sustainability planning team leaders training fort drum, ny 5 november 2008 1
TRANSCRIPT
Sustainability PlanningTeam Leaders Training
Fort Drum, NY5 November 2008
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Agenda
• Introductions• Sustainability - What is it & Why are We doing it• The Strategic Sustainability Planning Process• Results from Preplanning step at FT Drum• Practical Exercise• Workshop Roles and Responsibilities• Goal Setting Workshop• Action Planning Workshop, Meetings
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The Threat
Urban GrowthAir Quality
NoiseDemands for Airspace
• Decreased access to resources• Increased costs• Work-arounds
Endangered Species
• Encroachment• Lost productivity
UXO
Frequency encroachment
SROC Concerns
READINESS READINESS
Source: SECDEF Senior Readiness Oversight Council Report to Congress 2001 3
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engagingstakeholders
at all levels.
An integratedstrategy...
…linking objectives to resources,.
…withdefinedend state...
The Solution
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Sustainability is…
“Sustainability is a national security imperative in a world of decreasing natural
resources and increasing demand. The Army is building green, buying green, and going
green in order to ensure that Soldiers have the resources they need to accomplish their mission in the United States and globally.”
- Secretary of the U.S. Army, Mr. Pete Geren.From STAND-TO! Edition: October 09, 2007
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Army Initiatives & Tools
Army Sustainability Committee
Army Energy Security Task Force
Army Energy & Water Campaign Plan
Army Compatible Use Buffers (ACUB)
Sustainable Range Program (SRP)
Installation Sustainability Planning
Success story database
ACSIM sustainability website
– http://www.sustainability.army.mil/
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Goals
Foster a sustainability ethic Strengthen Army operations Meet test, training, & mission
requirements Minimize impacts & total
ownership costs Enhance well-being Drive innovation
“Triple Bottom Line – Plus”– Mission, Environment, Community + Economy
Sustainability Defined
A sustainable Army simultaneously: meets current as well as future
mission requirements worldwide safeguards human health improves quality of life, & enhances the natural environment
Army Strategy for the Environment
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A Sustainable Installation...• Optimizes military mission
• Provides for the well-being of soldiers and families
– Great Facilities
– Strong cultural/community services
• Has a mutually-beneficial relationship with the local community
• Is life-cycle cost-effective to operate
• Systematically decreases its dependence:
– on fossil fuels and mining;
– on non-biodegradable and toxic compounds;
• Does not use resources faster than nature can regenerate them;
• Operates within its “fair share” of earth’s resources
Strategic Planning for Sustainability IMCOM “ABCDEF” Model
Action Plans(D)
Goal-Setting(ABC)
Continuous Improvement (EF)
Pre-planning(Start) WHERE WE
WANT TO BE
GGet Better
HOW WE GET THERE
FINALIZE PLAN
The Process
JacksonWhite Sands Missile Testing Center
Fort Hood
Pine Bluff Ars
McAlester AAP
Red River ADLone Star AAP
Camp Stanley Storage Actv
Louisiana AAP
Fort Sam Houston
Corpus Christi AD
Presidio of Monterey
Fort Irwin
Yuma Proving Ground
Riverbank AAP
Sierra Army Depot
Hawthorne AD
Fort Hunter Liggett (USAR)
Parks RFTA (USAR)
Natick R&D Ctr
Devens RFTA (USAR)
Fort McPherson
Fort Gordon
Fort StewartHunter Army Airfield
Fort BenningFt. Gillem
Mississippi AAP
Fort Bragg
MOT Sunny Point
Redstone Arsenal
Holston AAP
Milan AAP
Blue Grass AD
Detroit Ars
USAG Selfridge
Fort Leavenworth
Kansas AAP
Lake City AAP
Dugway Proving Ground
Pueblo Depot
Fort CarsonTooele AD
Deseret Chem Depot
Yakima TrainingCenter
Umatilla Chem Depot
USAG Miami
Moffett FieldRFTA (USAR)
Fort MonmouthPicatinny Arsenal
Watervliet ArsFt. Hamilton
West Point
Fort Belvoir
Fort Story
Ft. AP Hill
Radford AAP
Letterkenny AD
Carlisle Barracks
Fort McNairFt. Meade
Fort Myer
Walter Reed
Ft Detrick
Tobyhanna Army Depot
Adelphi Lab Ctr
Scranton AAP
Lewis
Carson
Hood Polk
CampbellBragg
Benning
Rucker Stewart / HAAF
Eustis
Knox
Lima Army Tank Plt
Iowa AAPRock Island Arsenal
Anniston AD
AP Hill
PA ANG
USAG Wiesbaden
Installation Sustainability Planning
Letterkenny AD
Detrick
CA ANG
USAG Baumholder
USAG Hawaii
Drum
Irwin
Bliss
Radford
Redstone
FT Greely
USAG Japan
Huachuca
Riley
USMA
Sill
Installations with completed Sustainability Plans
Installations in sustainability planning process
Installations proposed for FY09 planning
MN ANG
FT Wainwright
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Strategic planning is really about…
“Organizational alignment”
in other words,
Everyone focused on the same priorities.
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Strategic Planning for Installation
Sustainability
Systems Acquisition
Logistics Support
Doctrine & Planning
Force Structure & Readiness
Operations & Training
Facilities & Infrastructure
Industrial OperationsBase Operations
Health & Medical
Transportation
Mobilization & Deployment
RDT&E Public Affairs
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(Some) Pieces of the PuzzleGeneral Overview
Strategic PlanSustainability Planning
Management SystemsESCEMSSRSQMBProgram ManagersProject Managers
HQ Guidance and Mission
Action Plans
Real Property Master PlanMCA ProgramEnergy Conservation PlanSustainable Range Plan Range Development PlanITAMLand Management PlansForce Protection PlansCommunication PlansWorkforce Development/Training PlansTransportation PlansPlans, Plans, Plans,…
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Preplanning Session Results(Sustainability Pre-Planning Workshop Results Briefing)
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Practical Exercise “Quick Win” Projects
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“Triple Bottom Line – Plus”
Mission, Environment, Community + Cost
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Sustainability Quick-Win Project Description
Title:
Description:
Challenge Supported:
Timeframe:
Lead/Assist Organizations:
Benefits to Mission:
Benefits to Community:
Benefits to Environment:
Dollars and manpower needed:
Dollars and manpower costs saved:
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Sustainability Quick-Win Project Description
Title: Mattress RecyclingDescription: Reduce waste, overflowing landfills require additional land
that could be used for other purposesChallenge Supported: Strengthening Partnerships with North Country
Communities and protect environmentTimeframe: FY10, Q3Lead/Assist Organizations: PAIO, JCIDA, DPWBenefits to Mission: Protects and enhances environment, win-win for north
country communities & FT Drum, generate revenue for put back into communities
Benefits to Community: Reduces waste & less landfill usage, potential job opportunity
Benefits to Environment: keeps open space from converting to a landfillDollars and manpower needed: JCIDA small $ grants, experts form
university partners, recycle partners in PWDollars and manpower costs saved: Recycle costs, increase revenue
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Sustainability Quick-Win Project Description
Title: ONE (Orientation for New Employees)Description: Formalize orientation for new employees to include an
employee handbookChallenge Supported: Strategic Human Capital Plan – Develop the
WorkforceTimeframe: 3 MonthsLead/Assist Organizations: CPAC, assisted by PAI, PW, DHRBenefits to Mission: Employees all start on the same sheet of music upon
inprocessing. Favorable impression of Fort Drum as an employerBenefits to Community: Better informed employee = better community
serviceBenefits to Environment: Reduced vehicle emissions (employees don’t have
to drive around looking for information)Dollars and manpower needed: Minimal – PAT Team = 8 members (X
manhours); cost of printed materialDollars and manpower costs saved: Cost avoidance = manhours saved by
employees not having to search out info. Fuel costs to new employees
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Sustainability Quick-Win Project Description
Title: Reduce Inventories (CIF)Description: Adjust stockage OBJS down to safe levels that permit us to
satisfy customer demands. Divest of excess.Challenge Supported: LogisticsTimeframe: FY09Lead/Assist Organizations: LSE/G4/CMO AMC/DA G4Benefits to Mission: reduce warehouse footprint/reduce SF
required/consolidate stocks into fewer locations, reduce labor costs required for inventories.
Benefits to Community: less warehouse space required to support CIF frees up resources to support other activities/requirements
Benefits to Environment: less vehicle traffic between warehouses, lower facility energy costs
Dollars and manpower needed: No additional – end state may have/should have lower manpower costs
Dollars and manpower costs saved: Facility and manpower costs should be lower
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Sustainability Quick-Win Project Description
Title: Shut down WWII and Rear Detachment facilities
Description: Shut down WWII and Rear Detachment facilities
Challenge Supported: Sustain infrastructure, reduce carbon footprint, secure
energy for other needs
Timeframe: Now
Lead/Assist Organizations: PW Real Property & Shops
Benefits to Mission: Collocated operations, better facility utilization, WWII
facilities are no good.
Benefits to Community: Enhanced C2, renovate vacant buildings
Benefits to Environment: Reduced energy consumption
Dollars and manpower needed: Minimal
Dollars and manpower costs saved: $100K/year
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Sustainability Quick-Win Project Description
Title: Brick making machine to build adobe/brick structures for live fire ranges
Description: Replace current plywood structures with brick/clay block structures to replicate third world facades & facilities
Challenge Supported: Provide realistic facilities for live fire exercises that replicate third world structures (i.e. Afghanistan, Iraq)
Timeframe: Complete during current FYLead/Assist Organizations: DPTMS, DOCBenefits to Mission: Provides improved training venueBenefits to Community: N/ABenefits to Environment: Material is natural, reduces waste material , is
reusableDollars and manpower needed: $93K for machine, 1 gallon diesel per 340
blocks per hour, and 1 operatorDollars and manpower costs saved: Reduced repair and rebuild time of
structures for live fire ranges
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Sustainability Quick-Win Project Description
Title: Alternate work schedule
Description: Expand and promote existing programs.
Goals/Objectives Supported: 4.3 Promote Utilization of Readily Available Flexibilities and Incentives; also 1.2 and 3.1
Timeframe: End of first quarter FY09
Lead/Assist Organizations: Lead – DCSP; Assist – CPAC, Command
Benefits to Mission: Staffing flexibility; morale; improved customer service; reduced costs associated with leave
Benefits to Community: Decreased traffic congestion; increased community involvement
Benefits to Environment: Reduced car emissions
Dollars and manpower needed: minimal dollars (promotion); minimal, no hires
Dollars and manpower costs saved: possible overtime cost savings; possible recruiting cost savings
Workforce Team
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Sustainability Quick-Win Project Description
Title: Fort Detrick On-Line Guide to Employment
Description: Publicize, market, and promote this resource
Goals/Objectives Supported: 3.1 Identify Strategic Initiatives; 1.1
Timeframe: End of first quarter FY09
Lead/Assist Organizations: DCSP, CPAC, PAO, FMWR, FC Workforce Services, FDBDO, Fort Detrick Alliance
Benefits to Mission: Expanded recruitment pool
Benefits to Community: Live here, work here – expanded visibility to FD opportunities
Benefits to Environment: Less traffic and pollution from commuting
Dollars and manpower needed: Minimal dollars (promotion); minimal, no hires
Dollars and manpower costs saved: Capitalize on shared cost initiative
Workforce Team
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Sustainability Quick-Win Project Description
Title: Administrative Correspondence for USAG, Ft. DetrickDescription: Establish policy that requires USAG to duplex print; reset margins to ½ inch
for internal correspondence, decrease print size from 12 pt to 10 pt; and use email as official correspondence eliminating need for hard copy documents
Goals/Objectives Supported: Goal 3, Improve coordination of Continual Process Improvement
Timeframe: Year end FY09
Lead/Assist Organizations: Admin Office (Office of the CDR)
Benefits to Mission: Decrease amount of paper used; decrease amount of file space required, decrease amount of waste in recycling
Benefits to Community: Less items in waste stream Benefits to Environment: Minimize use of scarce resources to generate end products
Dollars and manpower needed: minimal
Dollars and manpower costs saved: Supply $$ should decrease because fewer supplies purchased
Business Practices
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Sustainability Quick-Win Project Description
Title: “Maximize Green Buying”Description: Complete the installation green procurement plan, obtain GC, DOC and CG
approval. Roll out the approved plan to all key procurement personnel (includes but may not be limited to garrison and mission partners purchase card holders, buyers, contracting specialists, specification writers, and approving officials). Includes implementation and initial training.
Goals/Objectives Supported: Goals 1 and 4, Timely and Efficient Procurement Process
Timeframe: By end of FY2009
Lead/Assist Organizations: Environmental supported by Contracting
Benefits to Mission: Ensure compliance with green procurement requirements. Benefits to Community: Fort Detrick would be purchasing more environmentally sound
products, therefore decreasing exposures and harmful effects on the environment Benefits to Environment: Fort Detrick would be purchasing more environmentally sound
products, therefore decreasing exposures and harmful effects on the environment
Dollars and manpower needed: One to two hours of training for all key procurement personnel.
Dollars and manpower costs saved: Savings not realized immediately. Potential longer-term savings as a result of implementation
Business Practices
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Sustainability Quick-Win Project Description
Title: Army Suggestion Process and Energy Savings ContestDescription: Conduct energy savings competition with cash and non-cash prizes for
suggesters who will be encouraged to use Ft. Detrick’s Suggestion Program (e.g. prizes for adopted energy saving ideas)
Goals/Objectives Supported: Goal 3, Improve Coordination of Continual Process Improvement.
Timeframe: FY-09 3rd Quarter
Lead/Assist Organizations: Lead – DRM; Assist – Environmental Office
Benefits to Mission: Reduce Fort Detrick’s annual outlay of energy costs Benefits to Community: Energy reductions will result in less drain on natural resources for
the present and future generations Benefits to Environment: Energy reductions will result in less drain on natural resources for
the present and future generations
Dollars and manpower needed:
Dollars and manpower costs saved:
Business Practices
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Sustainability Quick-Win Project Description
Title: Solar Street Lighting Demo
Description: Ft Detrick-owned street lighting demo in DIS parking lot
Goals/Objectives Supported: Goal 2.3 (alternative electric energy)
Timeframe: FY09
Lead/Assist Organizations: DIS Engineering
Benefits to Mission: Cost-savings, freeing up utility $ for other mission use
Benefits to Community: reduced demand on community grid
Benefits to Environment: smaller carbon footprint
Dollars & manpower needed: $44K
Dollars & manpower cost avoidance: $2.2K/year
Infrastructure & Utilities Team
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Sustainability Quick-Win Project Description
Title: Solar Heating for Indoor Pool
Description: Solar indoor swimming pool heating (Bldg 1507); will offset the natural gas usage by providing solar power to heat the pool
Goals/Objectives Supported: Goal 2.3 (alternative electric energy)
Timeframe: FY09
Lead/Assist Organizations: DIS (Engineering)
Benefits to Mission: Cost-savings, freeing up utility $ for other mission use
Benefits to Community: reduced demand on community grid
Benefits to Environment: smaller carbon footprint
Dollars & manpower needed: $102K
Dollars & manpower cost savings: $32.5K/year
Infrastructure & Utilities Team
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Sustainability Quick-Win Project Description
Title: Reduce vehicle emissionsDescription: Replace existing Daihatsu mini utility vehicles with electric vehicles.
Goals/Objectives Supported: Goal 1, Zero Vehicle Emissions, supports three of the four objectives.
Timeframe: Ten mini utility vehicles replaced by end of FY09.
Lead/Assist Organizations: Support Services Division
Benefits to Mission: Improved reliability, increased flexibility of new vehicles compared to existing.
Benefits to Community: Reduced risk to operators. Local vendor possible.
Benefits to Environment: Reduced/eliminated air emissions. No petroleum fuel use.
Dollars and manpower needed: $200,000 (FY09 UFR)
Dollars and manpower costs saved: TBD – will result from reduced O&M costs (fuel use maintenance, ??). Potential labor hours savings due to enhanced capabilities (road legal)
Services Team
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Solar Heating at Fort Drum
• 50 SolarWall heating systems installed on 27 buildings Oct 06 to Oct 08
• 110,000 square feet (10,220 m2) of solar panels
• 300,000 cfm (510,000 m3/h) of air heated with 99 fans
• 4 MW of thermal energy capacity
• Cost of $ 3.4 M
• Projected fuels savings of 44 billion BTU/h (46,000 GJ) per year
• 2,000 tons of CO2 displacement per year
Military’s Largest Concentration of Solar Heated
Buildings
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Roles & Responsibilities
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• Take permanent role in determining/recruiting team members
• Help facilitator keep team focused during Workshop
• Help Commander choose final goals at Workshop
• Participate / contribute ideas, opinions, etc.
• Lead follow-on strategic planning meetings
Team Leader’s Role
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• Contribute ideas/technical expertise at Workshop and follow-on team meetings
• Do specific planning tasks requested by team leader• Communicate relevant plan elements back to
organizational leadership and staff• Execute relevant plan objectives• Report back to team leader on progress towards
objectives
Team Member’s Role
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• Help team establish ground rules
• Build teamwork / full participation /consensus
• Get team to identify THEIR desired results
• Keep team active, balanced, focused & on-time
Facilitator’s Role
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• Capture and summarize team members’ ideas
• Prepare team PowerPoint presentations at Workshop
• Document team results at end of Workshop
Recorder’s Role
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Keep Team on time during the Workshop:• Watch Your Watch• Enforce Rules for Breaks • Reconvene Team at the End of a Break• Consider Using the 50/10 Rule …
Work for 50 Minutes then Break for 10• Give Team Five & One Minute Warnings• Be Tough on Time
Timekeeper’s Role
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• No Bad Ideas (emphasize “yes, and …” discourage “no but …”)
• Respect Each Other’s Ideas
• Go for Good not Perfect
• First Names Only - Check Titles at the Door
• Actively Participate - Listen More than You Talk
• Seek Consensus• Consensus means we all understand and can live
with a position• Survey with “thumbs” to gain consensus
Example Ground Rules
Strategic Planning for Sustainability IMCOM “ABCDEF” Model
Action Plan(D)
Goal-Setting(ABC)6-9 Jan 09
Continuous Improvement (EF)
Pre-planning(Start) 23-24 Jul 08
WHERE WE WANT TO BE
GGet Better
HOW WE GET THERE
“A,B,C” - The Goal-Setting Workshop• Content
– Executive session to energize senior stakeholders– Work session to further refine long-term threats to mission, community and
environment that result from core activities– Work session for to develop initial long-range goals– Participants and CDR select goals that comprise the vision for installation’s
future– List of first projects
• Participants– Required Participants
• CDR – Master of Ceremony (MC) • Core team members
– Invite Other Participants• Senior Leadership • Invited community members• Other installations, headquarters
– Facilitators and Subject Experts• Deliverables
– A set of 25-year goals– List of initial activities– Each goal assigned to a Core Team and Documented in an After Action Report
(AAR)40
Goal Setting AgendaTuesday, 6 Jan 0730-0800 Registration, coffee, breakfast 0800-0840 Workshop Opening:
Administrative Remarks Workshop Overview Commander’s Welcome
0840-0900 Ms. Karen Baker, IMCOM (Invited) 0900-1000 Keynote Speaker: Mr. Paul Wirt; Chief, EMO; FT Bragg 1000-1015 Break 1015-1115 Big Mo, Big Bro, Let's Go 1115-1130 Instructions for Afternoon Team Break-out Sessions 1130-1245 Lunch 1245-1630 Team Sessions
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Goal Setting Agenda
Wednesday, 7 Jan 0730-0800 Registration, coffee, breakfast 0800-1200 Team Goal Setting Sessions (final schedule of morning and
afternoon team sessions subject to change)» Training Enablers» Communities » Human Capital
1200-1600 Team Goal Setting Sessions (final schedule of morning and
afternoon team sessions subject to change)» Logistics» Infrastructure and Utilities
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Goal Setting AgendaThursday, 8 Dec0730-0800 Registration, coffee, breakfast0800-0930 Team Goal Setting Sessions0930-1000 Break and Teams Move to Plenary Briefing Room1000-1045 Presentation of Initial Goals to Garrison Commander1045-1100 Attendees Vote for Final Goals1100-1330 Extended Lunch Break Main Body of Participants1100-1230 Final Goals Selections – Wall Walk Selected Participants
Garrison CDR, Deputy CDR, Champions, Team Leaders, PAIO Staff, Facilitators
1230-1330 Working Lunch Prepare Guidance for Teams to Finalize Goals
Champions, Team Leaders, PAIO Staff, Facilitators1330-1600 Team Sessions
Final Directions Provided to Teams, develop Final Goals
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Goal Setting Agenda
Friday, 9 Dec0730-0800 Registration, coffee, breakfast 0800-0900 Team Sessions, prepare presentations of Final Goals 0900-0930 Break and Teams Move to Plenary Briefing Room 0930-1030 Presentation of Final Goals to Command Group 1030 – 1100 Description of Next Steps and Concluding Remarks 1100 Conference Adjourns
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USAG Baumholder Goals
• Provide State-of-the-Art facilities to support current and future unit readiness requirements.
• Well-zoned Garrison (residential, commercial and mission) that provide maximum accessibility for Soldiers and Families. Effectively and efficiently use onsite resources, automation and other offsite (CONUS) and OCONUS options.
• A zero-footprint installation in terms of energy, water, land use, consumption of materials, transportation fuels, and waste/emissions.
• Establish, strengthen and maintain strategic partnerships with appropriate stakeholders to ensure the sustainability of USAG Baumholder and the Baumholder community.
• Strengthen existing strategic partnerships to enhance on-going partnerships. Recruit, train, promote and retain motivated, versatile workforce/teams to provide fully-staffed consistent, high-quality services.
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Military Training:
• Increase percentage of existing lands available for training to 80% against 2006 baseline (approx 50%).
• Increase training efficiency and capacity.• Develop an objective system of indicators to
track quality of life for the Ft Jackson community.
Fort Jackson Example Goal
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Fort Benning Example Goal
“Capture Full Economic Potential For Energy Efficiency Through The Use Of Innovative And Sustainable Approaches To Energy Acquisition, Management And Consumption” – No net increase in fossil fuel based energy usage through greater
efficiency, conservation and alternate sources, without restricting growth
– Partner with energy producer to generate cost-effective energy from alternate sources/methods, such as solid waste, biomass, solar, fuel cells.
– Eliminate fossil fuel usage in government tactical and non-tactical vehicles and material handling equipment on the installation by 2030
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“D” - Action Planning Workshop
• Content– Briefing on plan format and strategic planning terms– Review of team challenge and goal(s)– Work sessions to produce a plan with Mid-term Objectives
(5-8 years out) with Measures, Targets, supporting Actions and Owners
• Participants– Core Teams– Strategic Planner– Facilitator for first session
• Deliverables – initial draft of the 5-year implementation plan
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LAST SLIDE!
Questions?
See You in January
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Sustainability Quick-Win Project Description
Title:
Description:
Challenge Supported:
Timeframe:
Lead/Assist Organizations:
Benefits to Mission:
Benefits to Community:
Benefits to Environment:
Dollars and manpower needed:
Dollars and manpower costs saved:
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Sustainability Quick-Win Project Description
Title:
Description:
Challenge Supported:
Timeframe:
Lead/Assist Organizations:
Benefits to Mission:
Benefits to Community:
Benefits to Environment:
Dollars and manpower needed:
Dollars and manpower costs saved:
51
Sustainability Quick-Win Project Description
Title:
Description:
Challenge Supported:
Timeframe:
Lead/Assist Organizations:
Benefits to Mission:
Benefits to Community:
Benefits to Environment:
Dollars and manpower needed:
Dollars and manpower costs saved:
52
Sustainability Quick-Win Project Description
Title:
Description:
Challenge Supported:
Timeframe:
Lead/Assist Organizations:
Benefits to Mission:
Benefits to Community:
Benefits to Environment:
Dollars and manpower needed:
Dollars and manpower costs saved:
53
Sustainability Quick-Win Project Description
Title:
Description:
Challenge Supported:
Timeframe:
Lead/Assist Organizations:
Benefits to Mission:
Benefits to Community:
Benefits to Environment:
Dollars and manpower needed:
Dollars and manpower costs saved:
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