Technical Department

Web Applications

KIDNEY CENTER, INC50 Moreland Rd, Simi Valley, California 93065

Telephone: (805) 433-7777 * Fax: (805) 433-7431

Tech Store• Centralized inventory of machine parts (and some supplies)• Extra space: clinics do not have to stock their own inventory.• Crucial parts are always available 24/7 for pickup by technician.• Any needed parts can be delivered the next day via courier.• Cost savings because tech store buys from vendor in bulk and usually get special pricing.

Maintenance Schedule• Keeps track of maintenance schedules of dialysis machine PMs, maintenance tasks such as loop disinfections and cultures.• Document task completions and report of each maintenance.• Tool to review technician’s performance.

Communication application between unit staff and technicians• Efficient communication tool for non-urgent requests.• Documented requests by dialysis unit staff and actions taken by technicians to complete the requests.• Knowledge base for technicians to see past problems for particular equipments. Data can be analyzed to make cost-saving decisions (Example: old machines require higher maintenance costs)

Technician Logging System• Technicians logs the time they start and end tasks. • Time spent on tasks can be analyzed to review their performance and knowledge level.• Keeps track of tasks assigned to each technician.

Tech Forum • Keeps track of projects assigned to each technician.• A place to discuss technical issues between technicians.

File Storage• Safekeeping of confidential files. • Efficient way of storing and retrieving files from previous years.

Equipment Tracker• Keeps track of equipments such as ear thermometers, phoenix meters, etc (Location, condition status, etc).

Summary of applications Centralized Purchasing and Inventory System

• Regulate supplies ordered by dialysis units to avoid mistakes and save costs (Overstocking, Vendors with better pricing, etc).• Keeps complete history of each order from the time order was placed until the invoice is paid by A/P department.• Reports to analyze cost per treatment for each item.

Centralized Purchasing and Inventory System

Templates are set by corporate office customized to each clinic requirements to get the best pricing from different vendors out there.

Account information and PO Number are generated automatically, so staff doesn’t have to keep a log of PO or remember account information.

Shows minimum total order according to contract to avoid unnecessary extra charges.

Shows picture of item when mouse hovers on top of an item number to minimize chance of ordering mistakes.

Keeps complete history of each order starting from the time order was placed until the invoice is paid by A/P department.

Packing list or additional files can be uploaded to provide more information of the order.

Information on items received by dialysis unit staff. May have multiple deliveries.

Each order must be approved by unit manager.

Centralized Purchasing and Inventory System

• Easy to analyze cost per treatment report.• The report contains important information such as beginning quantity, quantity received from vendor or corporate, ending quantity, treatment total, usage quantity, cost per treatment for each item, subtotal for each category, etc.

Centralized Purchasing and Inventory System

• Centralized inventory of machine parts (and some supplies). Currently has a little over one thousand items in database.• Extra space: clinics do not have to stock their own inventory.• Crucial parts are always available 24/7 for pickup by technician.• Any needed parts can be delivered the next day via courier.• Cost savings because tech store buys from vendor in bulk and usually get special pricing.

Centralized Technical Store

• Keeps track of maintenance schedules of dialysis machine PMs, maintenance tasks such as loop disinfections and cultures.• Document task completions and report of each maintenance.• Easy to spot late or early submissions to make sure all mandatory maintenance are always in compliance with regulations.

Maintenance Schedule

• Submitted report is customized for each type of equipment or task based on what information the equipment or task have and manufacturer’s original form if there is one.

Maintenance Schedule

• Efficient communication tool for non-urgent requests.• Knowledge base for technicians to see past problems of particular equipments. Data can be analyzed to make cost-saving decisions (Example: old machines require higher maintenance costs and purchasing a new one would save money instead of fixing it over and over again).

Communication application between unit staff and technicians

Documented requests submitted by dialysis unit staff. Technicians check the request list daily to plan their day.

Documented actions taken by technicians to complete the requests.

•Technicians logs the time they start and end tasks. •Time spent on tasks can be analyzed to review their performance and knowledge level.•Keeps track of tasks assigned to each technician.

Technician Logging System

Tech Forum • Keeps track of projects assigned to each technician.• A place to discuss technical issues between technicians.

File Storage• Safekeeping of confidential files. • Efficient way of storing and retrieving files from previous years.

Equipment Tracker• Keeps track of equipments such as ear thermometers, phoenix meters, etc (Location, condition status, etc).

Additional applications