CORRIGENDUM e – TENDER DOCUMENT FOR

SUPPLY OF PRINTED HEALTH PASSBOOK WITH PLASTIC JACKET

Name of the Work : Supply of Printed Health Pass Book with Plastic Jacket

Estimated Tender Value : Rs. 10,00,000 /- (Rupees Ten Lakhs only)

Last date of submission of e-Tender form : 20.08.2019 up to 15.00 Hrs

Date & Time of Opening e-Tender : 22.08.2019 11.00 Hrs

Bid Security / Earnest Money to be deposited : EMD Rs. 20,000 /- (Rupees Twenty Thousand only)

Performance Security / Security Deposit Money : A sum equivalent to 5% of bid value

e-Tender No. SRO-TVM/ 01/ 2019dated 05.08.2019

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All Bidders are requested to read the Tender Document carefully including its terms andconditions, procedures to fill the tender form and tender assessment criteria before submissionof bid.

TENDER DOCUMENTS CONSIST OF THE FOLLOWING :

Sl no Subject Page No.

1 General information and instructions for bidders 3 - 6

2 Terms and Condition of the Tender 7 - 14

3 Specification of Printing of Health Passbook 15

4 Technical Bid-ANNEXURE A (Form ,A,B , C & D) 16 - 19

5 Undertaking (ANNEXURE-B) 20

6 Financial Bid 21

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Section 1.TENDER INVITATION

The Deputy Director in charge, ESI Corporation, Sub Regional Office, Thiruvananthapuramis inviting bids from the Suppliers/Printers who satisfy the Pre-Qualification Criteria specifiedbelow, to print & supply of Fifty Thousand Health Passbooks as per the specification given inSection 5.

1.1 Preamble:- (a) Bidders are advised to study the Bid document carefully. OnlineSubmission of bids shall be deemed to have been done after careful study and examination ofthe bid document with full understanding of its implications. Offers prepared in accordance withthe procedures enumerated in Section-2 should be submitted online through Central PublicProcurement Portal (CPPP) website: https://eprocure.gov.in/eprocure/app not later than thedate and time specified in the Schedule for Invitation to Bid under Clause 1.2.

Prospective Bidders are advised to follow the instructions provided in the “GeneralInstruction to Bidders” under Section-2 for e-submission of the bids online through CPPP fore-Procurement at https://eprocure.gov.in/eprocure/app. Bid documents may be scanned with100 dpi with black and white option which helps in reducing size of the scanned document.

Prospective Bidders are also advised to go through “General Terms and Conditions” underSection-3.(b) Bids shall be submitted only online at CPPP website: https://eprocure.gov.in/eprocure/app.Note:- ESIC shall not be responsible for non-submission of bid documents due to any reasonswhatsoever.(c) Bidder who has downloaded the tender documents from Central Public Procurement Portal(CPPP) website https://eprocure.gov.in/eprocure/app, shall not tamper/modify the tender formincluding downloaded price bid template, in any manner. In case if the same is found to betampered/modified in any manner, tender will be completely rejected and EMD, if any, would beforfeited and bidder is liable to be banned from doing business with ESIC.

(d) Prospective bidders are advised to visit CPPP website https://eprocure.gov.in/eprocure/appat least 3 days prior to closing date of submission of tender for any corrigendum / addendum/amendment.(e) The detailed specification for printing of Health PassBook is given at Section-5. Theprequalification eligibility criteria specified under Section 3.6 for the bidders should be fulfilledfor consideration of the Financial bid.

1.2 Schedule for Invitation to Bid:-

1. Name & address of the Department Sub Regional Office, ESI Corporation, Panchdeep Bhavan, Thycaud, Trivandrum, Kerala- 695014

2. Closing Time & Date for receipt of online bids

20.08.2019, 15.00 Hrs

3.Name of the Contact Person for any clarification

Branch Officer, General Branch, ESI Corporation, Sub Regional Office, Thiruvananthapuram-695014. Ph No. 0471-2325064/65

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4. Date till which the bid should be valid 120 days from the date of opening of Technical bid

1.3 Important Dates:-

Sl No. Activity Date & time1. Release / Issue of Tender document (online only) 05.08.2019 (14.00Hrs)2. Start date & time for submission of Bids (online) 05.08.2019 (14.30Hrs)3. End date & time for submission of Bids (online) 20.08.2019 (15.00 Hrs)4. Opening of online Technical Bid 22.08.2019(11.00Hrs)5. Opening of online Financial Bid 26.08.2019 (11.00Hrs)

Section 2.GENERAL INSTRUCTION TO BIDDERS 2.1 Procedure for Submission of Online Bids on CPP Portal:- The bidders are required to submitsoft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates.All the pages of the bid being submitted must be signed and sequentially numbered by theBidder irrespective of nature of content of the documents before uploading. All the filesmentioned should be in .pdf format. The instructions given below are meant to assist the biddersin registering on the CPP Portal, prepare their bids in accordance with the requirements andsubmitting their bids online on the CPP Portal. More information useful for submitting online bids on the CPP Portal may be obtained at: “https://eprocure.gov.in/eprocure/app”

2.2 Registration:-a. Bidders are required to enroll on the e-Procurement module of the Central Public ProcurementPortal (https://eprocure.gov.in/eprocure/app) by clicking on the link `Online Bidder Enrolment’.Enrolment on the CPP Portal is free of charge.

b. As part of the enrolment process, the bidders will be required to choose a unique usernameand assign a password for their accounts.

c. Bidders are advised to register their valid email address and mobile numbers as part of theregistration process. This will be used for any communication from the CPP Portal.

d. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate(DSC) (Class II or Class III Certificates with signing key usage) issued by any Certifying Authorityrecognized by CCA India with their profile. List of the Certifying Authority who provide DSC isavailable on CPP Portal under the link “https://eprocure.gov.in/eprocure/app?component=%24DirectLink&page=DSCInfo&service=direct&session=T” else visit the tab “Information aboutDSC ” in the home page of CPP Portal.

e. Only one valid DSC should be registered by a bidder. Please note that the bidders areresponsible to ensure that they do not lend their DSCs to others, which may lead to misuse.

f. Bidder shall login to the site through secured login by entering their user ID / password andwith the DSC/e-Token.

2.3 Searching for tender documents :-

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a. There are various search options built in the CPP Portal, to facilitate bidders to search activetenders by several parameters. These parameters could include Tender ID, organization name,location, date, value, etc. There is also an option of advanced search for tenders, wherein thebidders may combine a number of search parameters such as organization name, form ofcontract, location, date, other keywords etc., to search for a tender published on the CPP Portal.

b. Once the bidders have selected the tenders they are interested in, they may download therequired documents / tender schedules. These tenders can be moved to the respective `MyTenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS / E-mailin case there is any corrigendum issued to the tender document.

c. The bidder should make a note of the unique Tender ID assigned to each tender, in case theywant to obtain any clarification / help from the Helpdesk.

2.4 Preparation of bids:-

a. Bidder should take into account any corrigendum published on the tender document beforesubmitting their bids.

b. Bidder should go through the tender advertisement and the tender document carefully tounderstand the documents required to be submitted as part of the bid. Please note the numberof covers in which the bid documents have to be submitted, the number of documents –including the names and content of each of the document that need to be submitted. Anydeviations from these may lead to rejection of the bid.

c. Bidder, in advance, should get ready the bid documents to be submitted as indicated in thetender document / schedule and generally they can be in .pdf/.xls/.rar/.dwf formats. Biddocuments may be scanned with 100 dpi with black and white option.

d. To avoid the time and effort required in uploading the same set of standard documents whichare required to be submitted as a part of every bid, a provision of uploading such standarddocuments (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided tothe bidders. Bidders can use `My Space’ area available to them to upload such documents.These documents may be directly submitted from the `My Space’ area while submitting a bid,and need not be uploaded repeatedly. This will lead to a reduction in the time required for bidsubmission process.

2.5 Submission of bids:-

a. Bidder should login to the site well in advance for bid submission so that he/she uploads thebid in time i.e. on or before the bid submission time. Bidder will be sole responsible for non-submission of bids in due time.

b. The bidder has to digitally sign and upload the required bid documents one by one asindicated in the tender document.

c. The server time (which is displayed on the bidders’ dashboard) will be considered as thestandard time for referencing the deadlines for submission of the bids by the bidders, opening ofbids etc. The bidders should follow this time during bid submissions.

d. All the documents being submitted online by the bidders would be encrypted using PKIencryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by

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unauthorized persons until the time of bid opening. The confidentiality of the bids is maintainedusing the secured Socket Layer 128 bit encryption technology. Data storage encryption ofsensitive fields is done. Any bid document that is uploaded to the server is subjected tosymmetric encryption using a system generated symmetric key. Further this key is subjected toasymmetric encryption using buyers/bid opener’s public keys. Overall, the uploaded tenderdocuments become readable only after the tender opening by the authorized bid openers.

e Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid Submission” inthe portal), the portal will give a successful bid submission message & a bid summary will bedisplayed with the bid no. and the date & time of submission of the bid with all other relevantdetails.

f. The bid summary has to be printed and kept as an acknowledgement of the submission of thebid. This acknowledgement may be used as an entry pass for any bid opening meetings.

2.6 Assistance to bidders

a. Any queries relating to the tender document and the terms and conditions contained thereinshould be addressed to the Tender Inviting Authority for a tender or the relevant contact personindicated in the tender.

b. Any queries relating to the process of online bid submission or queries relating to CPP Portal ingeneral may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk is0120-4200462.

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Section 3.GENERAL TERMS AND CONDITIONS:-

3.1. The bids can be submitted only as single party and consortium of bidders shall not beentertained.

3.2. The bidders are required to submit soft copies of their bids electronically on the CPP Portal,using valid Digital Signature Certificates as mentioned in Section 2 before the due date and time.

3.3. In the event of the withdrawal / revocation of tenders by bidder within the valid period ofthe offer, the earnest money shall be forfeited. The earnest money will however, be returned tothe bidder whose tender is not accepted. The earnest money deposited by the bidders shall notcarry any interest whatsoever. EMD of the unsuccessful bidders shall be returned after award ofthe contract to the successful bidder. No correspondence/request for withdrawal of the sameshall be entertained before the award of the contract to the successful bidder.

3.4. Any deviation from ESIC's guidelines shall be clearly indicated in technical bid itself. However,ESIC, Sub Regional Office, Thiruvananthapuram reserves all the rights to accept or reject theproposed solution without assigning any reason whatsoever thereof.

3.5. Minimum Pre-Qualification Criteria:

a) The Bidders should have at least 1 year experience in printing and supplying to ESICs/ State/ CentralGovt. Departments/PSUs/other Corporate Bodies as on 31.03.2019.

b) The Bidder submitting the Bids should be a Company/ Firm owned by him for executing the printingjob (duly licensed by the concerned authorities) and having an average turnover of Rs.20 Lakh from itsoperations in India in the immediate preceding 3 financial years ending on 31.03.2019.c) The Bidder must have following Licenses/Registration(s) & copies of the same may be uploaded withTechnical bid-

i. Copy of Certificate of registration/incorporation of the agency/firm/company. ii. Copy of Trade license as may be applicable.

iii. Copy of Income Tax Registration Certificate/PAN/Goods & Service Tax Registration.

3.6. The technical bids of bidders, qualifying the bidder eligibility criteria shall be considered forfurther evaluation.

3.7 DOCUMENTS/CERTIFICATES TO BE UPLOADED

The bids prepared by the bidder shall comprise of :(i) technical bid :i. Copy of Certificate of registration/incorporation of the agency/firm/company.ii. Copy of Trade license as may be applicable.Iii. Copy of Income Tax Registration Certificate/PAN/Goods & Service Tax Registration. iv. Self-attested/Audited copies of Balance Sheets and P&L Accounts, Work Order copies andsatisfactory job completion reports for the last 3 financial years ending on 31.03.2019v.Annexure-A and Annexure-BOriginal documents have to be produced before the ESIC after the technical bid is opened, incase it is needed for cross verification by the ESIC, failing which the bids are liable to be rejected.

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N.B. All the documents attached with the bid must be legible and self-attested (ii) the financial bid: Price Bid of quoted item as per BOQ [.xls format]. The rates should be inclusive of freightcharges, packing charges and octroi [CIF Values] etc.

3.8. RESERVES THE RIGHT

Any Corrigendum to this tender will be notified through the aforesaid websites only, at any timeprior to the last time and date for receipt of bids, ESIC, may, for any reason, at its own initiative,modify the Bid Document by an amendment. The amendment will be notified in thee-Procurement website, which will be binding on all bidders. In order to provide prospectiveBidders reasonable time in which to take the amendment into account in preparing their bids,ESIC may, at its discretion, extend the last date for the receipt of Bids.

3.9. REJECTION OF INCOMPLETE AND CONDITIONAL TENDERS

The incomplete and conditional tenders will be rejected. Quoting unrealistic rates will be treatedas disqualification.

3.10. NON TRANSFERABILITY

This tender is nontransferable.

3.11. PREPARATION OF BIDS

The offer prepared by the bidder and all correspondence and documents relating to the bidexchanged by the bidder and the purchaser shall be written in English or local language.

3.12. BID PRICE

I. The rates/prices should be quoted in Indian Rupees only in words as well as figures.

II. Rates/Prices should be valid for One Year from the date of issuance of the Work order.Rates/Prices should remain fixed during the entire period of the work order i.e. one year. A bidsubmitted with an adjustable price quotation will be treated as non-responsive and will berejected.

III. Prices should be quoted FoD (Free delivery at ESIC, Regional Office, Panchdeep Bhavan,Thycaud,Thiruvananthapuram 695014).

3.13. BID SECURITY/EARNEST MONEY DEPOSIT (EMD)

i) EMD of Rs 20,000 /-[ Rupees Twenty Thousand only ] in the form of Banker‟s Cheque/DemandDraft from any scheduled Bank drawn in favour of “ESIC Fund A/c No.1” in a sealed coversuperscribed as “EMD of Bid for printing and supply of Health Passbook”, must reach at SubRegional Office, ESI Corporation, Panchdeep Bhavan, Thycaud, Thiruvananthapuram, Kerala on orbefore 20.08.2019 at 03.00 PM. failing which the tender is liable to be rejected out rightly.

ii).EMD shall remain valid for a period of 45 days beyond the final validity period of bid (60 days)iii). A bid received with Bid Security (EMD) not submitted in the manner prescribed will berejected and the EMD shall be returned to the bidder.

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iv).Bids with EMD for lesser amount/EMD not submitted in the manner prescribed will besummarily rejected and the EMD if any, returned to the bidder. v). The submission of EMD is compulsory for all the Bidders, except bidders empaneled byMSME. The bidders, if empaneled by MSME, shall submit MSME Registration Certificate in .pdfformat vi).EMD of the unsuccessful bidder will be discharged / returned to them within 30 days afterfinalization and award of the contract without any interest. vii). EMD of the successful bidder will be returned on remittance of the full amount of theperformance guarantee.

3.14. THE BID EMD SHALL BE FORFEITED

i. The bidder withdraws his bid during period of bid validity specified in the bid document

ii. In the case of successful bidder, the bidder fails to:

a. Non-acceptance of work order.

b. Non completion of work within the stipulated time period mentioned in the bid/work order

3.15. PERIOD OF VALIDITY OF BIDS

The bid shall remain valid and open for acceptance for a period of 60 days from the last datefixed for receiving the same. A bid valid for a shorter period shall be rejected by the ESIC as non-responsive.

3.16 DEADLINE FOR SUBMISSION FOR BIDS

I. Bids must be submitted online only on or before the prescribed date and time (i.e) 20.08.2019 by 15.00 HrsII. No bids will be received /accepted after the expiry of the prescribed date and time forsubmission of the bids.

III. The Deputy Director In charge, Sub Regional Office, Thiruvananthapuram, Kerala may, at hisdiscretion, extend the deadline for submission of bids through the issuance of anamendment for the reasons mentioned therein in which case all rights and obligations of theESIC and bidders previously subject to the deadlines shall thereafter be subject to the newdeadline as extended.

IV. The responsibility for submission of the bids in time would rest with the bidder.

3.17. BID OPENING AND EVALUATION

a) Tender committee shall examine/evaluate the technical bids to determine whether they-

(i) Fulfill the eligibility criteria, (ii) submitted the requisite documents (iii) meet the terms andconditions specified, (iv) complied with all the instructions of the NIT including thecorrigendum/addendum. For the purpose of this clause a substantially responsive bid is onewhich conforms to all the terms and conditions of the bid document without materialdeviation.

b) The financial bid(s) of technically qualified bidders shall only be opened.

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c) Prior to financial evaluation, ESIC will determine the substantial responsiveness of each bidto the bid document. For the purpose of this clause, a substantially responsive bid is onewhich conforms to all the terms, conditions and specifications of the bid documents without anydeviation or reservation. The determination of bids responsiveness shall be based on thecontents of the bid itself without any recourse to extrinsic evidence.

d) A bid determined as substantially non responsive will be rejected by the ESIC and shall not,subsequent to the bid opening, be made responsive by the bidder by correction of the non-conformity or otherwise.

e) ESIC shall shortlist those who are eligible and filed substantially responsive technical bids foropening of financial bids. The financial bids of unsuccessful bidders would not be opened.

f) ESIC may waive any minor infirmity or non-conformity or irregularity in a bid which does notconstitute a material deviation, provided such waiver does not prejudice or affect therelative ranking of any bidder.

3.18. Award Criteria

The contract shall be awarded with the approval of the competent authority to the bidderwhose bid has been determined to be eligible and to be substantially responsive to the biddocuments and who has offered the lowest rate for which bids are called provided further thatthe bidder has the capability and resources effectively to carry out the contract works.

3.19. RIGHT TO ACCEPT/REJECT ANY OR ALL BIDS

The Deputy Director In charge, Sub Regional Office, ESIC, Thiruvananthapuram reserves the rightto accept or reject any bid including the lowest and to annul the bidding process and reject allbids, at any time prior to award of contract, without thereby incurring any liability to the affectedbidder or bidders or any obligations to inform the affected bidder or bidders of the grounds forthe said action.

If a firm after award of the contract violates any of the terms and conditions, fails to honour itsbid without sufficient grounds and within reasonable time it shall be liable for blacklisting for asuitable period. EMD/Performance Security shall be forfeited.

3.20. Jurisdiction : The disputes, legal matters, court matters, if any shall be subject toThiruvananthapuram, Kerala, India jurisdiction only.

3.21. Force Majeure: ESIC may consider relaxing the requirements, as specified in this document,if and to the extent that, the performance or other failure to perform its obligations under thecontract is the result of an Force Majeure. Force Majeure is defined as an event of effect thatcannot reasonably be anticipated such as acts of God (like earthquakes, floods, storms etc.), actsof states / state agencies, the direct and indirect consequences of wars (declared or undeclared),hostilities, national emergencies, civil commotion and strikes at successful Bidder’s premises orany other act beyond control of the bidder.

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3.22. Canvassing in connection with tender is strictly prohibited. No enquiry shall be made by thebidder(s) during the course of evaluation of the tender, till final decision is conveyed to thesuccessful bidder.

SECTION 4 : TERMS AND CONDITIONS OF THE TENDER :

4.1. APPLICATION The general conditions shall apply in contracts made by the ESIC for the procurement of Goods. 4.2. STANDARDS 4.2.1. The goods supplied under this contract shall conform to the standards prescribedspecifications mentioned there against the goods in the financial bid.

4.2.2. The bidder should furnish the full specification of the goods such as weight, dimensions,unit, length, colour/shade, make/brand and the like, offered in the tender. No change shall bepermitted after opening of bids.

4.3. PERFORMANCE GUARANTEE

4.3.1 PSD to the extent of 5% of the contract amount (i.e. total cost of the Fifty Thousand HealthPassbooks, inclusive of all costs/taxes etc.), will have to be deposited within 7 days of receipt ofthe communication of the selection of the bid.

4.3.2 PSD shall be in the form of banker’s Cheque/Demand Draft from a scheduled Bank drawnin favour of “ESIC Fund Account No.1” payable at Thiruvananthapuram.

4.3.3 The PSD should remain valid for a period of Sixty days beyond the date of completion of allcontractual obligations by the supplier including warranty/guarantee obligation, if any.

4.3.4 PSD can be withheld or forfeited in full or in part incase the supply order is not executedsatisfactorily within the stipulated period.

4.3.5 If the successful bidder fails to submit the PSD along with the unconditional letter ofacceptance within the stipulated period, the ESIC reserves the right to forfeit the Earnest MoneyDeposit and cancel the purchase contract.

4.4. DELIVERY, LIQUIDATED DAMAGES

4.4.1. Time is the essence of this work order. The supply of entire lot of Health Passbooks shallbe supplied within a maximum period of 45 days from the date of receipt of the communicationof the selection of the bid.

4.4.2. In case, the bidder fails to supply the said Health Passbooks within the specified deliveryperiod/ if the quality of the Health Passbooks /paper used /design/ specification is not as per thetender terms / as per the specimen given for test check, (even if the defect is found in one of thepass books) the ESIC shall be at liberty to cancel the entire order for the undelivered numberof Health Passbooks if any, besides denying any future order.

4.4.3. If the ESIC, at its sole discretion, decides to accept the delayed supply of any lot of HealthPassbooks, liquidated damages will be at 0.25% per week or part thereof for the delayed

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quantum of supply subject to a maximum of 10% of the contract value. The amount of damagesso calculated shall be deducted at the time of making any payment after successful completionof supply of the said Health Passbooks and the cost of transportation and other cost there onshall be borne by the bidder.

4.4.4. The decision of the ESIC in regard to cancellation of the Print Order, levy of liquidateddamages and forfeiting any Security Deposit shall be final.

4.5. MODE OF PAYMENT

4.5.1. Payment against Bill/Invoice shall be released only after execution of the supply order andthe quality of the items are found to the satisfaction of the ESIC. Payment will be made direct tothe supplier through ECS/RTGS/NEFT only.

4.5.2. No request for any other mode of payment other than the above shall be entertained. Noadvance payment will be made in any case.

4.6. CHANGE IN QUANTITY Quantity given in the Technical/financial bid is approximate. It may likely to vary. 4.7. DELIVERY

4.7.1. Sample Pass Book: 10 (Ten) Health Passbooks within 7 days after issue of work order to besupplied by successful bidder for approval of the proof and test check and thereafter bulkprinting to be started after confirmation.

4.7.2. After receiving the confirmation,10,000 ( Ten Thousand) Health Passbooks will be deliveredwithin 15 days and remaining 40,000 (Forty Thousand ) within next 30 days (in the time limit asgiven, holidays are included) to the respective location given as under-

4.7.3 if the firm fails to supply the required quantity within stipulated time, the material will beprocured from other sources and the difference of cost, if any, will be recovered fromPerformance Security deposit (PSD) by issuing notice and necessary action for Blacklisting thefirm will also be taken.

4.7.4. The Inspection Team of ESIC, Sub Regional Office, Thiruvananthapuram shall inspect theitems on receipt to examine whether the items supplied are in conformity with the sampleapproved in terms of quality, size, color, shade, dimensions, etc., before issuance of the same. Incase the Inspection Team rejects the consignment ensuring conforming to the approved samplethe supplier has to replace the consignment ensuring conforming to the approved sample withinthe given time.

4.8. PENALTY FOR SUBSTANDARD/INFERIOR QUALITY

4.8.1. If it is found that items are fake or of substandard quality and not conforming to therequired specifications, the firm, will not have to replace the fake/substandard items withgenuine ones but they will also be liable to be blacklisted.

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4.8.2. If the selected bidder/firm does not supply the items/does not make available within thestipulated period as may be indicated by the ESIC, the ESIC reserves the right to arrange thesupply from another firm and the bidder will have to reimburse the additional expenditure, ifany, incurred by the ESIC and the PSD submitted by the bidder will be forfeited.

4.9. Code of Integrity- No official of a procuring entity or a bidder shall act in contravention ofthe codes which includes-

(i) Prohibition of-

(a) Making offer, solicitation or acceptance of bribe, reward or gift or any material benefit, eitherdirectly or indirectly, in exchange for an unfair advantage in the procurement process or tootherwise influence the procurement process;

(b) Any omission, or misrepresentation that may mislead or attempt to mislead so that financialor other benefit may be obtained or an obligation avoided;

(c) Any collusion, bid rigging or anti-competitive behavior that may impair the transparency,fairness and the progress of the procurement process;

(d) Improper use of information provided by the procuring entity to the bidder with an intent togain unfair advantage in the procurement process or for personal gain;

(e) Any financial or business transaction between the bidder and any official of the procuringentity related to tender or execution process of contract; which can affect decision of theprocuring entity directly or indirectly.

(f) Any coercion or any threat to impair or harm, directly or indirectly, any party or its property toinfluence the procurement process;

(g) Obstruction of any investigation or auditing of a procurement process;

(h) Making false declaration or providing false information for participation in a tender process orto secure a contract;

(ii) Disclosure of conflict of interest;

(iii) Disclosure by the bidder of any previous transgressions made in respect of the provision ofsub-clause (i) with any entity in any country during the last three years or of being debarred byany other procuring entity.

4.10. STATUTORY AND OTHER REGULATIONS

The Printer shall comply with all the statutory obligations of the Government of India / StateGovernments and local authorities applicable and the ESIC shall not be liable for any actionunder the statutes applicable due to non-compliance of statutory obligations by the Printer.

4.11. SAMPLES OF THE ITEMS NEED FOR UNDERTAKING

Specimen Copy of the Health PassBook is enclosed with the online document.

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The specimen of Health Passbook may also be seen in ESIC, Sub Regional Office,Thiruvananthapuram, Kerala between 10.00 hrs. to 17.00 hrs on any working day from06.08.2019 to 19.08.2019.

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SECTION – 5: SPECIFICATION FOR PRINTING OF HEALTH PASSBOOKCover

Size 6” (w) X 7.75” (h) Spine 0.25”(Closed Size)

Open Size 12.25” X 7.75”

Paper 250 GSM Imported Art Card

Printing Four Colour (4+4)

Jacket

Plastic Jacket Poly Cover 12 micron

Jacket Size 6.25” X 8” (Closed Size)

Jacket Size 12.5” X 8”(Open Size)

Jacket Size including insidepocket(both side)

17.5” X 8”(Open Size)

Inside Pages

Closed Size 5.87” (w) X 7.5” (h)

Inside Page Size 11.75” X 7.5” Open size

No. of leaves 20 Leaves / 40 Pages

Pages 36 + 4

Paper for 2 Leaves/ 4 Pages 100 GSM Maplitho / Supershine (Front & Back)

Paper for 18 Leaves / 36 Pages 70 GSM maplitho / Supershine

Printing No Printing / plain

Binding Centre pin for inside pages

Sd /- DEPUTY DIRECTOR IN CHARGE

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ESIC, SUB REGIONAL OFFICE, THIRUVANANTHAPURAM

ANNEXURE- A

TECHNICAL BIDFORM -A

Sl.No Description Details

1 Name of Tendering Company / Firm

2 Name of Owner / Partners/ Directors

3 Address of Firm/Company

Contact No. & Email ID of Firm/Company

4 Bank Details :

Name and Address of Bank

Account No.

IFSC Code No.

MICR No.

7 Certificate of Registration / Incorporation of the Agency / Firm / Company

8 GST Registration No.

9 PAN No.

10 EMD Detail:

Name of the Bank

Bankers Cheque/DD No, & Date

Amount

11 Certificate clarifying that firm or its subsidiary or promoters has not been black listed by any of the government agency and no such case is undergoing/pending upon the firm/promoters

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Note : Self attested copies of above stated certificates / documents must be uploaded.

TECHNICAL BIDFORM -B

(Proof of experience in supplying to Govt. Departments / PSU / Reputed Companies)

Sl.No

Name and Address of Govt.Departments/PSU/Reputed

Companies

Value of Contract (inRs.)

Duration of Contract

From Date To Date

1

2

3

4

5

6

Note : Certificates of experience issued by concerned organization/department must be uploaded

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TECHNICAL BIDFORM -C

(Turnover and Profitability)

Sl.No Financial Year Turnover (in Rs.) Profit (In Rs.) Loss (In Rs.)

1

2

3

Note : Documentary evidence in support of turnover must be uploaded

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TECHNICAL BIDFORM -D

SPECIFICATION BY THE BIDDER FOR PRINTING OF HEALTH PASSBOOKCover

Size

Open Size

Paper

Printing

Jacket

Plastic Jacket

Jacket Size

Jacket Size

Jacket Size including insidepocket(both side)

Inside Pages

Closed Size

Inside Page Size

No. of leaves

Pages

Paper for 2 Leaves/ 4 Pages

Paper for 18 Leaves / 36 Pages

Printing

Binding

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ANNEXURE- B

UNDERTAKING

To,

The Deputy Director In ChargeSub Regional Office, ESI CorporationPanchdeep Bhavan, ThycaudNear Govt Guest House, Thiruvananthapuram, Kerala-695 014

SUB: Acceptance of Terms & Conditions of Tender. Tender Reference No: E-TENDER NO.SRO-TVM/01/2019

Name of Tender: PRINTING AND SUPPLY OF HEALTH PASSBOOK FOR SRO THIRUVANANTHAPURAM.

Dear Sir,

1. I/We have downloaded/obtained the tender document(s) for the above mentioned`Tender’ from the web site(s) namely; eprocure.gov.in as per your NIT/advertisement, given inthe above mentioned website .

2. I/We hereby certify that I/We have read the entire terms and conditions of the tenderdocuments (including all documents like annexure(s), schedules(s), etc.), and I/We shallabide hereby by the terms/conditions/clauses contained therein.

3. The corrigendum(s), if any, issued from time to time by your department/organization too hasalso been taken into consideration, while submitting this acceptance letter.

4. I/We hereby unconditionally accept the tender conditions of above mentioned tenderdocument(s)/corrigendum(s) in its totality/entirety.

5. I/We do hereby declare that I/We have read and understood the entire specifications/requirements laid down in the tender document and have prepared the bid in compliance withthe requirements specified in the document.

6. I/We certify that all information furnished by the our Firm is true & correct and in the eventthat the information is found to be incorrect/untrue or found violated, then yourdepartment/organization shall without giving any notice or reason therefore or summarily rejectthe bid or terminate the contract, without prejudice to any other rights or remedy includingthe forfeiture of the full earnest money deposit absolutely.

Yours Faithfully,

Authorized Signatory

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(Signature of the Bidder, with Official Seal)

FINANCIAL BID FORM

Sl.No ItemDescription

Quantity Per Unit Rate in Rs. (including all Taxes/ Transportation Charges etc)

Total Amount (including all Taxes/Transportation Charges etc)

1 Health PassBook

50000(Fifty Thousand)

Place : Signature of Owner / Authorised Signatory

Date :

Note :

1. The above quantity is approximate and may vary depending upon the actual usage.

2. The Bidder should enter only the Per Unit rate in the template.

3. The rate quoted shall be inclusive of GST & All other taxes and Transportation charges etc.

4. Per Unit Rate quoted by the Bidder shall be valid for the entire One Year period of the Contract.

5. The sample of Health Passbook can be seen at General Branch, ESIC, Sub Regional office, Thiruvananthapuram, Kerala between 10.00 Hrs to 17.00 Hrs on any working day from 06.08.2019 to 19.08.2019.

6. TDS will be deducted as per Income Tax Act & GST Act.

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