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Event Proposal For

Rayansh and Ridheemas Wedding

Date (18-12-2012)By

Inertia Event Planners


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Content:

1. Introduction of the Event

2. Objectives and Missions

3. Event Details

4. Flow of Conducting the Wedding

5. Proposed Budget

6. Analysis

7. Supplements


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Introduction to the Event

Hindu weddings are one of the most important and holy ceremonies in the

lives of the Hindus and the rituals are carried out in an extremely

traditional way. The rituals have changed over the years but the basics are

the same.

We understand what a couple needs, when they say they want us to plan

their special day for them. A marriage is not just the union of two people,its the union of two families and thus it requires that additional emotional

touch as and when we plan the smallest of the things for a wedding.

Rayansh and Ridheemas special day is no different or is it? We at Inertia

believe that every event we plan and conduct should be something different

from what we have done before and that is our USP.


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Objectives and Missions

Each of our event is carried out not without due and extensive planningstrategies. This ensures all key aspects for successful event coordination

are covered. Our events follow the strict guideline and the following

signature processes:

a. Design Plan and Execution under One Roof From the design, plan,

execution and closure of a project, we ensure the smooth running of

all aspects in the implementation. All critical areas such as GuestInvitation and Management, Speakers & Talent Acquisitions, VIP

Protocols, PR and Media Relation, Corporate Sponsorships, Risk

Evaluation & Management and Logistics & Safety will be given the

utmost care and attention.

b. Backdrop and Stage Creation: To create along lasting impression to

your event audience, the need for an attractive yet meaningful and

targeted stage presentation is inevitable. Our production and design

teams work hard to provide you the very much needed customized

backdrops and stage sets, tailored accordingly towards the theme of

your event project.

c. Closure and Post Mortem Report: Our credibility is built through our

strong and consistent communication with the client throughout the

project. Just because an event ends, it does not signal the end of

relationship. We at ATSB are able to assist our client to discuss and

provide feedback about the overall running of the project from the

planning stage until the last guest leaves. By doing so, both parties


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can learn to continuously improve the next event and make it an even

bigger success.

d. Terms of Services: The work commences upon the signing of the

agreement between Inertia Event Planners and Rayansh and

Ridheema, together with a deposit amounting 50% of the overall

project cost. The remaining 50% is to be paid latest 2 weeks before

the start of the event. Inertia Event Planners reserves the right not to

commence the project until the deposit is paid and the agreement is

signed.


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Event DetailsProposed event: Rayansh and Ridheemas wedding

Organizers: Inertia Event Planners

Date: 22-1-2013 to 24-1-2013

Duration: 3 days

Venue: On the Family owned land in Sattari taluka


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Flow of conducting the WeddingDay 1

Sakhar Puda - This ritual traditionally take place once the marriage is

fixed. Sakhar Puda which literally translates as a packet of sugar, was

0exchanged between the two families. But as time passed the

engagement ceremony came to be known as Sakhar Puda in most

cases this happens a day or two before the marriage ceremony. The

ceremony holds utmost importance on the day of the wedding. This is

because all the significant rituals are performed during the mandap

ceremony.

Day 2

As the Mahurat approaches, the bride's uncle comes to take her to the

mandap they are not allowed to take a peek at each other Antarpaat, a

partition of cloth between the bride and bridegroom. Only after

chanting the relevant shlokas can this Antarpaat be removed. At the

time of removing the Antarpaat the people present shower the couple

with Akshata(unbroken rice). It is essential that the grains be whole

as they are symbolic of the blessing from those present. The couple

garlands each other. Mangalsutra of black beads with golden bead istied round the neck of the bride. Then seven rounds around the havan

are called Saptapadi.

Day 3


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One of the most important events after the marriage is Laxmi

Narayan Puja. The bride and the bridegroom are considered to be

Goddess Laxmi and Lord Narayan respectively and worshipped.

After this ceremony the bride is formally handed over by her parents

to the bridegroom.

When the bride enters her husband's house as a married woman her

mother-in-law places a bowl of rice at the entrance of the house called

Humbro. The bride is then supposed to kick the rice with her right

foot in the house.

Then the Naming ceremony is held this is a ceremony when the

groom names his wife with his ring on the plate spread with sugar.

Panchpartavan is the social custom of inviting the groom and his

family members to the house of brides' parents for lunch or dinner

and offering them some gifts or the other.


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Proposed Budget

The estimated cost for organizing awedding

Sr.no. Items Cost

1 Tent with a/c , carpet, tables, chairs and generator 200,000

2 Pandal (Rs. 45 per sq.mt.)(2000 sq.mt.) 90000

3 Hotel stay for guests(30 people in 15 rooms at Rs. 6000each ) 90000

4 Speakers 10000

5 Catering (350 people for Rs. 250 per plate) 87500

6 Soft drinks (500 bottles for Rs. 12 each) 6000

7 Sweets 15000

8 Flower decoration 25000

9 Lawn cutting and other ground work 15000

10 Pandit (2 Pandit- 5000 each) 10000

11 Lighting 10000

12Transportation ( 2 buses - Rs.3000 each and a cart Rs.8000) 14000

13 Interior Designers 10000

14 Mehendi artists 15000

15 Hairstylists for the bride 10000

16 Make up artists 15000

17Servers, cleaners and security (40 people for 2 days at Rs.300 each) 24000

18 Classical instrument players 40000

19 Gifts for the guests 100000

20 Miscellaneous items 5000021 Reserves 50000

Total 886,500


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AnalysisThe wedding ceremony of the couple will take place in the field. We will

build one huge tent to occupy the huge number of guests who will be

attending the function. The tent will be similar to the one which was used in

the IFFI and will be air conditioned. The main hall i.e the area covered by

tent will consist of one stage in the middle and we will have crop circles

surrounding the centre stage which is also a mantap and surrounding that

would be sitting arrangements for the guests. The dining area will also be

attached to the main hall. The dining area will also have some patterns of

crop circles. As the wedding will be held on the field the floor will be

levelled and will be covered by carpet.

In the entrance we will be having one pattern of crop circles on that we will

carve brides and grooms name on it. The main hall will have a planetarium

kind of look as we will be having wide angle view light which will be

showing stars on the ceiling of the tent. As the bride has liking towards

painting we will suspending the paintings towards the ceiling of the tent

depicting the paintings from the time they met for the first time till their

wedding day. We will setup various sculptures of aliens made up of ice at

various points.

After the mantap ceremony is over in the late evening couples reception

will be held in the open air which is depicted in the picture below. We will

set up pandal in the sittinmmmg area and there would be stage in the end


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where the couples can sit and exchange gifts with the guests coming to greet

them.

The total food items will be around 15; the type of food offered to the guestswill be North Indian and Goan. The lunch and dinner will take place in the

dining area. There will be backup generator to take care of power cuts. The

tables and chairs will be having covers to look attractive.


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SupplementDiagrammatic view of the set up for the wedding

Mantap

Seating arrangements for the guests

Seating arrangements for the guests

Dining Area


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This would be the basic sitting arrangement and the reception

This would how the Mantap will look like which would inside the tent


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This is how the crop circles will look like around the Mantap, Dining Area

and Reception

This is how the air conditioned tent will look

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