Take The chance – do The changecall for ePTo's second advisory body and next term of the board

We want you and/or somebody you would like to see contributing to ePTo

In 2012 EPTO started facing its unique challenge to reach the social impact that we have the potential for. We know the high value and quality of peer education from experience. It is powerful and has impacted many of our lives and the ones of our peers. And thus, EPTO seems playing small, like being a bit shy. But we are now realizing our plan of playing big, being unreasonable, unstoppable. We decided 2012 to not only empower some people but to be empowered ourselves. We are passionate to work towards our vision and we know we are not alone!

An essential part of the plan is the cooperative ownership of peers1 for their organisation, the full power to decide and act in order to make EPTO big, effective, having impact. EPTO now has a larger board of 6 people. The next term of the board will be elected on an extraordinary General Assembly via online conference during the last week of june (please fill in the following doodle https://4mo-tion.doodle.com/poll/7r46mrckz8mbuwyy as member organisation with the right to vote and as candidate). The first meeting of the new Board will happen between the 8th and the 23rd of the july, depending on the dates that fit most people. If you want to candidate we ask you the choose already the dates that would be possible for you through the following doodle link: https://4motion.doodle.com/poll/hra56bi4db644bgn During that occasion we will also talk about the composition of the advisory body. We are looking for experienced and motivated people that share EPTO’s vision and purpose and furthermore have an expertise, funding and/or partnership opportunities to contribute to the long-term development of the organisation, e.g. former peer trainers, CEJI representatives, representatives of foundations, civil servants from the youth field,... . 2 board members are designated by the Advisory Body without age limit, in order to contribute to the continuity of the organisation.

What ePTo offers for board members:• full decision power to manage and develop the activities of a European organisation

◊ with big potential for social impact◊ using high quality pedagogical approaches, methods and materials on diversity, well-being, participation,...◊ developing peer education methodology and deepen subject specific peer education programmes

• the possibility to represent EPTO on European conferences and meetings in order to establish contacts with other NGO’s, European institutions, foundations,...• the possibility to be part of the development of the following initiatives that EPTO carries / is part of:

◊ anti-discrimination trainings with the deepening of “confronting discrimination” and of specific forms of discrimination, e.g. Romophobia, Homophobia, Religious beliefs,..◊ carrying out youth specific Learning for Well-Being activities and contributing to the development of its pedagogical training program ◊ setting up and implementing the EPTO quality label that will consist of a strong support for member organisations that commit to the quality label

• privileged access to trainings and to all offers for the quality label organisations even if your member organisation will not adhere straight away to the label• all costs to meetings and trainings in the frame of EPTO’s work covered• an unforgettable journey

What you offer as a board member:• your passion to act together towards the vision and purpose of EPTO (see below)• your active participation to monthly skype conference and 4 yearly in person meetings (of which one happens at annual General Assembly in may/april and one at the EPTO Peer Forum)• your commitment to one of the roles in the board: chair, vice-chair, secretary, treasurer and board member. • To contribute actively by taking on some of the tasks that need to be done and by assisting the staff in the EPTO office in Brussels (Julie, Cathy, Kévin, Flo) through feedback• your competencies, ideas and experiences• your link with the local work• your connections with organisations throughout Europe that could become future EPTO members

What ePTo offers for advisory body members:• participation in the discussions to design the 2 years strategic plan of EPTO• the possibility to represent EPTO on European conferences and meetings in order to establish contacts with other NGO’s, European institutions, foundations,...• privileged access to trainings and to all offers for the quality label organisations even if your member organisation will not adhere straight away to the label• all costs to meetings and trainings in the frame of EPTO’s work covered• an unforgettable journey

What you offer as advisory body member:• your passion to act together towards the vision and purpose of EPTO (see below)• your active participation to the annual General Assembly and one more skype meeting • Optional: To contribute actively by assisting the board and the staff in the EPTO office in Brussels (Julie, Cathy, Kévin, Flo) through feedback, especially in your expertise field• your competencies, ideas and experiences• your link with local, national and/or european partners, foundations, institutions

In this document we give more information about:1. the membership structure, governance and the quality label of EPTO 2. the strategic plan that the acting board developed, to be completed with the activities

Membership, governance and quality labelcurrenT siTuaTionSince its creation as a youth organization, EPTO’s Boards and coordinators were pointing their wish to review the structure of the organization:

• for being based on youth organizations or institutions working with youth (and not based on local/national coordination basis anymore)• for moving step-by-step to a complete youth-led organization• for reducing confusion about the structure• for integrating the ownership and responsibility for EPTO by the peer trainers in the formalized structural set up of the organisation

Following this purpose, the coordinators during the last COCO meeting in Rotterdam in 2010 and the EPTO Board decided to elaborate a new Strategic Plan and to propose a new membership struc-ture.

As part of this on-going process, the Board defined the Vision of the World EPTO would like to contribute with:

“People enjoy learning from each other how to embrace their differences and realize their unique potential.”

Linked to this Vision, the Purpose of the organization has been reviewed and formulated as such:

“For young people in europe to embrace their differences and realize their unique potential, ePTo promotes and develops peer training.”

VaLuesEPTO’s core value is to trust in young people. Young people have a unique potential. They have the abilities and power to teach and learn from each other to create inclusive societies.Important values in our work are transparency, openness, responsibility and empathy.

We thereby mean:• Our work and organisational structure are transparent. Shared roles and responsibilities are clear for everyone.• We are open and curious about the people we are working with, the ongoing learning process and the future. We engage with the people and organisations we meet and want to learn from

each other.• We take responsibility and show commitment to our vision.• We accept and embrace people and organisations with all their differences. It’s important for us to understand them in order to support them in their situation.

sTrucTure oF ePToMembership criteria

• Organisations(registeredorinformal)◊ Active in the field of youth◊ Focus on peer training, anti-discrimination and experiential learning◊ Subscribe to EPTO’s purpose

Each organisation designates one representative which holds voting power in General Assembly and can propose a candidate to the board who is a certified EPTO peer trainer (trained but EPTO or an EPTO quality label organisation)

• Individuals◊ Aged 16-35 years old◊ Focus on peer training, anti-discrimination and experiential learning◊ Subscribe to EPTO’s purpose◊ Followed at least one training course held in cooperation with EPTO

Individuals have no voting power but can participate in all EPTO activities and can be candidates to the board if supported by at least one member organisation.

• EPTOfriends(organisations&individuals)◊ Interested in peer training, anti-discrimination and experiential learning◊ Subscribe to EPTO’s purpose

EPTO Friends have no voting power but can participate in all eligible EPTO activities (i.e. where there is no age limit) and statutory meetings.

services for members

• To organise the exchange of practice, methods and resources in the field of peer training and anti-discrimination• To provide knowledge ressources on pedagogy, project management and fundraising• To care for the identity and credibility of the organisation:

◊ Internally: Keeping common vision, building team and keeping communication.

◊ Externally: Communicating what we stand for and keeping visibility on the European level.• To train and coach “catalysts for peer education” through the application of programmes:

◊ ADL-AWOD Peer Training Programme◊ FRUITCAKES

• To train and coach accordingly to the requirements of each of the licensing partners of the following programmes:◊ Belieforama◊ Risk and Life◊ Learning for Well-Being ◊ Others offered through EPTO

• To provide a frame for mutual support between member organisations and involved individuals• To facilitate project development through networking within EPTO • To provide on-going professional development opportunities • To coordinate the development of programmes and pedagogical methods• To set up and implement a regular training programme in the areas where the members identify needs (e.g. project management, facilitation, non-violent communication, human dynamics,...)• to provide visibility for the activities on a local level• To deliver a quality label for member organisations that fulfil defined standards and conditions

These services are not exclusive only for members but members are privileged in the access to them (price, selection, participation in delivering and designing the trainings, projects and resources,...)

Members responsibilities• Fulfil the purpose of EPTO• Contribute to the learning of peers in their local context• Pay annual membership fee

◊ Organisation (150 ECO) / Individual (20 ECO)• Participate in governance structures

◊ Send representative in GA◊ Propose candidates to the board

Only young people 16-35 are eligible as representatives or candidates• Participate in and co-organise events• Assign contact for European Office• Report about activities using methods and programmes provided by EPTO and its partners• Comply to the quality assurance criteria which essentially sets as condition that only workshops and trainings can be delivered by the people between 14 and 35 years that followed a Train The

Trainer in of a pedagogical programme • Acknowledge the EPTO membership on publications related to peer training (website, letterhead, flyers,...)

The ePTo quality labelMembers can apply to the “EPTO quality label”. This label is meant to give a frame to members who want to cooperate in a mutual beneficial partnership that goes beyond the membership of the organisation. EPTO provides members that commit to the label with specific services and mainly a certification of the quality of the work that the member organisations deliver and to the individuals following these trainings. On the other hand, the member organisations commit to a consistent follow-up on the local level, mainly the guiding of the peer trainers and a reporting work that allows EPTO to have a clearer picture of the work done on the local level, necessary to advocate for the importance of its mission.

services that the quality label provides • To deliver the EPTO certification to the young people trained by the local partner of the quality label• To provide an easy and effective online tool for visibility, evaluation, reporting, sharing of resources, managing of contacts (partners and peer trainers) and diploma creation• To provide visibility for the activities on the local level, through different online channels (website, social networks,...) and publications (newsletter, reports, brochures and flyers)• Provide a Peers to professional process with training and coaching

◊ training in coaching and mentoring◊ training in project development and management with peer trainers◊ coaching and assistance through feedback, advices and resources

• To provide a privileged access to the delivery of trainings in the frame of EPTO to trainers involved in organisations

conditions of access to the quality label• Having at least two people trained with at least one EPTO programme• Having at least one member that completed or started the Peer-to-Pro process• Guiding youngsters on the local level that followed a Train-the-Trainer programme

◊ to provide the youngsters with at least 5 activities for practicing (workshops, small scale “projects”, ...)◊ to coach the youngsters in the development of the agenda for workshops and during or after the facilitations, specifically in the management of the groups◊ to regularly evaluate together with the youngsters their practical experiences

• Reporting about activities using methods and programmes provided by EPTO and its partners • Ensuring that only workshops and trainings are delivered by the people that followed a Train The Trainer in that specific programme• Acknowledge the EPTO label on publications related to peer training (website, letterhead, flyers,...)

governance structure general assembly

• The General Assembly is composed of the representatives of member organisations and individual members • The General Assembly meets at least once a year• The General Assembly elects the Board, designates 50% of the members of the Advisory Body and adopts the financial report of the passed year and the 2-years strategic and financial plan

Board• The Board is composed of 6 members• 4 board members will be elected by the General Assembly for two years• The 4 board members elected by the General Assembly are between 18 and 35 years and can become board members if they are certified EPTO peer trainers• Every member organisation can propose one representative for the Board elections by the the General Assembly

• Individual members can run for Board elections if supported by at least one member organisation• Board members that didn’t follow yet the Peers-to-Professional process are offered and motivated to start this training • 2 board members are designated by the Advisory Body without age limit, in order to contribute to the continuity of the organisation • Once the Board is elected the president, vice-president, secretary and treasurer will be designated within the Board• The Board manages the daily business with the support of the EPTO office, proposes every 2nd year a strategic and financial plan to the General Assembly and the Advisory Body and is in charge

of implementing the adopted plans• The Board represents EPTO towards other organisations, institutions and the general public

advisory Body• The Advisory Body is composed of 4-10 members of the organisation • Former Board members, CEJI representatives, EPTO friends and other people co-opted by the board can be designated to the Advisory Body• 50% of the members of the Advisory Body are designated by the EPTO General Assembly• 50% of the members of the Advisory Body are designated by CEJI• The Advisory Body has a consultative role. The Board can consult the Advisory Body mainly to guarantee a continuity in the organisational management• The Advisory Body has additionally the role of ensuring that the purpose and the mission as defined in the statutes are respected. For this the Advisory Body has to agree to any changes of these

articles of the statutes and the 2-years strategic plan• The Advisory Body also keeps up the historical link with CEJI

if you want to candidate , please send you candidature with a short motivation lettre and your cV to the chair of ePTo, gary diderich, gary@epto.org