MIS7003-5

1TAXONOMY OF COLLABORATIVE APPLICATIONS

Deborah AdamsNovember 30, 2015

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IntroductionOrganizational intelligence (OI) is transparent when evaluating financial

statements, stakeholder relationships, marketplace competitive advantages, and decision-making principles. How a business operates relative to its mission/purpose, financial solvency, and business judgements demonstrates the degree of organizational intelligence. Therefore, how a business comprehends and accomplishes knowledge that is relevant to its mission is a demonstration of the intelligence the organization possess and utilizes.

In order to consider the extent of organizational intelligence there must be a structured classification system of various business elements. The taxonomy displays the level of capability to comprehend and achieve relevant knowledge to the business purpose.

This presentation explains elements of collaborative applications with analysis of advantages and disadvantages relevant to decision-making. Additionally, a scheme of classification will be designed for an understanding of how collaborative applications assist or impede organizational intelligence and decision making.

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Organizational Intelligence (OI)

Competitive Market Advantage

Relationship with Stakeholders

Decision-making principles

Taxonomy

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Collaborative

Applications

1. Presence• Communication can be increased through

the knowledge of availability and means.

2. Mobility• Remote users of technology/collaborative tools

must be supported.

Web/Video conferencing, Chat, Instant messaging, White Boarding, Application sharing…

tips.uark.edu

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Collaborative

Applications

3. Content sharing• Collaborations essentially are centered around the sharing

of documents, spreadsheets or presentations. It is imperative to have a tool which allows for remote sharing.

Discussion boards, Blogs, Email, Narrated Slideshows, Shared calendars, Libraries, Databases, Website links…

4. Video

• The use of videos in the business place has be credited with increased productivity, increased personal interactions, and reduced travel expenses.

ezsnips.squarespace.com

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Collaborative

Applications

5. On Demand• Those who collaborate have access to

scheduled or on-demand tools. Blogs, Discussion forums, Social networking, Wikis…

www.learningandteaching.info

types of Cooperative Applications:

1. Single-user applications ran in a shared environment, offering no collaboration services. (Collaboration unaware applications)

2. Collaboration services are hard-coded developed for cooperative environments. (Collaboration aware applications)

3. Use high-level services of standard collaboration environment for collaboration. (Collaboration transparent applications)

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ADVANTAGES/DISADVANTAGES

Synchronous Collaborative Applications:Advantages – Allowing real-time or same-time communication and collaboration is the advantage of synchronous collaborative applications. Allowing people who are remote to connect at a single point in time is a benefit collaborative tools. Disadvantages – Those accessing remotely in different time zones with different schedules will not benefit from the single point in time feature. Additionally, there is a large bandwidth requirement which comes with a high cost.

Asynchronous Collaborative Applications:Advantages – Able to sustain audio discussion and collaboration over a period of time, while providing resources or information that are instantly accessible (i.e. On Demand). Allows people from various time zones access to the same information. Asynchronous collaborative applications captures historical group interactions, which enables collective knowledge sharing to be more easily disseminated. Disadvantages – Moderate discipline for technology is required for usage of its communities, such as following login protocol for access and participation. It may feel impersonal to those who prefer synchronous technologies.

thebioducks.weebly.com

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SUPPORT OR

IMPROVE DECISION

MAKING

Presence• Ability of means to collaborate lends to

increased participation, ideas, and attention to improve the decision making process.

Mobility• Access to various collaboration tools

contributes to the pool of collaborative members who contribute input.

Careerocker.com www.Anatole.net

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SUPPORT OR

IMPROVE DECISION

MAKING

Content Sharing• Ability to share documents, spreadsheets,

presentations, etc. virtual decrease transmission time while increasing collaboration time.

Video• Use of visual tools is especially efficient to

address the multiple learning/communication styles of individuals. Visuals can improve understanding and the desire to contribute to something/someone that can be seen.

www.centurioncenter.com

Telestreamblog.telestream.net

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SUPPORT OR

IMPROVE DECISION

MAKING

On Demand• Flexibility to contribute is essential for

capturing a more inclusive population by not restricting the time to participate in the decision making process.

www.slideshare.net

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IMPLEMENTING APPLICATIONS

Implementing any element(s) of collaborative applications may be faced with issues from intrinsic design flaws to untimely phase implementation. Numerous issues can plague or impede successful application operations including but not limited to:

o Improper selection and or application(s) design, which allow override capabilities or include features that mitigate downtime in the event of application failure.

o Ineffective support for mobile applications.o Inadequate planning to design procedures

that prepare for application failures.o Selecting unsuitable collaboration tools.o Not having alternatives or options that

anticipate failures and or interruptions.Kheng Ho Toh

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Virtual Presence

Remote Accessibili

ty

Venue for Sharing

Flexible Visual/Au

dio

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Conclusion Organizing and classifying the various elements of collaboration

tools enables proper usage of capital expenditures. Collaboration tools offer venues for knowledge dissemination that fosters decision-making, ideas, and innovation.

This presentation was designed to analyze some elements of sharing/collaboration strategies in virtual spheres. Proper design of applications to support organizational purpose/mission is the main objective of collaboration elements. Whether the tool be content sharing, video or on-demand it must be adequately supported to ensure accessibility is consistent.

Having procedural guides outlining the operational function(s) of each element, comprehensive instructions for proper usage and safeguarding, and methods of contact for support is as important as the application itself.

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ReferenceAshley, J. (2003). Synchronous and Asynchronous Communication Tools. ASAE. Retrieved from:

http://www.asaecenter.org/Resources/articledetail.cfm?itemnumber=13572

Brannen, T. B. (2009). Moving from conferencing to collaboration. Buildings, 103(5), 22.

Burstein, F., Cowie, J., Zaslavsky, A., & Pedro, J. (2008). Support for real-time decision making in

mobile financial applications. Information Systems & E-Business Management, 6(3), 257-

278. doi:10.1007/s10257-008-0090-4

Roth, J. (2000). ‘DreamTeam’: A platform for synchronous collaborative applications. AI &

Society, 14(1), 98. doi:10.1007/BF01206130

Turban, E., Liang, T., & Wu, S. (2011). A framework for adopting collaboration 2.0 tools for virtual

group decision making. Group Decision & Negotiation, 20(2), 137-154. doi:10.1007/s10726-

010-9215-5