templates for engineers

(C) 2008, D. Hemstreet - http://www.tech-challenged.com(C) 2008, D. Hemstreet - http://www.tech-challenged.com

Word Templates for Word Templates for EngineersEngineers

Making Your Job Simpler!Making Your Job Simpler!


Why are You Writing a Why are You Writing a Document?Document?

To store and record product informationTo store and record product informationTo assure standards complianceTo assure standards complianceTo instructTo instructTo enableTo enableTo informTo inform

And it’s all about engineering!


A Review of Engineering A Review of Engineering DocumentationDocumentation

InconsistentInconsistentHours spent manually formattingHours spent manually formattingDifficult to udpateDifficult to udpateRedundanciesRedundanciesPoorly written and organizedPoorly written and organized

Templates Goal: Make Your Job Easier!


What is a Word Template?What is a Word Template?

A Word document that holds components A Word document that holds components for other documents, includingfor other documents, includingTextTextCustom ToolbarsCustom ToolbarsMacrosMacrosFormattingFormatting

A Word template is identified by a three-A Word template is identified by a three-letter file extension at the end of its letter file extension at the end of its name: .dotname: .dot


MS Word: The Basics for MS Word: The Basics for EngineersEngineers

Press a return at the end of every line

Slow and perfect or retype the page

Limited formatting capabilities

What you see is what you get (original WYSIWYG!)

Put words in, get an entire set of measurements out

Numerous tools to get the right calculation

But need to know the device

WYSIWYG? Yes and No


Device MeasurementsDevice Measurements

The device being measured is a documentThe device being measured is a documentYour measures? Is the document:Your measures? Is the document:

Readable (R)?Readable (R)?Useable (U)?Useable (U)?Repeatable (RRepeatable (R22))Professional (P)?Professional (P)?

R + U = PTemplate = R2


Understanding R + U Understanding R + U

Readability and Usability

Desire of Personto Read Document

Subject MatterPhysical

Environment

Word andSentence Length

Word Frequency

Organization of Material

Reading Medium(Print, Online, etc.)

Syntax

Column Size,Line Spacing,White Space

Fonts Used


R + U EquationR + U Equation

If we assigned points to these boxes, you If we assigned points to these boxes, you would see an equation like this:would see an equation like this:

R + U = NC3.5 + Y5.5 R + U = NC3.5 + Y5.5 where NC is “no control” and Y is YOUwhere NC is “no control” and Y is YOU


How Word Templates Help R & U How Word Templates Help R & U

Readability and Usability

Desire of Personto Read Document

Subject MatterPhysical

Environment

Word andSentence Length

Word Frequency

Organization of Material

Reading Medium(Print, Online, etc.)

Syntax

Column Size,Line Spacing,White Space

Fonts Used


How Much Will A Template Help?How Much Will A Template Help?

Calculation before templatesCalculation before templatesR + U = NC3.5 + Y5.5 R + U = NC3.5 + Y5.5

Calculations after templatesCalculations after templatesR + U = NC3.5 + Y3 + R + U = NC3.5 + Y3 + T3.5T3.5

In other words, templates will help you

with half of your writing tasks!


So What Can You Do?So What Can You Do?

Ask a professional to design a basic Ask a professional to design a basic template for youtemplate for you

You can pre-defineYou can pre-defineTopics and organization with headings and Topics and organization with headings and

instructionsinstructionsNumbering that will not breakNumbering that will not break Insertion of figure and table captionsInsertion of figure and table captionsAnd much, much moreAnd much, much more


To Find Out MoreTo Find Out More

Contact MeContact Me

[email protected]@tech-challenged.com

or call 616.828.6388 and ask for Deborahor call 616.828.6388 and ask for Deborah

I would be pleased to give you a quote for a I would be pleased to give you a quote for a custom template to help with your specific custom template to help with your specific

documentation needsdocumentation needs

templates for engineers

Documents