talking to strangers personalizing the reference interview rita vine university of toronto libraries...
TRANSCRIPT
Talking to Strangers
Personalizing the Reference Interview
Rita VineUniversity of Toronto Libraries
February 2 2008Ontario Library Association
The 55% Answer Rate
Dervin, 1970’s Information or communication? Study groups – urban poor, libraries
Dervin, 1986 Neutral questioning
Hernon & McClure, 1986 55% answer rate
Dewdney & Ross, 1994 55% accept initial question @ face value 60% “willing to return”
The Dual Disconnect
Early-stage interview quickly streams users to our silos Catalogue (books) Databases (journal articles)
Post-interview disengagement from user to focus on information-retrieval activities
“I need information on flying.”
“I’m writing a term paper for my senior year travel health class on the effectiveness of different remedies for jet lag.”
“I need information about flying.”
Are you interested in books or journals? Is this for a paper you’re writing? Sure, I’ll check the catalogue for you to see if
we have some books. Sure, in the business library most of our
materials on flying will be about the airlines and aviation industry. Is that what you’re interested in?
“I’m writing a paper about how to combat jet lag.”
I’m going to show you how to use our PubMed database to find articles on jet lag.
“I’m going to see if we have any books or journal articles about jet lag.”
What’s Wrong Here
Information is the only focus Steer away from the personal We hear their question not their problem Our goal: hit the information target!
Existing Reference Model
Initial Question
Question Negotiation
Real Question
Find/show route to information/answer
Scary/busy/shushing/hard to use library
Information Believer
You Can’t Fight the Feelings
Users form impressions before ever asking questions
Librarians must use very deliberate body language to overcome barriers
The Body Language Thing
With strangers, first impressions last Nonverbals mean more Dewdney & Ross, 1994
subtle nonverbal cues made huge differences
What Helped
Looked up and smiled Moved out from behind the desk Really listened Seemed genuinely interested in me and my
question Seemed interested in my suggestions Didn’t overwhelm me
What Did Not Help
Did not look up Made me feel as if I was wasting her time Didn’t seem to listen Cut me off during my explanation Made assumptions about what I wanted Didn’t tell me what he was doing so I didn’t
know if I should follow him or what
Research tells us…
We learn the most from friends not experts We learn more from people we like “Folks like us, use us” People cannot receive information if they are
not ready. 2-way dialogue/conversation is the best
predictor of user readiness
Research tells us…
Same question, same (right) answer Totally different evaluations
Experts make users feel more vulnerable “Readiness to receive”
Helping users in the way that they want to be helped
It Takes Courage to Ask A Question!
Mindful of emotions, feelings, “whole human” Meaningful
Personal Respectful Interested
Being an Information Believer
Often marginalize information seeking through sources like: Personal contacts Stack browsing Web searching Unpublished sources
Being an Information Believer
Only objective information is valuable If a little is good, a lot is better Information is acquired only through formal
information systems Every need has an information solution.
Existing Reference Model
Initial Question
Question Negotiation
Real Question
Find/show route to information/answer
What Are We Missing?
What Are We Missing?
Whole human approach Understanding their problem
What brought them to us What they want to do with the information What they think they are missing
Sense-Making Reference Model
Initial Question
Neutral questions – situation, use, gap
Learn about the user’s problem
When Real People Ask Questions
They already have an idea of a solution Not just libraries, it’s everywhere
Retail Banking On the street
We need to understand the problem.
They Ask the Initial Question
that might help them solve their problem that might fill a gap that might get them closer
to a solution that they think the respondent is interested in
answering that they think the respondent is capable of
answering
“I need information on flying.”
Classic and effective NEUTRAL questions help us understand the problem: What would you like to know about flying? GAP Why are you asking me this question about
flying? SITUATION What are you planning to do with this information
when you get it? USE
“I need information on diabetes.”
What would you like to know about diabetes? GAP
Why are you asking me this question about diabetes? SITUATION
What are you planning to do with this information when you get it? USE
Bridging-to-Neutral Statements
“It would help me think of the best way to help you if you could tell me …..”
“Can you back me up a little bit and tell me…” “Can I ask you a few questions so that I can
help you better?”
Bridging-to-Neutral Statements
Cues the user to how you’re thinking Seeks permission to probe
For next questions on situation, gap, use Tells them you’re interested
Improves likeability Improves the dialogue Improves the “readiness to receive”
Sense-Making Reference Model(with bridge-to-neutral)
Initial Question
Neutral questions – situation, use, gap
Learn about the user’s problem
Bridge-to-neutral questions
Next Step: Problem-Solving
I understand your problem.
I know the information that can solve your problem.
I will now find them for you.
I understand your problem.
I have some ideas that may help you solve your problem.
I can share those ideas with you.
How do you feel about those?
Personalized Reference ModelInitial Question
Neutral questions – situation, use, gap
Learn about the user’s problem
Bridge-to-neutral questions
Present ideas that could help
Letting the User Control the Information Solution
“Information Solution” becomes “Ideas that might help”
Gives the user choices Accept your ideas Add their own Give you more information about their problem
Allows the user to tell you how they want to be helped by you today
Personalized Reference ModelInitial Question
Neutral questions – situation, use, gap
Learn about the user’s problem
Bridge-to-neutral questions
Present ideas that could help
Execute the information-seeking agreement
What’s Right for ME not YOU
No knowledge is absolute People don’t care where information comes
from. There is no such thing as good or bad
information
With this Model…
No more reference boredom Fewer glazed, bored, or disappointed users Get beyond pretense and self-protection Focus on how we can help
Easy Tips
Practicing Neutral Questions Eliminate noun-based questions early on Bad words
Specifically Exactly
3 neutral questions to try What are you trying to do? What will you use this for when you get it? What seems to be missing?
Personalized Reference ModelInitial Question
Neutral questions – situation, use, gap
Learn about the user’s problem
Bridge-to-neutral questions
Present ideas that could help
Execute the information-seeking agreement
Do you have videos of marriage ceremonies of
different religions?
Mid-20’s woman, college library reference desk
Personalized Reference ModelInitial Question
Neutral questions – situation, use, gap
Learn about the user’s problem
Bridge-to-neutral questions
Present ideas that could help
Execute the information-seeking agreement
Yes-I-can-help-you
Rita Vine
[email protected] Course – Did I Answer Your Question?
www.thepartnership.ca – online – 6 weeks Instructor-led programs – 1 day - contact Rita