systems alignment project – fall ’09 professional development practices kickoff sept. 22, 2009

Systems Alignment Project – Fall ’09

Professional Development Practices Kickoff

Sept. 22, 2009

Agenda1. Provide an Orientation

2. Discussion of Activities within Understand Current Environment

• Who, how, etc. gather info for

1. Licensed

2. Classified

3. APT

3. Conduct work session

4. Make assignments and plan next 2-3 work sessions

Orientation1. Introductions

2. Systems Alignment Background

3. Group Agreements

4. Project Definition Document & Work Plan

Systems Alignment Background

4

True to our Mission

The mission of the Thompson School District is to:

•Empower to learn

•Challenge to achieve

•Inspire to excel

5


Moral Purpose:Overall Connections to Our Work

• It’s about nurturing broad, robust learning and success for every student . . .

• Systems alignment will help us get there . . .

6


Coordinated Alignment Helps Improve Achievement

7

Need

Need

Need

Independently Selected Improvement Efforts:

Focus & Linked Improvement Efforts:


• Plan: Develop key goals and related strategies, actions, tactics and metrics.

• Do: Implementation of the improvement plan.

• Check: After a suitable time, data is gathered to determine progress against plans.

• Adjust: Possible changes or modifications are made to both the:• Plan, and• Processes

Adjust

Plan

Check Do

Increasing improvement

and excellence

The PDCA Continuous Improvement Cycle


We are Approaching PDCA Improvement in Semester-long ‘Phases’

9

Previous Improvement Endeavors

Time ->

Fall ‘09

Over the course of several years, continuous improvement can just become ‘the way you manage

the organization.’

Spring ‘09

Fall ‘08

Assess Progress

and Re-plan

Assess Progress

and Re-plan

Assess Progress

and Re-plan


We are here – Fall ‘09

Typical Project Phases

10

• This phase is relevant when a topic is new with little or no definition for the District. The primary purpose is to perform research on the topic to understand what is available and possible

• This phase is relevant when a problem to be solved is understood and a high-level design needs to be created.

• Design components may include researching best practices, documenting requirements, designing processes, technical features and/or change management considerations

Conceptual Design Phase

Preliminary Design Phase

Detail Design and

Implementation Phase

• This phase is relevant when a high-level solution to a problem is defined and the details need to be designed, developed and implemented.

• This includes possible piloting of solutions, training users and moving a new process into ‘operational’ mode


Consolidated ’08/’09 and Planned ‘09/’10 Activities

Work on 7 Improvemen

t Projects

Manage the Improvement Project

Fall ’08 Spring ’09 2009 / 2010 Year

Organizational Review

Project

100 homes / 100 days

Set Priorities and Plan Top

Projects

11


Plan Fall ‘09 Projects

Spring ‘09 Improvement Projects Phase / Improvement Project Team Lead(s)

• Conceptual Design

1. Differentiated Instruction Carol Swalley and Diane Lauer

• Preliminary Design

2. Grant management process Theresa Clements

3. Licensed staff hiring process Ray Maxfield

4. Performance management/eval Luis Martinez and Roger Boettcher

• Detail Design and Implementation

5. Elevate and recognize excellence Lamb Caro

6. Update and apply staffing models Vicki Mivshek and Mark Johnson

7. Streamline and consolidate initiatives Todd Ball

12


Consolidated ’08/’09 and Planned ‘09/’10 Activities

Manage the Improvement Project

13

Work on Spring ‘10 Projects

UpdateStrategic

Plan /Create Scorecard


t Projects

Fall ’08 Spring ’09 Fall ’09 Spring ‘10

Organizational Review

Project

100 homes / 100 days

Set Priorities and Plan Top

Projects


Plan Fall ‘09 Projects


t Projects

We are here – Fall ‘09

Fall ‘09 Improvement Projects Underway Phase / Improvement Project Team Lead(s)

1. Conceptual Design

1. Professional Development (NEW) Kellie Bashor and Maria Gabriel

2. Preliminary Design

2. Differentiated Instruction Carol Swalley and Diane Lauer

3. Performance management/eval Rhonda Richer and Sheila Pottorff

3. Detail Design / Implementation

4. Grant management process Theresa Clements

5. Licensed staff hiring process Ray Maxfield

6. Elevate and recognize excellence Lamb Caro

7. Update and apply staffing models Vicki Mivshek and Mark Johnson

8. Streamline and consolidate initiatives Todd Ball

9. District Communications (NEW) Wes Fothergill

14


Group Agreements

Project Definition Document and Workplan

16

Discussion of Activities within Understand Current Environment• IIA: Understand Current Approaches

• IIC: Understand Current TSD Organizational Skill sets

• IID: Analyze current PD expenditures

• IIE: Collect current job descriptions

• IIF: Review Courseware and other PD tools

• IIB: Understand Current PD Processes

Discussion of Activities within Understand Current Environment

• IIA: Understand Current Approaches

• The purpose of this exercise is to understand the basics of each group and the PD received by each group

Current PD Approaches

Ref Group Facts

A Licensed Background- defintions- approx number in group- etc

PD Process- briefly describe- policies - templates

Tools and technologies used- software used

Exceptions (if any)

B Certified same

C APT same

Classified



• The purpose of this exercise is to understand the primary skills that each person in a group needs overall

Current Organizational Skillsets

Ref Group / Sub-group Major Skillset Comments

A Licensed

1 Classroom teachers1. Curriculum instruction and assessment2. 21st Century skills

2 Counselors 1. Counseling skills

3

…n

B Certified123

…nC APT

123

…n

Classified



• The purpose of this exercise is to understand the out-of-pocket expenditures invested in PD for each group (and subgroup)

Current PD Expenditures

Ref Group# in

GroupAvg $ /

PsnTotal PD

Expenditure Comments

A Licensed123

…nB Certified

123

…nC APT

123

…n

Classified



• The point of this exercise is to collect job descriptions to understand the official skill requirements of each position.

Inventory of Current Job Descriptions

Ref Group / PositionExist? (Y/N)

Last Updated

Date Comments

A Licensed123

…nB Certified

123

…nC APT

123

…n

Classified



• The purpose of this exercise is to understand the enabling technologies used to administer the PD process

Current PD Technologies Used

Ref Software Tool Points Noted

A Courseware

Background- year installed- approx number of users- major functionality included- etc

Issues- e.g., ____ - minimal user training- cumbersome user interface- does not handle

B Software package #2


• IIB: Understand Current PD Processes

• First, we will document the current process and identify issues

Work SessionUnderstand Current Environment

Make assignments and plan next 2-3 work sessions1. Assignments

• IIA: Understand Current Approaches





2. Proposed dates

1. October 6th 8-11:30am

2. October 20th 8-11:30am

3. November 3rd 8-11:30am

Closing1. Review progress

2. Summarize next steps

3. Participant input

systems alignment project – fall ’09 professional development practices kickoff sept. 22, 2009

Documents