table of contents - biogo.bio.org/rs/490-ehz-999/images/wc newsletter - april...table of contents...

Table of Contents BIO One-on-One Partnering™

Book Your Housing!

2017 Exhibitor Service Kit

International/Domestic Shipping

Exhibit Display Approval

New Exhibit Hall Schedule!

Want to Host an In-Booth Event?

WC17 Prospectus and Sponsorship Opportunities

BIO One-on-One Partnering™

As an exhibitor at the BIO World Congress on Industrial Biotechnology, you receive access

to BIO One-on-One Partnering™, which allows your company to have pre-scheduled face-to-

face partnering meetings at the conference. In 2016, the BIO World Congress hosted

1,900+ 25-minute partnering meetings in 3 days.

Get a head start on partnering at the 2017 BIO World Congress by following these three

simple steps:

Check out an overview of partnering and tips for success by clicking here.

Take advantage of BIO’s tutorial videos and step-by-step guide to familiarize yourself

with the system’s intuitive interface.

Mark your calendar for May 23rd, when the partnering system opens. Your login

credentials will come from [email protected], so please add this address to your

safe senders list. Once the system is open, you can expect to receive login

credentials within 2-3 business days from receipt of your registration.

PARTNERING TIP: Only meetings that are officially pre-arranged within the BIO One-on-One

Partnering™ system will take place in private meeting booths, and meetings that are

arranged outside of the system are not guaranteed a meeting space. If you are making

meeting arrangements outside the system, we encourage you to send a corresponding

meeting request within the system so that your meetings can be officially scheduled, and

BIO can provide meeting space.

Please don’t hesitate to contact [email protected] with questions.

Book Your Housing

BIO has reserved a block of hotel rooms for BIO World Congress attendees at four area

hotels near the Palais des congrès de Montréal. We pleased to be working with our exclusive

housing provider, onPeak | GES, to secure the lowest rates! Check out our interactive map

to see which hotel suits you best!

2017 Exhibitor Service Kit

All exhibitors confirmed in early April should have received this document via email. It will

also be available next week on the World Congress page under the Exhibit section in case

you’d like to make online orders.

https://www.bio.org/events/bio-world-congress/bio-one-one-partnering

https://www.youtube.com/playlist?list=PLsijOpOsfS0QybHVXyiP5ZS6_tvluaxno

http://convention.bio.org/uploadedFiles/2012/Partner_With_the_World/PartneringTutorial_Investors_and_Companies.pdf

mailto:[email protected]


https://www.bio.org/events/book-your-housing

https://www.google.com/maps/d/u/1/edit?authuser=1&mid=1wqzD3fX6oOQ3VYb9sN950W2Ab5I&ll=45.5050850696031%2C-73.56230755000001&z=16

Items to be mindful of:

International/Domestic Shipping – There are Freeman and Mendelssohn forms in order to

prepare for your shipments to Palais des congrès de Montréal.

New Exhibit Hall Hours/In-Booth Events – Check out our exhibit schedule which now

includes afternoon time specifically for exhibitors to showcase their companies through in-

booth events! These events may include snacks, giveaways, demonstrations, etc. in order to

drive traffic to your booth! The deadline for submissions is May 22, 2017.

Exhibit Display Approvals – For exhibitors with larger spaces (400 sf and up) or using any

structures/signs, please make sure to submit your display for approval so everyone is well

prepared for exhibitor move-in.

Please contact Marilyn Sawyer at [email protected] for any questions regarding exhibit

operations.


Tell us about your In-Booth Events

This is a new opportunity for Exhibitors this year!

Engage: Host an in-booth event to facilitate networking, drive traffic, and gain visibility for

your booth and brand. Ideas for in-booth events include, but are not limited to, raffle

prizes/giveaways, demonstrations, and snacks at your booth.

Times:

Monday, July 24: 1:30 PM – 3:00 PM

Tuesday, July 25: 1:30 PM – 3:00 PM

Submit:

1. Email in-booth event information to [email protected].

Company Name/Booth Number

Event Type

Event Description

Monday, July 24, Tuesday, July 25, or both!

Promote: By submitting information, your in-booth event will be promoted through email,

printed show guide and onsite signs.

Catering: Want to have chips, cookies, and other snacks at your booth? We’ve provided a

snack menu that you can pick from for In-Booth events. While we’d like you to keep the

exhibit hall schedule in mind if ordering, please don’t hesitate to reach out to our catering

contacts to further assist you.

DEADLINE: May 22, 2017

PLEASE NOTE: Exhibitors are allowed to have prize drawings in their booths as

long as there is no money exchange involved to enter the drawing.


SL 2016-06-21 In the event of a discrepancy between the rates on the form and the rates on the Palais official list, the latter will prevail. C - 2017

FOOD AND BEVERAGE ORDER – PACKAGES (SEE DETAILS ON FOLLOWING PAGE) Number of persons Date Delivery time

Espresso Package Smoothies Morning Express Vitality Break Sweet Snack Popcorn Stand Ice Cream Box Biodegradable Lunch Platters Wine and Cheese

FOOD AND BEVERAGE ORDER – A LA CARTE Price Quantity Date Delivery Time

Ice (10lb bin) $15.00 per bin

Coffee, tea (1 L = 5 cups) $21.50 per liter

Bottled juice $5 each

Soft drinks $5 each

Bottled water $5 each

Perrier $5 each

Vegetable juice $5 each

Local beer $8.50 each

Imported beer $9.25 each

House wine $39 per bottle

Mini breakfast pastries $29.50 per dozen

Breakfast pastries $54 per dozen

French pastries $46 per dozen

Cookies (small – 1 oz) $21 per dozen

Cookies (large – 4 oz) $40.50 per dozen

Chocolate brownies $51.50 per dozen

Mini cupcakes $46 per dozen

Sliced fresh fruits $6.75 per portion

Whole fruits $2.50 each

Baskets of chips $20 per basket

Baskets of pretzels $20 per basket Québec cheeses (2 oz) – Minimum 10 portions $9.00 per portion

Hummus & pitas $5.25 per portion

Vegetables & dip $6 per portion Prices in Canadian dollars. All food and beverage charges are subject to administrative fees (16%), as well as GST (5%) and PST (9.975%).

Prices, terms and taxes subject to change without notice. GST: 137268413RT − PST: 1016 355 891

FOOD AND BEVERAGE ORDER FORM FOR EXHIBITORS

Please complete and return by email or fax. Phone orders are not accepted.

Event: Booth n0:

Activity dates: Telephone:

Company: Fax:

Contact name: Mobile number:

Address: E-mail:

City: Prov./State: Country: Postal/Zip Code:

On-site contact: On-site contact mobile number:

PRICES IN EFFECT FROM JANUARY 1ST TO DECEMBER 31ST, 2017

Ver. 2014-02-03 In the event of a discrepancy between the rates on the form and the rates on the Palais official list, the latter shall prevail.

DESCRIPTION OF FOOD AND BEVERAGE PACKAGES Espresso Package (minimum 200 people – includes a maximum of 4 hours of service) Includes capsules of espresso and/or cappuccino, biodegradable cups, sugar, milk and stir sticks, service by a waiter and one (1) espresso machine Additional espresso machine rental at $165 per day Additional espresso or cappuccino capsules at $4.50 each Additional service hours at $45 per hour, per server

$6 per person

Smoothie Package (minimum 15 people) Fresh fruit and yogurt smoothies served in pitchers with biodegradable glasses (1 portion per person) $4 per person

Morning Express (minimum 15 people) Coffee, bottled orange juice; selection of mini breakfast pastries (2 per person) $15 per person

Vitality Break (minimum 15 people) Coffee, Naya and Perrier bottled water; whole fresh fruits, selection of granola bars $16 per person

Sweet Snack (minimum 15 people) Coffee, bottled juices and soft drinks; assortment of chocolate lollipops, macarons and homemade truffles (2 per person)

$18 per person

Popcorn Stand (for 500 people – includes a maximum of 4 hours of service) Popcorn kernels, butter, salt and paper bags. Includes service by a waiter and popcorn machine Additional popcorn machine rental at $155 per day Additional service hours at $45 per hour, per server

$750

Ice Cream Box (minimum 50) Assortment of novelty frozen bars and ice cream sandwiches Includes a freezer

$5 each

Biodegradable Lunch Platters (minimum 10 people) Choice of sandwich, choice of salad, cheddar cheese and crackers, vanilla cream puff $26 per person

Wine & Cheese (minimum 50 people – includes a maximum of 2 hours of service ) Two (2) glasses of house wine per person or two (2) non-alcoholic beverages; Québec cheese platter (2 oz per person) with crackers

$22 per person

If Event Organizers set-up food concessions, vouchers valid at these stands may be purchased in advance. Please contact your Banquet Consultant for more details.

TERMS AND CONDITIONS FEES, LABOUR AND EQUIPMENT

• Capital Traiteur Montréal Inc. employees are solely responsible for delivering food and beverages and providing service at your booth. • All food and beverages are subject to administration fees and applicable taxes. • Orders will be delivered 15 minutes prior to scheduled time. • Equipment rental is the client’s responsibility. Charges are applicable for any damaged or unreturned equipment.

EXCLUSIVITY

• Capital Traiteur Montréal Inc. holds the exclusive catering rights at the Palais des congrès de Montréal. The client, guests and exhibitors are not authorized to procure any food and beverages (alcoholic or not, including bottled water) from an outside vendor.

• Any request to depart from these exclusivity rights must be addressed to your Banquet Consultant for evaluation by the Administration. • Service requests must be received by your Banquet Consultant no less than 2 weeks prior to the event.

DISTRIBUTION OF SAMPLES

• All requests for sample distribution must be addressed to your Banquet Consultant for evaluation by the Administration. • The products distributed as free samples during an exhibition should not compete or conflict with the sales by Capital Traiteur Montréal Inc. • The quantity authorized as a sample size is 60 ml (2 oz) or less for liquids and 28 g (1 oz) for solids, the equivalent of a bite-size.

BILLING, PAYMENT AND CANCELLATION

• Menu prices, administration fees and taxes may change without notice. • A payment equivalent to 00% of the estimated cost, along with the signed contract(s), is required at least 5 business days prior to the event. • The payment can be paid by wire transfer or cheque, but a credit card is required as a guarantee for all orders as a guarantee. • Any cancellation received within 48hrs of the event will be charged 100% of the estimated costs.

ADV ANCE D PAY M ENT R E QUIRE D 100% of the estimated cost, along with the signed contract(s),

is required at least 5 business days prior to the event. AMOUNT

= Telephone: 514-871-3111 1-800-268-8122 Fax: 514-875-1300 [email protected]

Capital Traiteur Montréal inc. 159, rue Saint-Antoine Ouest, 4e étage Montréal (Québec) H2Z 2A7

ADMINISTRATION 16% = GST/QST

(Federal 9.975% and provincial taxes 5%) = TOTAL =

Cheque (CAD) 5 Payable to : Capital Traiteur Montréal Inc. Credit card 5 MasterCard 5 Visa Security number:

Card no:****-****-****-**** Expiration date (MM/YY): **/**

Cardholder : Cardholder’s signature


2016

2017 BIO World Congress on Industrial BiotechnologyJuly 23–26, 2017 | Montréal, Canada

#BIOWC17

July 23–26, 2017 | Montréal, Canada

RECAP

529COMPANIES REPRESENTING 31 COUNTRIES AND 38 STATES

1,900+PARTNERING MEETINGS SCHEDULED, A 50% INCREASE SINCE 2014

900+ ATTENDEES

200+ ATTENDEES WERE C-LEVEL/VP-LEVEL DECISION MAKERS

PARTNERINGAUDIENCE DEMOGRAPHICS

INSIGHTS, EXPERTS and DYNAMIC DISCUSSIONS

Join industrial biotech’s best and brightest at the 2017 BIO World Congress on

Industrial Biotechnology, taking place in Montréal, Canada (July 23 - 26). Meet with business

leaders, investors and policy makers in renewable chemicals, biobased materials, biofuels and more!

GLOBAL PRESENCE 31COUNTRIES

38STATES

1. United Kingdom

2. Holland

3. Germany

4. France

5. Canada

6. Brazil

7. Japan

8. South Korea

Top Delegations

The BIO One-on-One PartnertingTM System ensures that we make the absolute best use of our time at the event. [It] significantly improves the efficiency of setting up meetings – so many other conferences result in wasted time, while BIO’s Partnering System is seamless, user-friendly, and a huge time-saver.”

—Edmund Talideh, Biocatalysts Ltd.

1,000 MEETINGS

2014

1,400 MEETINGS

2015

1,900MEETINGS

2016

More than 40% of 2016 BIO World Congress attendees came from outside of the U.S.

July 23–26, 2017 | Montréal, Canada

2017 BIO World Congress on Industrial BiotechnologyJuly 23–26, 2017 | Montréal, Canada

#BIOWC17

1. PARTNER using the BIO One-on-One PartneringTM System

2. KEEP up to date on industry trends and issues through our robust education program

3. ATTEND networking events and receptions throughout the week

4. VISIT potential partners in the vibrant BIO World Congress exhibition

5. SHOWCASE your brand in front of new business and industry contacts

TO ATTEND THE BIO WORLD CONGRESS

TOP 5 REASONS

CONTACT US TODAY! Liz ColangeloSenior Manager, Sales & [email protected]

EXHIBIT & PARTNER

BOOTHBIO MEMBER RATE $20/sqft

NON-MEMBER RATE $26/sqft

10 x 10 BOOTH (100 sqft)

• 2 Exhibit Booth Personnel registrations


• 1 Full Conference registration



• 1 Full Conference registration


10 x 40 or 20 x 20 BOOTH(400 sqft)

• 2 Full Conference registrations


SPONSOR & PARTNER

Looking to increase your company's visibility in Montréal?

Sponsorship opportunities include branded partnering suites, program sessions, receptions,

banners, and more!

Benefits of sponsorship can include complimentary registrations, exhibit space, speaking opportunities,

and logo visibility.

TABLETOP (6’ x 30”) 1 Exhibitor Booth Personnel registration

BIO MEMBER RATE $1000NON-MEMBER RATE $1300

SPONSORSHIP & BRANDING OPPORTUNITIES

PROGRAMMING

Opportunity

Price

(USD) Level

Number of

Registrations Advertisement Exhibit Space

Logo on Website,

Marketing Materials,

& Onsite Signage

Introductory

Remarks

Plenary Luncheon 25,000$ DIAMOND

BIO Member: 5

Non-Member: 3 Full-Page

10' x 20' Exhibit

Booth ✔ ✔

Plenary Breakfast 20,000$ GOLD

BIO Member: 4


10' x 10' Exhibit

Booth ✔ ✔

Breakout Track 15,000$ SILVER

BIO Member: 3

Non-Member: 1 Half-Page

10' x 10' Exhibit

Booth ✔ ✔

Workshop 15,000$ SILVER

BIO Member: 3


10' x 10' Exhibit

Booth ✔GreenTech Investor

Session Room 15,000$ SILVER

BIO Member: 3


10' x 10' Exhibit

Booth ✔ ✔

NETWORKING

Opportunity

Price

(USD) Level

Number of


Logo on Website,


& Onsite Signage

Introductory

RemarksGrand Exhibit Hall

Reception 25,000$ DIAMOND

BIO Member: 5


10' x 20' Exhibit

Booth ✔

Welcome Reception 25,000$ DIAMOND

BIO Member: 5


10' x 20' Exhibit

Booth ✔Partnering & Poster

Session Reception 25,000$ DIAMOND

BIO Member: 5


10' x 20' Exhibit

Booth ✔Women in Industrial Bio

Reception 15,000$ SILVER

BIO Member: 3


10' x 10' Exhibit

Booth ✔ ✔

Continental Breakfast 10,000$ BRONZE

BIO Member: 2


Table Top

Display ✔

Energy Break 5,000$ BRONZE

BIO Member: 1

Non-Member: - N/A N/A ✔

BRANDING

Opportunity

Price

(USD) Level

Number of


Logo on Website,


& Onsite Signage

Introductory

RemarksBIO One-on-One

Partnering System 25,000$ DIAMOND

BIO Member: 5


10' x 20' Exhibit

Booth ✔

Meeting Bags 25,000$ DIAMOND

BIO Member: 5


10' x 20' Exhibit

Booth ✔

Lanyards 20,000$ GOLD

BIO Member: 4


10' x 10' Exhibit

Booth ✔

WiFi 15,000$ SILVER

BIO Member: 3


10' x 10' Exhibit

Booth ✔

Standard Partnering Suite 10,000$ BRONZE

BIO Member: 2


Table Top

Display ✔

Meeting Bag Insert 5,000$ BRONZE

BIO Member: 1

Non-Member: - N/A N/A ✔

BENEFITS BREAKDOWN

For more information, contact Liz Colangelo at 202-962-6656 or [email protected].


PROGRAMMING

Plenary Luncheon

$25,000

3 Opportunities Available

Exclusive sponsorship of a plenary luncheon featuring top-name, industry-leading

guest speakers

Food, beverage and décor at the luncheon will be provided by BIO at no additional

cost to the sponsor

Opportunity to feature a corporate video (two-minute maximum) and to give brief

introductory remarks (three-minute maximum)

Ability to display company promotional materials and giveaways at the sponsored

plenary

Reserved seating (one table) during sponsored plenary

Signage at the event provided by BIO

Recognition as a Diamond sponsor

Plenary Breakfast

$20,000

Exclusive Opportunity

Exclusive sponsorship of the plenary breakfast featuring top-name, industry-leading

guest speakers

Food, beverage and décor at the breakfast will be provided by BIO at no additional

cost to the sponsor

Opportunity to feature a corporate video (two-minute maximum) and to give brief

introductory remarks (three-minute maximum)


plenary

Reserved seating (one table) during sponsored plenary


Recognition as a Gold sponsor

Breakout Track

$15,000


One (1) guaranteed speaking opportunity on the breakout track programming

Opportunity to introduce the moderator at the first session of the sponsored track

Ability to display company promotional materials and giveaways at the sponsored track


Recognition as a Silver sponsor

Workshop

$15,000


Opportunity to work with BIO to develop a 90-minute workshop on a topic of your

choice (pending BIO approval)

Sponsor will work with BIO on programmatic development and selecting a panel

(pending BIO approval)



Ability to display company promotional materials and giveaways at the sponsored workshop



BIO GreenTech Investor Session Room

$15,000


Exclusive sponsorship of the Investor Session Room, which showcases innovative

companies to industry investors

Sponsor may nominate companies to present (pending BIO approval)

Opportunity to give brief introductory remarks (three-minute maximum)



NETWORKING

Grand Exhibit Hall Reception

$25,000


Exclusive sponsorship of the Grand Exhibit Hall Reception

Food, beverage and décor will be provided by BIO at no additional cost to the

sponsor


reception



Welcome Reception

$25,000


Exclusive sponsorship of the Welcome Reception


sponsor


reception



Partnering & Poster Session Reception

$25,000


Exclusive sponsorship of the Poster Session Reception to take place in the exhibit hall


sponsor


reception





Women in Industrial Bio Reception

$15,000


Exclusive sponsorship of the Women in Bio Reception


sponsor


reception

Opportunity to give brief introductory remarks (three-minute maximum)



Continental Breakfast

$10,000


Exclusive sponsorship of the Continental Breakfast to take place in the exhibit hall


sponsor


breakfast


Recognition as a Bronze sponsor

Energy Break

$5,000


Sponsor recognition on signage during the sponsored energy break

Food and beverage will be provided by BIO at no additional cost to the sponsor



BRANDING

BIO One-on-One Partnering™ System

$25,000

Exclusive Opportunity Exclusive sponsorship of the One-on-One Partnering™ System

Sponsor logo featured on the partnering desk

Ability to display company promotional materials and giveaways at the partnering desk


One (1) dedicated standard partnering suite


Meeting Bags

$25,000


Exclusive sponsorship of the meeting bags to be distributed to all attendees

Sponsor logo placed prominently on the meeting bag



Opportunity to include one (1) piece of corporate literature or branded giveaway in

the meeting bags (pending BIO approval)



Lanyards

$20,000


Exclusive sponsorship of the lanyards to be worn by all attendees

Sponsor logo placed prominently on the lanyards


Recognition as a Gold sponsor

WiFi

$15,000


Exclusive sponsorship of the WiFi available throughout the meeting space

Sponsor recognition on the login and landing page of the WiFi

Sponsor logo and password placed on the back of all attendee registration badges



Standard Partnering Suite

$10,000

Limited Availability

Access to a dedicated 2mx3m meeting room in the One-on-One Partnering™ area

Opportunity to host your company’s scheduled partnering meetings in your dedicated

meeting room

Sponsor logo placed on the exterior of your meeting room



Meeting Bag Insert

$5,000

Limited Availability

Opportunity to place one (1) piece of corporate literature or branded giveaway in the

meeting bags to be distributed to all attendees (pending BIO approval)




EXHIBITS

BOOTH SPACE

BIO Member Rate: $20/sq ft

Non-Member Rate: $26/sq ft

10 x 10 Booth (100 sq ft)

100 square feet of exhibit space

2 Exhibit Booth Personnel

registrations



1 Full Conference registration


registrations



1 Full Conference registration


registrations

10 x 40 or 20 x 20 Booth (400 sq ft)


2 Full Conference registrations


registrations

TABLETOP DISPLAY

BIO Member Rate: $1,000

Non-Member Rate: $1,300

6’ x 30” Tabletop

6’ x 30” tabletop space


registration


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