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SUMMARY OF EVENTEvent Name: The Blossom Festival, 2015Event Date: March 22, 2014 (estimated*) Event Hours: 10-4 AMEvent Location: Heritage Orchard, Warner Hutton House, Saratoga Civic Center areaGrant Location: $4890 Total Event Cost: $4890 (estimated)

CONTACT FOR GRANT APPLICATIONContact Name: Annette StranskyTitle: PresidentOrganization: Saratoga Historical FoundationAddress: PO Box 172 Saratoga, CA 95071Phone: 408-867-4311 (museum) Email: annette022003@yahoo.com 408-867-7468 (Stransky)

ABOUT THE EVENTEvent Description:The mission of the Blossom Festival is to present, for education and enjoyment, an event thatcommemorates and preserves the memory of its historic celebration of Saratoga’s agriculturaland community-focused life. The Blossom Festival takes place in the Heritage Orchard inMarch when the orchard is blooming. In 2013 over 3500 people enjoyed the event with moreexpected in 2014. The festival provides a combination of old and new—with vintage cars, oldfarm motors, films of the 30s showing the Santa Clara Valley, docent-led orchard history walk,Saratoga historic characters, prune tasting (!) and a display covering the history of the festival intribute to times past. Other activities include the participation of nature-oriented communitygroups such as the Santa Clara Valley Audubon Society, Master Gardeners, MidpeninsulaRegional Open Space, Santa Clara Valley Beekeeper Society, California Native Plant Society,and the Wildlife Center of Silicon Valley for people to learn about nature and our environment.Craftspeople and artists are invited to participate with emphasis on old style crafts. Local poetlaureates and poets provide cultural interest. Entertainment includes a variety of music. In2014, two areas of the event will have music—old fashioned music with a nod to the past(Dixieland jazz, cowpoke, barbershop) and student musicians from local schools providingclassical, jazz, rock and roll. Children’s craft activities are provided by the Girl Scouts, localchurches and organizations as well as a petting zoo. Entertainment and activities are reviewedfor appeal to all ages. All activities are free with the exception of the food trucks serving avariety of tasty food.

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How Will This Event Build a Sense of Community:History and historic preservation are two tools often used to build and foster a sense ofcommunity. New people to the community want to know more about the history of thecommunity; longtime residents want to remember the community that shaped Saratoga. TheBlossom Festival, the Heritage Orchard, and the historic Warner Hutton house are all symbolsof the past. Combined they provide a sense of character for Saratoga. The art and culturalevents that are part of the Blossom Festival are also part of the historic legacy of the arts inSaratoga. The Blossom Festival enables new and old to connect to Saratoga and have a sharedsense of belonging.

Estimated Attendance: 3500-5000 Annual Event

Funding Amount Received from City in Past: $4600 for same event in 2013

Other Funding Sources: Will request funding from other sources, if needed.

Event Promotion Plan:Promotion includes 7 bold banners in the meridians; two news releases sent to a list of printpublications; information posted on 30 online and social media sites; information posted onwww.saratogahistory.com/blossomfestival; public service announcements sent to radio stations;information and photos sent to KSAR and television networks; posters sent to local schools forposting electronically; posters sent to local churches for posting; and posters posted in key areasof Saratoga.

Prior Event Organizing Experience:If approved, this will be the third Blossom Festival produced by the Saratoga HistoricalFoundation (SHF). SHF produces several events each year including Heritage Day, annualfund development events as well as membership lectures. Annette Stransky, Blossom FestivalCoordinator, has over 10 years experience in producing corporate, sales, and customer events inpre-retirement life.

Event Budget:

Description ExpenseCity Group Permit $100.00Warner Huttonrental

$420.00

Park Attendant $200.00West. ValleyParking

$ 25.00

Insurance $250.00Event Services Port-A-Pottie/sink $825.00Banners Banners (7) $810.00

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City Sign holderrental

7@ $30 each $210.00

Entertainment (6) Musical Groups $600.00Petting Zoo $600.00Children Prizes $ 50.00Posters $150.00Programs $450.00Decorations on-site $100.00On-site Signage $100.00Police/Fire $0 TOTAL $4890.00

*Date dependent on availability of orchard, Warner Hutton House, and Civic Center areaDate submitted: March 3, 2014

EVENT  BUDGET  

Saratoga  Library:  The  Heart  of  the  Community  Celebrating  the  100-­‐Year  Anniversary  of  the  Santa  Clara  County  Library  District  

 

Presenters     $2,000*  Booths   $2,400  Contests   $1,000*  Arts  and  Crafts        $500*  Entertainment   $1,500*  Event  Planner   $1,200  Marketing   $1,000*  Hands-­‐On  Learning   $2,000*  Miscellaneous   $1,400          Total     $13,000    

Note:  Items  with  asterisks  are  suggested  for  city  grant  funding.    

Saratoga  Library—    Event  Description:  Annual  celebration  of  libraries,  reading,  books,  and  digital  resources  will  include  many  activities  for  all  ages  including:  technology  (eBooks,  3-­‐D  printing,  etc.),  arts-­‐and-­‐crafts,  gardening,  music/entertainment,  games,  “maker”  hands-­‐on  learning  activities  inspired  by  San  Mateo  Maker  Faire,  refreshments,  Bookmobile,  Friends’  booths/activities,  authors/illustrators,  contests,  library  resources  and  services  information,  and  community  partners  information.    How  Will  Your  Event  Build  A  Sense  Of  Community:  The  event  will  build  a  sense  of  community  by  bringing  Saratoga  residents  of  all  ages  together  for  an  enjoyable  day  of  learning,  creating,  and  connecting.    Community  partners  will  have  booths  at  the  event  so  that  Saratoga's  residents  can  learn  about  other  community  organizations  in  addition  to  their  library,  which  will  build  a  sense  of  community.  This  event  will  include  presentations  on  topics  of  interest  to  Saratoga  residents,  and  the  event  will  include  collaborative,  hands-­‐on,  learning  opportunities  (crafts,  technology,  etc.).    A  sense  of  community  is  established  when  residents  learn  about  interesting  topics  together.    Enjoyable  opportunities  for  all  ages  will  let  residents  meet  other  residents  at  the  event,  such  as  Saratoga  teens  collaborating  on  arts-­‐and-­‐crafts  or  hands-­‐on  technology  projects  together.    Persons  will  learn  about  library  services  at  this  event.    Inviting  persons  to  their  library  and  teaching  them  about  beneficial  library  resources,  programs,  and  services  allows  community  members  to  discover  new  reasons  why  their  library  is  a  valuable  community  center.      Allison  Parham  Saratoga  Community  Librarian  

Montalvo  Arts  Center—    How  Will  Your  Event  Build  A  Sense  Of  Community:  Montalvo’s  annual  Arts  Splash  helps  to  build  a  strong  sense  of  community  by  bringing  together  thousands  of  individuals  of  all  ages  and  backgrounds  to  celebrate  the  arts,  education  and  creativity.  The  event,  with  dozens  of  participatory  activities,  provides  opportunities  for  citizens  from  Saratoga  and  neighboring  cities  to  engage  socially,  bonding  through  a  shared  experience  and  strengthening  the  connections  that  are  the  foundation  for  a  vibrant  and  engaged  community.  The  event  also  helps  to  brand  Saratoga  as  a  place  that  supports  the  arts  and  culture  and  that  enthusiastically  shares  those  resources  with  other  cities  and  communities.    Emily  Lieu-­‐Harris  Institutional  Gifts  Manager  

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Saratoga Bollywood

5-8TBD - mid August

Front of Wells Fargo (parking lot)

22501500

Shalini GovilPai; Pragato Grover; Tharini Chakaborty

volunteer

saratoga resident

20168 pierce rd saratoga, ca 95070

sgovil@gmail.com650 714 2010

Downtown event/mixer, free for residents and tourists of the village to kick back and enjoy bollywood culture.

300 ✔

1500

SVDC (500)

Facebook, social media, schools, posters and flyers in key saratoga areas (starbucks, stores etc), word of mouth

Ms Thakker has organized the last 2 events and will be advising us on how to organize it this year. Ms. Grover is a well known coordinater of many events in Saratoga

Event will get people to mix, network and enjoy the bollywood culture (dance, music, food, henna) in a fun and relaxed environment. It will also inspire many to come back to downtown

%EVENT%BUDGET:!Please!attach!an!itemized!list!of!event!expenses.!Identify!the!items!you!are!requesting!grant!funding!for.!Also!attach!additional!sheets!as!needed!to!answer!application!questions.!!SUBMIT%TO:%Brian!Babcock!!!City!of!Saratoga!13777!Fruitvale!Avenue,!Saratoga,!CA!95070!Office:!(408)!868Q1275!!!Fax:!(408)!867Q8559!Email:!bbabcock@saratoga.ca.us!

Expenses  for  Bollywood  Dance  Event  

DJ     $600  

Tents     $950  

Flyers     $100  

Noise  Permit   $50  

Fire  Permit   $85  

Fire  Safety   $340  Inspection      Decorations   $125    Total     $2250  

Saratoga  Community  Band—    How  Will  Your  Event  Build  A  Sense  Of  Community:  The  Saratoga  Community  Band  is  a  group  of  60+  community  members  who  meet  every  Monday  night  to  rehearse  at  Saratoga  High  School’s  Band  room.    The  age  ranges  from  18-­‐88  years.      The  members  perform  three  times  a  year  for  family,  friends,  and  neighbors.    A  large  percentage  of  the  members  are  Saratoga  residents.  What  a  special  opportunity  for  children  and  adults  of  all  ages  to  experience  a  live  performance  of  beautiful  music  in  a  local  park  setting.    People  bring  their  chairs  and  food  for  a  lovely,  stress  free  afternoon.        Janet  Sumpter  

Saratoga  Holiday  Wine  Stroll—    How  Will  Your  Event  Build  A  Sense  Of  Community:  Events,  such  as  the  Hoilday  Open  House,  are  a  time  of  coming  together.    Each  merchant,  patron  and  volunteer  put  forth  a  personal  investment  that  results  in  a  common  commitment  to  the  event  and  its  success.  We  all  look  forward  in  earnest  to  the  events  that  bring  our  community  together  each  year!  It’s  that  coming  together  that  builds  the  sense  of  community.    Pat  Martell  

Saratoga July 4th Celebration - 2014 Budget

Cash Expenses for Grant requestPark Reservation - Kevin Moran 7/4 (City of Saratoga) 270.00Park Reservation - Wildwood 6/28 (City of Saratoga) 80.00Event Insurance (City of Saratoga) 250.00Banners posted (7) (City of Saratoga) 210.00Chair rental (200) 200.00Truck rental 100.00Popsicles (108x7 juice, 360 fudge) 350.00Water (25 cases of 24) 100.00Dry ice (6pcs, 27#s total) 75.00Robert Smith (sound) 100.00KSAR (video) 100.00Children's crafts 200.00flags (500 4"x6") - USA Flag Store 100.00

2,135.00$

Donated Items DonorSignage 500.00 Rotary and Saratoga Federated ChurchAdvertising Flyers 600.00 Saratoga Federated ChurchPrograms 400.00 Saratoga Federated Church4 20'x30' Canopies and truck 360.00 Saratoga Federated ChurchTables, cones, shade structures 100.00 Saratoga CERTAdvertising to local press 450.00 Annette Stransky

2,410.00$

Total Event Cost 4,545.00$

C:\Users\Okuno\Documents\July 4 2014 Income Statement.xls 2/28/201412:57 PM

City of Saratoga Community Event Grant Application SUMMARY OF EVENT Event Name: Health and Wellness Expo Event Date: October 18, 2014 Event Hours: 8:30AM-1:30PM Event Location: West Valley College Grant Request: $5,000 Total Event Cost: $7,290 CONTACT FOR GRANT APPLICATION Contact Name: Susan Huff Title: Executive Director Organization: Saratoga Area Senior Coordinating Council Address: 19655 Allendale Ave; Saratoga, CA. 95070 Phone: 408-868-1255 Email: shuff@sascc.org ABOUT THE EVENT Event Description: The Health and Wellness Expo is an annual event which has been hosted at the Senior Center, for seniors over many years. We have been successfully transitioning through the past several years to focus on meeting the needs of entire families in the community, rather than seniors specifically. Last year, through generous sponsorships including from the City of Saratoga, we were able to upgrade our venue to the Campus Center at West Valley College. We plan to do the same for the 2014 event. This event is a major health resource not only for our senior members but for the entire community as an easily accessible, primary source of health resources and education. Attendees can look forward to a wealth of current, cutting edge information, screenings, high tech medical device and equipment demonstrations, and multiple services conveniently located all together in one place. The event is designed to make getting vital flu shots, health screenings and healthy living information as easy and convenient as

possible for our seniors, youth and families by bringing together such a large group of health professionals and resources in a familiar and central location. Key Components

• The intent of the event is to benefit the entire community, not just seniors.

• We are fortunate in that we will have the return of El Camino Hospital as a major sponsor and contributor for this highly visible event. This adds a dimension that enables this event to stand out from others.

• The event is free to all attendees.

• Parking is free for both vendors and attendees

• Tables and booths are staffed by organizations that provide important information

on a range of issues including but not limited to home health security, Alzheimer’s and dementia, cancer, arthritis, foot health, osteoporosis, nutrition, stress, acupuncture, bicycle safety, car seat inspections, dermatology, travel, and caregiving among many others. These professionals not only provide general information but are able to take the time to sort out specific questions and provide as much detailed information and follow up as possible to address the needs of the attendees.

• Here is a sampling of what attendees will find from both El Camino Hospital and

from private organizations:

o Free health screenings such as vision, blood pressure, skin, hearing, and diabetes

o “Ask the Doctor” booths, and innovative health technology demonstrations, like robotics, from El Camino Hospital

o Important nutrition information, demonstrations, tastings and recipes o Senior living resources to help older adults and provide assistance to their

families o Exercise and wellness for all ages o Medication, battery and outdated mercury thermometer disposal o Financial planning o Health education and resources o Home health and hospice o Community and social services o Veterans information o Transportation resource information

• We will continue in offering a vendor hospitality suite, sponsored by a partnering

organization.

• Our Health Committee works with the County Health Department to obtain flu vaccines. The Navy Reserves organizes a group of RNs to administer the shots.

• We are considering the addition of health-related presentations throughout the day.

• We have created a professional video for use in demonstrating the services we

provide here at SASCC. Estimated Attendance: 1000 This is an annual event over many years. Funding received from the City of Saratoga in the past: $2,380 Other Funding Sources: As with last year, this event will again be a partnership with El Camino Hospital. Some of the additional advertising and marketing will be funded by the hospital but is as yet to be determined. We will submit a proposal to the Health Trust for support. We will seek sponsorship from Our Lady of Fatima to fund the hospitality suite. We will enjoy the use of volunteers from West Valley College classes to assist us in staffing the event, which is a tremendous offset of staff costs. Event Promotion and Planning: We begin getting word out at least 3 months in advance of the event. We will use our vendors and physician offices to assist in spreading the word. Through our partnership with El Camino Hospital, the event will be run in the local papers. We will have a Facebook page and send reminders to our mailing lists via Constant Contact. We will post via Patch, Saratoga Cares Foundation, SVDC Monday Missives, Chamber of Commerce, City of Saratoga calendar and others. There will be Special invitations to school board, city council, planning commission sponsors etc. Church distributions Zvents Full Calendar The event will be posted throughout local communities. The event will be advertised in our Outlook newsletter. We will use the City of Saratoga median banner program. El Camino Hospital will use all of their internal and external connections to help us advertise the event.

Last year’s event went extremely well for us all. We intend to follow the same plan with a few logistical improvements and some changes in signage. Prior Event Organizing Experience The health fair has been coordinated by different leadership teams through the years. We keep excellent records and have built a solid list of many organizations who want to repeat with us on an annual basis. For the past 5 years, the event has been coordinated by the current management team. Starting in year 2012, the fund development committee provided significant assistance in growing the event as well as planning for future expansion. We will have this support once again. SASCC has been holding this event for well over 10 years, with initial focus primarily on community seniors. As we know, the demographics of our society have increased the demand for our services and it is only projected to grow in the future. We have expanded the target audience to our wellness expo to include all family members of our seniors, or the sandwich generation. In this way we are helping the next generation of senior citizens to live a healthy life so they can enter their senior years with an arsenal of resources for healthy living, allowing them to age well and extend their independence and contribution for an overall more healthy community. Additionally, our seniors learn about health concerns and issues regarding their children and grandchildren. Last year, we were able to move our event to West Valley College. We feel that this last change of venue has made a tremendous difference in both the quality and the draw. How will this event build a sense of community? This event benefits the whole community, not just seniors. Building upon the health and wellness of the entire of the family unit enhances the benefits to each family member: a circle of care. The event is held here in Saratoga at a very familiar and central location to the community: West Valley College. The time of the event overlaps with the Saratoga Farmers’ Market which will have a positive impact in growing the attendance by locals. All are welcome and the Expo is free to all attendees, in keeping with many community events.

Silicon Valley Health and Wellness Expo 2014

Expense Budget

Facility Rental including parking 4,080.00$ Flu shot supplies 50.00$ Banners, posters and flyers printing 1,500.00$ Program Printing 500.00$ Banner placement rentals 7 locations 210.00$ Event site banners and signage 300.00$ Volunteer t-shirts 500.00$ Vendor hospitality suite 150.00$ Vaccines no cost; provided by County HealthVaccine Administration Staffing and MD volunteer donation of time by Navy ReservesStaffing most is offset by student volunteers from WVC health programsGiveaways on hand from previous yearJuice Bars donationWaters donation

Total projected cost: 7,290.00$

Notes:Any work will be done by volunteers or through staff schedule adjustments.We will be seeking sponsors as the event date approaches.

Specific Funding Request: We are requesting $5,000 to help offset the costs of facility rental of West Valley College,banner production and placement rentals