the chamber for operational convenience:

a) Digital programmable PID controller cum indicator of EUROTHERM make.

b) Thyristor Power Control Unit 3 phase of EUROTHERM make.

c) Touch Screen minimum 5 point data logger

d) Digital Safety Controller

e) Digital panel meter

f) MCCB for Main Power Incoming

g) Safety Fuses of L&T make

h) Indicator lamps for line and load

14. Sufficient margin / allowance for voltage fluctuations, spikes etc shall be

considered while selecting thyristor ratings

and other electrical components. The thyristor should not be loaded more than 75%

of their rated capacity for drawing the

maximum power at any point of time during heating cycle of the system.

15. The controller to be calibrated by NABL Calibration Lab and the calibration

certificate to be provided along with the furnace.

16. The thermocouple to be calibrated by NABL Calibration Lab and the calibration

certificate to be provided along with the furnace. After installation, on-site calibration

to be done.

17. Following Indicators to be provided:

a)Mains-on indicator for three phases separately

b)Heater on indicator

c)Temperature indicators to be provided. Pilot hole shall be provided for

inserting K-type class-I survey thermocouple for online job temperature survey

as and when desired.

18.SUPPORT: The welded specimens for PWHT to be adequately moved and

supported inside the furnace for prevention of bend during heat treatment. A movable

base trolley lined with refractory bricks shall be provided for loading the specimen with

Inconel plate of grade 600 of minimum 5mm thickness on the top of the trolley.

19.SPARES:



a) Heating elements – 1 set

b) Thermocouple – 3 Nos

c) Temperature Indicators – 2 Nos

20. Safety: Heating element contactors to be electrically interlocked with door to shut

off power to heaters as door opens and restores power when closed. Failure alarm in

case of thermocouple fracture. Safety controller shall be provided for over temperature

cut off. Visual and hooter alarm for chamber malfunction

21. 2 sets of the operating and service manual for the furnace should be supplied

showing the complete circuit schematics. Maintenance manual, schematics of power

supplies and control systems should be provided with the furnace.

22. Pre-installation requirements, like space (General Arrangement - GA) plan, power

supply, any other essential requirements which are to be kept ready / completed by

ARCI before supply of equipment, must be listed by the bidder clearly in their bid to

avoid any delay in Installation & Commissioning of equipment.

23. Pre-dispatch Test Reports: The furnace shall be dispatched only after written

acceptance of the following test reports by ARCI

a) Calibration Certificate of the controller from NABL Calibration Lab

b) Calibration Certificate of the Temperature Sensor from NABL Calibration Lab

c) Certificate from the Insulation material manufacturer.

24. Installation and commissioning of above stated system shall be carried out by the

supplier at ARCI. Supplier shall demonstrate the functionality of the furnace as per

specification. The necessary equipment / accessories for demonstrating the

functionality of the furnace shall be arranged by the supplier.

25.Adequate training to be imparted to ARCI personnel on operation, preventive

maintenance of the furnace after the commissioning and acceptance of the furnace at

ARCI

26. Acceptance Criteria:

Full functionality of the furnace shall be demonstrated by the supplier after

commissioning of the furnace at ARCI. All the parameters listed in the specification

should be met for the final acceptance of the furnace.



27. Warranty

The system must be guaranteed / warranted for a period of minimum one year (Un-

conditional warranty) from the date of its satisfactory installation, commissioning and

demonstration against all manufacturing defects. If the system is found to be defective

during this period the whole equipment or part thereof will have to be repaired/replaced

by the supplier free of cost to ARCI (all and sundries). During the guarantee/warranty

period, the downtime of the equipment will be recorded with the details of date and

type of complaint/fault. The vendor should attend it and make the equipment fully

operational within reasonable and stipulated time. The downtime more than the

stipulated time after reporting the complaint/fault will be added to calculate cumulative

downtime. The guarantee /warranty period will be extended automatically by this

cumulative downtime. However, if the items are guaranteed/warranted for a period of

more than one year, it may be specifically mentioned in the quotation. In case the

supplier fails to rectify the defects and equipment is not put to proper function to our

satisfaction, the supplier will replace the whole equipment to our satisfaction or whole

money paid by ARCI on the account of purchase of the equipment will be refunded by

supplier to ARCI.

Bidder shall specify the list of parts not covered under warranty.



CHAPTER 5

TERMS AND CONDITIONS

1. Language of bid

All bids in response to this invitation shall be submitted only in English. All

correspondence and documents relating to the bid exchanged by the bidder and

ARCI shall be written in English language only.

2. Eligible bidders

Intending bidder is eligible to submit the bid provided, the bidder fulfills the

‘’Qualification Criteria’’ enumerated in Chapter 3 of the tender document.

The Bidder shall be deemed to have examined all instructions, forms, terms,

and specifications in the documents. Failure to furnish the information required

in the tender document or submission of a bid not substantially responsive to

the tender document in every respect will be at the bidder’s risk and shall result

in the rejection of the bid. Bids submitted with unsigned documents are liable

for rejection. The first eight (8) prescribed forms of tender in Chapter 7 are to

be filled in completely. These forms must be completed without any alterations

to its format and no substitutes shall be accepted. All blank spaces shall be

filled in with the information requested. Any interlineations, erasures or

overwriting shall be valid only if they are initialed by the persons signing the bid.

Quotation written in pencil will not be considered.

3. Code of Integrity for Public Procurement

ARCI requires that the bidders observe the highest standard of conduct and ethics

and should not indulge in the following prohibited practices, either directly or

indirectly, at any stage during the procurement process or during execution of

resultant contracts:

i) “Corrupt practice”: making offers, solicitation or acceptance of bribe, rewards

or gifts or any material benefit, in exchange for an unfair advantage in the



procurement process or to otherwise influence the procurement process or

contract execution;

ii) “Fraudulent practice”: any omission or misrepresentation that may mislead or

attempt to mislead so that financial or other benefits may be obtained or an

obligation avoided. This includes making false declaration or providing false

information for participation in a tender process or to secure a contract or in

execution of the contract;

iii) “Anti-competitive practice”: any collusion, bid rigging or anti-competitive

arrangement, or any other practice coming under the purview of The Competition

Act, 2002, between two or more bidders, with or without the knowledge of ARCI,

that may impair the transparency, fairness and the progress of the procurement

process or to establish bid prices at artificial, non-competitive levels;

iv) “Coercive practice”: harming or threatening to harm, persons or their property

to influence their participation in the procurement process or affect the execution

of a contract;

V) “Conflict of interest”: participation by a bidding firm or any of its affiliates that

are either involved in the consultancy contract to which this procurement is linked;

or if they are part of more than one bid in the procurement; or if the bidding firm or

their personnel have relationships or financial or business transactions with any

official of ARCI who are directly or indirectly related to tender or execution process

of contract; or improper use of information obtained by the (prospective) bidder

from the Procuring Entity with an intent to gain unfair advantage in the procurement

process or for personal gain; and

vi) “Obstructive practice”: materially impede ARCI’s investigation into allegations

of one or more of the above mentioned prohibited practices either by deliberately

destroying, falsifying, altering; or by concealing of evidence material to the

investigation; or by making false statements to investigators and/or by threatening,

harassing or intimidating any party to prevent it from disclosing its knowledge of

matters relevant to the investigation or from pursuing the investigation; or by

impeding ARCI’s rights of audit or access to information;



Any effort made by a bidder to influence ARCI in its decisions on bid evaluation,

bid comparison or award of contract will result in rejection of the bidder’s bid

document. ARCI will reject a proposal for award if it determines that the bidder

recommended for award has, directly or through an agent, engaged in above

stated prohibited practices in competing for the bid.

5. Bid documents to be submitted:

5.1 Following tabulated list of documents constitute single bid

Sl

No

Documents Constituting Technical bid

Page no’s for

reference

1 Bidder Information Form supported by Articles of

Incorporation or Registration of firm

25

2 Bidder Bank Account and other Details 26

3 Performance Statement Form as per prescribed format

submitted

27

4 Service Support Form (SSF) as per prescribed format

submitted

28

5 Documentary evidence of financial capability of the

bidder

7

6 Technical Compliance Statement supported by latest

Technical literature/catalogue in English

29

7 Compliance statement of Terms & conditions 31

8 Tender Acceptance Form 33

9 Filled in Price Schedule 35

10 Tender Check List 41

The above listed documents must be sent in a sealed envelope in person or through

post / courier on or before the last / due date of submission of bids with following

information:

Tender Enquiry No. EC20200122/PO

Type of bid: Single BID

Tender Due Date & Time: 24-02-2021 IST:1500 Hrs

and the same should reach the address International Advanced Research Centre



for Powder Metallurgy and New Materials, Balapur Post, Hyderabad – 500 005,

Telangana Failure to submit the required documents shall lead to rejection of bid.

5.2 Scanned copy of the above listed documents can also be mailed to email id

[email protected] before the due date without any CC and BCC. Tender enquiry number

and its due date must be mentioned in the subject otherwise tender shall not be

considered.

6. Validity of bid

The bids shall remain valid for a period of 60 (Sixty) days from the date of opening

of the bid. If the bid validity is shorter than the required period of 60 days, such

quotations shall be rejected as incomplete. Longer validity is preferred. No upward

changes in prices will be acceptable in any condition after opening of tender.

7. Compliance Statement

Bidders are required to furnish a compliance statement of each and every technical

specification of our tender in an enclosed format of ‘’Technical compliance

statement’ ’in Chapter 7 supported by the technical literature/leaflet. The deviations,

if any from the tendered specifications should be clearly brought out in the statement.

A just ‘CONFIRMED’ or ‘COMPLIES’ or ‘YES’ or ‘NO-DEVIATION’ or similar words in

the technical compliance statement where specific details are required may lead to

disqualification of the technical bid

The Technical bid shall be supported by Product Catalogue & Data Sheets and also

technical details of Bought-Out-Items with copies of product Catalogues.

Similarly, the compliance of each of the required commercial terms and conditions of

the tender also shall be stated in the form of a separate compliance statement in an

enclosed format of ‘’compliance statement of terms and conditions’ ‘in Chapter 7

along with bid. Deviations if any, to be stated in separate column. The bidders are

required to submit both the compliance statements essentially along with their bid,

failing which their offer will be treated incomplete and will be ignored.

8. Price

Bid Currencies

Prices shall be quoted in Indian Rupees only.

The prices should be FOR ARCI inclusive of packing, forwarding, installation and

commissioning, freight and insurance charges. No charges other than those

mentioned in the price bid will be paid.



The vague terms mentioned in the price bid like “packing, forwarding charges etc.,

extra” without mentioning the amounts of these charges will not be accepted.

Price quoted by the bidder shall remain unchanged during the contract period and

shall not vary on any account.

Fall Clause: -

ARCI is a public funded research institution concessional GST rate @5% may

please be quoted for the supply of goods with reference to GST Notification

no.45/2017 dated 14/11/2017. ARCI will provide certificate for the same.

The bidders are requested to quote for research institutional prices for the furnace

as ARCI is eligible for the same.

The supplier shall certify that if the prices go downwards before execution of our

order than the quoted prices, the benefit in this situation shall be passed on to ARCI

by the supplier. The supplier shall certify that the equipment material shall not be

supplied to anyone less than the contract price during the period of execution of

ARCI order.

9. Opening and Evaluation of bids

Bids of debarred/blacklisted firms will not be considered for evaluation. ARCI will

evaluate the entire tenders, strictly on the basis of the terms & conditions

incorporated in the tender document. During the evaluation / scrutiny of the

tenders, at any stage, if it is found that any of the tenderer(s) terms and conditions

are not in compliance with tender document, ARCI may seek the clarification on

minor infirmities / Irregularities / Non-conformities that do not constitute any

material deviation and financial impact within the specified time and if the tenderer

fails to reply / or do not agree / accept the terms and conditions, their tender will be

treated as unresponsive and it is liable for rejection. Bids of only those firms will

be considered for opening whose bids would meet all tender requirements

including fulfillment of qualification criteria, compliance to technical specifications

and has passed all tender conditions.

Bids will be scrutinized for Responsiveness of bids and Reasonable of Price

I. Responsiveness of bids:

Some important points on the basis of which a tender shall be declared as

unresponsive and be ignored during the scrutiny are:



i) If the template of Price Schedule is found to be modified by the bidder,

the bid will be rejected.

ii) If a bidder quotes NIL charges / consideration, the bid shall be treated as

unresponsive and will not be considered

iii) The vague terms mentioned in the price bid like “packing, forwarding charges

etc., extra” without mentioning the amounts of these charges will not be

accepted.

iv) Conditional discount offered by bidder shall not be taken into consideration

II. Reasonableness of Price:

i) ARCI should satisfy itself that the price of bidders is reasonable and

comparable with prevailing market prices and consistent with the quality

required. Detailed techno-commercial analysis, shall be done, wherein,

the prices in price bid shall be co-related with the description of the store

items indicated in tender document.

ii) If it is inferred that the tendered price bid has been worked out in an

unprofessional and perfunctory manner leading to unreasonable and

abnormally low bid and if there are strong reasons to believe that

abnormally low price is quoted at artificial, non-competitive levels to

merely become lowest evaluated bid (L-1) resulting in difficulty in

comparison of the technically compliant price bids on equitable basis,

that amounts to “Anti-competitive practice’’ violating code of Integrity for

Public Procurement (CIPP) and if acceptance of a price bid could lead

to a situation of non-performance or failure of contract, ARCI shall reject

the price bid. Comparative statement will be generated and determine

the lowest evaluated responsive bid (L-1). Disqualified bidders will be

given one-week time to represent the case from the date of

communicating the Comparative statement. Non-representation within

stipulated time, the tender will be processed further and no

representation will be accepted thereafter.

ARCI shall correct arithmetical errors in price bids on the following basis:

i) If there is a discrepancy between the unit price and the line item total that is

obtained by multiplying the unit price by the quantity, the unit price shall prevail and



the line item total shall be corrected, unless in the opinion of the ARCI, there is an

obvious misplacement of the decimal point in the unit price, in which case the line

item total as quoted shall govern and the unit price shall be corrected.

ii) if there is an error in a total corresponding to the addition or subtraction of subtotals,

the subtotals shall prevail and the total shall be corrected; and

iii) if there is a discrepancy between words and figures, the amount in words shall

prevail, unless the amount expressed in words is related to an arithmetic error, in

which case the amount in figures shall prevail subject to (i) and (ii) above. ARCI

may request that a bidder may confirm the correctness of arithmetic errors as done

by ARCI within a target date.

10. Modification and Withdrawal of bids:

A bidder may modify or withdraw his bid after submission provided that the

written notice of modification or withdrawal by e-mail is received by ARCI prior

to deadline prescribed for submission of bids. No bid shall be modified after the

deadline for submission of bids. No bid may be withdrawn in the interval

between the deadline for submission of bids and expiration of the specified

period of bid validity.

11.Late / Delayed bids

Any bid received by ARCI after the deadline for submission will be rejected.

Such tenders shall be marked as late/delayed and not considered for further

evaluation. They shall not be opened at all and be returned to the bidders in

their original envelope without opening.

12. Period of Delivery

Delivery Period for supply of the furnace shall be 05 weeks from the effective

date of the Purchase order. Please note that the Purchase Order can be

cancelled unilaterally by ARCI, in case the system is not received within the

agreed delivery period. Extension of delivery period with / without LD clause will

be at the sole discretion of Director, ARCI.

13. Payment Terms: - (No advance payment will be made to any supplier)

TDS as per Income Tax Rules will be deducted and a certificate

to that effect will be issued wherever applicable



Subject to deduction of taxes at source, if any,

97% of the goods cost + 100% taxes will be paid after receipt of the

goods at our site subject to inspection & acceptance of the

goods/works/commissioning by ARCI authorities.

Balance 3% will be paid against submission of Performance Bank

Guarantee issued / counter guaranteed (i.e. 3% of the total order value

excluding taxes etc.) by a Nationalized /Scheduled Bank in India valid

till the expiry of the warranty period OR after completion of warranty

period from the date of successful installation, commissioning and

demonstration of the functionality of the system at ARCI Site.

14. Packing

The Supplier shall provide such packing to the Goods as is required to prevent

damage or deterioration during transit to their final destination. The packing shall

be sufficient to withstand, without limitation, multiple handling during transit and

exposure to extreme temperatures, salt and precipitation during transit and open

storage. Packing case size and weights shall take into consideration, where

appropriate, the remoteness of the Goods' final destination and the absence of

heavy handling facilities at all points in transit. In order to maintain safety of the

equipment, we prefer to have wooden crating with adequate cushion inside for

transportation of any goods.

Packing Instructions:

Each package will be marked on three sides with proper paint/indelible ink, the

following:

i. Purchaser Name & Address

ii. Item Nomenclature

iii. Order/Contract No.

iv. Packing list reference number

15. Force Majeure

Neither of the Parties i.e., ARCI and the successful bidder hereto shall be liable

for damage or have the right to cancel for any delay or default in performing it’s

control including but not limited to Fire, Storm, Floods, Earthquakes, acts of



God, Government restriction, continuing domestic or international problems

(such as wars, rebellion, insurrections, strikes, riots, work stoppages, labour

dispute) or delay as to ancillary materials, which affect the dates of fulfillment

of any obligations as per the Purchase Order. Such dates will be respectively

postponed for the period of continuance of such force majeure circumstances

and the other party can suspend the performance of it’s obligations correlated

to the postponed obligation of the effected party. The obligation thus postponed

shall be resumed after the force majeure circumstances have ceased. At the

beginning, during and at the pre-visible end of the force majeure circumstances

the parties shall promptly consult with each other about appropriate counter

measures to be taken. If the performance of obligations of any party should be

delayed more than six (06) months by reasons of force majeure circumstances

mentioned above, the parties shall mutually consult about subsequent

performance of obligations

16. Patent Rights

The prices stated in the purchase order (PO) shall be deemed to include all

amounts payable for the use of patents, copyrights, registered charges,

trademarks and payments for any other Industrial Property Rights. The Supplier

shall indemnify ARCI against all third-party claims at any time on account of

infringement of patent, trademark or industrial design rights, copy rights arising

from use of the Goods or any part thereof in India.

17. Award of Contract

Normally, there shall not be any negotiation. Negotiations, if at all, shall be an

exception and only in the case of items with limited source of supply.

Negotiations shall be held with the lowest / qualified responsive bidder.

ARCI reserves the right at the time of contract award to increase or decrease

the quantity of goods and services originally specified in the ‘’Technical

Specification” without any change in unit price or other terms and conditions.

ARCI reserves the right to accept or reject any bid, and to annul the bidding

process and reject all bids at any time prior to award of contract, without thereby

incurring any liability to the affected bidder or bidders.



Prior to the expiration of the period of bid validity, ARCI will notify the successful

bidder that the bid has been accepted and a copy of the purchase order will be

uploaded in CPP portal.

18. Order Acceptance

The successful bidder, on award of contract/order, must send the contract/order

acceptance in writing, within 15 days of award of contract.

19. Liquidated Damages (LD) / Penalty

Time is the essence of contract and the material against an order arising out of

the enquiry must be delivered by the supplier according to delivery schedules

indicated in the Purchase Order. In case of any change, the supplier should

inform ARCI in advance and obtain its approval to the revised delivery

schedule. Should the supplier fail to deliver the material or part thereof as per

the delivery schedule, or any extension thereof, ARCI shall be entitled at an

option either to recover from the supplier, as penalty, a sum equivalent to 0.5%

(half percent) per day for such delay or part thereof subject to a maximum of

5% (five percent) of the contract price of the item delayed, or terminate the

contract in respect of the balance supply so delayed and purchase materials

elsewhere at the risk and cost of the defaulting supplier.

20. Interpretation of the clauses in the Tender Document/Contract Document:

In case of any ambiguity/dispute in the interpretation of any of the clauses in

this Tender Document, Director, ARCI’s interpretation of the clauses shall be

final and binding on all parties.

21. Arbitration for settlement of disputes

ARCI and supplier shall make every effort to resolve amicably by direct informal

negotiation on any disagreement or dispute arising between them under or in

connection with the Contract. If, after twenty-one (21) days, the parties have

failed to resolve their dispute or difference by such mutual consultation, then

either ARCI or the Supplier may give notice to the other party of its intention to

commence arbitration, as hereinafter provided, as to the matter in dispute, and

no arbitration in respect of this matter may be commenced unless such notice

is given. Any dispute or difference in respect of which a notice of intention to



commence arbitration shall be finally settled by arbitration. Arbitration may be

commenced prior to or after delivery of the Goods under the Contract.

The dispute settlement mechanism / arbitration proceedings shall be concluded

as under:

(a) In case of Dispute or difference arising between the Purchaser and a

domestic supplier relating to any matter arising out of or connected with

this agreement, such disputes or difference shall be settled in

accordance with the Indian Arbitration & Conciliation Act, 1996, the rules

there under and any statutory modifications or re-enactments thereof

shall apply to the arbitration proceedings. The dispute shall be referred

to the Director, ARCI and if he is unable or unwilling to act, to the sole

arbitration of some other person appointed by him willing to act as such

Arbitrator. The award of the arbitrator so appointed shall be final,

conclusive and binding on all parties to this order. The venue of the

arbitration shall be the place from where the purchase order / contract is

issued. Notwithstanding any reference to the arbitration herein, the

parties shall continue to perform their respective obligations under the

contract unless they otherwise agree.

22.Outsourced items:

All bought-out sub-systems and components if any should be of reputed make

conforming to international standards. Make and detailed terms & conditions

between yourselves of all bought-out sub-systems and components shall be

specified.

If any major sub-assembly of the system are being outsourced, the same

shall be indicated along with their terms and then explore the possibility

of forming a consortium to deliver the integrated system.

23.Final Acceptance Certificate (FAC)

ARCI shall issue Final Acceptance Certificate after successful Installation,

Commissioning, and Demonstration of functionality of Post Weld Heat

Treatment Furnace (PWHT) as per the Technical specification in the enclosed

format in Chapter 7.



CHAPTER 7

PRESCRIBED FORMS

Sl. No. Name

i) Bidder Information Form

ii) Bidder Bank Account and other details

iii) Performance Statement Form

iv) Service Support Form

v) Technical Compliance Statement

vi) Compliance statement of Terms and Conditions

vii) Tender Acceptance Form

viii) Price Schedule Template

ix) Pre-bid Query Format

x) Model Bank Guarantee for Performance Security

xi) Final Acceptance Certificate



I. BIDDER INFORMATION FORM (BIF)

(a) [The Bidder shall fill in this Form in accordance with the instructions indicated

below. No alterations to its format shall be permitted and no substitutions shall

be accepted. This should be done on the letter head of the firm]

Date: [insert date (as day, month and year) of Bid Submission]

Tender No.: [insert number from Invitation for bids]

Page 1 of_______ pages

01 Bidder’s Legal Name [insert Bidder’s legal name

02 In case of JV, legal name of each party: [insert legal name of each

party in JV]

03 Bidder’s actual or intended Country of Registration: [insert actual or

intended Country of Registration]

04 Bidder’s Year of Registration: [insert Bidder’s year of registration]

05 Bidder’s Legal Address in Country of Registration: [insert Bidder’s

legal address in country of registration]

06 Bidder’s Authorized Representative Information

Name: [insert Authorized Representative’s name]

Address: [insert Authorized Representative’s Address]

Telephone/Fax numbers: [insert Authorized Representative’s

telephone/fax numbers]

Email Address: [insert Authorized Representative’s email address]

07 Attached are copies of original documents of Articles of Incorporation

or Registration of firm named in 1, above.

Signature of Bidder ______________________

Name _________________________________

Business Address _______________________



II.BIDDER BANK ACCOUNT AND OTHER DETAILS

To The Director ARCI Opp: Balapur Village, RCI Road, HYDERABAD - 500005 Sub: Bank Account details for Electronic Transfer - reg With reference to the above, We herewith confirm/provide the following details for the purpose of payment by RTGS / NEFT mode. Firm Name: PAN No: Bank account n the Name of: Bank Account No: Account Type: Bank Name: Branch Code: Bank Address: Bank City: Bank Ph No: IFSC Code: RTGS Code: MICR Code: TIN No: CST No: GST No: Service Tax Reg. No: GIR No: ECC Code: SSI No: Excise Division : Import/Export Code: Excise Range: Cental Exchange No: We also confirm that we have filled in the necessary fields for effecting the electronic fund transfer. Thanking you, Authorized Signatory : Name : Designation :

NOTE: If the above details are not furnished, bid may not be considered



III.PERFORMANCE STATEMENT FORM (PSF)

Details of Post Weld Heat Treatment (PWHT) Furnaces supplied and installed

during past 3 years

Order Placed by (full address of Purchaser)

Order No. and date

Description and quantity of ordered equipment

Value of order

Date of completion of delivery,installation & commissioning as per contract

Date of actual completion of delivery, installation & commissioning

Remarks indicating reasons for delay, if any

Has equipment been installed satisfactorily? (Attach a certificate from purchaser/Consignee)

Name of Contact person along with Telephone No., FAX No. and e-mail address

Signature and Seal of the

manufacturer/Bidder

………………………

Place :

Date :



IV.SERVICE SUPPORT FORM (SSF)

Sl. No. List of Post Weld

Heat Treatment

(PWHT) Furnaces

serviced in the past 3

years

Nature of service

provided

Address, Telephone

Nos. , Fax Nos and e-

mail address of the

buyer

Signature and Seal of the

manufacturer/Bidder………………………

Place:

Date:



V.TECHNICAL COMPLIANCE STATEMENT

The following are the particulars of offered Technical Specification supported by latest

technical catalogues w.r.t the requirements of the tender specifications along with

deviations, if any. Name of the manufacturer, model number must be indicated clearly,

failing which the same shall be liable for rejection. The offered specification should

reflect on technical catalogue and also on manufacturer’s website. A just

‘CONFIRMED’ or ‘COMPLIES’ or ‘YES’ or ‘NO-DEVIATION’ or similar words in the

technical compliance statement where specific details are required may lead to

disqualification of the technical bid:

Sl. No as listed in Chapter 4

Name of Specifications / Parts / Accessories of Tender Enquiry

Offered Technical Specification of Quote Model / Part / Accessory

Compliance Whether Yes or No. A just Yes or No, where specific details are required, may lead to disqualification

Deviation, if any to be indicated in unambiguous terms (The compliance / Deviation should be supported by relevant Technical Literature)

Technical Justification for the Deviation, if any. If specification is superior / inferior than asked for in the enquiry, it should be clearly brought out in the justification

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18



19

20

21

22

23

24

25

26

27

Signature of Bidder

If the bidder offers more than one model, then the Compliance Statement

must be enclosed for each and every model separately.

The technical deviations should be indicated separately.

If the bidder fails to enclose the compliance statement, his bid is likely to

be rejected.

Place:

Date:

Signature and seal of the

Manufacturer/Bidder

NOTE:

1) Where there is no deviation, the statement should be returned duly signed

with an endorsement indicating “No Deviations”.



VI.COMPLIANCE STATEMENT OF TERMS AND CONDITIONS

Sl

No

Commercial Tender Terms and Conditions

(Please refer Chapter 5 above)

Whether

acceptable

or not

Deviation from tender

Terms, if any

1 Language of bid

2 Eligible bidders

3 Fraud and Corruption

4 Integrity Pact

5 Bid documents to be submitted in 3 classified covers

6 Validity of bid

7 Compliance Statement

8 Price

9 Opening and Evaluation of bids

10 Modification and Withdrawal of bids

11 Late / Delayed bids

12 Period of Delivery

13 Payment Terms

14 Packing

15 Force Majeure

16 Patent Rights

17 Award of Contract

18 Order Acceptance

19 Liquidated Damages (LD) / Penalty

20 Interpretation of the clauses in the Tender

Document / Contract Document

21 Arbitration for settlement of disputes

22 Outsourced items

23 Final Acceptance Certificate (FAC)



If the bidder fails to enclose the compliance statement, his bid is likely to

be rejected.

Place:

Date:

Signature and seal of the

Manufacturer/Bidder

NOTE:

1) Where there is no deviation, the statement should be returned duly signed

with an endorsement indicating “No Deviations”.



VII. TENDER ACCEPTANCE FORM

(to be provided in the following format in the letter head of bidder) To

------------------------------------------

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No: --------------------------------------

Name of Tender: -------------------------------------------

Dear Sir,

1. I / We have received the tender documents for the above mentioned tender

from you.

2. I / We hereby certify that I/We have read the entire terms and conditions of

the tender documents from page No: ----------- to --------- and I / we shall

abide hereby by the terms and conditions contained therein.

3. The corrigendum(s) issued from time to time by ARCI too have also been

taken into consideration, while submitting this acceptance letter.

4. I / we hereby unconditionally accept the tender conditions of above

mentioned tender document(s) / Corrigendum(s) in the totality / entirety.

5. I / We do hereby declare that our Firm has not been blacklisted / debarred

by any Government Department/Public sector Undertaking.

6. I / we have agreed to hold this offer open until ------------90----- days

7. I / We agreed to supply /install/commission/demonstrate the functionality of

the equipment and complete the whole work and handover to the ARCI

within the stipulated period after receipt of purchase order.

8. I / We agree that in case, if we fail to deliver the goods/complete the work

within the specified period, then ARCI shall be liable to claim liquidated

damages from me/us.



9. I / We certify that all the information furnished by our firm is true & correct

and in the event that the information is found to be incorrect/untrue or found

violated, then ARCI shall without giving any notice or reason therefore or

summarily reject the bid or terminate the contract, without prejudice to any

other rights or remedy.

Yours faithfully

(Signature of the bidder, with official seal)



VIII. PRICE SCHEDULE TEMPLATE

PRICE SCHEDULE FOR SUPPLY OF GOODS / SERVICES (DOMESTIC)

Sl No ARCI item code

Name of the Goods / Services / Works

HSN / SAC codes

UoM Quantity Unit Price

Discount CGST SGST IGST Total Tax amount

Total amount (including tax)

1 501001032 POST WELD HEAT

TREATMENT

FURNACE

Amount in Words:

(FOR ARCI Hyderabad)

Signature & Seal

Place & Date:

Name of Authorised

Signatory:

Address: Tel.No./Fax.No./Mobile

No.

Email Id:



IX. PRE-BID Query Format

Sl. No

Reference of the clause No. of the Tender document

Query/Clarification/ deviation sought

Clarification/Response from ARCI



X. MODEL BANK GUARANTEE FORMAT FOR PERFORMANCE

SECURITY

To,

…………………………..

WHEREAS ……………………………….

(name and address of the supplier) (hereinafter called “the supplier”) has

undertaken, in pursuance of contract no. ……. dated ………….to supply

(description of goods and services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the

supplier shall furnish you with a bank guarantee by a scheduled commercial

bank recognized by you for the sum specified therein as security for compliance

with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible

to you, on behalf of the supplier, up to a total of ………………………………….

(amount of the guarantee in words and figures), and we undertake to pay you,

upon your first written demand declaring the supplier to be in default under the

contract and without cavil or argument, any sum or sums within the limits of

(amount of guarantee) as aforesaid, without your needing to prove or to show

grounds or reasons for your demand or the sum specified therein.



We hereby waive the necessity of your demanding the said debt from the

supplier before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms

of the contract to be performed there under or of any of the contract documents

which may be made between you and the supplier shall in any way release us

from any liability under this guarantee and we hereby waive notice of any such

change, addition or modification.

This guarantee shall be valid until the …. day of ………, 20………….

(Signature of the authorized officer of the Bank) ………………………………………………………….

Name and designation of the officer …………………………………………………………. Seal, name & address of the Bank and address of the Branch

Note: Whenever, the bidder chooses to submit the Performance Security in the

form of Bank Guarantee, then he should advise the banker issuing the Bank

Guarantee to immediately send by Registered Post (A.D.) an unstamped

duplicate copy of the Guarantee directly to the ARCI with a covering letter to

compare with the original BG for the correctness, genuineness, etc.



XI.FINAL ACCEPTANCE CERTIFICATE

No. Dated

M/s. ____________________________________

____________________________________

____________________________________

Sub: Certificate of commissioning of equipment

-----------

1. This is to certify that the system as detailed below has/have been received in

good condition along with all the standard and special accessories. The same

has been supplied, installed, commissioned and demonstrated the functionality

of the equipment

(a) Purchase Order No. _____________________________ Date___________

(b) Description of the System_______________________________

(c) Name of the consignee___________________________________

(d) Scheduled date of delivery of the consignment to ARCI_____________

(e) Actual date of receipt of consignment by ARCI ___________________

(f) Scheduled date for completion of installation/commissioning_________

(g) Training Starting Date ___________________________________

(h) Training Completion Date ___________________________________

(i) Names of People Trained ___________________________________

(j) Actual date of completion of installation/commissioning_____________



(k) Penalty for late delivery Rs. ___________________

(l) Penalty for late installation Rs. ________________

Details of accessories/items not yet supplied and recoveries to be made on that

account:

Sl. No. Description Amount to be recovered

2. The acceptance test has been done to our entire satisfaction. The supplier has

fulfilled his contractual obligations satisfactorily

or

The supplier has failed to fulfill his contractual obligations with regard to the following:

(a) ………………………………

(b) ………………………….….

(c) ………………………………

(d) ……………………………...

The amount of recovery on account of failure of the supplier to meet his contractual

obligations.

For Supplier For Purchaser

Signature ….…………………………. Signature………………………….

Name …………………………………. Name………………………………...

Designation …………………………. Designation………………………….

Name of the firm…………………. Name of the Lab./Instt.………………………

Date ……….…………………………… Date………………………………….



CHAPTER 8

TENDER CHECK LIST

BIDDER HAS TO FILL IN THE CHECK LIST GIVEN BELOW

Bidders are requested to state Yes / No against each column)

Sl.

No. Description

Submission

1.

Whether following listed tender documents properly

sealed in an envelope with tender enquiry number

and due date marked on the envelope

2. Whether following documents constituting Single bid submitted

a) Bidder Information Form (BIF) as per

prescribed format supported by Articles of

Incorporation or Registration of firm

b) Bidder Bank Account and other details in

the prescribed format along with PAN /

GSTIN certificates from concerned

authorities

c) Performance Statement Form (PSF) as per

prescribed format along with client’s

certificate

d) Service Support Form (SSF) as per

prescribed format

e) Documentary evidence of financial

capability of the bidder

f) Technical Compliance statement supported

by latest Technical literature/catalogue in

English



g) Compliance statement of Terms &Conditions

h) Tender Acceptance Form

i) Filled in Price Schedule

3. This Tender Checklist

NOTE:

1. Bid must be prepared in such a way that answer to all points of the tender Check

list is ÝES’ only. Incomplete offers are liable to be rejected.

2. Tenderers must ensure that all the required documents indicated in the

Tender documents are submitted without fail. Tenders received without

supporting documents for the various requirements mentioned in the tender

document are liable to be rejected at the initial stage itself.