table of contents 1. overview · 5 2015-2016 school calendar first quarter august 17-21, 2015...
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TABLE OF CONTENTS
1. OVERVIEW
District School Calendars
Bell Schedules
School Profile
Philosophy and Objectives
Scheduling Overview
2. STAFF AND STAFF ASSIGNMENTS
Administrative Staff
Administrative Assignments
Department Chairpersons
Support Services
3. GENERAL TEACHER INFORMATION
Code of Ethics, State of Florida
Copyright Laws
Dependents on Campus
Faculty and Department Meetings
Federal Drug Free School Act
Jury Duty
Leaving Campus
Ordering Procedures
Parking
Planning Period
Professional Attire
Professional Leave for Summer Session Coursework
Sick Leave
Smoking
Substitutes: Provisions For
Teacher Absences
Telephone Use
Temporary Duty assignment (TDA)
Tutoring
Worker’s Compensation Self-Insurance Program
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4. CLASSROOM AND SCHOOL MANAGEMENT
Announcements
Assemblies
Child Abuse
Clinic
Communiqué Sent Home
Computer Equipment
Detaining Students
Detentions
Discipline
External Suspension
Facility & Classroom Maintenance
Florida Sexual Predators Act
Guest Speakers
Hall Supervision
Homework Request
Instructional / Audiovisual / Curriculum Materials
Internet Access, Use and Supervision
Internet: SBBS Acceptable Use Policy
Laptops for Faculty Use
Loss or Theft of SBBC Property
Lost and Found
Mailboxes
Media Center
Passes
Referrals
Removals from Class
Sending Students Off Campus
Student Injuries
Teacher Handbook Updates
Technological Assistance
Telephones in Classrooms
Visitors
Withdrawals
Xerox Facilities for Faculty
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5. RECORD KEEPING
Attendance Procedures
Diploma Selection Form
Grades
Lesson Plans
Obligations
Semester Examinations
Student Financial Obligations
Textbooks
6. FIELD TRIPS AND CLUB ACTIVITIES
Activities Calendar
Chaperone Guidelines
FIELD TRIP – POLICY 6303
Procedures for Fieldtrips
Internal Account Guidelines
Project Definitions
Projects, Events & Sales Procedures
Request for School Bus / Extra-Curricular Trips
7. EMERGENCY INFORMATION
Emergency Evacuation
Tornado Watch
District Standard Emergency Codes
8. STUDENT INFORMATION
Student Guidelines
Student Identification Cards
Student Lunch & Breakfast
Student Parking
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SECTION 1: OVERVIEW
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2015-2016 SCHOOL CALENDAR
First Quarter August 17-21, 2015 Employee Planning August 24, 2015 Start 1st Quarter September 03, 2015 DHS Prof. Study Day (Early Release) September 07, 2015 Labor Day – no school September 14, 2015 Day Off September 17, 2015 Early Release September 23, 2015 Day Off September 24, 2015 Interim Reports Issued October 01, 2015 DHS Prof Study Day (Early Release) October 22, 2015 Early Release / End 1st Quarter October 23, 2015 Employee Planning Second Quarter October 26, 2015 Start 2nd Quarter November 05, 2015 DHS Prof. Study Day (Early Release) November 11, 2015 Veterans Day – Schools Closed November 12, 2015 Report Cards Issued for First Quarter November 19, 2015 Interim Reports Issued November 25-27, 2015 Schools Closed-Thanksgiving December 03, 2015 DHS Prof. Study Day (Early Release) December 15-18, 2015 Semester Exams (Early Release for High Schools) December 21 – January 01, 2016 Winter Break – Days Off January 07, 2016 Early Release - End of 2nd Quarter January 08, 2016 Employee Planning Day Third Quarter January 11, 2016 Start 3rd Quarter January 14, 2016 DHS Prof. Study Day (Early Release) January 18 2016 Day Off January 28, 2016 Report Cards Issued for Second Quarter February 04, 2016 DHS Prof. Study Day (Early Release) February 11, 2016 Interim Reports Issued February 15, 2016 Day Off February 25, 2016 Early Release March 03, 2016 DHS Prof. Study Day (Early Release) March 17, 2016 Early Release / End 3rd Quarter March 28, 2016 Employee Planning March 21 – 25, 2016 Spring Break Fourth Quarter March 28, 2016 Start 4th Quarter April 07, 2016 DHS Prof. Study Day (Early Release) April 14, 2016 Report Cards Issued for Third Quarter April 28, 2016 Interim Reports Issued May 27, 2016 Employee Planning May 30, 2016 Day Off June 06-09, 2015 Semester Exams (Early Release for High Schools) June 10, 2016 Planning Day
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Broward County Public Schools
2014 – 2015 Districtwide Testing Calendar
To Be Determined
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2015– 2016 SCHOOL PROFILE
Dillard High School is accredited by the Southern Association of Colleges and Schools.
Students are encouraged to take courses from a variety of subject areas. The curriculum is
designed to meet the diverse needs of all students and to fulfill state guidelines and course
frameworks. Regular and honors levels of instruction are offered in all academic disciplines at
each grade level. Advanced Placement courses are offered in English, math, science, social
studies, art, foreign language, and computer science. Participation in dual enrollment and early
admission credit programs are available in cooperation with local post-secondary institutions.
Dillard High School is home to two magnet programs: The Performing and Visual Arts Magnet
Program that offers courses in dance, music, theatre, and visual arts, and The Emerging
Computer Technology Magnet Program that offers courses in computer programming, robotics,
digital media, and hardware / network support.
General Facts - 2015 / 16 (Based on 07/28/15 data) Type of School Public
Grades 6 – 12
Enrollment 2269
Class of 2016 360
Class Length 50 minutes
Periods of Instruction 7 per day
CEEB Code 100480
School Population - 2012 / 13
Black 90%
White 7%
Hispanic 6%
Asian 0%
Multi-racial 1%
Native American 0%
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Dillard High School 2015-2016 Bell Schedules
Regular Bell Schedule
WARNING BELL 7:33 AM
PERIOD 1 7:40 – 8:30 AM
PASSING 8:30 – 8:36 AM
PERIOD 2 8:36 – 9:26 AM
PASSING 9:26 – 9:32 AM
PERIOD 3 9:32 – 10:22
PASSING 10:22 – 10:28
PERIOD 4 10:28 – 11:18
PASSING 11:18 – 11:24
PERIOD 5 (11:24 – 12:48)
Lunch A 11:24 – 11:54 AM Bldg. 5, 6
Class A 11:58 – 12:48 PM
Class B 11:24 – 12:14 AM
Lunch B 12:18 – 12:48 PM Bldg 2, 3, 4, 7, 8,
10, 11
PASSING 12:48 – 12:54 PM
PERIOD 6 12:54 – 1:44 PM
PASSING 1:44 – 1:50
PERIOD 7 1:50 – 2:40
Early Release Bell Schedule
WARNING BELL 7:33 AM
PERIOD 1 7:40 – 8:40 AM
PASSING 8:40 – 8:46 AM
PERIOD 2 8:46 – 9:46 AM
PASSING 9:46 – 9:52 AM
PERIOD 3 9:52 – 10:52 AM
PASSING 10:52 – 10:58 AM
PERIOD 4 10:58 – 11:58 PM
LUNCH 12:00 – 12:30 PM
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Dillard Middle School 2015-2016 Bell Schedules
Regular Bell Schedule
WARNING BELL 7:33 AM
PERIOD 1 7:40 – 8:30 AM
PASSING 8:30 – 8:36 AM
PERIOD 2 8:36 – 9:26 AM
PASSING 9:26 – 9:32 AM
PERIOD 3 9:32 – 10:22 AM
PASSING 10:22 – 10:28 AM
MS Lunch 10:28 – 10:58 AM
PASSING 10:58 – 11:03 AM
PERIOD 4 11:03 – 11:53 AM
PASSING 11:53 – 11:58 AM
PERIOD 5 11:58 – 12:48 PM
PASSING 12:48 – 12:54 PM
PERIOD 6 12:54 – 1:44 PM
PASSING 1:44 – 1:50 PM
PERIOD 7 1:50 – 2:40 PM
Early Release Bell Schedule
WARNING BELL 7:33 AM
PERIOD 1 7:40 – 8:40 AM
PASSING 8:40 – 8:46 AM
PERIOD 2 8:46 – 9:46 AM
PASSING 9:46 – 9:52 AM
PERIOD 3 9:52 – 10:52 AM
PASSING 10:52 – 10:58 AM
PERIOD 4 10:58 – 11:58 AM
LUNCH 12:00 – 12:30 PM
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DHS MISSION STATEMENT
Our commitment at Dillard High School is to promote high student achievement and academic
excellence through quality programs with unique opportunities in technology and the arts, and
thereby enhance social development for all students.
PHILOSOPHY AND OBJECTIVES
The education of youth is the cooperative responsibility of the school, the home and the
community. It is the responsibility of the high school to provide its students with opportunities
for developing competence in the English language, for mastering mathematical and scientific
skills required for survival in the modern world, for obtaining a knowledge of history so that they
may appreciate the contributions from various cultures, for acquiring employment skills, for
building healthy bodies and for gaining a rudimentary appreciation of the arts. A major thrust in
all programs is the development of the logical thought processes. By learning to analyze,
synthesize and evaluate information, the students will become better decision-makers. This
critical thinking will then reveal itself as students accept their roles in family membership,
community membership and citizenship. Each student should be stimulated to develop a positive
self-concept and capacity for self-realization, as well as, for understanding and appreciating the
interrelationships, which exist among individuals and between cultures and nations.
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SCHEDULING
Dillard High School will operate on a Straight 7 schedule during the 2015-2016 school year.
Students will take seven classes per day. Each class will be 50 minutes in length. Students can
earn a half credit in each class at the end of the semester and seven credits during the school
year. Students will take exams at the end of each semester.
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SECTION 2: ADMINISTRATIVE ASSIGNMENTS
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Dillard High School
Administrative Assignments 2015-2016
Mrs. Casandra D. Robinson, Principal
Ms. Latimer – 6-8th Grade Administrator
English Department
Foreign Language
Media Center
NESS
New Teacher Orientation Clinical Educators
Parent Newsletter Promotional Exercise Staff Development
Transportation/ Buses
Mrs. Williams- 9th Grade Administrator
2nd in Command
Class Size Reduction
Clerical
Curriculum Guide
First Day Procedures
Guidance Department
Master Schedule
Open House
PTSA Liaison
Reading Department
SAC/SAF Liaison
Testing
Mr. Levinsky – 10th Grade Administrator
ESE Department
ESOL Department
Faculty Handbook
Field Trips
Fundraising
Keys
Master Calendar
Math Department
PLC/Professional Development
Room Utilization
Student Activities
Field Trips Project Approvals Student Agenda Books
Mr. Walton – 11th Grade Administrator
Aftercare
Athletic Duty Assignments
Athletic Programs
BIDS/RFPs/Contracts
Campus Safety Plan
Emergency Procedures
Facilities Maintenance
Facility Rentals
High Tech Magnet
P.E./ JROTC
PIP / 21st Century Tutorial Program
Project Management
Safety Drills (Fire, Tornado, etc.)
Evacuation Route Maps
Security Coverage/Assignments
Security Reports
Social Studies
Vocational/Business
Mr. Barrow – 12th Grade Administrator
Announcements/Approvals
Cafeteria
Culinary Arts
Customer Service Surveys
Free/Reduce Lunch
Graduation
ID Badge Program
Intercom
Performing Arts Magnet
Positive Behavior Plan
Property and Inventory
Parking
Science
Technology
Telerobot/ Communication System
Textbooks
Vending Machine Contracts
Website
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ADMINISTRATIVE ASSIGNMENTS 2014 – 2015
“Together We Make Great Things Happen!”
ASSIGNMENT
PRIMARY
CONTACT
SECONDARY
CONTACT
Academic Student Recognition Guidance
Articulation Hankerson
Assemblies Administrators
Athletic Program (Athletic Duty Assignments)
Walton A. Williams
Awards Programs Guidance
BID/RFPs/Contracts Walton
Bright Futures Program Hankerson
Cafeteria Barrow
Campus Safety Plan
Safety Drills (Fire, Tornado, etc.)
Security Reports
Walton
Class Size Reduction Williams/ Hankerson
Clerical Supervision Williams
Crisis Plan (Deaths, Abuse, Etc.) Hankerson
Curriculum Guide Williams
Customer Service Surveys Barrow
Emergency Procedures Walton
End-of-Year Checkout Procedures Administrators
English Department Williams Davenport
ESE Department Levinsky Cooney
ESOL Levinsky Maldonado- Goitia
Facilities Maintenance Walton Walker, A.
Facility Rentals Walton
Faculty Handbook Levinsky
Field Trips Levinsky
First Day Procedures Williams Hankerson
Foreign Language Latimer Theiss
Free / Reduced Lunch Program Barrow Sly
Fundraising Levinsky
Grade Eleven Walton
Grade Nine Williams
Grades Six through Eight Latimer
Grade Ten Levinsky
Grade Twelve Barrow
Graduation Barrow
Guidance Department Williams Hankerson
High Tech Magnet Walton Swanson
Homebound Services Cooney
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ASSIGNMENT
PRIMARY
CONTACT
SECONDARY
CONTACT
ID Badge Program Barrow Walker
Intercom Announcements / Approvals Barrow
Keys Levinsky
Master Calendar Levinsky
Master Schedule Williams Hankerson
Math Department Levinsky Woodburn
Media Center Latimer Marshall
NESS Coordinator
New Teacher Orientation
Clinical Educators
Latimer Jones
Open House Williams
P. E. / ROTC Walton Pinder / TBA
Parent Newsletter Latimer
Parking Walton
Performing Arts Magnet Barrow Charles
PIP / 21st Century Tutorial Program Walton
Project Management Walton
Property Inventory Halaby/Barrow
PTSA Liaison Williams President – William Harris
Reading Department Williams Honyghan/Broady
Registration / Withdrawal Procedures Hankerson
Report Cards Hankerson
Room Utilization Levinsky
RTI Cooney
SAC Brown
SAF Liaison Williams Chair - TBA (Parent)
Safety Drills (Fire, Tornado, etc.)
Evacuation Route
Maps
Barrow B. Jackson
Science Barrow Faustin
Social Studies Dept. Walton Ellis-Barnett
Staff Development (Early Release and Planning Day Agendas)
Leadership Team
Student Activities
Field Trips
Project Approvals
Student Agenda Books
Levinsky
Substitute Teachers / Class Coverage
Coordinator
Administrators Mathews
Technology Plan Barrow
Testing Coordination Williams Halaby
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ASSIGNMENT
PRIMARY
CONTACT
SECONDARY
CONTACT
TLC Supervision
Telecommunications
Telerobot
Communication System
Halaby
K. Walker
Transportation / Buses Latimer Mobley
Vending Machine Contracts Barrow
Vocational / Business Walton
Volunteer Program (Parent) Williams
Withdrawals Administrators
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DEPARTMENT CHAIRPERSONS 2014 - 2015
Business/ Coop Ed/Work Experience/
DCT / Vocational Teralyn Butler
Emerging Computer Technology Jessica Swanson
ESE Nurys Lake
Fine/Performing Arts Israel Charles
Foreign Language Cindi Theiss
Guidance Director Maryland Hankerson
Language Arts Denise Davenport
Mathematics Washington Woodburn
Media Steven Marshall
PE/Health, JROTC Marcia Pinder
Reading Shapiro Broady
Science Giana Faustin
Social Studies Sharon Ellis-Barnett
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2014 – 2015 SUPPORT SERVICES
Position Staff Name
Bookkeeper Jennifer Smith
BRACE Advisor Jimmy Witherspoon
Cafeteria Manager Mona Joseph
Clerical - Substitute Coordinator, Textbooks Sharon Mathews
Clerical - Middle School Patricia Jacobs
Clerical - Transportation Jennifer Mobley
Clerical - Guidance, Free/Reduced Lunch Jocelyn Sly
Community Liaison TBA
Counselor (6-8th Grades) Cynthia McDonald
Counselor (9th Grade) James Mitchell
Counselor (10th Grade) Miriam McKinzie
Counselor (11th Grade) Maryland Hankerson
Counselor (12th Grade) Antonia Williams
After School Tutorial Coordinator Kenneth Walton
ESE Family Counselor Elyse Gabriel
ESE Specialist James Cooney
Facilities Antonio Walker
IMS Danyell Law
Instructional Technology Specialist Salim Halaby
Math Coaches Regel Elie, Washington Woodburn
Media Specialist Steven Marshall
Office Manager Jeanie Cross
Psychologist Jackie Bell
Reading Coach Roselyn Honyghan
Registrar Cynthia Fuller-Harrell
School Resource Officer Tanisha Stevens
School Resource Officer Brandon Tobias
Social Worker / Teen Parents (District) Jhoni Louis
Social Worker / Visiting Teacher Thomas Johnson
Substitute Teacher Coordinator Sharon Mathews
Support Facilitators Nurys Lake
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SECTION 3: GENERAL TEACHER INFORMATION
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CODE OF CONDUCT
Principles Of Professional Conduct For The Education Profession In Florida. (Sbr-6b-1.006)
states as follows:
1. The following disciplinary rule shall constitute the Principles of Professional Conduct for the
Education Profession in Florida and shall apply to any individual holding a valid Florida
teacher's certificate.
2. Violation of any of these principles shall subject the individual to revocation or suspension of
the individual teacher's certificate, or the other penalties as provided by law.
3. Obligation to the student requires that the individual:
a. Shall make reasonable effort to protect the student from conditions harmful to learning or
to health or safety.
b. Shall not unreasonably restrain a student from independent action in pursuit of learning.
c. Shall not unreasonably deny a student access to diverse points of view.
d. Shall not intentionally suppress or distort subject matter relevant to a student's academic
program.
e. Shall not intentionally expose a student to unnecessary embarrassment or disparagement.
f. Shall not intentionally violate or deny a student's legal rights.
g. Shall not on the basis of race, color, religion, sex, age, national or ethnic origin, political
beliefs, marital status, handicapping condition if otherwise qualified, or social and family
background exclude a student from participation in a program; deny a student benefits; or
grant a student advantages.
h. Shall not exploit a professional relationship with a student for personal gain or advantage.
i. Shall keep in confidence personally identifiable information obtained in the course of
professional services, unless disclosure serves professional purposes or is required by
law.
4. Obligation to the public requires that the individual:
a. Shall take reasonable precautions to distinguish between personal views and those of any
educational institution or organization with which the individual is affiliated.
b. Shall not intentionally distort or misrepresent facts concerning an educational matter in
direct or indirect public expression.
c. Shall not use institutional privileges for personal gain or advantage.
d. Shall accept no gratuity, gift, or favor that might influence professional judgment.
e. Shall offer no gratuity, gift, or favor to obtain special advantages.
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5. Obligation to the profession of education requires that the individual:
a. Shall maintain honesty in all professional dealings
b. Shall not on the basis of race, color, religion, sex, age, national or ethic origin, political
beliefs, marital status, handicapping condition if otherwise qualified, or social and family
background deny to a colleague professional benefits or advantages or participation in
any professional organization.
c. Shall not interfere with a colleague's exercise of political or civil rights and
responsibilities.
d. Shall not intentionally make false or malicious statements about a colleague.
e. Shall not use coercive means or promise special treatment to influence professional
judgments of colleagues.
f. Shall not misrepresent one's own professional qualifications.
g. Shall not submit fraudulent information on any document in connection with professional
activities.
h. Shall not make any fraudulent statement or fail to disclose a material fact in one's own or
another's application for a professional position.
i. Shall not knowingly withhold information regarding a position from an applicant or
misrepresent an assignment or conditions of employment.
j. Shall provide upon the request of the certificated individual a written statement of
specific reason for recommendations that lead to the denial of increments, significant
changes in employment, or termination of employment.
k. Shall not assist entry into or continuance in the profession of any person known to be
unqualified in accordance with these Principles of Professional Conduct for the
Education Profession in Florida and other applicable Florida Statutes and State Board of
Education Rules.
l. Shall report to appropriate authorities any known violation of Florida School Code or
State Board of Education Rules as defined in Section 231.28(1), Florida Statutes.
m. Shall seek no reprisal against any individual who has reported a violation of Florida
School Code or State Board of Education Rules as defined in Section 231.28(1), Florida
Statutes.
n. Shall comply with the conditions of an order of the Educational Practices Commission
imposing probation, imposing a fine, or restricting the authorized scope of practice.
o. Shall, as the supervising administrator, cooperate with the Education Practices
Commission in monitoring the probation of a subordinate.
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COPYRIGHT LAW
Purpose of Copyright:
To give the author the right to establish ownership of a creative work and to prevent
anyone else from copying it or using it without the author’s permission.
To gives the author the exclusive right to reproduce copies, prepare derivative works,
distribute copies, and publicly display the copyrighted work.
Fair Use:
It is not a violation of copyright to use an idea or system developed by an author.
It is considered “fair use” of copyrighted material to make copies in news reporting,
criticism or scholarly research.
There are four criteria used by the courts in determining fair use:
1. The purpose and character of the use, including whether such use is of
commercial nature or for non-profit educational purpose.
2. The nature of the copyrighted work.
3. The amount and substantiality of the portion used in relation to the copyrighted
work as a whole
4. The effect of the use upon the potential market for or value of the copyrighted
work.
Fair Use Exception for Teachers
Teachers are permitted to make single copies of chapters from books, articles from
periodicals or newspapers, short stories, essays, or short poems, or charts, graphs,
diagrams, drawings, cartoon, or pictures from a book, periodical, or newspaper for their
own use in scholarly research or classroom preparation.
Teachers cannot copy consumables such as workbooks or answer sheets.
Teachers can make multiple copies of copyrighted works for use in the classroom, if
copying meets certain tests of brevity, spontaneity, and cumulative effect and the copy
includes a notice of copyright.
Definition of Brevity:
A complete poem, if less than 250 words, and not more than 2 pages
An excerpt from a longer poem, if no more than 250 words
A complete article, story or essay if less than 2500 words
An excerpt from a work of prose, if less than 1000 words, or 10 percent of the work
One chart, diagram, cartoon or picture per book or periodical
Definition of Spontaneity:
The copying is at the instance and inspiration of the individual teacher
Inspiration and decision to use the work and the moment of its use for maximum teaching
effectiveness are so close in time that it would be unreasonable to expect a timely reply to
a request for permission.
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Definition of Cumulative Effect:
The copying is for only one course.
Not more than one short poem, article, story, essay or two excerpts from the same author;
or more than three from the same collective work or volume during one class term.
No more than nine instances of multiple copying for one course during one term.
Plays or Performances
If for classroom use, no need to copyright
Public performances allowed only if no charge and no compensation paid to performer or
promoter
If no pay to the performers, but the school charges admission, this could be a copyright
violation.
Computer Software:
Cannot be copied for educational purposes
Can make a personal back-up copy
Movies or Videotapes:
Only libraries or archives can tape a news program
Individuals can tape TV programs, but only if they are used within 45 days unless you
have a license. After 45 days, tape must be erased or destroyed
Massive videotaping of TV shows is a copyright violation if the tapes are rebroadcast
within a school
Shows or movies cannot be taped for use outside the home
A program could be okay to be taped if it is not available commercially for rent or
purchase.
School Board Policy 6318:
Requires employees to conform to copyright laws
Liability coverage does not extend to employees who knowingly violate the copyright
laws
DEPENDENTS ON CAMPUS
Faculty/Staff are not to have dependents on campus (including teacher workdays, teachers
meetings, etc.)
FACULTY MEETINGS
Faculty meetings will be scheduled by the principal as needed.
Department meetings will be scheduled by the appropriate department chairs.
Leadership Team meetings will be held alternating Wednesdays at 2:50 p.m.
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FEDERAL DRUG-FREE SCHOOL ACT
THE FEDERAL DRUG-FREE SCHOOLS AND COMMUNITIES ACT (FL 101-226)
REQUIRES THE SCHOOL BOARD TO NOTIFY ALL EMPLOYES ABOUT THE
FOLLOWING FACTS:
School Board Standards of Conduct for its employees prohibit the unlawful possession, use,
manufacture, or distribution of illicit drugs and alcohol on school premises or as part of
any of its activities.
Any employee who violates the Standards of Conduct listed in #1 above will be subject to
immediate disciplinary action up to and including termination of employment and referral
for prosecution. Disciplinary action may include the completion of an appropriate
rehabilitation program.
Information about drugs and alcohol counseling rehabilitation are available though the School
Board’s Employee Assistance Program.
Board employees must notify their supervisor of any criminal drug statute conviction for a
violation occurring in the workplace no later than five (5) days after such conviction.
All of the above provisions are also required pursuant to School Board Policy #2400 (Drug-Free
Workplace).
JURY DUTY
Teachers on duty will not incur any loss of salary. Upon receiving notification to serve jury
duty, teachers are to give a copy of the summons to the office manager who will attach it to a
Certificate of Absence and file it with the payroll.
LEAVING CAMPUS
All teachers who leave campus during the 7 1/2-hour work day must sign out with the
appropriate supervising administrator. Teachers must acquire their administrator’s initials on
their sign-out sheet in the payroll clerk’s office. For insurance purposes, teachers must also sign
in when they return to campus.
If an emergency situation arises for which a teacher must leave campus during the school day,
the teacher is to contact the appropriate supervising administrator to arrange class coverage.
While it is helpful and appreciated when teachers are able to arrange for emergency class
coverage with one of their colleagues, all such arrangements must still have administrative
approval.
Teachers who sign out of school for non-school related business during the 7 1/2-hour work day
are subject to incur a payroll deduction for the time they are off campus.
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ORDERING and RECEIVING PROCEDURES
Ordering
The department chairperson must pick up order forms the budget keeper (Virginia
Smith). All orders should be on the correct order form. Teachers should request their
supplies from the department chairperson who is responsible for ordering for the
department. The person requesting the order must complete the order form, including
vendor’s name, vendor’s complete address, vendor’s phone number, and vendor’s fax
number. Each person should keep a copy of the order before submitting the order to the
department chairperson. The budget keeper will sign and date each copy and indicate the
date the order was received from the department chairperson. The budget keeper will
submit all orders to the principal for approval before the order is processed. The
department head may check with the budget keeper if the order is not received within 30
days. The budget keeper will maintain a folder for each department. In case of an
emergency that requires delivery within a week’s time, the department chairperson must
communicate and work with the budget keeper. In emergency situations and with the
principal’s permission, an order may be faxed.
Receiving
1. The designated custodial staff person (Mrs. Julia Wilson) will receive all delivered
orders.
2. The custodial designee will stamp the packing slip and deliver the order directly to
the teacher. This is why it is imperative that the teacher keeps a copy of the order to
verify the contents of the shipment.
3. The receiving teacher must sign and print his or her name legibly on the packing slip
or on the form the custodial designee brings with the order. If there is no packing
slip, the custodian needs to open the box immediately, verify the contents using the
teacher’s copy of the order form, obtain the teacher’s signature, and bring the signed
form to the budget keeper.
4. The budget keeper will receive on line or process the invoice and send the invoice to
the Accounts Payable Department. If the item cost is $750.00 or more per item, the
serial number must be included on the packing slip.
5. The signed copies of the invoice are placed in the alphabetical vendor file in the
budget keeper’s office.
6. If an order is not received within 30 days of the date the budget keeper received the
order from the department chairperson, the teacher should contact the department
chairperson who will in turn contact the budget keeper.
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RECEIVING PROCESS
Facilities Manager
designates staff to receive
delivery
Shipment is directed
to back of school
Front office notifies
Facilities Manager
of shipment arrival
Is it clear
that all items
are present?
NO
YES
Notate on packing slip and
notify Budgetkeeper of
discrepancy immediately.
Store securely.
Budgetkeeper contacts
vendor regarding problems.
Sign for delivery and
bring packing slips to
Budgetkeeper.
Is the item over
$750 or technology-
related? NO YES
Budgetkeeper provides
inventory designee a
copy of the invoice for
entry into database.
Budgetkeeper initiates
payment of invoice.
Budgetkeeper initiates
payment of invoice.
Custodial designee
delivers item.
Custodial designee
delivers item.
Custodial designee
brings item and/or
invoice copy to database
manager
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PARKING
All school staff will be issued parking permits by school a security specialist or designee. The
permit must be displayed on the car rearview mirror when parking on campus. Parking spaces
will not be assigned to individual teachers. Every attempt is made to maintain a safe
environment for automobiles that are parked in areas designated for faculty and staff. Parking
permits are for faculty use only and are not transferable. Parking permits are available from the
head of security during pre-planning days. There is no charge for the initial decal, but there is a
$10.00 charge for replacements. Faculty and staff must use one of the designated parking areas.
Staff should avoid parking along the curbs and may not park in any reserved spaces,
including spaces that have been reserved for visitors.
PLANNING PERIOD
Each teacher is provided with one planning period during the school day. The planning period
for all teachers teaching an extra period will be AFTER the last period of the school day.
The following are recommended uses of individual planning time:
1. Preparing instructional materials
2. Updating plan book
3. Grading papers
4. Preparing reports
5. Consulting with Assistant Principals and/or Guidance Counselors
6. Checking permanent record files for additional information about students
7. Exchanging points of view and/or information with other teachers who share the same
curriculum and planning time
8. Conferences with parents either in scheduled meetings or by telephone.
9. Completing tasks assigned by the Principal or supervising administrator.
PROFESSIONAL ATTIRE
Professional personnel should be professionally attired.
PROFESSIONAL LEAVE FOR SUMMER SESSION COURSEWORK
A request for professional leave should be submitted to Personnel Services no later than June 1.
The course for which the employee enrolls shall be a full-time course. A maximum of three days
paid leave may be granted during preschool and post-school periods. The number of days will
depend upon the distance to be traveled and the dates of registration.
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SICK and PERSONAL LEAVE (CBA Article 23)
Sick Leave
Four days of sick leave will be credited to each permanent employee at the time of employment
or the beginning of the contract period. An additional day will be added to the sick leave record
at the close of each calendar month. (The employee must have begun on or before the 15th of the
month.) The total sick leave to be earned in any year shall not exceed one day per month.
Personal Leave
Employees shall be granted up to six (6) days each school year for personal reasons. However,
such absences for personal reasons shall be charged only to accrued sick leave, and leave for
personal reasons shall be non-cumulative. Personal reasons leave shall not be granted on the day
preceding or following a holiday or during the first or last week of school. The first week of
school starts on day one of the 196-day work calendar and the last week of school concluded on
the final day of said calendar.
Note: A holiday on the official School Board calendar is any date marked as a “holiday” or “day
off”.
SMOKING
Dillard High School is a smoke-free environment.
TEACHER ABSENCES and SUBSTITUTES
Teachers must register with the Smart Find Express at the beginning of the year. New teachers
must see Ms. Mathews, the substitute liaison, in the main office for information regarding
registration and the reporting of absences. To report an absence on substitute finder, call 754-
321-0050. The call must be made for every absence regardless of whether or not a teacher needs
a substitute. Absences may also be reported to Sub-Finder on line. If the Substitute Finder
System is not operational, call the substitute liaison at (954) 548-8656 at 6:30 a.m. Teachers
are asked to utilize the priority list of substitutes that will be distributed to them.
An Employee's Quick Reference is available from the substitute liaison. You are encouraged to
become familiar with the Smart Find Express before you have a necessary absence.
In order to assist the substitute teacher as much as possible, the regular teacher must provide the
following:
Computer printout, or up-dated class roster.
One or two reliable students identified on each class roster.
Plan book completed at least three days in advance.
Sufficient material to keep students instructionally motivated.
Seating chart for each class.
List of classroom rules
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Alternate plans in the event the regular teacher has scheduled labs or research projects,
which are not appropriate for implementation by a substitute.
Certificate of absence - When returning from an absence, teachers must sign a certificate of
absence with the payroll clerk in the main office. This is pertinent to ensuring proper
attribution of absences.
SIGNING OUT
Any teacher who needs to sign out during the school day must receive approval from the
assistant principal responsible for the teacher's academic area. Sign out forms are located in
the office of the payroll clerk. If appropriate, lesson plans should be submitted prior to signing
out. Time absent from school during the school day will be charged to personal leave time.
TELEPHONE USE
Telephones are available to teachers for school business or personal local calls. Long distance
calls pertaining to school business must be made through the Office Manager. Faculty members
who have long distance lines must maintain long distance telephone logs.
Classroom telephones are for faculty use only. Teachers are not to allow students to use
classroom telephones during the school day.
Teachers should not make phone calls during instructional time. Phone calls should be
made before school, after school, during planning periods, or during lunchtime.
TEMPORARY DUTY ASSIGNMENT (TDA)
A temporary duty assignment occurs when an employee performs duties at a location different
from the employee’s regular assignment. This includes participation in workshops, conferences,
meetings, in-service programs, or other school business travel. Only TDAs that will benefit the
school program will be approved. It is the responsibility of any staff person who is granted a
TDA to make arrangements with the curriculum leader to share the information that was received
from the activity.
The following procedure should be followed to request a TDA:
The teacher must complete a TDA form. (TDA forms are located in the main office.)
The teacher must submit the completed TDA to the supervising administrator and then
to the office manager at least two weeks in advance of the requested date.
Any teacher who receives a TDA must be sure that a substitute teacher has been obtained for
his/her classes and that adequate lesson plans have been prepared. TDAs submitted without
job numbers and proper authorization will be returned. Any absence without proper
authorization will be considered personal leave.
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TUTORING
UNDER NO CIRCUMSTANCES are teachers to tutor any students enrolled in their regular
classes for a fee.
WORKER’S COMPENSATION SELF-INSURANCE PROGRAM
If at any time you have an accident while on duty (whether or not you intend to see a doctor
immediately), please report the accident to the office manager on the day it occurs Should you
feel it necessary to go to a doctor or hospital, the office manager will make your first
appointment with a SBBC approved physician and will them complete a medical authorization
form for you to take to the doctor.
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SECTION 4: CLASSROOM AND SCHOOL MANAGEMENT
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ADVERTISING
No materials from outside of school sources should be distributed to pupils without approval of
the Principals or the Principal’s designee.
ANNOUNCEMENTS
Daily announcements will be televised during the first ten minutes of the second period class.
All teachers must have their televisions turned on and on the correct channel prior to the
broadcast.
In order to make sure that students have access to valuable information about our school,
all teachers must maintain a quiet room during the announcements.
Teachers and organizations that would like to submit an announcement for broadcast
must do so electronically.
o Staff members may retrieve an announcement form by clicking on the “Morning
Announcements” icon located on the DHS CAB Conference site.
o Complete the form, being careful to include all pertinent information to avoid
delays.
o E-mail the completed form to Mrs. Yolanda Williams’ CAB account.
o When possible, morning announcements should be e-mailed two days prior to the
desired date of the announcement
o Long lists of names will not be read during the broadcast. Long lists of
individuals may be recognized by posting a list on CAB conference or by
submitting the information to the DHS web master, Mr. Charles.
ASSEMBLIES
Assemblies are considered a classroom situation and are to be supervised accordingly. Teachers
are required to sit with their students and are responsible for the enforcement of school
rules. Further information regarding assembly programs will come in memo form from
administrators or the Student Activities Office.
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CHILD ABUSE GUIDELINES
MANDATORY REPORTING OF CHILD ABUSE, ABANDONMENT AND/OR
NEGLECT
To comply with appropriate Florida law which makes mandatory the reporting of child abuse,
abandonment and/or child neglect, any teacher or other school employee who knows or has
reasonable cause to suspect that a child has been subject to abuse, abandonment or neglect shall
immediately report such knowledge or suspicion to the Department of Children and Families at
the statewide toll-free hotline: 1-800-96-ABUSE and immediately notify the principal or his/her
designee that a report has been made.
In addition to the above requirement, reports alleging that the perpetrator of the abuse,
abandonment, or neglect is an employee of the school district, shall also be made directly by the
hotline reporter to the local law enforcement jurisdiction. The principal shall notify the Board’s
Professional Standards & Special Investigative Unit so a joint investigation can be conducted.
The school employee shall consult with the school-based child abuse designee regarding any
questions related to child abuse, abandonment, or neglect.
Florida law provides penalties: “Any person who willfully or knowingly makes public or
discloses any information contained in the child abuse registry or the records of any child-abuse
case…may be held personally liable. Any person injured or aggrieved by such disclosure shall
be entitled to damages.”
Implementation of this policy shall be in accordance with The School Board Critical Resource
Manual – Student Welfare Situation – Suspected Child Abuse
Note: Please see Reference section for complete reporting guidelines. Authority: F.S. 1001.41 (1) (2) F.S. 39.401
Procedures Adopted: 9/5/74; 5/8/78; 11/1/84; 12/7/93; 9/15/98; 5/2/00
Policy Amended: 9/3/03; 11/17/
CLINIC
The clinic is located in the Student Affairs Office. Since there is no school nurse on campus,
teachers should only send students to the clinic for the following reasons:
1. Occurrence of minor injury
2. Need of minor medical attention/supplies – band aids, antiseptic, sanitary supplies
or ice
3. Illness requiring parent contact and sign-out from school
4. Dispensation of individual medication on file
Teachers should use discretion in sending students to the clinic. Only ill students who are
waiting for their parents to pick them up from school will be allowed to remain in the clinic.
Since over-the-counter medications cannot be dispensed in school, students complaining of
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headaches, cramps etc. will need to contact a parent or guardian for assistance. (Parent contact
and early dismissals must be handled in the Student Affairs Office.)
Students who need to go to the clinic must be escorted by a member of the security staff. The
clinic is a very small area, having a capacity for two students and therefore, must be kept
available for true medical emergencies and cases of severe illness.
Note: If a student is in need of emergency medical care by paramedics DO NOT MOVE THE
STUDENT. Call the Student Affairs Office and ask for an administrator (preferably the student’s
grade level administrator) or a security specialist. You are not authorized to call 911 unless it
is an EXTREME emergency, such as the student has stopped breathing.
COMMUNIQUÉS SENT HOME
Teachers are NOT to send written communiqué home with students without prior approval of the
appropriate department head and the supervising assistant principal. This includes rules and
regulations, grading scale, etc.
COMPUTER EQUIPMENT
Accountability for Equipment
All teachers are accountable for all computers and peripheral devices assigned to the
classrooms in which they teach. This includes, but is not limited to, computers, scanners,
calculators, and telephones.
Placement of Equipment
Teachers are NOT to move or exchange any computer equipment or wiring in any room
within the school. All computers and peripheral devices are to remain in their designated rooms
AT ALL TIMES. If a need to move a piece of equipment arises, the teacher is to contact the
technology specialist.
Repairs
Teachers are to notify the technology team online, via the DHS Help Desk of any computer
equipment in need of repair. Complete an online Technology Request Form. If your computer is
inoperable, you may call the technologist and leave a message.
Sign-out of Equipment
ALL COMPUTER EQUIPMENT IS TO REMAIN ON CAMPUS AT ALL TIMES with the
exception of laptop computers which teachers may sign-out by completing an official Laptop
Agreement (Property Pass) with the technology specialist (Mr. Halaby). All faculty members
must adhere to the specific timeline for checkout set by the technology specialist.
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DETAINING STUDENTS
Under NO circumstances is a teacher permitted to keep a student from another teacher’s
class without the prior approval of the scheduled teacher.
DETENTIONS
1. Detentions may be issued by teachers, behavior specialists, or administrators for
various rule infractions.
2. Please allow a minimum of two (2) days notice to the student before he/she is to
serve an after school detention
3. Detention will be held in the media center from 2:50- 3:50 p.m. when PIP is in
session.
4. Detentions may be issued in increments of one-half hour or one hour only.
5. In order to serve a detention, a student must have a detention form that has been
signed by a parent or guardian.
6. The attending supervisor will e-mail a list of those who attend each day.
7. Detention forms may be found in the mailroom or obtained from one of the
secretaries in the Student Affairs Office. Please DO NOT send a student to
pick up these forms for you.
DISCIPLINE
The individuals in any community have certain rights and responsibilities. When an individual
fails to meet his/her responsibility or interferes with the rights of others, the community must
take action. At Dillard High School, the students have the right to learn and teachers the right to
teach. Any student interfering with these basic rights may lose these privileges that he/she has as
a member of our community.
Our school discipline plan has two main goals: 1) to ensure the safety of staff and students, and
2)to ensure an environment conducive to learning that allows each individual the opportunity to
develop his/her potential to the fullest.
We believe
Parents play a primary role in making a school discipline system successful.
Students are responsible for their actions.
Students must respect the rights of others and be able to attend a safe and orderly school.
Students must understand the consequences of both positive and negative behavior.
There are many methods used by teachers in dealing with student conduct in the classroom. It
would be difficult to legislate how each situation should be effectively handled, but one thing is
evident, class activities that are organized and diversified enough to keep students authentically
engaged will assist you in maintaining classroom discipline.
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Administrators will give consequences for student infractions according to the School Board’s
Discipline Matrix. For more information on the Discipline Matrix, please refer to the School
Board website.
Class Management Expectations
Please take the following items into consideration in your classroom planning:
1. Plan work carefully in order to prevent situations that might provoke student
disorder.
2. Make sure class rules per the Dillard High School Discipline Policy are posted in
the classroom. Spend time explaining what conduct is expected from the students
and what you will not tolerate!
3. Sometimes individual, private conferences with students may stop overt behavior.
4. If misbehavior becomes a problem, call the parent. If you do not have a working
phone number, seek additional phone numbers from emergency cards that are
located in the Student Affairs Office, from administrators, or from guidance
counselors. Be consistent in your application of class rules.
5. Insist upon conformance with all school rules, without apology.
6. Reinforce good behavior with a compliment or other incentives.
7. Check attendance and take care of other classroom routines promptly, accurately,
and consistently.
8. Set a positive example for your students.
9. Organize the classroom environment in a manner that will minimizes student
misconduct.
Keep in mind that calling the parents on the telephone and giving a description of the student’s
behavior could resolve most discipline problems. Please make every effort to call the parents
when problems arise.
Panther Procedures for Success
Panthers show up
o Show up every day
o Show up on time, seated, and prepared when the bell rings
Panthers show respect
o Respect for themselves
o Respect for others (staff, peers, their school)
Panthers are cooperative and focused
o Pay attention to and follow instructions
o Exhibit behavior conducive to learning (quiet, orderly, attentive)
o Participate in the learning process
Panthers dress for success
o Panthers do not wear head coverings, including hats, head wraps, and caps are not
worn in class.
o Panthers wear their pants at the waist.
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o Panthers’ shorts reach at least mid-thigh.
o Panther clothing does not expose the torso (no spaghetti straps or see-through
garments).
o Panther clothing is never too tight or too short (no leggings, mini-skirts or mini-
dresses).
Panthers do not eat or drink in class.
Panthers keep all personal electronic devices turned off and out of sight in the classrooms
and during the change of classes.
o Phones are turned off between 7:40 a.m. and 2:40 p.m.
o Phones, Ipods, and MP3 players are kept out of sight. (Ipods and MP3 players
may be used only during a Panther’s assigned lunch period.)
o Panthers do not wear earphones or earplugs in class or during the change of
classes.
Panthers wear their ID badges with pride every day.
Panthers are good citizens who obey school and district rules as stated in the Code of
Student Conduct.
Panthers are the best, head and shoulders above the rest!
Student Actions For Which A Referral Would Be Appropriate
1. Profanity and/or obscene gesture directed at a staff member.
2. Use or possession of a weapon.
3. Being under the influence of, use and/or possession of a mood
altering substance (including paraphernalia).
4. Use or possession of tobacco products.
5. Forgery (altering school or parental documents).
6. Theft or destruction of personal and/or school property.
7. Assault and/or battery.
8. Behavior that significantly disrupts classroom procedures within
the class period; including but not limited to:
a. Loud and/or abusive outbursts.
b. Provocation
c. Fighting
d. Repetitive disruptive behavior
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Teacher Interventions For Other Inappropriate Student Actions
Prior to writing an administrative referral for student misbehavior, other than those
behaviors described in the above list. a minimum of three teacher interventions must be
completed within the past 25 school days, one of which must be from group B.
A. Possible Teacher Interventions
1. Adjust assigned seating
2. Student conference
3. Removal of student to neighboring classroom
4. Detention, teacher
5. Administrative detention
6. Referral to guidance
7. Referral to social worker
B. Required Teacher Interventions (one of the following)
1. Parent/Guardian contacted by telephone. (Leaving a message does
not constitute parent contact)
2. Written parent contact
3. In-school parent conference
Please see forms icon on CAB for referrals.
.
All staff members are to check their e-mail at least twice daily, in the morning and at the end
of the day. Remember that all use of telecommunications service and networks shall be
consistent with the mission, goals, policies, and priorities of the school district. This policy #
5306 also applies to e-mail. Files generated by district employees using the School Board of
Broward County property or facilities are property of the School Board of Broward County.
Please refrain from sending messages to large “all” groups and chain messages.
FACILITY / CLASSROOM MAINTENANCE
The building is maintained and cleaned on a regular basis by the school custodial staff.
Discrepancies in cleaning should be reported to the head custodian by completing and submitting
a facilities request form. Damaged property, alterations and/or additions should also be reported
in writing via your department chairperson. Please note that material to be discarded is to be
placed in the waste receptacle. Teachers should see that the students remove trash from the floor
and desks at the end of each class. Material to be discarded but left on the teachers’ desks will
not be “picked up” as these materials are thought to be of value. Any containers left on the floor
will automatically be discarded. Please use caution when displaying items on the walls. Tape
and staples can cause serious damage to the paint and plaster on the walls.
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Both assigned and floating teachers share responsibility for the general appearance of their
classrooms. If there are physical needs, equipment malfunction, safety problems or replacement
needs, they should be brought to the attention of the head custodian, Jacob Sapp via e-mail.
GUEST SPEAKERS
If you would like to have a guest speaker in your class, obtain an application from the Student
Activities Office ten days (10) in advance of the date of the visit. Submit the completed form to
the administrator who supervises your department for approval. A copy of the completed form
should be left on file in the Student Affairs Office. In addition, please notify the volunteer
coordinator so your speaker can be listed as a school volunteer for the day. This is essential
since we must include the total number of school volunteer hours in the school year-end report.
It is very important that you follow the guidelines of the Jessica Lunsford Act. (Pertinent
sections have been included in this section of the handbook.) All visitors, including guest
speakers, must sign in at the main office.
HALL SUPERVISION
Teachers are expected to position themselves at their classroom doors during the six minutes
between the change of classes in order to provide supervision for students. Teachers should
close their classroom doors after the tardy bell. Classroom doors should be locked while
teaching, and only teachers should open the door to legitimate classroom visitors.
HOMEWORK REQUEST
Occasionally, a student may be absent for an extended period of time and a parent will request
homework assignments from the guidance department. The guidance secretary or the guidance
data specialist will send a request through the teachers’ e-mail. A form will also be placed in the
teacher’s mailbox. Teachers will submit the requested assignment(s) to the Guidance Department
within 24 hours. Remember! A student has two days for every excused absence, excluding the
day of return, to complete missed assignments.
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INTERNET ACCESS, USE AND SUPERVISION
SBBC Acceptable Use Policy (AUP): Faculty Roles and Responsibilities
Teachers:
1. Use online telecommunications to support teaching, learning and research
2. Become knowledgeable about the AUP
3. Assure that students have signed AUPs before being permitted to use online
telecommunications
4. Instruct and support the AUP rules and code of ethics
5. Supervise student use of this resource
6. Handle violations in accordance with school and district policies
Media Specialist:
1. Develop comprehensive knowledge of online telecommunications and provide
assistance to faculty in implementation of this policy
2. Deliver in-service to school staff regarding the AUP
3. Assist in delivery of instruction to students in responsible online telecommunications
use and the AUP
4. Assist in developing school procedures for the use of online telecommunications
5. Use online telecommunications to support teaching, learning and research
6. Supervise student use of this resource
7. Handle violations in accordance with school and district policies
The Jessica Lunsford Act (Guidelines for chaperones, visitors, volunteers, guest speakers, etc.)
Section 1012.465, Florida Statutes, now states (amendments underlined):
• Non-instructional school district employees or contractual personnel who are permitted
access on school grounds when students are present, who have direct contact with students or
who have access to or control of school funds must meet Level 2 screening requirements as
described in s. 1012.32, F.S. Contractual personnel shall include any vendor, individual, or
entity under contract with the school board.
The statute, as amended, applies to three categories of either non-instructional or contractual
personnel, all of whom must meet Level 2 background screening requirements, including those:
1 Who are permitted access on school grounds when students are present,
2 Who have direct contact with students, or
3 Who have access to or control of school funds.
Guest Speakers / Fundraisers / Community Organizations / Career Day Speakers / College
Sport Recruiters / Transportation to Private Facilities / Organizations Contracted by the
PTA
Unless a contract exists with the School Board, individuals falling into these categories only
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require a Level 1 screening. Level 1 screening includes checking the name of the individual
against the sexual predator and local criminal database. Steps for this process are as follows:
• All guest speakers not under contract with the School Board who volunteer their time at a
school do not need to be fingerprinted. This includes Career Day speakers. The mechanism
for district wide speaker clearance is under development. Schools will be informed of this
process when it is completed.
• Individuals from community organizations (i.e. social service agencies) that are not under
contract with the school board for services performed at schools do not need to be
fingerprinted. However, if the person from the organization has one-on-one contact with
a student, then they will need to be fingerprinted.
• Any fundraisers not under contract with the School Board who wish to sell/solicit items at
any school do not have to be fingerprinted. Companies selling T-shirts to personnel do not
need to be fingerprinted.
• Drivers from transportation companies who are hired by a parent to transport students to
private facilities (i.e. ARC and TOPS) do not need to be fingerprinted.
• College Sport Recruiters do not need to be fingerprinted.
• Groups contracted by the PTA to perform an on-site program (e.g.; carnival, performing
artist) do not need to be fingerprinted.
Steps for securing a Level 1 screening • The school must have the individual in question complete a volunteer application and enter
volunteer data into the electronic volunteer screening system. (For questions about accessing
this system, please call Volunteer Services 754-321-2040.) Please note that volunteers that
have completed the volunteer application can be approved by the principal and work in a
supervised setting until final clearance from SIU has been issued.
• The above-mentioned groups do not need an official School Board badge and may not have
unsupervised contact with students. They must obtain standard visitor badges given by the
designated school where they will be stationed.
Overnight Volunteer Chaperones / Volunteers in School Clinics
• The District has determined that chaperones for overnight school trips and volunteers in
school clinics should be fingerprinted at no cost to the individual. This is similar to the
process in place for volunteer coaches. To avoid being charged, the volunteer must bring a
request for fingerprinting to the Security Clearance Department. This request must be signed
by the principal and written on school letterhead.
• You may check the clearance status of these volunteers the same way you now check new
employees, by accessing the Security Fingerprint database through CAB.
• Overnight chaperones and clinic volunteers do not need an official School Board badge. They
may obtain standard guest tags given by the designated school where they will be stationed.
Consultant / Trainers (Neither a contract nor bid with the District)
• Any consultant/trainer that will be compensated for their services by the school district or an
individual school must be fingerprinted and issued an ID badge for a fee of $75.
Steps for securing a Level 2 screening
• The consultant/trainer must bring a request for fingerprinting to the Security Clearance
Department. This request must be signed by the principal and written on school letterhead.
• Individuals will be required to purchase a money order for $75, payable to SBBC.
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• You may check the clearance status of your consultant/trainer the same way you now check
new employees, by accessing the Security Fingerprint database through CAB.
• Once the consultant/trainer has received clearance, they will be issued an official School
Board ID badge with a one year expiration date. This ID badge will allow the
consultant/trainer to offer services to various schools for one year.
• At the time of expiration, the consultant/trainer will have two weeks to renew the ID badge.
The individual will be charged $5.00 to renew their badge. A request for renewal must be
signed by the principal and written on school letterhead.
• Failure for the consultant/trainer to renew his or her ID badge will result in removal from the
system and will require re-fingerprinting and issuing another ID badge for a fee of $75.00.
• All vendors who hold contracts with the School Board must have Level 2 security clearance.
Please refer Vendors to the Supply Management & Logistics website.
Unannounced Visits by Grand Parents / Relatives
• The School Board encourages family involvement in our schools. Family members that are
not already in the volunteer database should be escorted and supervised at all times. This will
allow grandparents and other out-of-town family members to continue to visit with
students. A background check is not required.
District Personnel
• District personnel who have district badges have already met Level 2 requirements.
LOSS OR THEFT OF SBBC PROPERTY
It is the responsibility of every staff member to be security conscious to prevent the loss of
materials, equipment, and general supplies used in the total education process. Losses are to be
reported to security immediately.
LOST AND FOUND
All lost and found articles should be turned in to the school security office. Students wishing to
claim lost personal property should see security personnel before school, after school, or during
breaks.
MAILROOM
1. Teachers should check their mailboxes before, during and after the school day.
2. Most phone messages will be put in your mailboxes.
3. DO NOT SEND STUDENTS TO THE MAILROOM. Teachers are to retrieve and
box their mail themselves.
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MEDIA CENTER POLICIES AND PROCEDURES
Website: http://www.dillardhigh.com/DHVD.asp
Philosophy
The library media program serves as the focal point for resources in the school and an integral
part of the instructional program. Its responsibility is to provide the materials and equipment
necessary to support and enhance all areas of instruction within the school, to stimulate
intellectual growth, and to encourage individual pursuits of knowledge leading to the
development of independent, self-paced learners. The media center offers quality materials to
allow the pursuit of individual interests.
Library Usage
Hours
The DHS Media Center will be open throughout the day from 7:20 a.m. until 2:50 p.m.
Media Center Passes
1. Teachers must provide a pass for each student sent to the media center. Students are
required to sign in and out of the center.
2. Teachers must limit the number of students to five students per period. Please note that
restrictions apply when classes are scheduled.
3. Students who wish to use the media center before school, during lunch, or after school
must present their ID cards and sign in at the circulation desk.
Scheduling Classes
Teachers may bring their classes to the library for research or to select books. A reservation
calendar will be provided for reserving space. Please indicate the purpose of your visit so that
we may have resources available for you.
Teachers are to accompany their classes and remain with them in the library. They are
responsible for monitoring their students’ behavior. The media specialist will be available to
give assistance with library materials. Classes or students who show abusive behavior in the
media center will be asked to leave. Re-admittance will be based on a consultation between the
teacher and/or the student and the media specialist.
Teachers may not reserve the media center for a day they plan to be absent, as neither the
substitute nor the media specialists can identify straying students.
Activities
Activities and meetings that are to be held in the media center should be scheduled with the
media specialist. Teachers in charge of these activities are responsible for seeing that the media
center is left in order. All materials used should be removed; tables and chairs should be
returned to their proper places. The media center is provided for student research. For this
reason, movies will ordinarily not be scheduled in the media center.
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Circulation
Books
Students are allowed to checkout a maximum of five books for a two-week period. Materials
may be renewed. Teachers have a thirty-day checkout period with option to renew.
Periodicals
Current issues of magazines may not be checked out. Students must fill out a periodical request
form for magazines in the stacks.
Reference And Reserve Materials
1. As a rule, reference materials are not checked out to students.
2. Both print and non-print materials may be placed on reserve. Give the media staff
two days notice so the materials will be ready for you on your arrival.
Professional Library
The media center contains a small professional library. Current issues of professional
publications are located on the freestanding bookshelf in the work area. The media specialists
are always interested in adding to and updating this collection. The staff should feel free to
suggest or request additional materials. The extensive professional library is located at the Main
Public Library. Recreational reading for teachers is also available on the reverse side of the
professional reading shelf. Please feel free to visit this section.
Overdue Materials
There is no fine for overdue material; however, we would appreciate your assistance in
reminding students when they have overdue materials.
Purchasing
Requests for materials and equipment are always welcomed. These are purchased throughout the
year, as funds become available. First priority is given to items that have been previewed or
professionally reviewed and that meet assessed needs in the collection.
Media Center Services
Student Orientation
An orientation to media services is conducted early in the school year in cooperation with the
English Department. The media specialists will set up an orientation schedule for all of the
teachers involved. In addition to the orientation, reference skills are taught with relevance to
curricular needs.
Exhibit Areas
Teachers may make arrangements to display student projects in the exhibit areas of the media
center.
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Copyright Law
NOTE: The Copyright Law (title 17 U.S. code) governs the making of photocopies. The user of
this equipment is liable for any infringements. Copyright laws are available in the media center.
Student Volunteers
Students interested in volunteering their time in the media center should contact a media
specialist to arrange the activity. Students will document their service hours by can submitting
their Student Volunteer Forms to the media specialist.
Equipment
Equipment is reserved in advance by using the sign up sheet located in the AV area. Please
check the equipment out and in at the circulation desk. Teachers should see a media specialist in
order to plan appropriately.
In-service
Workshops are offered periodically to train teachers in equipment operation and production
techniques. In addition, individual instruction can be provided for teachers.
Media Production
The media center has the facilities to provide the following services:
Videotaping – recording and duplication in accordance with copyright laws
Laminating
The cost and staff time required for production services cause these services to be limited. The
media center staff will, however, be glad to assist and advise whenever possible.
Note: All Copyright, school and board policies will be followed in regard to the use of video
equipment in the school.
PASSES
Dillard has a NO PASS POLICY. All students are expected to remain in class for the entire
class period. Students should not leave class except in cases of emergency. In case of an
emergency, a member of the security staff should be contacted to escort the student to the
designated location.
REFERRALS
1. Referrals should state observable behaviors only. Avoid subjective comments such
as “he is lazy” or “she is a behavior problem”. When possible use quotation marks
around the student’s comments rather than judging them to be profane or indecent.
2. Referrals must indicate what previous teacher action has been taken to solve or
correct the discipline problem. Refer to the Dillard High School Discipline Section
for appropriate teacher interventions before referring students to administration.
3. Referrals should be submitted in a timely manner to the appropriate administrative
office.
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SENDING STUDENTS OFF CAMPUS
Teachers are NOT to send students off campus for any reason whatsoever.
STUDENT INJURIES
If a student is injured on School Board property, the teacher should take appropriate action in
dealing with the situation. The teacher should render such aid within the limits of his/her
knowledge concerning emergency treatment of injuries. As soon as the student has been treated
or placed under competent care, a written Student Accident Report should be filed with the
appropriate secretary in the Student Affairs Office. Forms are available in the office.
Above all, the Student Affairs Office should be notified immediately if a student is injured
during school hours and the following morning if after school hours!!
TEACHER HANDBOOK UPDATES
The administration may update information contained in the Dillard High School Teacher
Handbook throughout the school year. Teachers will be notified via e-mail of all updates as they
are made.
TECHNOLOGICAL ASSISTANCE
All requests for technological assistance from the technology team are to be submitted on-line
using the on-line Tech. Help Form located in the Dillard High Conference Mailbox in CAB.
These include, but are not limited to, assistance with hardware, software and repairs. If CAB is
not available, please call Mr. Halaby and leave a message.
VISITORS
All visitors are to be directed to the main office for security clearance and a vistor’s pass using
the STAR System. Parental visits are encouraged but must be prearranged through their student’s
administrator. Students are not allowed to bring visitors – friends, relatives, etc. – to attend
school with them. Students not currently enrolled at Dillard High, as well as other outsiders are
not allowed to visit campus without administrative approval.
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WITHDRAWALS
Withdrawals are initiated in the Guidance Office. When a student is withdrawn, the registrar
will put the current grade from pinnacle on the withdrawal form. Teachers should keep grades
updated at all times to ensure the students have accurate grades. Students will return books to
the registrar and they will be given to Ms. Mathews for check in. Any outstanding books will be
placed on the student’s obligation. If teachers issued a book to the student (novels or other books
that aren’t bar coded), they should report the missing books to Ms. Mathews as per the obligation
process.
XEROX MACHINE SERVICE TO TEACHERS
Copy machines for teacher use are available in the planning areas. Teachers will be responsible
for making their own photocopies. Careful planning in advance will save you from last-minute
frustration if one of the machines is unavailable. Remember...
1. Be considerate of your colleagues who also need access to the machines.
2. Treat the machines with care to minimize breakdowns.
3. Obey copyright laws.
If a machine is inoperable, please call the repair number on the machine in order to describe the
malfunction. For additional assistance, please contact the budget keeper, Mrs. Virginia Smith.
Please note:
All employees should be extremely cautious about reproducing or otherwise using copyrighted
materials without first obtaining written permission from the owners.
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SECTION 5: RECORD KEEPING
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ATTENDANCE PROCEDURES
It is the responsibility of the school to maintain accurate attendance records. You will record and
update your attendance each period using Pinnacle. In order to comply with District attendance
procedures, it is imperative that teachers take attendance at the beginning of the class period.
Under no circumstances should a student take attendance for you in your class.
Teachers must call parents in regard to students’ excessive absences. Attendance post cards are
available in Student Affairs as a means of providing written notification to parents when
students have accumulated three or more unexcused absences. Attendance referrals are also
available to notify administrators and guidance counselors of attendance concerns.
Tardy Policy
Students will be issued ID cards once the school year is under way. Upon completion of this
task, all students who are tardy to 1st period must report to the designated “Swipe Room” and
swipe their ID’s through a machine that generates a tardy pass. The machine also records the
number of times the student has swiped. Students who accumulate 5 tardies and every 5th
thereafter will be issued a Saturday School by their administrator. For other periods, teachers are
to call parents and give detentions for tardiness. If the tardiness persists, teachers are to send a
referral to their grade level administrator.
GRADES
HIGH SCHOOL PROMOTION
1. The number of credits required to progress from one grade to another in high school
follows.
a. To be in grade nine, a student must be promoted from grade eight.
b. To be in grade ten, a student must have finished grade nine.
c. To be grade 11, a student must have finished grade 10.
d. To be in grade 12th, a student must have finished grade 11.
e. In order to graduate, students must have a 2.0 GPA, pass the required FCAT tests or
their equivalents, pass all required classes, and earn 40 community service hours.
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THE REPORTING OF STUDENT GRADES IS DONE EXCLUSIVELY ON PINNACLE.
Note: To effectively monitor a student’s progress and to obtain adequate feedback for
effective and appropriate planning, teachers should enter a minimum of two grades per
week.
All students will receive a 9-week grade, exam grade and attendance information on the report
card. All information will be pulled directly from teacher’s Pinnacle grade book so it is
imperative that your grade book, exam grades and attendance be up to date before the deadlines.
Interim grades and attendance should be completed 3 days (72 hours) prior to the interim
distribution dates listed on the district school calendar. The grade displayed in the result
(column to the far right) is the grade that will be printed on the student’s report card. TEACHERS
MUST ENTER THE EXAM GRADE INTO THE PINNACLE GRADEBOOK MANUALLY.
The Grade Verification Sheet is to be printed and submitted to the data processor’s office before
11:00 a.m. each teacher planning day after exams.
Instructions for entering exam grades:
1. Open a class file.
2. Click on View, Required Assessment
3. Enter the exam grades in the “TERM EXAM” column.
The grade displayed in the result column (column to the far right) is the grade that will be printed
on the student’s report card. Verify you have entered the information accurately and sign the
GRADE ENTRY SHEET on the reverse side of this paper.
Save the class file.
**If you wish to enter the same grade for all students in a column, you can use the copy grades
feature. To use this feature, press the *(asterisk) key.
This will copy the same value as the value directly above it. Holding the *Key down will allow
for a fast method of entering the same value for a large number of sequential students.
In addition to the teachers’ computers in the classrooms, Pinnacle may be accessed from any
computer connected to the network.
If you need assistance with the process of entering grades, please contact the technician in Hi-
Tech Department at extension 2052.
1. Report Cards
Report cards are issued at the end of each marking period. Report cards may not be withheld
from students because of failure to pay dues, fees or charges for lost or damaged books or
property.
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2. Interim Reports
Not later than midway between marking periods, an interim report shall be sent to all parents. If
a student is experiencing difficulty after the interims have been distributed including, but not
limited to, the following: failing, a drop of two or more grades, unacceptable behavior or
excessive absences, then parents should be notified by phone or letter.
3. Grading The grading system used in the high school will be as follows (FS1003.437)
Numerical Letter Quality Points
90-100 “A” 4.0
87-89 “B+” 3.5
80-86 “B” 3.0
77-79 “C+ 2.5
70-76 “C” 2.0
67-69 “D+” 1.5
60-66 “D” 1.0
0- 59 “F” 0.0
INCOMPLETE “I” 0.0
Plus (+) Grades
Letter grades displaying plus signs shall be used in the calculation of the local (district) weighted
grade point average for the purpose of determining class rank and will not be used for
determining athletic eligibility or in meeting the graduation requirements (FS 1003.437). Plus
grades are not recognized.
4. Incomplete Grade
An “I” is given as an opportunity for students to make up incomplete class work or for students
who require additional time to demonstrate mastery of course standards. Class work should be
made up prior to end of the next marking period. If the work remains incomplete or
unsatisfactory at the end of this period, the, “I” will convert to an “F”. The principal may extend
the deadline.
Semester Grades
At the high school level, credit is granted on the semester basis. One-half credit is given for
passing a semester’s work in a course. The semester grade for each course is determined by
totaling the points earned in both quarter grading periods and the points earned on the semester
examination.
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LESSON PLANS Lesson plans are essential to effective teaching. Lesson plans should be created at least one
week in advance. Lesson plans will be checked periodically by the supervising department head
and/or assistant principal and must be turned in at the close of the school year.
Teachers are strongly encouraged to do their lesson plans on-line and to have a hard copy for the
week available at all times for review. A sample lesson plan template can be found under the
“Forms” icon on the CAB desktop. Lesson plans collected at the end of the year should include:
Inside Front Cover: Teacher name and the school year.
First Page: Schedule for classes including grade and course with bell schedule and lunch
period noted. Any scales needed to determine the letter grade other than the Broward
County scale.
Plans:
1. Brief outline of activities along with objectives, State Standards addressed, Reading,
Writing, Math or Science Plan addressed, ESOL strategies or 504 Plan used.
2. Daily notes or progress, special plans (speakers, A.V., field trips, etc.)
EACH TEACHER IS EXPECTED TO KEEP HIS OR HER LESSON PLANS
COMPLETED AT LEAST ONE WEEK IN ADVANCE AND TO HAVE LESSON PLANS
READILY AVAILABLE FOR REVIEW AT ANY TIME BY ADMINISTRATORS OR
DEPARTMENT CHAIRPERSONS. THESE PLANS ARE TO REFLECT THE COUNTY
AND STATE CURRICULUM GUIDELINES.
Note: In case of a sudden, unexpected absence, alternate lessons plans, enough for a period of
three days, are to be developed and given to the department chairperson by the end of the first
week of school. These alternate lesson plans should be updated as needed.
SEMESTER EXAMINATIONS (Midterm and Final Exams)
In high schools, students shall be given semester examinations at the end of each semester. For
semester examinations, a minimum testing time of one and one half (1 1/2) hours shall be
scheduled for each subject/course. Each student shall be provided opportunity to give self-
expression in the form of a written explanation of knowledge attained. Therefore, one half of the
time allotted to each examination shall be devoted to essay or similar type of examination
questions. When measuring comprehension of quantitative learning and problem-solving, the
examination may be in the form of specific questions in lieu of an essay. Exam questions are to
follow ELA/EOC Testing formats.
IT IS BOARD POLICY THAT ALL STUDENTS TAKE A WRITTEN SEMESTER
EXAMINATION IN EVERY SUBJECT.
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STUDENT FINANCIAL OBLIGATIONS
Student obligations are student debts arising from unreturned or damaged school
property. Student obligations are commonly generated by unreturned textbooks or
fundraising items.
Student obligations should be discouraged and addressed in a timely manner, so that loss
to the school or school district is minimized. While grades and promotion cannot be used
as a deterrent (according to Florida law), student participation in extracurricular
activities shall be suspended until obligations are paid in full or established
installments are current.
Extra-curricular activities shall be defined as those activities which are sponsored or
approved by the school and conducted wholly or partly outside of the regular school day.
These activities include, but are not limited to; interscholastic athletic teams, student
government; county, state and national academic competitions, and performance groups.
Teachers must report all student obligations to the designated person (Mrs. Mathews) and
to the bookkeeper in the case of fundraising obligations.
It is the policy of Dillard High School that ALL obligations are to be cleared as they occur.
Parents and students are more likely to return school property or to pay for lost items while they
are still fresh in their memories.
TEXTBOOKS
Students will be checking out textbooks from the textbook coordinator, Ms. Mathews. Students
are responsible for their books and will be placed on obligation if not returned at the end of the
course.
Teachers may be able to check out class sets of books. This will depend upon the number of
textbooks in stock. If a teacher checks out a class set, the teacher is responsible for these books.
If a student checks out a book from the teacher and does not return it, the teacher should turn in
the title, number, and price of the book to Ms. Mathews and the student will be placed on
obligation.
Lost Textbooks
If a student loses a textbook, Ms. Mathews will place the student on obligation.
Transfers
If a student transfers to another class, the book will remain with the student until all books are
turned in at the end of the course.
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SECTION 6: FIELD TRIPS AND CLUB ACTIVITIES
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SCHOOL ACTIVITIES CALENDAR
The Assistant Principal in charge of Student Activities will maintain the master calendar.
All approved activities are scheduled and recorded on the calendar. All staff members may
view the master calendar online on the DHS CAB Conference site. When members of an
organization are planning a special event they should:
Check the calendar for available dates.
Discuss event with the activities director.
Submit a master calendar request form for approval. (Forms may be obtained from the
student activities secretary, Mrs. Jacobs, in the Student Affairs Office.)
Clubs and organizations are urged to plan events well in advance to avoid scheduling conflicts.
If an activity that has been previously approved and scheduled is cancelled, immediate
notification of the cancellation should be made in writing to the activities director so that the date
can be made available for other organizations.
FIELD TRIPS
“The School Board believes that field trips, both in and out of the county, can be an integral
part of the learning process in many areas of education. For the purpose of this policy, a field
trip shall be defined as a District approved trip away from a school board site.”
There are several categories of field trips, including:
I. Educational Enhancement Field Trips
Educational enhancement field trips are defined as: “ The opportunity for students to
link their classroom learning, knowledge and understanding of a subject with outside
experiences. These realistic, outside experiences (field trips) must have clearly stated
objectives that directly correlate to work performed in the classroom and the Florida
Sunshine State Standards." Examples of educational enhancement field trips include, but are not limited to the
following:
A. Classroom Curriculum Focus
B. Magnet Programs School Within A School
C. Small Learning Communities
Because these field trips are designed to enhance the educational curriculum, they shall
not be considered a “privilege” to attend or participate. Therefore, students shall not be
required to earn points or be required to meet other teacher established objectives to
attend or participate. However, a teacher may deny a student the right to attend or
participate on a scheduled field trip based upon his/her record of disciplinary behavior.
The student’s record of behavior must be such that it presents a danger to themselves or
others on the trip. Parents shall have the right to appeal any disciplinary exclusion
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directly to the school principal.
Schools must make provisions to assist any student who is unable to attend or participate
on an educational enhancement field trip due to his/her inability to pay required cost/fee.
II. Student Conferences / Conventions
This category of field trips includes but is not limited to activities sponsored by or
supported by the Department of Student Activities and Athletics (See Appendix
B). Within this category, students are given the opportunity to participate in leadership
and/or character-building conferences, seminars or conventions.
III. Competitions
Competition-related field trips are defined as those opportunities for students to match
their skills and talent against other students by entering regional, state or national
academic or extracurricular events that are sponsored by recognized agencies, including
those sponsored by or supported by the Department of Student Activities and Athletics.
IV. End-of Year Reward Field Trips
This category includes trips designed to give students an end-of-the year reward for their
accomplishment in areas such as academic achievement, behavior or other criteria
established by the classroom teacher(s).
V. Invitational Events
On occasion, musical groups such as band and/or chorus and athletic teams are invited to
participate in scheduled events in state and/or out-of-state. These scheduled events
provide an opportunity for students to showcase their talents and skills. Examples may
include the following:
A. The high school band has been invited to participate in the Walt Disney
Candlelight Procession in Orlando, Florida.
Or
B. The high school basketball team has been invited to participate in a Holiday
Basketball Tournament in Honolulu, Hawaii.
Field Trip Exclusionary Period
There shall be an established “Field Trip Exclusionary Period” at which time student field trips
shall not be initiated. The exclusionary period shall include the first week of the school year; one
(1) week prior to and during the February/March administration of the FCAT Test; and during
the last week in the school year. This exclusionary period does not preclude a field trip being
initiated on a scheduled teacher planning day or on the weekend. There shall be no exceptions to
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this exclusionary period unless authorized by the Area Superintendents.
FIELD TRIP EXCLUSIONARY PERIODS (2015 – 2016) Subject to revision
8/18/14 - 8/22/14 First week of school
9/22/14 - 9/26/14 BAT 1
1/12/14 - 1/16/14 BAT 2 (Secondary Schools)
3/2/15 - 3/13/15 FSA Writing Component
4/13/15 - 5/8/15 FSA Language Arts/Math, etc.
6/1/15 - 6/4/15 Last week of school
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CHAPERONE GUIDELINES
JESSICA LUNDSFORD ACT
All chaperones must be Level 1 or Level 2 cleared
LEVEL 1:
1-day field trips
LEVEL 2:
Overnight field trips
Extended field trips to Disney World, Universal Studios, Busch Gardens and other
1-day field trips returning at or after 7:00 p.m.
PLEASE NOTE: under no circumstances should a Level 1 cleared chaperone be allowed one on
one contact with students without supervision. They may take their own child, but never anyone
else’s!
PREPARATION FOR LOCAL FIELD TRIP
The following procedures must be used when scheduling a local field trip.
A. Obtain a field trip packet from the Student Activities Secretary in the Student Affairs Office.
B. Complete all forms within the package, including the Level I or Level 2 Certification of
Chaperones Form. Be sure that you have the required number of chaperones as stated in the
District guidelines.
C. Obtain the supervising administrator’s initial approval for all Educational Enhancement Trips
and Grade-Level Trips before submitting your completed package to the Activities Director.
(Said approval shall be indicated by the supervising administrator’s initials at the bottom of
the request form.)
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D. Arrange for transportation (See the Student Activities secretary if you are using a county bus.
See the bookkeeper if you are renting a bus from outside company.) Refer to School Board
Policy #6303.
E. Return the completed package to the Activities Director six weeks prior to the trip. Field
trip packets must be submitted to the area office thirty (30) days prior to the trip date. Out –
of-country trips must be submitted one calendar year prior to the date of departure and must
be approved by both the area superintendent and the superintendent of schools.
F. Obtain students’ written parental consent, in addition to permission from each instructor
whose class will be missed.
G. Complete necessary arrangements with the organization, firm and owner of property to be
visited.
I. On the day of the scheduled trip prior to leaving:
Submit an alphabetical list of those students (with student numbers) present and
participating, present and not participating, as well as those students who are absent
from school, to the Student Activities office.
Submit a FINAL FIELD TRIP CHECKLIST to the Student Activities office for
approval.
Submit to the Student Activities office a completed parental consent form for each
student who will participate on the trip. BE SURE THE COMPLETED FORM
CONTAINS A PARENT’S SIGNATURE.
Reminders
*Specific Preparation for Overnight or Out of country Field Trips
All of the attached preparations apply; however, there are a few important reminders that apply
only to overnight and/or out of country trips. They are as follows:
Information regarding “24 hour” insurance must be given to all participating students.
Personal parent contact is strongly advised.
Please work closely with the Activities Director, Mrs. Yolanda Williams.
A medical form with the parent’s consent for medical treatment should be given to each
participating student.
When planning an overnight or out of country trip, it is imperative that administrative
approval, including the Area Superintendent and Superintendent approval (when applicable)
be received prior to talking with students and/or parents.
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PROJECTS
All extracurricular activities must have administrative approval. The sponsor / teacher must
complete a Project Approval Form and submit it to the activities director’s secretary who will
submit it to the administrator in charge of student activities.
Project Definitions
1. Fund Raising – any project, with the intent of to add funds to the organization’s
treasury. This also includes projects intended to raise money for charity.
2. Community Service – any project with the intent to benefit the community outside of
the school. Projects that benefit hospitals, humane societies, homes for abused
children, or the environment are just a few included in this category.
3. Members Motivation – projects intended to motivate the members of the organization
or increase participation. Workshops, speakers, and individualized slide shows are a
few that may pertain to this category.
4. Faculty Relations – projects intended to raise faculty morale or improve relations
between the faculty / staff and the organization.
5. Citizenship Development – projects intended to foster better behavior, patriotism, or
the acceptance of the responsibilities of citizenship. Project designed to reduce
absenteeism, promote multicultural understanding and acceptance, and voters’
registration drives are examples of this category.
6. School Service – projects intended to be of direct benefit to the school. School clean-
up and beautification, tutoring, and orientation and new student buddy programs are
examples that would fall into this category.
7. School Spirit – projects intended to raise school pride or to increase involvement in
school activities.
Note: Many projects can be placed in more than one category. When categorizing a project,
it is best to look at the primary goal or intent of the project.
Projects, Events, and Sales Procedures
1. The administrator who oversees Student Activities must approve all projects, events, and
sales. Projects and events sponsored by or pertaining to a specific grade level or
department must first be approved by the supervising administrator before it is submitted
to the activities director.
2. All purchases require a school activity purchase order, signed by the sponsor,
treasurer, and approved by the principal. No invoice will be accepted for payment
unless authorization to incur an obligation has been received.
3. The treasurer or sponsor must deposit all monies collected intact with the bookkeeper.
DO NOT MAKE PAYMENTS FROM ANY MONEY COLLECTED! Expenditures are
made by check unless specific approval for the use of cash is given by the bookkeeper.
4. Receipt books for “Report of Monies Collected” envelopes must be used for all monies
collected. Receipt books and envelopes are available from the bookkeeper.
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5. Departmental receipts are in triplicate. (PLEASE PRESS HARD WHEN WRITING A
RECEIPT.) The original (white) copy should be given to the payer. The duplicate
(green) should remain in the book until the funds are deposited with the
bookkeeper. The green copies will be returned to the teacher along with an official
receipt by the bookkeeper. The triplicate (yellow) must remain in the book for the
auditor.
6. Monies and receipts issued must balance when turned in to the bookkeeper.
7. The bookkeeper will issue a receipt for the total amount of money being deposited.
8. No money is to be left at any time in a classroom, desk, or office whether locked or
unlocked.
9. The teacher / sponsor is responsible for the work of the student treasurer. The student
treasurer’s account book must balance with the bookkeeper’s record. A bookkeeper’s
ledger for each class, club, and department is maintained in the main office at all times.
10. County policy forbids the cashing of personal checks by the school.
11. Checks made out to Dillard High School may be used for the payment of fees or
purchases of items for sale by classes and clubs. The organization or class name and
the student’s name must appear in the lower left hand corner of all checks deposited
with the bookkeeper.
12. Police officers and dance directors usually prefer to be paid following an event. In order
to do this, the treasurer must complete in advance a check requisition for each police
officer. The band director or any other person requiring payment must submit a contract
in advance in order to receive payment.
13. Admission tax must be paid on all events held at school. This tax applies to each ticket
sold. See the bookkeeper at least five school days before tickets are to be sold.
14. Whenever a class or club wishes to transfer funds to another club, class, or department, a
transfer is to be made using a transfer authorization form.
15. Purchase order, requisition forms, etc. are furnished by the bookkeeper.
16. Each time items are purchased for resale by a class, club, or department a financial report
must be made within seven (7) days of the end of the sale. Please see the bookkeeper for
forms when a sale is approved.
17. Students are not permitted to charge any purchases to the school on behalf of clubs,
classes, etc. unless a purchase order is written and approved.
18. Under no circumstances are teachers permitted to collect monies from students unless
those monies are deposited with the bookkeeper on a daily basis.
19. The following information may be useful in the completion of the necessary forms:
a. Dillard High School
b. County School Number: 0371
c. Broward County District Number: 06
d. Sales Tax Number (See Budgetkeeper)
e. School Address: 2501 NW 11th Street
Ft. Lauderdale, FL 33311
f. Phone Number: 754-322-0800
20. Materials, supplies, and equipment not purchased in compliance with school
procedures will be the responsibility of the teacher. Purchase orders will not be
honored by Dillard High School unless they have been numbered by the bookkeeper or
budgetkeeper prior to making the purchases.
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SECTION 7: EMERGENCY and SECURITY INFORMATION
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EMERGENCY INFORMATION
DISTRICT STANDARD CODES
All staff members should know the District Emergency Codes.
CODE RED: FULL LOCKDOWN
No movement in the building except by police / fire officials and persons designated by
them.
CODE YELLOW: LOCKDOWN
No movement in the building except by CRT members and others specifically authorized.
CODE ORANGE: EVACUATION
All persons leave the building according to established routes, or according to specific
instructions provided by Command Post Coordinators.
In the case of CODE ORANGE evacuation, turn off all fans, lights, etc.
CODE BLACK: BOMB THREAT
Key Issue: ELECTRICAL SIGNALS MAY TRIGGER EXPLOSIVE DEVICES
Turn off all walkie-talkies, cell phones, pagers, and radios immediately.
Leave all light, fans, etc. as they are, on or off.
Be aware of the fact that the use of the PA System, bells, and tones may be
discontinued.
Depending upon the situation, CODE BLACK: BOMB THREAT will be followed by one or
more of the following:
Full Lockdown
CRT activation
Evacuation
In the case of CODE BLACK evacuation, do not turn on or off lights or fans, etc.
EMERGENCY EVACUATION
1. Evacuation of the school building is important at times of emergencies to ensure the
safety of all personnel with the building.
2. The signal for an emergency evacuation is the same signal as for a fire drill. The fire
drill is one long, continuous alarm.
3. In case the fire alarm system is inoperative, a series of short bells will be used for
both a fire evacuation and an emergency evacuation.
4. Teacher responsibility:
a. Be sure an evacuation route is posted in your classroom.
b. Instruct each class in emergency procedures.
c. In case of a fire, sound the NEAREST alarm.
d. Escort your class out of the building via the emergency evacuation chart.
e. Assemble classes away from the building to allow for a fire lane.
Note: Teachers must escort their class and follow the same procedures as the students.
Teachers are not to remain in or near the buildings during an evacuation.
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5. Procedures:
a. Take your roll book.
b. Keep your students together.
c. Keep your students (and yourself) at least 100 feet from the building.
d. If your designated area is near or in a parking lot, keep all students off and out
of cars.
e. Have your students take with them all of their materials that they would not
normally leave in the classroom.
6. The signal for classes to return will be one long ring of the school bell.
7. Teachers unassigned to classes during emergencies must be familiar with the exit
routes and assist in the evacuation process.
TORNADO DRILLS / WATCH
Tornado drills should be conducted at least once a year, preferably in February to familiarize all
students and faculty with the procedures. Teachers should have students line up against the
designated wall and prepare for the command, “Everybody down, crouch on elbows and knees!
Hands over back of head!” Please demonstrate this protective technique to your classes before
the drill to avoid any misunderstanding. Remind your students that most tornado deaths result
from head injuries. Control of you class is crucial to the success of the drill.
Office staff members should assemble in a conference room against the north wall.
POWER FAILURE
In case of a power failure teachers will:
1. Keep students in class even if it is time for the bell to ring and wait for administrative
instructions.
2. Keep all students in their seats.
3. Assist with hall supervision if not assigned to a class
4. Follow the evacuation procedures as directed by an administrator
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SCHOOL SECURITY
Dillard High School is protected by an electronic alarm system that is activated from the time the
custodial staff leaves in the evening until the building is officially opened the following day.
This system is in effect twenty-four hours a day on weekends and holidays. Any teacher wanting
to enter the building on school business during weekends or holidays must make special
arrangements with the Principal or the designee. Please be reminded that any personnel
responsible for causing the alarm to be triggered as a result of unauthorized presence on
campus will be assessed a $250 fine (the amount the school is charged for a false alarm).
Code numbers for security shall not be given out.
Mr. Levinsky, Assistant Principal, will issue keys. These keys must never be duplicated or
given to any other person (especially students) for any reason. If keys are lost or stolen, you
must immediately file a security report with the head of school security. DUPLICATE KEYS
WILL NOT BE ISSUED.
All staff members are strongly advised to keep all valuables properly secured and locked in
appropriate locations.
VISITORS ON CAMPUS
Any individual or group desiring to visit, perform at, or simply tour the Dillard High School
campus must receive administrative permission. Members of the general public (including
parents) who wish to contact students’ teachers during the school day must receive
administrative permission. Parents and other visitors may not proceed to a classroom
without administrative permission.
Upon arrival, all visitors will be required to show identification and obtain a visitor-clearance
badge in the Main Office. A member of the clerical staff will notify the appropriate staff
member of the guest’s arrival.
Loitering by individuals not associated with the school will not be tolerated. All teachers and
staff members are advised to notify security when they see unauthorized persons on campus.
TRESPASSERS WILL BE ARRESTED.
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SECTION 8: STUDENT GUIDELINES
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STUDENT GUIDELINES
The following guidelines and student practices should be read to students during first period
along with Dillard School rules. If students are aware of what is expected of them, many
discipline problems can be eliminated if every teacher accepts this responsibility, it will reduce
the number of behavioral incidents and referrals.
GENERAL PRACTICE
Inform students the first day 1. Students are not permitted in the following areas any time:
Faculty planning area
Mailroom
Faculty parking lot (no loitering or parking at any time)
Auditorium (unless in a supervised class)
P.E. areas (unless in a supervised class)
2. Students should not be out of the classroom during class time without a security
escort.
3. Students may not go the student parking lot during the day without an
administrative pass.
4. School Board Policy prohibits smoking or the use of any tobacco products by
students anywhere on school grounds.
5. Display of affection including hugging front-to-front contact and back-to-front
contact is not permitted during school.
6. Students should not “cut in” line during lunch. The student cutting in and the
student that let the other in will be sent to the end of the line.
7. No food is to be taken into or eaten in classrooms or corridors. Food is
restricted to the cafeteria and patio area.
8. Running is the basis for most accidents and will not be permitted. Please walk to
all school locations.
9. Once on school grounds, students are not permitted to leave campus except if:
Officially signed out
Enrolled in a work/internship program (must have ID)
Enrolled in an off-campus vocational program (must have ID)
Dual-enrolled in a local college (must have ID)
10. Students are not to trespass on property adjacent to the school grounds.
11. Students are not to block or obstruct the entrances and exits to the stairways.
12. The school will not accept the delivery of flower and balloons for students nor will
the school permit the delivery of food items such as pizza or subs.
13. Students may not leave campus at lunchtime.
14. Soda and snack machines may not be used until one (1) hour after the lunch
periods.
15. Students identification cards must be worn at all times and displayed on the front
of the body so they are visible by security and staff.
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STUDENT IDENTIFICATION (ID) CARDS
All students of Dillard High school must display their student Identification Card upon entering
the campus for the regular school day as well as extracurricular events. Student IDs will be
issued once to every student and are to be used throughout the school year. Student IDs will be
issued during the month of August. Students who miss this photo opportunity will be able to
secure an ID through security. The first ID is free; however, there will b a $5.00 charge for
replacement cards. Students may sign one obligation in the event that they have lost their ID,
spend the day in the Behavior Management Center and have their work sent to them. Repeatedly
not having an ID will result in disciplinary action from administration.
STUDENT LUNCH & BREAKFAST
The School Board of Broward County set the following prices for the 2011-2012 school year.
1. Breakfast
Students Free
Adults $1.80
Lunch
Students $2.50
Reduced Lunch .40
A la carte milk .50
Reduced Snacks .15
Adults $2.75
A la carte milk .60
2. An applicant for free/reduced lunch must complete the application in full
making sure the guidelines are followed and the parent or legal guardian signs
the form.
3. Applications can be obtained from the 1st period teachers or in the Student
Affairs Office, Performing Arts Office, and/or the cafeteria. Upon
completion, they are to be returned promptly to Student Affairs Office or the
Performing Arts Office for evaluation.
4. Students will be required to use student identification cards in order to receive
all meals. Under no circumstances is a student allowed to use another
student’s identification card. Use of another student’s ID card is illegal and
will not be tolerated.
5. Through the use of his/her ID card, a student will be able to determine
eligibility within 10 days of turning in a lunch application.
6. Applications should be returned and processed within the first 10 days of
school other wise the name will be purged from the list.
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STUDENT PARKING INFORMATION
COST PER DECAL $35.00
There are a limited number or parking spaces available for student parking. Applications for
parking decals will be dispensed and assigned on a first-come, first-served basis through the
Senior Class Sponsor.
1. No student will be permitted to drive a car or motor scooter/cycle to school until an
application has been processed and approved. Violators are subject to jeopardizing
the possibility of receiving a permit, and suspension or fines may be imposed.
2. All grade levels may submit an application for a parking decal, however it does not
mean that all applications will be approved.
3. A receipt will be issued when a decal is purchased. The parking decal must be
shown with driver’s license or permit before entry into the parking lot when driving
a car other than the one that is registered. Failure to produce this receipt upon request
will void entry into the parking area.
4. Decals must be placed on the front windshield in the lower corner on the driver’s side.
5. Decals that are lost or stolen must be reported. Replacements decals will cost $8.00
each.
6. PARKING AREAS HAVE BEEN POSTED AND UNAUTHORIZED
PARKING WILL RESULT IN CARS BEING TICKEDTED AND / OR
TOWED AT THE OWNER’S EXPENSE.