technical services - university of illinois...

TECHNICAL SERVICES

LAW L I B R A R I A N Vohmie 19, No. 4 June 1994 ,L Reuben Clark Luw School

CONTENTS

Section Meetings in Seattle . . . . . . . . . . . Page 3 Section Programs and Workshops

in Seattle ...................... Page 3 Message from the OBS Chair . . . . . . . . . Page 4 Message from the TS Chair . . . . . . . . . . Page 5 Columns

Acquisitions . . . . . . . . . . . . . . . . . . Page 5 Automation .................... Page 6 Description and Entry . . . . . . . . . . . . Page 8 Marc Remarks . . . . . . . . . . . . . . . . . 0 Preservation . . . . . . . . . . . . . . . . . . . Page 11 Research and Publications . . . . . . . . . Page 12 Serials ........................ Page 13 Serials Issues . . . . . . . . . . . . . . . . . . . Page 14 Subject Headings . . . . . . . . . . . . . . . . Page 15

Committee Reports Online Bibliographic Services

OCLC ..................... Page 17 RLIN ...................... Page 17

Technical Services Cataloging & Classification . . . . . . Page 18 Exchange of Duplicates. . . . . . . . . Page 18

Announcements ................... Page 19

EDITORIAL POLICY

Technical Services Law Librarian is a quarter1 official publication of the Technical Services Spe+ci$ Interest Section and the Online Bibliograptuc Semces Special Interest Section of the American Association of LBw Libraries. It will c a y reports or summaries of the convention meetin s and ot er programs of the TS-SIS and OBS-SIS, act as. &e vehicle of communication for SIS committee activities, and carry current awareness and short implementation reports. For a .full statement of the editorial policy see the first =sue of the volume. Prospective authors are urged to contact the editor for styie information. Statements and opmions of the authors are theirs alone and do not necessarlly reflect those of the AALL, the TS-SIS or OBS-SIS or the TSLL Editorial Board.

Subscriptions are rovided as a benefit of

in separate subscriptions should contact the TSLL Business Manager,. Evelyn Gardner (address on- cover). Subscriptions cost $10.00 er volume for domestic addresses and $12.00 Rer vorume for foreign addresses. Issues are distributed 111 March, June, September, and

membershlp to section mem g ers. Non-members mteresied

December. ISSN 0195-4857

EDITORIAL BOARD

OBS-SIS

Mary GilIian (1992-94) Pennie & Edmonds BJSegel (1993-95) Pepperdine University

TS-SIS

C thia Ma 11992:94) G v e r sity Xisconsin

Sandra Beehler (1993-95) Cornell University

VOLUME 20 #1 COPY DEADLINE

ISSUE DEADLINE

#I September 1994 July 29,1994

Copy may be sent to the Editor on a 5 1 / 4 double density floppy disk or by e-mail to [email protected].

Technical Services Law Librarian, Volume 19, No. 4

OBS-SIS

Chair: Phylk Post Capital Umversity

1993-94 SIS OFFICERS AND COMMITITE CHAIRS

Vice-Chair Chair-Elect: Mary d a p m a n New York University

Secretary Treasurer: Mary Lo uise CoTbett

Mississippi Co 'G ege

Wake Forest Umversity

Karin den Ble ker

Diana Osbaldiston University of South Carolina

Local Systems Committee: Suzanne Devlin Dechert Price & Rhoads

Caitlin Robinson University of Iowa

OCLC Committee: CarolSha iro Fordham bniversity

Phoebe Ruiz-Valera Association of the Bar of the City of New York

Members-at-Large:

RLIN Committee:

TS-SIS

Chair: Ho e Breeze DuEe University

Vice-Chair/Chair-Elect : Katherine Toole University of Tuysa

S e c g a g g $ g ; ; : San Diego County Law Library

Members-at-Large: Stuart Spore New York University

Regina Wallen Santa Clara University

Qoyce J q t o University of Richmond

MarieGhited Library of Congress

Bet Roeske Sc&, iiardin & Waite

Annette Morris Georgetown University

Ac uisitions Committee:

Ca ta loe & Classification Committee:

Exchange of Duplicates Committee:

Preservation Committee:

Serials Committee: Mary Burgos New York University

EDITOR'S NOTE

I am happy to report that as of late April two members have expressed interest in bein the next editor of TSLL. Though I have enjpyed bein tFe editor, it is time f p r e to turn over the reins. The l%tori@ Board wdl decide on the next e l to? at our meetmg in Seattle. An announcement wdl appear in the Se tember issue and the

I would like ro invite each OBS and TS program coordinator to y i t e a re ort of h s or her program for inclusion in an issue of vo ume 20. A program report can be extremely helpful to members who are unable to attend

ro am due to a confhct and who perhaps are un "1 eci La ed about purchasmg the cassette tape.

P

new editor will take over with the 3 ecember Issue.

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4:OO p.m. - 5:OO p.m. 4:30 p.m. - 6:OO p.m. 6:OO p.m. - 7:30 p.m.

12:OO p.m. - 1:30 p.m. 1:30 p.m. - 3:OO p.m. 3:OO p.m. - 4:OO p.m. 3:OO p.m. - 430 p.m. 3:OO p.m. - 4:30 p.m. 430 p.m. - 530 p.m.

700 a.m. - 830 a.m. 7:OO a.m. - 8:30 a.m. 700 a.m. - 8:30 a.m. 730 a.m. - 8:30 a.m. 730 a.m. - 8:30 a.m. 730 a.m. - 8:30 a.m. 430 p.m. - 5:30 p.m. 430 p.m. - 6:OO p.m. 5:OO p.m. - 630 p.m.

7:OO a.m. - 8:30 a.m. 7:30 a.m. - 8:30 a.m. 8:OO a.m. - 8:30 a.m.

12:OO p.m. - kOO p.m.

8:OO a.m. - 1200 p.m. 9:OO a.m. - 1:OO p.m. 1:30 p.m. - 530 p.m.

8:30 a.m. - 1000 a.m.

8:30 a.m. - 1000 a.m.

TS AND OBS ANNUAL MEETING

BUSINESS MEETINGS

Saturday, July 9

OBS-SIS 1993-94 Executive Board Meeting TS-SIS 1993-94 Executive Board Meeting TS/OBS/RS Joint Reception

Sunday, July 10

TS-SIS Business Meeting OBS-SIS Business Meetmg TS-SIS Roundtables: Acqu!sitions & Prese.rvation TS-SIS Catalogmg & Classlfication Committee TS-SIS Serials Committee TS-SIS Roundtables: Binding, Head Catalogers &

Heads of Technical Services

Tuesday, July 12

TS-SIS Ac uisitions Committee TS-SIS Ex%ange of Duplicates Committee TS-SIS Preservation Committee TS-SIS Catalo ‘n & Classification Roundtable OBS-SIS OCLE tommittee OBS-SIS RLIN Committee OBS-SIS/TS-SIS Research Roundtable OBS-SIS 1994-95 Executive Board Meeting TS-SIS 1994-95 Executive Board Meeting

Wednesday, July 13 TSLL Editorial Board Meeting TTBSISIS Local Systems Committee OBS-SIS Reference Roundtable OBS-SIS Education Committee

TS AND OBS ANNUAL MEETING

PROGRAMS AND WORKSHOPS

Saturday, July 9

Internet for the Novice workshop) (OBS) Catalogin Workshop: ?a e Condensed Version Advancehnternet for the Initiated (workshop)

Monday, July 11

Creativity Skills for Librarians (OBS)

Tuesday, July 12

Internet as a Libra -wide Resource: Tools for Ac uisitions, Serials Cataloging, ILL any Reference, and Related Lega? and Technical Problems (OBS)

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10:15 a.m. - 11:45 a.m. 1:s p.m. - 2:45 p.m.

3:OO p.m. - 4:30 p.m.

3:OO p.m. - 430 p.m.

8:30 a.m. - 1O:OO a.m. 8:30 a.m. - 1O:OO a.m.

Lnternet as a Libr The Internet in.T%&d Services: The Impact for Ac uiring iesources and

Technical Services/$ublic Services: New Wine in Old Bott l) es-The

Interactive Meda: New Cataloging Rules for New Maten& ("3)

wide Resource: Using the Internet for Le al Research (OBS)

Pronding Bibhogra hic Access on Technical Semces TTS

0rgani.zational.Structure of Libraries in the Electronic A e OBS)

Wednesday, July 13

Writin a Preservation Policy (TS) Unloc& the Secrets of Biblio aphic Databases: Discovering the Riches of RLIN/&REKA and OCLC/Erst Search for Legal Reference (OBS & TS)

SPECIAL INTEREST -

SECTION - ONLINE BIBLIOGRAPHIC SERVICES SIS

$hyl!is Post Capital University

SSAGt M O M T H t CHAIR BIBLIOGRAPHIC

SERVICES

I am writing my final column as Chair of OBS-SIS, but I hardly feel as though the year is over! And, indeed, it is not. Some busy months lie ahead as reparations for the Seattle meeting proceed. As Chair Fve 1earned.a great deal in the last year not only about our own Section, but about FALL as web. I've been prided ed to see many

adnce on allknds orissues. I want to es ecially thank the other members pf the Executive Boar4 each of whom ronded some timely feedback on a couple of ocassions

%ring the ear when I had to make somedecisions. I'm uite grate K 1 to have had this opportunity to serve as

&air and I thank you one and all.

Elsewhere in this issue of TSLL you will find a listin of all of the Committee meetin s, business meetings, an8 educational pro ams scheduletfor the Annual Meeting in Seattle. As a &tion, OBS is. incredibly well represented rn this year's program, with quite a variety of topics. I look forward to seem you at many of these events: As a Section we can f e justifiably proud of our visibdity this year. hon't for et to look for the final announcement-of the joint TS R$OBS reception, sponsored by Inpovative

year. As alwa s we are grateful to I11 for thelr contrnued sponsorship oYthis event.

I want to make a brief comment about the scheduling of Committee meetings: Once again there were some unavoidable conflicts with TS-SIS. Unfortunately time slots q e limited. Ho e Breeze and I did our best to ensure a m i m u m of codfct, but I realize that we could not lease everyone. We did have the option to schedule some

bommittee meetin in the evening on Monday or Tuesday, but we fepthi? would make for very long days and would mterfere wth other events (e.g. the West partyp. Please, if you have any comments, questions, or even rustrations over scheduling, do not hesitate to let me know.

people willin to ste forward to offer t i e p time and/or

Interfaces. i t's a great way to start off the convention. each

As ou remember, last year's Chair, Elaine Sciolino workethard to improve our visibility with a number of pubhci items. I have made, plans to ~"y on w$h this work. X a t c h for our table in the Exhrbit q e a wth our colorful fl ers and our new brochure. We wlll be present at the CdNELL marketplace where we hope to attract new members. You can help us with our renui<ing efforts by greetm anyone wearing the CONELL ribbon and

At the risk of sounding like a broken record (should that phrase now become "broken CD"?), and in spite of the fact. that Seattle is foremost in our mmds, I remmd you agam that you should be thinking NOW about programmln for next year. As I have said before, competition for program slots has grown fierce. AALL 1s growing, more and more members attend the convention each year, and yet there are fewer program slots. Also, in terms of thinking about 1?95 pro ammin please refer to my column in the March issue ofTSLL. ?%ere I described the "National Conference on Legal Information Issues," Your proposals should relate to the theme of th~s conference to ensure the best chance of being accepted. Do let Mary Chapman know what you're working on before.you arrive in Seattle. That way the Education Committee wll be ready to work wth you so that all of the pro osals go in on time with a mmmum amount of rusfmg around in late July.

Finally, I want to acknowledge Elaine Sciolino and Karin den Bleyker, the two members of the Executive Board who?e terms expire in July. The have been active

support.

talking to t Q em about the Section and our activities.

and enthusiastic about our actinties an B I appreciate then

See you in Seattle!

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5ERIAI.S-

ACQUISITIONS EXCHANGEOF DUP L l CAT E S PRESERYATION

TECHNICAL SERVICES SIS P I R HoDe Breeze Duke University

As I write. my last, column, I will try to speak to some of the last mmute thmgs that need to be covered before the annual meeting. By now you have probably looked through the prelimm rogram schedule and meeting index and have marke 7: t ose meetmgs that you want to attend. Hopefully there are not too man conflicts. I believe my predecessors now when they sai B it was a real challenge to schedule TS-SIS meetin with minimal conflicts. Please be aware that one o P our roundtable

ou s has changed its qamed from "TS-SIS Heads of FataEoFf in Lar p e Libraries" to "TS-SIS Head Catalogers Roun tab e." Alt ougP this chan e i; not reflected + the

reliminary program, it should f e hsted correctly in the Fmal program.

TS-SIS will have an information booth in the exhibit h d at this year's annual meetmg. Althou h there will be a modest amount of information availableFor distribution, ou will surely want to drop by and pick up a new TS-SIS

grochure and a flier listing the names of section members who have volunteered as contacts for their areas of expertee. I would like. to t h p k Katherine Toole for su estmg that we pubhsh a flier for thls purpose. $you *not be attending the annual meeting, you may contact me directly to obtam a flier.

Another goal I set for the year has been more elusive although I am hopeful that we can eventually achieve it. I

would like to see an automatic mechanism for welcoming new members to the section. The difficult part of tlxs project has been finding a way for the secretary to know when new members join the section. Martha Childers has drafted a letter that can be used to eet our new collea es. We continue to work with &Head uarters

hsts on a semiannual basis as well as more frequent updates to the lists. Sometime in the near future we may be able to welcome our new members and provide them with information about the section.

results have been compiled by Katherine and forwardkd to the members of the section's Executive Board, Education Committee, and to the editor of this newsletter. The TS-SIS Education Committee wdl review the results to gather information about annual meeting programs you are mterested in attending.. Anyone who has an idea for a program he/she w h e s to coordinate is encouraged to contact a member of the committee. The membershp of the Education Committee was discussed in my column m the March newsletter.

Finally, I would like to express to you the pleasure I have received from servin as your chair this year. I look forward to working with t!e section in other capacities in the years to come.

ip an e Y fort to obtam cumulapve and complete mem B ership

The annual surve

ACO UIS ITIONS Jean Eisenhauer

Washington & Lee University Law Library

Nicholson Baker's article "Discards: Annals of Scholarship", 70 New Yorker, no. 7 (April 4,1994) at page 64 is a defense of the card catalog and negative criticism of those libraries which have thrown out their card catalogs and one to-an o$ne catalog. Mr. Baker spends a lot of

being a.reposijory of a lost art form the "Jbra handf as somethmg whch reflects the work o\ mdiwdug catalogers over the years complete with- all the notations of price, co ies, binding, as reflecting its use over many years by e&biting dog-eared and dirt-stained cards, as bekg more user-friendly (more see also references m a subject card catalo ) etc., etc. Someone commented on Ac net that he hopefthere would be no comments about f i r . Bake+ article in Acqnet; rather, he recommended not reading it and reading the roceedings of the ALA.midwinter symposium on the Lture of technical services mstead.

-at about the future of technical seyiqes? Or, more particularly, what about the future of acquisitions librarians and acquisitions departments? Two ears ago, I mqntionqd in this column an article from LRTx by Ross Atkmson in which he addressed this very question. And, for the ast month, there has been a discussion dn Acqnet about wfere

time 5 amenting t h ~ ~ loss because he sees a card catalo as

are the ac uisitions librarians in all the discussions on the changes w%ich will likely come hepublishin , for exipnple,

acquisitions profession already dead.

There have been many responses to this challenge. Following is a brief summary of these responses. 1. Changes are. in the ajr, acquisitions librarians are not

articipating in discussions on changes, and we should be gecause we know how to get information and how .to manage it. 2. Often acqu.isisjtions libranans are faced y t h too much to do, and administrators have no appreciation for the complexlties of what we do. 3. Acquisitions librarians don't do just acquisitions; some spend as much as eight hours a week at the reference desk. Why? Because acquisitions is not "professional". 4. Often, library administrators and other librarians think the issues of change are not the business of acquisitions librarjans. 5. Acquisitions is not well understood by other hbrqqans. 6 . Technical services, which often includes a:, wsitiqns,

streamline, and become more efficient". We are at the "forefront of understanding systems workflow analysi5,and staff costs". Thus, it isn't necessariiy true that acquisitions

going from books to electronic dourn af s, or, is the

has been under great pressure m recent years to 3 ownsue,

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librarians are not involved in the discussion of time1 to ics. 7. Everything is changin except that things wii

has needed change (we're not li%rarians, we're information managers), but we have not been as. vlgorously mvolved in the education of future hbrarians .as we might be. 9. Acquisitions librarians "should uietl and firmly claim the purchasing of information, lnowyedge etc. as our s ecialty. 10. In the United Kingdom, the coordination

suppliers, and others involved in the book trade is carried out by the National Acquisitions Grou . North America doesn t have such an organization, 11. 1; long as libraries acquire. collections, there will be some work for an acquisitions hbrarian to do. 12. A new library profession--information dynamist--yill emerge. There are three indicators of t h s new profession: the re-openmg of the University of California at Berkeley's former Libr and Information Science School wthout the word " h b r 3 in its name; a job listing at the University of Michigan replacing its head of "collection development" wth an "Assistant Dlrector for Access Services, Collections Management, and Electronic Resources"; and, creation in the University California at Berkeley Library-of a new kind of technical semce department--the Electronic Texts Unit.

Obviously, we need to think about our profession, remain informed about its future, and partici ate in discussions and planning for that future. I don't befeve we can say that the future won't happen in law libraries.

Accordin to the March 28, 1994. issue of Publishers Weekly, the %homson Corporation is reorganizing its

stfl need to be ac w e d . 8. Li,rarianskp %

o F acquisitions librarians, booksellers publishers, library

information and publishin group into two subsidiaries--a financial and professionafgroup and an education and information roup. Gale Research will fall into the latter

fawyers Cooperative and Warren G o r h p f?:!h?:to the former, which had revenues of $1 bdhon in 1993.

There has been a !ot of comment about Little, Brown and its customer servlce change. Prewously,. our account was handled by someone from EBG; now it is handled directly by Little, Brown. Since this chan e was called

customers were making this change, t ere were some unhap y folks, like me, who don't really a preciate this

e oPcontact. Also, some of us were told Ey our former %G person that the new re would be from Little,

as I have been contacted by our new rep at Little, Brown, who. will do what my old EBG person did -- customer semce. The $om any has changed from outside telemarketing to ins& account representatives.

Recently, there have been requests for Rare and OP book dealers who are on the Internet. Some addresses are: [email protected] (an OP search service b

ears in the book business; the search until Key find the Kook you want). moesbooksddel @.corn Moe's Books, a large used book store in Berkeley)). joshua&@aol.com (a list called Anti uaria for "rare book dealers to exchange information an3 books and searches for speclfic books", Joshua Capy list owner).

telemarketing originally and that o n l ~ t E e top 1,OOO

Browns warehouse. Neither o f t 7l ese seems to be the case,

Fran Palminteri and Sandy Paul, who have s nt over d

AUTOMATION Mary Chapman

New York University Law Library

TABLE OF CONTENTS ONLINE ACCESS

Aurora Ioanid, Guest. Editor Cataloger, New York University Law Library

For man years indexes have provided analytic access

format. Access to the contents of monographs, however, has lagged far behind. A librarian or researcher's only clue to valuable information in essays or chapters in mono aphs has usually been through painstaking research in theyootnotes of known sources, advlce from collea es, 0' fhe occasional contents note on a catalog c a r y o r bibhographc record.

The last two decades of computerization of library information has lar ely b assed the challenge of analytic access to monograp%s. a situation has begun to change recently.

During the past 2 fo.3 years, libraries have started to focus on the accessibihty of the table of contents, recognizing and reassessin its informational value to the user. In order to provife more in-depth information access, some libraries such as NYU Law Library enrich bibliographic records 6y keyin contents notes (505) fields). Local system vendors have ofkred indexing of the 505s to provide online access to the contents. Typically, the 505s are eithe: integrated with the title index or set apart in a separate mdex.

to periodica 1 articles, first in paper and now in electronic Although keyin the 505s re resents an important step

availability, it has critical drawbacks. &w libraries can afford to engage in such a costly and .labor-intensive endeavor. Keyword access is less expensive than k e p g separate author and title entries, but it sacrifices authovty control and reFision. In the context of an ever owmg data base an$ ven that the unstructured keyworEearch, making the 50ykeyword-searchable si&icantly increases the chance of inaccurate hits.

Librarians have realized the need for more structured access to the 505 contents information. The necessity of enhancing MARC bibliographic format has emerged from the deficiencies of conventional description of monographlc contents and access to them.

Library of Congress and MARBI

In April 1991 the Library of Congress initiated discussions in the dSMARC Advlsory Grou (MARBI) to im rove the MARC records treatment of tagle of contents m P ormation. The discussions focused on new enhancements to provide eqlicit coding for each element and to handle the hierarchical relations within contents notes

ahead in terms o P expanding$ibliogra hic dormation

6


explicitly.

The-pro osals were-to either 1) use the standard 7xx fields (imp& authority work for each author); or 2

related elements in the table of contents. The consensus was that formattin the 505 was more of a realistic option and in 1992, d B I ' s version of the M+RC formatted 505 was adopted, leavin the option of using the origmal unfielded version as welf

Im lementation of the formatted 505, which was sched3ed for Summer 1993, has been delayed. Facin the dauntin task of MARC format integration, RLIN, OELC and N k N have decided to combine enhanced 503 implementation with the larger format integration project. Both will probably take place in 1995.

format the SO!, with coding for each author, title an h

Blackwell's TOC Enrichment Services

Blackwell North America and several local system vendors are responding to demand for TOC records with interesting new services. In Sprin 1992, Blackwell BNA)

published monographs and converting them into machine readable text. Smce itis a book vendor as we!l as provider of bibho aphic semces, BNA has compiled a large bibhogra$ic database.

About 70% of new titles in the database et their table

or monographs containing several articles, written by several authors. The scanning is done in lar e batches, from hotocopies of the tables of contents (TbC) rather than &ectly on the book usin a Kurzweil scanner. The

coverage but the usabdity of the res ective table of contents. Blackwell has already built a %C database of approx. 45,000 records, adding about 600 TOC per week.

Libraries can send taees of their biblio ra hic records to BNA to have contents information addes. !y attaching the ISBN or LCCN to the respective TOC, BNA can match the library's records against their data base, and attach the table of contents to the record. The BNA table of contents a ears to conform to the standards of a typically AA?%2-described table of contents, and it appears embedded in the bibliographic record.

Frequency of update may be monthl~h~arter ly , etc. dependmg on the needs of each library. can process 9. track ta es, IBM cartridges, or IBM compatible diskettes. ;%e Firm says turnaround time from recei t of the tape is 5 to 7 day?. .In the near future, hbraries wiil be able to FTP the bibho aphc fde over Internet, wth turnaround time reducer to only 2 days. Bibliographic records must be in the standard MARC format and must contak a 008 standard Geld. Charges foy TOC Enrichment, associated wth receivmg the semce directly from Blackwell, are as follows:

1. Database .creation 2. TOC Enrichment

started electronically scanning tahes of contents o f newly

of contents scanned. They are either books % y one author

criteria for adding records to t Q e database is not subject

$0.005 per rec. $0.75 Der rec.

3. Ta e copy processing ($4 minimum) $0.0025 per rec.

So far, nine large !ibraries have implemented BNAs TOC Enrichment semces. Several librarians who shared their experience with me commented positive1 and said

information access capabilities. These libraries have NOTIS, Innovative and DRA local systems. If anybody

that their public services are. quite satisfiedewit K the new

would like to et in touch with any of them, in order to find out more a B out this service, please contact Dan Miller (at BNA), tel.: 1-800-547-6426.

BNA has just come out with an additional TOC option which offers even more functionality. This roduct has not been. implemen!ed et in an hbr &e new option consists of enterm t ie TOC Yata in% fields, one 9 x ~ fqr each chapter levef author and title. The title subfield is indexed with the title index, and the author field is indexed wth the author mdex. The great news about the author field is that authority control is applied to it, so that it can be indexed in a constructive manner. BNA IS usmg LCs authority File and its own.

It's not oing to be erfect but still it represents progress. %he 9xx fiepd has actually two author /%g attached to it: one entered the way it appears in the TOC and another field where the name is reversed and authorized. When attachin 9xx fields to a bib record, a pre-existing, traditional 50& automatically stripped from the record. The 9xx field is subfielded as follows:

1 Section/chapter label (not repeatable) t Section/chapter title (not repeatable) c Personal name author (repeatable) f Indexable (inverted) ersonal name (repeatable)

e Editor name (repeatable) p Page number (non repeatable)

d Corporate name aut R or (repeatable)

First indicator = designates index desirability: 0 Do not index (ex. Preface) 1 Indexable as eneral chapter level title. 2 Citable title gx . short story, poem. etc.)

Second indicator = hierarchical level of data (level 1,2,3 or

The screen dis lay is very similar with that of a real table of contents. R does not resemble the 505 conti ous

The other main feature of the new product is that Blackwell can now capture information. about the author affiliation, and the libraries have the option to include it in the 9xx field under subfield la (author notes)

4)

string of information, and consequently is more rea r able.

Innovative Interfaces and TOC Enrichment

Innovative Interfaces will soon offer a complementary service usin the 9xx fields in conjunction with BNA. Under the kelease 9 enhancement Innovative hbrpies may arrange to send theu current file, as well as then on omg catalogin , directly to Innovative for TOC

knrichment batci processing via BNA. The 9xX fields will be displayed to patrons like the contents page from the book.

TOC Enrichment and Law Libraries

Law libraries have much to gain from TOC enrichment which would expand access to mono a hic contents. However, the law-related TOC titles in f i l l s datab-ase at t h s time are. probabl . not more than 2p00, accordmg to

this service, otherwrse extremely valuable, really responds to our needs. BNA will customize. this semce and do "retrospective T O C for libraries willin to photoco the tables of confents they need, and sent them to BP!J for TOC processing.

the firm's estimate. .T il is may make law libraries wonder d

7


DESCRIPTION AND ENTRY Melody Lembke and Rhonda Lawrence

Los Angeles County & UCLA Law Libraries

Harriet Zook of McGeorge School of Law has some questions about presidential headings.

? When should it be used

entry rather than a s&ect heading?

Jud ment on the cataloger's part is the key elerpent in the answer to Ms. Zooks uestion. AACR2R Rule 21.4D is the

under the Governor, for rnstance indicatin that the cataloger considered this briefing to be an official commumcation. Note,

Could you 've me direction inathe usage of the headin United States. President ( instead of the feadin for the president's name? Should 8nited States. President ( ) on 1 y be used as a name added

applica Q le rule. Is the item to be cataloged an official communication from the head o ? state? LC record 92621p44+is entered

however, that per 21.4D1 an added entry s Q ould have been made for the personal heading for the governor.

010 040 043 050 00 082 00 086 110 1 245 10 260 300 500 500 500 500

650 0 651 0 710 10 740 01

92621044 DLC$cDLC n-us-wi KFW2867$bA25 1992 343.775/034$a347.750334$220 BUD. 1/2: 1993/2$2widocs Wisconsin.$bGovernor (1987- : Thompson) Budget adjustment bill in brief /$cTommy G. Thompson, Governor. [Madison, Wis.] :$bDivision of State Executive Budget and Planning, Dept. of Adminiistration,$c[ 19921 i, 38 p. :$bill. ;$cB cm. Cover title. At head of title: State of Wisconsin. "January 1992." " ... presents the Governor's recommendations for allocating the state's resources for the remainder of the 1991-93 biennium"--P. 1. Budget$xLaw and legislation$xWisconsin Wisconsin$xAppropriations and expenditures. Wisconsin.$bDivision of State Executive Budget and Planning. State of Wisconsin budget adjustment bill in brief.

Let's take a quick look at some of the recent health care reform documents and their entries. The GPO cataloging record for the actual draft legislation is entered under the corporate heading with an added entry for the personal heading.

035 (DGP0)94068304 040 DGPO$cDGPO$dDLC 043 n-us--- 074 0996-A 074 0996-B (MF) 086 0 Y 1.1/7103-174 110 1 United States.$bPresident (1993- : Clinton) 245 10 Proposed legislation, 'The Health Security Act of 1993 :$bmessage from the President of the United States

transmitting a draft of proposed legislation to ensure individual and family security through health care coverage for all Americans in a manner that contains the rate of growth in health care costs and promotes responsible health insurance practices, to promote choice in health care, and to ensure and protect the health care of all Americans.

260 Washington :$bU.S. G.P.O.,$c1993. 300 500 500 500 Shipping list no.: 93-0661-P.

Vi, 1368 p. ;$c23 cm. "Referred to the Committees on Energy and Commerce ....'I

Distributed to some depository libraries in microfiche.

a


500 650 0 650 0 650 0 650 0 700 10 710 10 740 01 830 0

"November 20, 1993." National health insurance$xLaw and legislation$zUnited States. Medical care$xCost control$xLaw and legislation$zUnited States. Insurance, Health$xLaw and legslation$zUnited States. Managed care plans (Medical care)$xLaw and legislation$zUnited States. Clinton, Bill,$d1946- United States.$bCongress.$bHouse.$bCommittee on Energy and Commerce. Health Security Act of 1993. House document (United States. Congress. House) ;$v103-174.

LC 93231572 (an LC copy cataloging record) has an added entry under the personal heading. While this record would seem to fit the second part of 21.4D1, the added entry made is not for the corporate heading. Some other RLIN libraries enhanced the record by adding the corporate heading. One solution would seem to be: when in doubt, add both access points!

010 93231572 035 (OCoLC)29211192 040 IaDm$cIaDm$dDLC

043 n-us--- 050 00 RA395A3$bD64 1993a 082 00 362.1/0973$220 110 2 Domestic Policy Council (U.S.) 245 10 Health security :$bthe President's report to the American people /$cThe White House Domestic Policy

Council ; foreword by Hillary Rodham Clinton. 260 [Washington, D.C.? :$bThe Council?,$cl993?] 300 xi, 136 p. :$bill. (some col.) ;$c23 cm. 500 Title from cover. 650 0 Health care reform$zUnited States. 700 10 Clinton, Bill,$d1946-

042 lccopycat

CIP record LC 9335883 lacks an added entry for either personal or corporate presidential heading even though the note identifies it's contents as official. Some enhancement would seem to be in order with at least an added entry as in LC 93231572.

010 9335883 020 0812923561 :$&.OO 040 DLC$DLC 043 n-us--- 050 00 RA395&$bD64 1993 082 00 362.1/0973$220 110 2 240 10 Health security 245 14

250 1st ed. 260 New York :$bTimes Books,%ccl993. 263 9309 300 p . m . 500

650 0 Health care reform$zUnited States.

Domestic Policy Council (U.S.)

The President's health security plan :$bhealth care that's always there/$cthe White House Domestic Policy Council; foreword by Hillary Rodham Clinton.

"Contains the complete text of the official version published by the Government Printing Office, entitled 'Health security: a report to the American people"'--T.p. verso.

P.S. The following note addresses the "added entry vs. subject heading" part of Ms. Zooks question: section H430 e. of the LC Subiect Cataloeing - Manual: Subiect Headinqs says that "subject cataloging policy is to assign the personal name form ... rather than the official corporate form ...."

9


MARC REMARKS Diane Hillmann

Cornell University Law Library

Using the 856 Field for Electronic Resources

Those of you who have been followin the work of MARBI over the past few years as they've wrestled with the issues of g online resources may already lave heard of the 856 field. For those of you who haven't been.& thac mterested, Et$??& those who've assumed that a new holdings field wdl be of no earthly good to them, let me renew a bit.

The 856 field was first seen in MARBI Proposal 93-4 (1992) as a new holdings field to substitute for the 852 field for electronic resources. It was felt that the location/call number information which formed the basis for 852 was irrelevant for electropic resources, and trying to force the information that was needed into 852 was a losing battle. A partial list of subfields m 856 mcludes:

t $ f m

P 9

0

S X Z

Host name IP address Compression information Path Electronic name Contacf. person for information, assistance Operatmg system Port File transfer mode File sue Non:public note Pubhc note

This is all fme and dandy, but the sad fact is that most information vendors have not yet implemented the USh4ARC Holdin format, and those who have im lemented it have done so in some very quirky ways. T b s has had the unfortunate effect oFconvincmg people that the 856 fpeld IS one of those things they can safely ignore for the tune bemg. Well, I'm here to convince you that you SHOULDN'T do that!

At Cornell we have been very interested ip finding better ways to integrate electronic information in our catalog, but l;ke most folks, we've been frustrated by the. liiitations of our current system. Because we've had.some recent experience m manipulating information to stretch the hmits of our NOTIS system, we were able to come up wth a creative way to bypass those limitations to make use of this nifty new field. Here's how it works:

Because NOTIS' im lementation of MARC Holdings is articularly rigid as well as being incomplete but that's another

holrdln record, an an appropriate dlspla was of articular importance to us. We finally decide to design a 9XX field m the b i g 0 a hic Tecord, to parallel the 8y6 field,.wkich could store the information until we could transfer it to the holdmgs record any&o &play the dormation to users Immediately.

The display (an example is shown below) uses labels based on the subfield cpdes of the 856, and also stores in the copy control statement number so that when this information is transferred to a holdings record it 1s dlrected to the correct one. Because we could not generate labels for subfield codes AND tags, we switched the note field to dis la first (instead of last as it would normally), and used its subfield code (Iz) to generate a general label: ELECTRONIC A'C6ESS.

Example:

Search Request: T = EAST EUROPEAN CONSTITUTION Cornell Online Catalog SERIAL - Record 1 of 1 Entry Found Brief View

TITLE: East European constitutional review.

a sto ), we were leery o P tryrng to use+the 856 as designed. €for one thing, we G new we couldn't.dis lay dormation from the

.........................................................................

PUBLISHED: Chicago, Ill. : Cen.ter for the Study of Constitutiona!ism .in Eastern Europe at the University of Chicago Law School m partnership wth the Central European Umversity, c1992- Vol. 1, no.1 (spring 1992)

Avadable on Law School Gopher or through CUINFO. For Assistance contact Law Library Reference Desk, ELECTRONIC ACCESS:

607/255-9577

DOMAIN NAME: fat .law.cornell.edu PATH: /Center 7 or the Study of Constitutionalism in E. Europe

10


FILE NAME: E. Euro. Const. Review .............................................................................. LOCATION: CALL NUMBER: STATUS: Law Library (Myron KJC510A13 E l 3 Enter HOL 1 for holdings

Tavlor Hall) No6-Circulahg)

blin L i b r y Oversize + KJC 510 A13 El3 Law Schoo Network

Enter HOL 2 for holdings No call number available Enter HOL 3 for holdings -

(Non-Circulating)

We’ve just started using this technique, thou it’s been extensively discussed within the library system and modified based on feedback from reference librafians and cay 9 ogers. We’re hoping that it, or a version of it .yill be used for all electronic resources at Cornell, to finally bring some unlformity to what has been project-by-project decisions on catalog access.

PRESERVATION Patricia Denham

University of Cincinnati Law Library

The column this time is something of a potpourri, includmg some announcements and notices.

First, I want to tell readers about a new product called GripTites that Melody Lembke told me about. GripTites are cotton pull fasteners. which can be used to hold detached covers and/or s mes onto books either while in

and to keep serial issues or stacks of loose ages together. They come in various sizes from !O to d, with a round piece which can be moved to adjust the fastener to the exact sue. They seem to be ve ractical-and. durable. Contact the vendor at 716-392-86?;?for a price list.

I am coordinating and am a speaker on program H-2, “Writing a Preservation Policy,“ which is Wednesda , July

Preservation Committee, the TS-S& Preservation Committee, and the Academic Law Libraries SIS. The first s eaker, Bobbie Pilette, a conservator at the University of Axas at Austin, will discuss the elements of a preservation

olicy why a library should have one, and how a policy can lest be implemented. The second speaker is Marty Hansen, Head of Preservation at the Syracuse University Library. She yill talk about her experiences ip yit ing the policy at her hbrary. As thq t h d speaker, I yll discuss the rocess used to write our hbrary‘s recent policy and how it

gas been implemented.

Every !ibrary which is concerned.about the condition of its collection and m ensurmg that it lasts m!o the future should have a written preservation policy, which is a list of recommendations on how the library y l l address .the various factors which can affect the Ion ewty of mater!als.

on sh.elving, binding, food and. drmk, en?ronmental conditions, microforms, audio-wsual maferials, gfts, education of staff and patrons, a disaster plan cleaning/vacuummg, Pam hlets, and-acquisitions. I think of a olic as the “what’ an$‘why,: while a preservationan a P resses the “how“ of each topic, i.e., spec!ficially how are we to monitor the temperature and humidit l e v x a n d how will staff education be hand!ed. I will hscuss both policies and plans in my presentation.

Members of the audience .y-ill learn why it is important to have a written preservation policy, what should be

processing or on the she1 P , to hold books open for display,

13th, 8:30-1O:OO a.m. The program is s onsored 8 y !he

For instance, the one I wrote for our. l% i rary has sections

included in one, and how to go about writing one. They (y?) will be able to y i t e a olicy applicable to their own

Although. not s onsored by the traditional preservation committees 111 &L, there are two other reservation-

“Preserving Electronic Rritings,” from 10:15-11:45 a.m. on Monday, and “A Day m Ancient Alexandria: How to Determine the Value of your Collection and the Types of Insurance you Need,” from .l0:15-1145 a.m. on Tuesday. The latter program prowdes mformation whch 1s necessary

to methods a l i b r y or placing a value on legal collections.

An informative article about adhesive bindin appeared in the December 1993 issue (vol. 12 #6, 59) of New Libra Scene. Entitled “Some Remarks agout Adhesive *Gregor R. Campbell, the article e l a m the differences between perfect bmdlng and Xuble-fan adhesive binding. The major reason why perfect bound books break a art is the hot melt ue which is used in the

brittle. On the other hand, double-fan adhesive bin+ng em loys adhesives called olyvinyl acetate adhesives (P+As), which are a phed d e a t e d . As the adhesive dries, it remains soft anf flexible. Mr. Campbell oes on to describe a new

with it. The PURs are much stron era an8 more flexlble than PVAs but they have drawback in that they are at present very expensive (although less + needed to do the job and, since they are moisture activated, they can be

Will Meredith, a former chair of the TS-SIS

11 raries at the conclusion o P the program.

related pro ams bein presented in Seatt P e. They are

in the event of a disaster and sugests

manufacture. &hen it dries it is so f! d, hard, and somethes

e, of adhesive called poyurathanes p. (PURs). Some bin T eries are already startm to experm.ent

dif 2 icult to work with.

hicroforms and Electronic

Preservation Committee,

1994), volume 16 in the Law Series edited by Roy Mersky. issues in preservation which

ublished Law Librarv

The first section analyzes the results of the surveys conducted by the Special Committee on Preservation Needs of Law Libraries of academic, firm and corporate, and government law libraries while subsequenf: sections discuss deacidification, microfdm, magnetic meha, optical

11


disks, and the progress being made by various state, national, and .international groups. The final cha ter. is devoted t o options for funding preservation, some ofwhich include institutional endowments, eneral pu'pose rants,

kesources and. the National Endowment for !he Humanities, mdiwdual states, and cooperative funding arrangements.

Last year I published "Preservation Planning and Implementation in the Law Library," volume 5 no. 3 fummer 1993) of Legal Information Management

e orts. My a m was to write a practical report whic. d k 6 e used b librarians interested m reserving the:

rivate foundations grants from t % e Council on Abrary

collections but wio may be unable to purc % ase many other

books on the subject.. I include quotes from a number of sources, a hsting of nine serials with occasional or regular articles on preservation, a list of the thirteen preservation

rograms, and workshops. sponsored by the TS-SIS Freservation Committee wth the information needed to order the audio tapes and an extensive bibliography for further readin . In order to make the publication as useful

supplies v t h a proximate prices an? sources. Some of-the

collection surveys various treatment options, stacks maintenance staff and user educatiop, the physical properties of books, enwronmental enemies of books, and non-print materials.

as possible, I a 9 so included a glossa of terms and a list of

sections inch B e discuss!ons of tramng m preservation,

RESEARCH AND PUBLICATIONS Ellen McGrath

University at Buffalo Law Library

Two kind souls did contact me to let me know that they have been readin this column and they were even so good as to say that tfey have been ins ired b it. Thus encouraged, I will continue onward and%o e t iat the bits of information I have been collecting mady are of some interest to the readers of this column. My basket of these pieces is getting very full as a matter of fact, thanks mainly to the riches of the Internet which flow daily into my e-mailbox.

I just received m copy of the preliminary program for the AALL Annual deetmg in Seattle. Be sure to set aside Wednesda morning, Ju l 13th 8 9 - 1 0 for the rpgram entitled d o u r Name m Jrint! h o w to Start andknish a Research Project." Nancy Carol Carter (University of San Diego) is the coordmator and moderator. She is also the Chalr of the AALL Standin Committee on Research and an introduction to AALLs fiesearch A enda is part of the program. The speakers are Debra Zaufman (Editorial Assistant and Indexer at Law Library Journal), Scott Pagel Director George Washin ton Universi ), and Stuart A.

Information Science, San Jose State University). The description of the session promises " p r a + a l resentations

publication. founds good, doesn't it? Better circle it ri ht now. Also circle Tuesda July 12th, 430-5:30 PM. &is is when the OBS/TS SIS besearch Roundtable IS meetmg and you wouldn't want to miss that! Brian Striman (University of Nebraska) will once again moderate this meetmg.

If you will re+, in my last column IPuggesfed that an article on catalogmg loose-leaf pubkcations mi ht be an idea ri e for research and publication. Right &er I sent

# . fn v. 17 (1993) Library Ac uis.itions: Pjactice &. at p. 417-226 IS an article by Micha??! Petit (District of CoPumbia) entitled "The Evaluation, Selection, and Acquisition of Le al Looseleaf Publication;." It is not about catalogmg, %ut it deals with all other aspects of loose-leafs and is a very thorough article.

Buartefig In it is an article on

kutton ( h e c t o r and Professor, Schoo P of Library and

on conducim research and preparing t l! e work for

that co P umn off to the editor, I ha ened u on an issue of

Another law libray

Primary. tate Legal Material" University-Bloommgton), v.

erusin the current issue of

It is so great to get the word out in the general library literature about the challenges of technical services work in law !ibraries. I just hope that we are all readipg these pubhshed works of our collea es and then d r a w g upon

I admit that m library does have a subscription to C C 8

we do not subscribe to LAPT m whch the loose-leaf article appeared. I discovered that one when I made a trip to the main library to do some research for this column. We sometimes have to go out of our way 111 our efforts to read of research, but it is well worth it.

Paul Mastrangelo New York Law School) authored

Lawyer and Po ular Culture: Proceedin of a Conference

resentation at the conference held at Tarleton Law Eibray, January 7-8, 1992. This is a ood e x p p l e of reaching two goals through your researcf and writmg. AS I have mentioned before, a presentation can often be turned into a published work of some soft. While the subject of this articular essay is not tec!qucal services, it

oints to the %ct that research possibhties are endless. h e I see the goal of this co.lumn as one of encoura

that of encouraging technical services law hbrarians to do research of any type. The experience of the process itself is important as it can help to broaden one's outlook and renew enthusiasm for the profession.

+I excellent research opportunity exists in the open position of editor of this ve publication, TSLL, Do not overlook t h s as research! gditmg a newsletter is a lot of wofk, but is also a chance to hone our editin skills and

As I mentioned earlier, I have a big pile of information set aside for this column. I can only make a brief note here, but if you contact me I can US mail or fax you the full descriptions. So, here are (I hope) some items of interest:

-- There is a .new LITA (Library and Information Association) Research Commiqee. At the TechnolocBy ALA Mi winter meetin in February 1994, it "agreed to

launch an examination 05 ... how to measure and evaluate a library's information resources and semces m the

their experience in our own e 8" orts at research and writm

which is route B to-me, so it's easy for me to follow. But

"Creating a Filmograp 6 y" whch was pubhshed m The

(Rothman, 1983) pp. 73-84. It k t /? e text of Paul's

research on technical seryces issues, I see a.related go rg as

to mcrease your contacts in the fie1 i; . Think a%out it!

12


emerging electronic environment." The Committee will repare a program pro osd for the 1995 Annual

interestea m participatmg should submit a brief description to the Committee.

-- The LITA Newsletter containsd reminders about submitting work to the refereed journal Information Technology and Libraqies and to the LITA Publications Committee, which pubhshes brief guides as well as longer monographs.

--In a current Haworth Press catalog, a new monograph Guide to Publishing Op ortunities for

1994. The book is by Carol F. Schroeder and Gloria G. Roberson.

-- A call for authors was issued on AUTOCAT in mid-March by Gerald B. McCabe and John W. Head for their proposed new title Automation of Information and Other Services in Libraries, a Management Handbook.

-- The ALmS Network News included a call for "A Day in the Life" anecdotes for Access! Month1 an "electronic. newletter devoted to developing a &tter understandmg of how to prepare for and access entry mto the library and information science professions." Submissions from catalog hbrarians are especially encouraged.

-- There. has been a great deal of discussion recently about the Library of Congress' Series Report. This has highlighted the. fact that there has not been enough research on series use. It's never too late, so i E you need a topic, consider it!

-- The August 1993 issue of Library Journal contained a review of a new work called Library Periodicals: An

Eonference. Anypne e e a B y conducting such research or

Librarians is announced as becoming avai P able in summer

Annual Guide for Subscribers, Authors, Publicists (Alameda, Calif.: Periodical Guides Pub. Co., 1993 . This

publisher plans-to publish similar ides "in a variety of

science." Anyone interested should contact the pub sher directly.

-- There was a call for pa ers and p~oposals for the

and Research Libraries (ACRL) to be held March 29-April 1, 1995 in Pittsburgh.

Once again I would like t.0 emphasize that information available through electronic listservs and newsletters can be a great source of reseaarch !deas. Just scannmg the agendas for the various discussion oups at ALA opens up a world of possibilities. And t/&e is always a name attached to each message, so there is someone to contact to get started. Many re orts are then posted after the meeting has taken place. fn the past such reports might be published but not for uite a while due to the time la associated yith print phjcations. The immediacy pf d ths electromc interaction is very excitmg and ms umg to

access, .so let me know if there are certain t h g s you would like me to watch out for and send to you.. I am also gatherin guidelines for authors in case it is-difficult for

newslet ters.

Please call, write or e-mail your comments, suggestions, etc. about tl!u column to me. I would love to hear from you! Contact: Ellen McGrath SUNY Buffalo Law Libr O'Btian Hall, Buffalo, h Y 14260-1110,

7Tj 645-2254, fax: (716) 645-3860, Bitnet: ehone: W L T M C G @ U B V M I n t e r n e t :

title sounds relevant. but the review also said t h a t the

subject areas includmg law, me F icine, and com uter

seventh National Conference o F the Association of College

P

the researcher. I know everyone does not have e-ectronic P

some o fg you to get hold of a wde variety of journals and

[email protected]~O.EDU.

SERIALS Jean Pajerek

Cornell University Law Library

The following serials title changes were recently identified by the Cornell Law Library acquisitions staff:

Animal law re ort Changecf to: Animal law newsletter. Date unknown

Chan ed to: Dis ute resolution journal. Vol. $8, no. 4 (8ec. 1993)-

Merged to form: RIA federal tax handbook.

Chan ecf to: kational security law report. V ~ I . B, no. 10 (Oct. 1991)-

Chan ed to: New Mexico Public Utility Commission. Annual report. 49th f199211993)-

Arbitration journal

Federal tax handbook and Research Institute master federal tax manual ... 1993-

Intelligence re ort Chjcago, Ill.)

New Mexico. Public Service Commission.. .Annual report

13


PTC newsletter Chan ed to: IPL newsletter. Vol. f2, no. 1 (fall 1993)-

Chan ed to: Journal Rhode Island Bar Association) Rhode Island bar journal

V ~ I . $2, no. 1 (Oct. 1 6 93)-

Tulane civil law forum Chan ed to: Tulane European and civil law forum. Vol. d (fall 1993)-

Chan ed to: State & local law news. Vol. f7, no. 2 (winter 1994)-

World trade materials and Arbitration materials Merged to form: World trade and arbitration materials. Vol. 6, no. 1 (Jan. 1994)-

Urban, state and local law newsletter

SERIALS ISSUES Mary Burgos

Columbia University Law Library

"Serials Chat on the Internet"

Since many technical services law librarians/serialists do Patrias, Karen. National Library of Medi@ne not have access to the Internet I thought that it would be recommended formats for bibhographic citat!on. useful to devote an occasi.onai column to discussions of Bethesda, Md.: National Library of Medmne, possible interest to law seriahsts. Reference Section, 1991. 243 p.

One topic that has received attention once again is that of holdin . The OCLC Union List User Group minutes confrrm Eat PRISM UL will im lemeqt the holdings standard only at the summary leve P . Holdmgs data, once standardized in machine readable form can be easily exported to various union lists. The beauty of union lists has always been the ability to provide a single source for

libraries' holdings. Indeed, .librarians have been batt g for quite some time with therr local s stem vendors

&C format. man& for the ability to export holdings data in Some librarians posted the o inion that OCLC's restrictions will frustrate the trans& of data. Others feel that the usefulness of union lists wll dimimh once we all have access to each others catalogs-via the Internet. As we move in this direction, let's keep m mmd our colleagues who do not have access.

In response to a question re ardipg standards for citing electromc journals, several fbrarians pointed to the following sources:

Li, Xia and Crane, Nancy B.. Electronic style: a guide to citlng electronic information. Westport, Ct.: Meckler, 1993, xi, 65p.

Strangelove, Michael and Kovacs, Diane. Directory of electronic 'ournals, newsletter, and academic discussion lists; edi!eA by Ann Okerson. 3d ed. Washington D.C.: Association of Research Libraries, 1993. pp.I.3-h

Another interesting discussion has been that of changing mono raphs to serials and changmg serials to monographs. 8ne prac$ce described when a title is discovered to be. a serial but has been treated as a monograph is to wthdrawthe monograph and add it to the serial record. Although this is a labor mtensive process, it has the benefit of brin 'n all volumes together on the shelf where they trp$ gelong. Libraries that have discovered monographic series that had been treated as a serials also are attacking the problem. One method described to correct this problem was to place a directional block on the shelf indicating that the items have been redescribed and reclassified, and so, are shelved elsewhere in the library. Another method mentioned from thu angle was to redescribe the items but maintain the original number. While this method does provide subject access, it does not accommodate browsing.

14


SUBJECT HEADINGS Alva T. Stone

Florida State University Law Library

The process of subject analysis and. decision making on subject headings is always a challenge for the new cataloger. It might be helpful to diagram the steps involved in this way:

Read title

IF NECE

Skim table

IF ST+LL UNCERTAIN

Browse,textt scan bibliography

1 IN PES~ERATE SITUATIONS I

Choose the class # first; then see what subj. headings are assigned to those similar works

I OR

I

Execute keyword search to identify similar works; compare headings assiqned to these

Determine if LEGAL ASPECTS are emphasized. (Look for presence of law- I related terminology, case citations, cites to statutes, law reviews.)

Check to ical subdiyisigns I listed with seyected heading in LCSHl ~~ 1 Check Itfree-floating11 subdivision lists and pattern headings in I

1 Subject Cataloaina Manual: Subject Headinas, if appropriate. L

15


~

Add geographical subdivisions, if allowed, checking Itmay su b? d geogm1 instruction Is sqope,limited to certain jurjsdiction[s first, for proper placement in the sublect string.

Construct the heading[s] 1 I Check local authority file to see if subject authority record is needed there. Create authority record accordinq to local procedures

The fnst part of this chart deals with analyzing the subject content of the work. That will be the subject of this discussion. Much of the time, and especially for e erienced catalogers or subject specialists glancing over the table of contents is all one need do in addition to reading the boo 's title and subtitle. "You can't judge a book by its title " according to the old cliche. This is true for law-related books often enough to make it advisable for the table of contents to be at least spot-checked, and sometimes even carefully scrutinized.

Other times, it is necessa to delve deeper. For instance, we can tell from the Artists. Produce!s and Theu ?ollecting SocietieS that "nei bowing rights" probably does not refer to of hcmeowners m a suburban subdimsion. The table o i@ .contents.shows chapters that deal wth

three paragraphs in the 6 ooks introduction makes it clear &at its subject is

LCSH-mr under "neighboring rights" results in a reference to the v&d subject

music and phonograms ?), aspects of EC law, and containin

erformers and producers, adjacent to (neighborin ) the copyright

RIGHTS. When the reface or introduction has been examined but the cataloger is still not certain, I usually suggest that the text

itself be sam kd2 to see if one can determine the major theme(s). Sometunes readin the first and last paragraphs of various chapters is egective; scanning the titles listed in the book's bibliography may also she! light on the context in which the topics are explored.

Before choosin the "last resort" method indicated above for desperate situations there is one other piece of advice I would --> GET HELP! This help wil! be rimaril in one of two forms: consuiting reference works (e. ., Blacks Law

%tiona to increase your understandin oPcertainyega1 terms o? concepts);. or, consultin expert colleagues fe. a hbrarian

about subjeqt headin and c assification for t h new t e of entity. LCSH-mr uses "PR VATE COMPANIES," but the professor sad that tgre 's no such thing in U.S. law. 9 o u t h American countries among others, have private company structures; on second thought, the professor admitted that some of the aspects of the b.S. limited liabllity companies are quite similar to those of the forei rivate companies. Therefore until (if ever) LC. makes some distinction between the two, I will feel comfortable using RI$ATE COMPANIES for the books we are receiwng on this new topic.

ord searchin to find similar works on the same topic in order to see what subject headings were assigned to it. This is tic playmg "go &I." You can't be syre that what ou retrieve will be useful. The data you have available i+s limited, because the supposedly-smilar work is not in-hand. And {ow do you know that the prevlous cataloger did a good job analyzing that book and selectmg appropriate subject headings, anyway?. Nevertheless, this technique of cataloging-by-example may occasionally be helpful, for an extremely narrow or a very new subject.

Finally before you go to LCSH and the SCM:SH to ve.rify.or select your headqgs/subdivisions, you should determine if the work focuses. on the legal asFcts of a subject.The mid-sued and larger law hbraries may acqune works that deal wth crimmology, pohtics, h t o sociology, and of course government. Sometimes the borderhe between law and these disci lines 1s a little soft. %owever, there are distincAons between, for example CHILD SUPPORT--GOFRNMEV POLfCY and CHILD SUPPORT--LAW AND LEGISLATION. If the content of the book does not make it obvlous that its focus is law then look for clues such as legal terminology, the presence of a table of cases, and cites to statutes, codes or law review articles.

various national

rotection

with a J.3: or a law professor]. Isrecent P y discu5sed limited liability companies wth a fac3ty member, because pwas unsure

Be sure to use extreme caution if you must resort to the trick of using class numbers or ke

16


OBS OCLC COMMITTEE Carol Shapiro

Fordham University Law Library

Seattle: When: Tuesday morning, 7:30 a.m. Why: continental breakfast. Who: OCLC rep(s) and us.. What: update and overview of OCLC reference services, to complement, not overlap pro am H-4 Wednesday

talk about the following:

ear we discussed possible workflow changes, promptel by local systems and the need/deyre to keep online charges down. Both large and small mstitutions have made decisions to update PACs onl rather than their

u loadin records rather than putting holdi in o&e d o s e cian es are not in kee ing wth Code 0; Res onsiblekse we a eed to w en we 'oined. This year, a d e r s Counsel Task%orce has been daftmg a possible replacement for the Code that will encourage continued contributions to the Online Union Catalog. At the same time, OCLC has published the Union Catalog.At the same txne, OCLC has ubhshed the proceedmgs of its ymposidm held at AfA Midwinter on Feb. 4,.entitled The

uture is Now: The Changing Face of Technical Services. If you dipn't receive a cop , you can request one-or et it

a bit scary: of the SIX speakers, my guick reading spotted four advocatin outsourcing catalo mg as the way to o including an &LC service a l reag in development. 66 users really not need local information and enhancements that the cataloger-on-the-spot can prowde, particularly in

morning on le al reference and t a e utilities. And we can

OCLC archival records. Some peope f are thinkin of

Last

via e-mad or R P . (I can P ax or send the mstru.ctions~ it's

a law library? How do we (or should we) demonstrate our worth to management? A true wake up call.

News: OCLC is available on the Internet (started April 17). See Technical Bulletin 203 issued 9404 for commands. I tried it, got in quickly and did a qualified derived title search. The return request for a revlsed search showed that somehow several extraneous characters got into the search by the time it reached Ohio. This is a one Anyone else who is using t h s access method not via OCLC communications software) sho know. We can have a discussion of pros and cons. It !oolp like more complete documentation beyond log-m 1s needed.

In the works: an optioqal system for ILL that will debit borrowing library and credit lender when lender charges so neither has to keep track of invoices or handle payments.

Correction: A line was dropped last issue in the description of where Enhance libraries can now upgrade CIP records. It should have read

They cannot change: the Encoding level, the date in the 050 o m e 263 field, nor delete 263. But the can: correct Date t p e and Dates, ADD $z w i t i 3 i e imprinted LCC to 010, rewrite the call number wth corrected date in an added 050 14 field, and correct the text of 245.

OBS RLIN COMMITTEE Phoebe Ruiz-Valera

Association of the Bar of the City of New York

We will find ourselves changin environments and in Seattle soon. The meeting of the kLIN SIS is scheduled for Tuesda , July .12, 1994 from 7:30-8:30 A.M. Unfortunate Y y,. there 1s a scheduling conflict, even at this early. hour with other SIS meetings of interest to us. However, f promise coffee and donuts to wake us up and an interestin meeting. An RLIN s ecifiq pro am sponsored by 6 B S Technical Services SI $ is bein o 8' ered on Wednesda July 13 1994, from 8:30-10:80 A.M. explaining E U ~ E K A for legal reference.

I spoke with Bruce Washburn regarding fhe FTP RLIN operation. The Library of Congress so far is the only One using this capabilit for sendin records to RLG. This IS a substitute for senJng files ofgrecords to RLG on tape. However, RLG must still o through its conversion process and "translate records" from their received format into

RLIN MARC format, and also load and index these records into the RLIN database. RLIN is prepared to accept files from other sites via FTP. However, the followin conditions.must be met for them to be,able to do

process with RLG and by have the local ca ability Lo write

tape and transmit that file via Internet FTP to an FTP server at RLG.

For libraries that want to obtain h A R C records from RLIN via Internet FTP work has begun on. the development of a new RLkN system command, avadable over any tv e of connection to RLIN (Internet, telnet, dialu or RfIN x.25 network) to send individual records to an F&' server where the files of records can be picked up later and processed as Internet FTP files. More

this: a) B ave an exrstin ongoing data load ma tape rn

a file of records that matches what woul ! be written to

17


information should be out in June about this new command. When available this command will allow an RLIN searcher to send a selected RLIN bibliographic or authorit file record to an FTP server (either RLG's server or an d P server at the searcher's oyn institution). Sites that use this new RLIN command wll be able to control the FTP file names that are used for files of records and will be able to determine whether each FI'P file will contain only one record or multiple MARC records. Local site reparation will require a connection. to RLIN for searciing (over Internet dialup, or RLG's rivate network)

a local Internet FI'P server to which RLG can send RLIN records via FTP. Further information or questions can be

and either Internet FI'P client access to fl LG's server or

directed to Bruce Washburn ([email protected]).

This Committee would like to compile a directory of RLIN Law libraries doin FTP or who would like to begin It. Apne Myers is Heacfof a subcommittee in char e of orgamvng the

uestionnaire to dl out on th s subject sometme 111 May. %e hope to be able to discuss the results at our meeting in Seattle.

In closing, reliable sources tell me that the RLG News editor/photographer, Hilary Hanon, will be in. Seattle collectin materials and taking photos for the Fall issue: be preparef to SMILE.

; so be on the look-out B or a YOject

TS CATALOGING & CLASSIFICATION COMMIl'TEE Marie Whited

Library of Congress

Business Meeting: Sunday July 10 3-430 .m. Roundtable:

Please note that &e Roundtable IS m the same tune slot as the OBS 8 C L d an8RLIN meetmg.

Tuesday July 12 73-8:38 a.m.

If you have to ics to discuss at the Roundtable, please notify me b mail by hone 202-707-7983 or by fax 202-707-1820.

TS EXCHANGE OF DUPLICATES COMMITTEE Betty Roeske

Schiff, Hardin & Waite

The TS-SIS Exchange of Duplicates Standing Committee will meet on July 12, 1994 at 7:OO a.m. I hope to see everyone there.

18


GALA SIS RECEPTION

On behaif of the O@ne Bibliographic Services, Technical Services and Reader ServiSes SIS's, I would like to invite everyone to attend the joint SIS reception to be held in Seattle this year. Here are the details:

Date: Saturday, July 9th Time: Place:

6:OO pm to 7:30 pm Washington State Convention and Trade Center

Once a ain, Innovative Interfaces, Inc. is sponsoring the event. Thanks to their generosity, we will be offering a tempting

We hope to see you all at this delightful reception.

variety of fors &oeuvres and beverages.

Innovative Interfaces Law Librarv User Group

The Innovative Interfaces Law Librar User Group will hold its annual meeting in Seattle on Saturday, July 9 from2:W- 5:OO pm. A post-conference workshop red by Sandra Weaver Westfall from Innovative yill be. held at the dmversity of Washington on Thursday, July 14, from 9:OO-5:00 p.m. Representatives from I11 yll be offermg t r m n g and refresher courses through the AALL annual meeting. Check the final program brochure for detds .

ContinuinP Education Calendar

- 1994

July 17-22

August 4-11

August 5-7

August 16-20

August 21-26

September 9-11

September 9-12

September 27-30

"Management Training for Library Administrators." Oxford, Ohio. Offered b Miami University. For com lete information and an a lication form contact Kathy Fishburn, 114-5 L w s Hall, Oxford, Ohlo 4504-1675. Telephone: 513/&6-2132. Fax: 313/529-69!92.

ABA Law Practice Mana ement Section Annual Meeting, New Orleans, La. Contact: Suz Koz Meeting Services Manager, 312/&-5661.

African-American Librarians National Conference. Milwaukee, Wisc. Contact Estelle Black, National Conference Chair, Assistant Director, Rockford Public Library, 215 N. Wyman St., Rockford, IL61101. Telephone: 815-%5-6731. Fax: 815-965-0866.

International Associatjon of Law Libraries (IALL) Joint Meeting with CARLL (Caribbean Association of Law Libraries), Trmidad/Tobago.

International Federation of Library Associations, Havana, Cuba.

Society of American Archivists Annual Meeting, Indianapolis, Indiana.

Brifish and Ifish Association of Law Librarians, Grand Hotel, Birmingham, UK. Contact: Mrs. Lynn Qumey, Chair; Telephone: 0711320-5696; Fax: 071/831-1687.

"Information Technology Canada ' 9 4 Toronto, Cbada. For more information contact Meckler Conference Management, 1-800-632-5537.

19

Technical Services Luw Libran'an, Volume 19, No. 4

TECHNICAL SERVICES LAW LIBRARIAN STMF

Editor: Patricia Denham 7JGversi of Cmcmati Law Library

PO Box%0142 Cincinnati, OH 45221-0142 5l3-5..56-0157. Telefax: 513-556-6265 e-mad: [email protected]

Business Mana er: Evelyn Gqdner +. Crei ton Umversity Law Library 24th & Cahforma Streets Omaha Nebraska 68178 402-280-5543

CONTRIBUTING EDITORS:

AC UISITIONS

Washington & Lee University Law Library

AUTOMATION Suzanne DevIin Deckert Price & Rhoads; MW Chapman New York University Law Library

CLASSIFICATION Cecilia Kwan University of California, Davis Law Library

b

DESCRIPTION AND ENTRY Rhonda K. Lawrence University of California, Los Angeles Law Library, Melody Lembke Los Angeles County Law Library

INTERNET Sean Doherty Golden Gate University Law Library

MARC REMARKS biane Hlllmann Cornell University Law Library

PRESERVATION Patriua Denham University of Cincinnati Law Library

RESEARCH AND PUBLICATIONS JAlen McGrath University at Buffalo Law Library

SERIALS m r e k Cornell University Law Library

SERIALS ISSUES Mary Burgos New York University Law Library

S U B J E D HEADINGS Aha T. Stone Florida State University Law Library

TECHNICAL SERVICES IN SMALLER LIBJRARIES Carol Dawe Katten, Muchin & Zavis

Questions or comments shouldbe addressed to the Editor or appropriate contributmg editor.

TECHNICAL SERVICES LAW LIBRARIAN c / o Evelyn M. Gardner

Technica l Services L i b r a r i a n Cre ighton U n i v e r s i t y Law L i b r a r y C a l i f o r n i a a t 24th S t r e e t Omaha, NE 68178-0340 1O1000-123OOO-734O

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