style and reference manual (2012-13)

8/20/2019 Style and Reference Manual (2012-13)

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Professional Business Associates

STYLE & REFERENCE MANUAL

2012201! E"ition

Professional Business Associates has established a standard style for all documents that are produced for the Workplace Skills Assessment Program. These styles can be found on thefollowing pages. Please review the styles carefully in preparing the Workplace SkillsAssessment Program documents. #ocu$ents $ust %e reare" usin' t(e for$ats secifie"in t(is $anual)

Formatting Notes

• Use left ustification of documents unless otherwise indicated.

• Use a !"#point Times $ew %oman font unless otherwise indicated&including headers and

footers.

• Spacing 'uidelines(

)ne or two spaces may be used between the two#letter state abbreviation and the *+P code.)ne or two spaces may be used following the end#of#sentence punctuation.)ne or two spaces may be used after a colon.,or a dash- use either an em dash key or two hyphens no spaces before- between- or after/.Spacing must be consistent throughout the document.

• When using the abbreviation for Post )ffice in an inside address- it should be as follows(

P.).• +n a series- the comma before the conunction is optional.

• 0ain and subheadings should be keyed in boldface in all documents e1cept in the %eport

format.

• 2ocuments in the Style & Reference Manual may not show the correct top margins due to

instruction bo1 at the top of the page.

• 3eader and footer margins are .45 unless otherwise indicated.

• All signature lines will be "5.

• 6numerations and bullets are formatted the same way in letters and memos. See memo for

e1ample./

•

All long 7uotes are indented .48 from the right and left margins.• ,or reports( 09A Style should be followed. Bullets should not be used. 6numeration may

be used.

Business Professionals of America Workplace Skills Assessment ProgramMaterial contained in this publication may be reproduced for member and/or event use only.

Page !!!:;!:!"


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Production StandardsCriteria for t(e e*aluation of co$uter'enerate" ite$s

+) Met(o" of E*aluation

A. Student completion time will be used to determine ranking in case of a tie.B. The same evaluator determines the document


3/41

PR3FESS+3NAL BUS+NESS ASS3C+ATES (bold, all caps)

/#S

A'en"a (bold)

/#S

Re'ular Meetin' of Boar" of #irectors (bold)

/#STues"a-4 Marc( 254 20664 1 )$) (bold)

/#S

Boar" Roo$4 Si7t( Floor (bold)

/8S

!. =all to )rder&$ancy Wells- =hief 61ecutive )fficer /#S

". %oll =all&3arvey %osen- Secretary

E. %eading of the 0inutes&3arvey %osen- Secretary

F. Treasurer


4/41

Business Plan (bold)

Part +9E7ecuti*e Su$$ar- (bold)

The 61ecutive Summary describes the business plan in enough detail to encourage the

reader to turn the page and read the information contained in the section that follows. Koushould pay close attention to what is written in this section. )ften the reader will attempt to pass udgment based on what is contained in this part of the plan. With this in mind- the individualmust generate a desire in the reader to want to invest and:or participate in the company. This istypically the last segment of the Business Plan to be written.

Part ++9#escrition of Proose" Business /bold)

This section describes the company( what the company is- where the idea came from- andother information that will intrigue the reader.

Part +++93%:ecti*es of t(e Business (bold)

This section will contain the 0ission and Lision statements of the company.

Part +;9Proose" Business Strate'ies (bold)

This section will touch on short term goals and a long range plan.

Part ;9Pro"uct/s an",or Ser*ice/s to %e Pro*i"e" (bold)

The product and:or service to be provided by the company is described in this section.

+ncluded in this write#up could be an e1planation as to why people will buy the product orservice. What is uni7ue about the product in relation to the competition is illustrated. Anyspecial information about the product is shown in detail and a physical representation of the product or service needs to be presented i.e.- prototype or brochure/.

Part ;+9Mana'e$ent an" 3ners(i of t(e Business (bold)

=reate an organiGational chart to identify the ?key8 players in the organiGation. +ncludedare the company


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and attracting customers- the type of sales force- and any specific distribution channels is to beincluded- as is the company


6/41

+T+NERARY (bold)

/#S

Nanc- >ells (bold)

/#S

Aril 1!4 2066 (bold)

/8S

Sun"a-4 Aril 1 (bold)

/#S

C(;" a.m. 2epart =olumbus- Port =olumbus +nternational Airport =03/2elta Airlines- ,light HIF non#stop/ breakfast served/ /SS

/#S

!"(E" p.m. Arrive $ew Kork =ity- 9a'uardia Airport 9'A//#S

Mon"a-4 Aril 2 (bold)

C(E; a.m. Breakfast appointment with @ane Smith- =hamber of =ommercerepresentative- at the PlaGa 3otel- ";; Broad Street- =ircle %estaurant-regarding survey for possible branch in $ew Kork =ity

!(;; p.m. 0eeting with Phil 9angton at the Waldorf 3otel- Suite OEF4

E(E; p.m. Appointment with ,rancis 6vans at =itibank- F!; $orway Avenue-regarding loan take last 7uarter


7/41

0s. @ulie Smith- 0anager 3uman %esources 2epartmentProfessional Business Associates4F4F =leveland Avenue=olumbus- )3 FE"E!#F;"!

Note:

• )ne or two spaces may be used between the two#letter state abbreviation and the *+P

code.

• Avery 4!H" should be used for labels unless otherwise stated.

• 9abels can be sorted vertically or horiGontally.


Page D!!:;!:!"

Label/Envelope


8/41

STATE 3F 66666666 (bold)

C3UNTY 3F 66666666 (bold)

/#S

AFF+#A;+T (bold)

/#S+- 0ary %. Smith- upon oath- state as follows(/#S

!. )n @anuary I- ";QQ- Thursday- RR that + never saw 0r. @onah with any personnel

files that night.

/8S

QQQQQQQQQQQQQQQQQQQQQQQQ "5/0ary %. Smith

/#SW+T$6SS my hand and official seal in the =ounty and State aforesaid this QQQQQQQ day of/#S

QQQQQQQQQQQQQQQQQ (%' line) ";QQ./8S

QQQQQQQQQQQQQQQQQQQQQQQQ "5/ $otary Public


Page I!!:;!:!"

LE?AL #3CUMENT9Secon" Pa'e Footer

Block leftPage " of "&Affidavit

=ontestant $umber @ob $umber

Affidavit Top 0argin( !8

Side 0argins( !8


9/41

+N T@E C+RCU+T C3URT 3F T@E

T@ U#+C+AL C+RCU+T +N AN#

F3R EFFERS3N C3UNTY4 3@+3 (bold)

/#S

@A$ =U006$T-

/#SPlaintiff-

/#S

v./#S

SUSA$ 9)$'- =AS6 $). 2A#FFFF

/#S

2efendant. QQQQQQQQQQQQQQQQQQQQQQQQ: "5 line/

/#S

+NTERR3?AT3R+ES (bold)/#S

!. Please state your name and current address.

/8S

". 9ist all former names and when you were known by those names. State all addresses whereyou have lived for the past ten !;/ years- the dates you lived at each address- your SocialSecurity number- and your date of birth.

/8S

E. 2escribe any and all policies of insuranceRR..

!E. Please state if you have ever been a party- either plaintiff or defendant- in a lawsuit other thanthe current matter and if so- state whether you were plaintiff or defendant- the nature of theaction- and the date and court in which such suit was filed.

/8S

QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ

Attorney of %ecord/


Page C!!:;!:!"

InterrogatoriesTop 0argin( !5

5

LE?AL #3CUMENT9Secon" Pa'e Foot

a/ Block lPage " of "&+nterrogator

=ontestant $umb@ob $umb


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+N T@E C+RCU+T C3URT 3F T@E

T@ U#+C+AL C+RCU+T +N AN#

F3R EFFERS3N C3UNTY4 3@+3 (bold)

/#S

@A$ =U006$T-/#S

Plaintiff-/#S

v./#S

SUSA$ 9)$'- =AS6 $). 2A#FFFF

/#S

2efendant. QQQQQQQQQQQQQQQQQQQQQQQQ: "5 line/

/#SF+NAL U#?MENT (bold)

/#S

T3+S =AUS6 having come on for trial on September "4- ";QQQ- and in view of the

foregoing- it is

)%26%62 A$2 A2@U2'62 that Plaintiff @A$ =U006$T shall recover from

2efendant SUSA$ 9)$' the total sum of ,ifteen Thousand and ;;:!;; 2ollars !4-;;;.;;/-

for all of which let e1ecution issue.

This udgment shall bear interest at the rate of seven percent D/ per annum until paid in

full.

2)$6 A$2 )%26%62 in =hambers at ,ort 9auderdale- @efferson =ounty- )hio- this

QQQQQQQ day of QQQQQQQQQQQQQQQQQQ (%' line)- ";QQQ.

/8S

QQQQQQQQQQQQQQQQQQQQQQQQ =)U$TK @U2'6

=opies furnished(


Page !;!!:;!:!"

Pleading Top 0argin(

Side 0argins(

LE?AL #3CUMENT9Secon" Pa'e Foote

Block lePage " of "&Pleadin

=ontestant $umbe@ob $umbe


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#URABLE P3>ER 3F ATT3RNEY (bold)

/#S

no All Men B- T(ese Presents. (bold)

/#S

That @UA$ =+006$T- 'rantor- has made- constituted- and appointed- and by these

presents does make- constitute- and appoint AT3K =+006$T S0+T3 his true and lawful

attorney#in#fact for him and in his name- place and stead- for the sole and singular purpose of(

e1ecuting any and all documents necessary or re7uired to establishor create a oint account between @UA$ =+006$T and AT3K=+006$T S0+T3 at 0ingo $ational Bank or any other bankingor savings and loan institution- and further- AT3K =+006$TS0+T3 is further empowered to make- do- and transact any andevery kind of business of whatsoever kind and whatsoever nature

on behalf of 'rantor

giving and granting unto AT3K =+006$T S0+T3- said attorney#in#fact- full power and

authority to do and perform all and every act and thing whatsoever re7uisite and necessary.

+$ W+T$6SS W36%6),- + have hereunto set my hand and seal this QQQ day of QQQQQQQQQQQQQQQQQ (%' line)- ";QQQ.

/8S

QQQQQQQQQQQQQQQQQQQQQQQQ "5/ $otary Public

Signed and sealed in the presence of

/8S

QQQQQQQQQQQQQQQQQQQQQQQ QQQQQQQQQQQQQQQQQQQQQQQ Witness @UA$ =+006$T

/8S

QQQQQQQQQQQQQQQQQQQQQQQQQQQ Witness

2urable Power of Attorneyof @uan =imment


Page !!!!:;!:!"

/SS

Power of Attorney Top 0argin( !5

Side 0argins( !5

T(is is a footer)

!" pt font

!8

right:leftinde

nt


12/41

/#S

Page ! +nitials QQQQQQQQQQQQQ

$ovember !H- ";QQ (use current date unless otherise s#ecified)/8S

0r. 9arry Brown- President

Brown )ffice Supplies!!;! 3orteG %oad

=hicago- +9 H;H;!#!"EF/#S

2ear 0r. Brown/#S

A==)U$T BA9A$=6 (if no subect line then only DS after salutation)

/#S

Kour current balance on the enclosed invoice is long overdue. We are planning to turn yourrecords over to a collection agency soon.

+t is important that you contact our accounting department immediately to arrange an easy payment plan that will be satisfactory to both parties.

Please contact %oger )wens- your account representative- at H;!#444#;;!F./#S

Sincerely

/8S

$ancy Wells=hief 61ecutive )fficer /#S

11

/#S6nclosures//#S

c %oger )wens3arvey %osen


Page !"!!:;!:!"

Letter ,irst Page Top 0argin( "5

Second and Subse7uent Page Top 0argin( !8Side 0argins( !5

Use open punctuation

!; pt font 9ine is !8 inlength

LETTER & Secon" an" Su%seDuent Pa'e @ea"erAt 9eft 0argin( $ame of Addressee or =ompanyPage " (key the word Page followed by the page number)2ate

Spacing of 3eading +nformation( SS


13/41

Mar


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product:service appeal to consumers in other countries This section should include the factorsof price- promotion- and location.

Part ;++9Econo$ic4 Social4 Le'al4 an" Tec(nolo'ical Tren"s (bold)/#S

ey factors in these areas have a dramatic effect on the success or failure of a business.This section should include your research findings as they relate to the product:service you aremarketing. 0ake sure your findings relate specifically to your marketing plan.

Part ;+++9@u$an Resource ReDuire$ents /%ol"

/#S

What is the organiGational structure of your business This section should include anorganiGation chart that defines management- supervision- and all levels of employment withinyour organiGation as well as ob descriptions- re7uired education and skills- and work e1perience

re7uirements.

Part +=9Mar


15/41

Patient $ame( P=P( (Ri"ht ali"n !referred *are !ro+ider)2ate of Birth( mm:dd:yyyy2ate of 61am( mm:dd:yyyy Se1( (Ri"ht ali"n "ender)/#S

SUB@6=T+L6( The patient is a !F#year#old female who fell from a horse on @uly !- ";QQ. Shesuffered a fracture of the right inferior pubic ramus.

/#S

)B@6=T+L6( Blood pressure !4;:IF- pulse DH with an occasional irregular beat. 61am isotherwise negative./#S

ASS6SS06$T. !. $ondisplaced fracture- right pubic ramus)". +ntense swelling.E. Severe lower leg pain.F. 3ypertension.

/#S

P9A$( The patient can discontinue crutches when swelling has decreased and there is no longera limp associated with pain.

/8S fro$ last line of reort to si'nature line)

'ene 9oghlin- 0.2./#S

'9(11

2( mm:dd:yyyy (key date of dictation)T( mm:dd:yyyy (key date of recorded transcri#tion)


Page !4!!:;!:!"

S)3)A)P) G Secon" an" Su%seDuent Pa'esAt top left(

Patient $ame(2octor


16/41

.

Patient $ame( P=P( (Ri"ht ali"n !referred *are !ro+ider)

2ate of Birth( mm:dd:yyyy2ate of 61am( mm:dd:yyyy Se1( (Ri"ht ali"n "ender)/#S

3+ST)%K ), P%6S6$T +99$6SS. The patient is a !F#year#old female who fell from a horseon @uly !- ";QQ. She suffered a fracture of the right inferior pubic ramus./#S

062+=AT+)$S( " Advil every two hours as needed for pain and multivitamins with iron./#S

P3KS+=A9 6VA0+$AT+)$( Blood pressure !4;:IF- pulse DH with an occasional irregular beat. 61am is otherwise negative./#S

+0P%6SS+)$( $ondisplaced fracture- right pubic ramus. +ntense swelling. Severe lower leg pain. 3ypertension./#S

P9A$( The patient can discontinue crutches when swelling has decreased and there is no longer a limpassociated with pain.

/8S fro$ last line of reort to si'nature line)

'ene 9oghlin- 0.2.

/#S

'9(11

2( mm:dd:yyyy (key date of dictation)T( mm:dd:yyyy (key date of recorded transcri#tion)


Page !H!!:;!:!"

$PIP Medial !ransription "or#All 0argins( !8

Patient $ame 9ine( ".45 from topSecond Page Te1t begins( !5 from top

@P+P G Secon" an" Su%seDuent Pa'es

At top left(Patient $ame(2octor


17/41

MEM3RAN#UM /! pt" bold font )/#S

T3. Tom =arlson- @ulie Smith- %oger 0eyer- 6dna %enick/#S

FR3M. 3arvey %osen- ,inancial Services/#S

CC. $ancy Wells- =6)/#S

#ATE. September C- ";QQ /#S

SUBECT. 0andatory Payroll 2eductions/#S

+t has come to my attention that some employees believe that payroll deductions are optional.Please share the following information with the employees in your respective departments. +tcan be found on page "E of our Personnel 0anual.

Professional Business Associates is re7uired by law to make certain deductions from your paycheck each time one is prepared. Among these are your federal- state- and local income ta1esand your contribution to Social Security as re7uired by law. These deductions will be itemiGed onyour check stub.

+


18/41

PR3FESS+3NAL BUS+NESS ASS3C+ATES /bold

/#S

Minutes (bold)

/#S

Re'ular Meetin' of Boar" of #irectors (bold)

/#SSete$%er 224 2066 /%ol"

/8S

A regular meeting of the Board of 2irectors of Professional Business Associates wascalled to order at 4F4F =leveland Avenue- =olumbus- )hio- at !; a.m. pursuant to the notice sentto all 2irectors in accordance with the bylaws.

/#S

The following directors were present- constituting all the directors( @ared '. Allison ++-enneth 9. =alderone- 2eborah 2ean 2aniels- and 'ary 'uyot.

@ared '. Allison ++- =hairman- presided and 2avid . %ust- Assistant Secretary- recordedthe proceedings of the meeting.

The minutes of the last meeting were approved.

0r. Allison introduced 'regory A. 3orn- 61ecutive Lice President of )perations- whoreported on August operations. Although sales were satisfactory- future prospects looked good.'ary 'uyot reviewed the recommendations for building a new facility or renovating the e1istingfacility to accommodate the corporation


19/41

NE>S RELEASE /%ol"

/#S

,rom $ancy Wells4F4F =leveland Avenue=olumbus- )3 FE"E!#F;"!

H!F#444#4444 /#S%elease @une !- ";QQ

/8S

PR3FESS+3NAL BUS+NESS ASS3C+ATES E=PAN#S (bold)

/8S

Professional Business Associates is e1panding its facilities by adding another H4-;;;

s7uare feet of office space. The renovations should be completed by @une !4- ";QQ. The

e1pansion proect- headed by 0yrtle Warden- is anticipated to cost appro1imately !4.4 million.

An additional E4; employees will be hired over the ne1t two years.

This e1panded facility will allow Professional Business Associates to offer many more

services- especially in the area of training on specially designed software packages. An open

house is tentatively planned for @uly 4. 0ore details will be forthcoming.

more .../

Note:

• 2ouble space below the last line of the document- center- and insert the symbols O O O

include spaces between number symbol/

• ,or a one#page news release- omit more R/ and follow directions above.


Page !C!!:;!:!"

NE>S RELEASE9Secon" Pa'e @ea"er

/Pa'e nu$%er ali'n ri'(t "2o not put the word ?Page8 in front of the

page number.

%ews &eleaseTop 0argin( !5

Side 0argins( !5Spacing of Body Te1t( 2S


20/41

"FC

3UTL+NE SPAC+N?

/8S

+. L6%T+=A9 SPA=+$'A. Title of )utline

!. Two#inch top margin". ,ollowed by three blank lines

B. 0aor 3eadings and Subheadings!. All maor headings followed by double space". All subheadings single spaced

++. 3)%+*)$TA9 SPA=+$'A. Title of )utline =entered )ver 9ine of WritingB. 0aor 3eadings and Subheadings

!. +dentifying %oman numerals at left margin or aligned on periods". +dentifying letters and numbers for each subse7uent level of subheading aligned

below the first word of the preceding heading

Note:

• +f complete sentences are used in outlines- they should be followed by an appropriate mark of

punctuation.

• 2o not use automatic numbering.

• 2efine a $ew 0ultilevel list using the following settings(

Le*el H Nu$%er ali'n$ent Ali'ne" at Te7t in"ente" at! +/ 9eft ;8 ."48

" A/ 9eft ."4 .4

E B/ 9eft .4 .D4

• 2efine $ew 9ist Style settings for each of the three levels to be Times $ew %oman- %egular-

!" pt font.


Page ";!!:;!:!"

OutlineTop 0argin( "5

Side 0argins( !5Spacing of Body( SS

/Title is %ol" an" ALL CAPS


21/41

@ulie Smith (Sender$s Name)

/#S

%oger 0eyer (%ecipient$s Name)/#S

0arketing 2epartment $ame of %ecipient


22/41

BUS+NESS PR3FESS+3NALS 3F AMER+CA (bold)

/#S

National Lea"ers(i Conference (bold)

/8S

Students from @ohnson 3igh School will attend the ";QQ $ational 9eadership =onference

of Business Professionals of America in $ew Kork- $ew Kork- April ""#April "H- ";QQ. The

theme of the conference is ?2estination( Success.8 2uring the five#day conference- the students

will participate in skills assessments- workshops- and an election campaign. Also- they will be

enoying some of the sites in the $ew Kork area.

0ore than H-;;; students nationwide will attend the conference as top representatives

from the appro1imately 44-;;; national members.


Page ""!!:;!:!"

SPEEC@ & Secon" & Su%seDuent Pa'e @ea"er /Pa'e nu$%er ri'(t $ar'in (ea"er "

Do not put the word *Page+ in front of the page number"

Spee'Top 0argin( !

Side 0argins( !Spacing in Body( NS


23/41

SALARY C@ART (bold)

/#S

A"$inistrati*e Suort #eart$ent (bold)

/8S

Position Current Salar-

Percent

+ncrease

A$ount

+ncrease Ne Salar-Accountant "H-;;;.;; H.4 !-HC;.;; "D-HC;.;;

Accounting =lerk !C-;;;.;; 4.; C4;.;; !C-C4;.;;

Administrative Assistant "E-;;;.;; 4.4 !-"H4.;; "F-"H4.;;

2ata 6ntry =lerk !H-4;;.;; F.4 DF".4; !D-"F".4;

2ata ProcessingProgrammer "E-4;;.;; H.; !-F!;.;; "F-C!;.;;

61ecutive Assistant "4-;;;.;; H.4 !-H"4.;; "H-H"4.;;

)ffice Assistant !H-;;;.;; ;.4 I;.;; !H-;I;.;;

)ffice Specialist !C-;;;.;; 4.; C4;.;; !C-C4;.;;

Total I1JK4000)00 IK412)0 I1J412)0

Note:

• Titles and subtitles should be boldfaced.

• =olumn headings may be centered over column or blocked at left of column. =olumn heading should

be boldfaced. ,or two#line column headings- align headings at bottom of cell.

• Borders are optional unless otherwise stated.

• Always align contents to the bottom of the cell.

• Use currency style as shown. =urrency style( 2ollar signs on !st and total row )$9K if applicable/.

• All columns containing numbers should be right or decimal aligned.

• All columns containing te1t should be left aligned.

•The body of the table may be single or double#spaced.

• Tables formatted as an individual document should be centered horiGontally and vertically. Tables

within a document should be centered horiGontally unless otherwise indicated. 2S before and after thetable.

• Bold font for Total line.

• See 2ata Processing Programmer/ for an e1ample to correctly format data with two or more lines.


Page "E!!:;!:!"

!able (wit' borders)


24/41

SALARY C@ART (bold)

/#SA"$inistrati*e Suort #eart$ent (bold)

/8S

Position

Current

Salar-

Percent

+ncrease

A$ount

+ncrease Ne Salar-

Accountant/#S

"H-;;;.;; H.4 !-HC;.;; "D-HC;.;;Accounting =lerk !C-;;;.;; 4.; C4;.;; !C-C4;.;;Administrative Assistant "E-;;;.;; 4.4 !-"H4.;; "F-"H4.;;

2ata 6ntry =lerk !H-4;;.;; F.4 DF".4; !D-"F".4;2ata ProcessingProgrammer "E-4;;.;; H.; !-F!;.;; "F-C!;.;;61ecutive Assistant "4-;;;.;; H.4 !-H"4.;; "H-H"4.;;)ffice Assistant !H-;;;.;; ;.4 I;.;; !H-;I;.;;)ffice Specialist !C-;;;.;; 4.; C4;.;; !C-C4;.;;Total I1JK4000)00 IK412)0 I1J412)0

Notes:

• Titles and subtitles should be boldfaced.

• =olumn headings may be centered over column or blocked at left of column. =olumn heading should

be boldfaced. ,or two#line column headings- align headings at bottom of cell.• Borders are optional unless otherwise stated.

• Always align contents to the bottom of the cell.

• Use currency style as shown. =urrency style( 2ollar signs on !st and total row )$9K if applicable/.

Single rule underline/ above the total numbers if applicable/.

• All columns containing numbers should be right or decimal aligned.

• All columns containing te1t should be left aligned.

• The body of the table may be single or double#spaced.

• Tables formatted as an individual document should be centered horiGontally and vertically. Tables

within a document should be centered horiGontally unless otherwise indicated. 2S before and after the

table.• Bold font for Total line.

• See 2ata Processing Programmer/ for an e1ample to correctly format data with two or more lines.


Page "F!!:;!:!"

!able (wit'out borders)

Underline columnheadings and 2S afterheading


25/41


Page "4!!:;!:!"


26/41

TABLE 3F C3NTENTS /%ol"

/8S

P%6,A=6....................................................................................................................................... ii/#S

A9P3AB6T+=A9 9+ST................................................................................................................ iv/#S+. +$T%)2U=T+)$

Philosophy........................................................................................................................... "/SS Purpose................................................................................................................................ E

++. S),TWA%6 =)0PA%+S)$

=ost ,actors.........................................................................................................................4/SS 3ardware %e7uirements...................................................................................................... H

+mplementation Plan........................................................................................................... DTraining $eeds.................................................................................................................. !"0iscellaneous ,actors....................................................................................................... !4

+++. SU00A%K A$2 %6=)006$2AT+)$S

Summary........................................................................................................................... !I/SS %ecommendations............................................................................................................. ""

B+B9+)'%AP3K......................................................................................................................... "I

APP6$2+=6S.............................................................................................................................. E;

Appendi1 A( 'lossary of =omputer Terms...................................................................... E!

Appendi1 B( )rganiGational =hart.................................................................................. E4

Note:

• Ro$an nu$erals can %e left or ri'(t ali'ne")

• Pa'e nu$%ers s(oul" %e ri'(t ali'ne" it( ta% lea"ers)

•

+n"ents,ta% stos start at t(e left $ar'in an" are O fro$ t(e re*ious le*el


Page "H!!:;!:!"

!able of *ontentsTop 0argin( "

Side 0argins( !


27/41

/aro7i$atel- 2)O fro$ to 1 t) %ol"

Researc( Paer Title

/aro7i$atel- O fro$ to 1 t) %ol"

Contestant Nu$%er

/aro7i$atel- K)O fro$ to 1 t) %ol"

/Total Nu$%er of Pa'es/"o N3T inclu"e title a'e4 or


28/41

Works =ited/#SBurka- 9auren P. ?A 3yperte1t 3istory of 0ulti#User 2imensions.8 0U2 3istory. !CCE.

http(::www.utopia.com:talent:lpb:mudde1:essay. " Aug. !CCH/.

=onnor- 6arl. ?Body 9anguage =ues.8 0anagement Today. @une !CCF( "4;#"H!.

9ePoole- Arnold. What American Business =an and 0ust/ 9earn ,rom the @apanese. $ew Kork(

0anagement Press- !CC;.

###. Kour Tour of 2uty )verseas. "nd ed. )klahoma =ity( American Press- !CII.

$ewby- =orrine @. ?'lobal +mplications for American Business( The $umbers 2on


29/41

To,-etter State bbre+iations

STATE4 #+STR+CT4

3R TERR+T3RY

T>3LETTER

ABBRE;+AT+3N

STATE4 #+STR+CT4

3R TERR+T3RY

T>3LETTER

ABBRE;+AT+3N

Alabama A9 0ontana 0T

Alaska A $ebraska $6AriGona A* $evada $LArkansas A% $ew 3ampshire $3=alifornia =A $ew @ersey $@=olorado =) $ew 0e1ico $0=onnecticut =T $ew Kork $K2elaware 26 $orth =arolina $=2istrict of =olumbia 2= $orth 2akota $2,lorida ,9 )hio )3'eorgia 'A )klahoma ) 'uam 'U )regon )%

3awaii 3+ Pennsylvania PA+daho +2 Puerto %ico P% +llinois +9 %hode +sland %++ndiana +$ South =arolina S=+owa +A South 2akota S2ansas S Tennessee T$entucky K Te1as TV9ouisiana 9A Utah UT0aine 06 Lermont LT0aryland 02 Lirgin +slands L+0assachusetts 0A Lirginia LA

0ichigan 0+ Washington WA0innesota 0$ West Lirginia WL0ississippi 0S Wisconsin W+0issouri 0) Wyoming WK


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Rules for l#habetic /ilin" (RM)

The following seven rules provide consistency in simplified filing.

!. 6ach filing unit in a filing segment is to be considered. This includes prepositions- conunctions- andarticles. The only e1ception is when the word T(e is the first filing unit in a filing segment. +n this case-T(e is the last filing unit. Spell out all symbols e.g.- - - O/ and file alphabetically.

". AlphabetiGe by arranging files unit%-unit and letter%-letter within each unit.

E. ,ile ?nothing before something.8 ,ile single unit filing segments before multiple unit filing segments.

F. +gnore all punctuation when alphabetiGing. This includes periods- commas- dashes- hyphens-apostrophes- etc. 3yphenated words are considered one unit.

4. Arabic and %oman numbers are filed se7uentially before alphabetical characters. All Arabic numerals precede all %oman numerals.

H. Acronyms- abbreviations- and radio and television station call letters are filed as one unit.

D. ,ile under the most commonly used name or title. =ross#reference under other names or titles- whichmight be used in an information re7uest.

Personal Na$es

!. Simple Personal $ames

Use the last name surname/ as the first filing unit. The first name or initial is the second filing unit.Subse7uent names or initials are filed as successive units.

". Personal $ames with Prefi1es

Surnames that include a prefi1 are filed as one unit whether the prefi1 is followed by a space or not.61amples of prefi1es are( 2


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H. ,oreign Personal $ames

+f the surname is identifiable- file the name as any other personal name is filed. +f there is a 7uestionabout the surname- use the last name as the first filing unit and make a cross#reference from the firstname.

D. $icknames

When a person commonly uses a nickname as a first name- file using the nickname. =ross#referencefrom the given name only if necessary.

Business Na$es

When the same filing segment is applicable to more than one location- filing order is determined by anidentifying location. +n the case of banks- unions- etc.- this location may be a branch- local number- post- etc. ,or most businesses- it will be an address. When using an address- cities are consideredfirst- followed by states or provinces- street names- house number- and then building number- in thatorder.

A""ress Arran'e$ent

When the first units of street names are written as numbers- the street names are considered inascending numeric order and placed together before alphabetic street names.

Street names with compass directions are considered as written. $umbers after compass directions areconsidered before alphabetic names for e1ample( 6ast Ith- 6ast 0ain- ,ranklin- S6 6ighth- Southeast6ighth- etc./

+f a filing unit within an address is not necessary for identification- it does not have to be used.

Business an" 3r'aniation Na$es

!.Business and organiGation names are filed as written- using the business letterhead or trademark as aguide. $ames with prefi1es follow the e1ample for personal names with prefi1es.

$ote( When necessary to ensure information retrieval- cross#reference between acronyms and thecomplete name.

".Subsidiaries of businesses will be filed under their own name with a cross#reference to the parentcompany- if needed.

E.9ocation words in business names will follow the standard rule that each word:filing unit is treatedas a separate filing unit.

F. =ompass terms in business names( 6ach word:unit in a filing segment containing a compass term isconsidered a separate filing unit. +f the term includes more than one compass point- treat it as it iswritten. 6stablish cross#references as needed.

U)S) ?o*ern$ental,Political #esi'nationsBusiness Professionals of America Workplace Skills Assessment Program

Material contained in this publication may be reproduced for member and/or event use only.

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When filing governmental:political material- the name of the maor:governmental:political entity isfiled first- followed by the "istincti*e name of the department- bureau- etc.

This rule covers all governmental and political divisions- agencies- department- committees- etc. fromthe federal to the state- county:parish- city- district- and ward level.

E=AMPLES.

Fe"eral

The name of the maor governmental entity- United States 'overnment- is filed first followed by thedistinctive name of the department- office- service- bureau- etc. ,or e1ample- 9abor is thedistinctive part of the name 2epartment of 9abor- so it should be filed as 9abor 2epartment of/.

United States 'overnment

Agriculture 2epartment of/

$atural %esources )ffice of/

,orestry Service

United States 'overnment

6nvironmental Protection Agency

State an" Local

State- county- parish- city- town- township- and village governmental:political divisions are filed bytheir distinctive names. The words ?county-8 ?city8 ?department8 etc.- if needed and as appropriate-are added for clarity and are considered filing units.

)hio State of/Transportation 2epartment of/

0otor Lehicles 2ivision of/

$ote( +f ?of8 is not part of the official name as written- it is not added.

Forei'n ?o*ern$ents

The distinctive name translated into 6nglish is the first filing unit. +f needed- the balance of theformal name of the government forms the ne1t filing units/. 2ivisions- departments- and branchesfollow in se7uential order- reversing the written order where necessary to give the distinctive name precedence in the filing arrangement.

States- colonies- provinces- cities- and other divisions of foreign governments are filed by theirdistinctive or official names as translated into 6nglish. =ross#reference written name to officialnative name where necessary.

Note:

• The 0orld lmanac and 1ook of /acts are e1cellent references for the translation of foreign

names into 6nglish and for clarification of relations between governments. Another source isthe book *ounties 2e#endencies and reas of S#ecial So+erei"nty published by U.S. 2ept. of


Page E"!!:;!:!"


33/41

=ommerce- $ational Bureau of Standards- +nstitute for =omputer Sciences Technology-'aithersburg- 02 ";ICC.

Professional Business Associates

Or"ani3ational *hart and *om#any 4nformation

Professional Business Associates develops and sells software- hardware- and services. The services provided are(

!. Systems analysis

". Software development and designE. 0arketingF. Training development4. 3ardware and software sales

This large corporation has a branch office in the capital of each membership state. The corporatehead7uarters is located at 4F4F =leveland Avenue in =olumbus- )3 FE"E!#F;"!- and has ";;employees. 0anagement includes(

=hief 61ecutive )fficer $ancy Wells,inancial Services 2epartment 3arvey %osen+nformation Technology 2epartment Tom =arlson3uman %esources 2epartment @ulie Smith

0arketing 2epartment %oger 0eyer Administrative Support 2epartment 6dna %enick

=hief 61ecutive )fficer

,inancial Services+nformationTechnology

3uman %esources 0arketingAdministrative

Support

!. AdministrativeAssistant

". 2ata 6ntry =lerk E. Payroll =lerk

F. Accounting=lerk

4. 2atabaseAssistant

H. SpreadsheetSpecialist

D. AccountantI. ,inancial Analyst

!. 2ata 6ntry =lerk ". 2atabase

SpecialistE. +nformation

ProcessingAssistant

F. AdministrativeAssistant

4. Programmer H. Software

6ngineer D. P= Servicing:

TroubleshootingI. $etwork

AdministrationC. 2igital 0edia

Specialist

!;. 6#commerceSpecialist!!. Website

2eveloper

!. 3uman%esourcesAssistant

". +nformation

ProcessingAssistant

E. AdministrativeAssistant

F. 0edical SupportAssistant

4. +nsuranceBenefits =lerk

H. 0anagementAssistant

D. Payroll SpecialistI. Wellness

=oordinator

!. +nformationProcessingAssistant

". Administrative

AssistantE. 2esktop

Publisher F. 'raphic 2esign

Assistant4. 2esktop

Publishing:'raphic Assistant

H. +nternationalBusiness=oordinator

D. Website 9iaisonI. 0anagement

AssistantC. Small Business9iaison

!;. %esearchAssistant

!. AdministrativeAssistant

". +nformationProcessing

SpecialistE. =omputer

ApplicationsSpecialist

F. 2esktopPublishingAssistant

4. 9egal %esearchAssistant

H. 'raphic 2esignAssistant

D. 0anagementAssistant


Page EE!!:;!:!"


34/41

Proofrea"erQs Mar


35/41

?ra(ic Stan"ar"s

The logo for Business Professionals of America has been carefully researched from a legal standpoint.The name is registered and the logo design protected by copyright and service mark. +n order to obtain

the ma1imum benefit from the image package- it $ust %e use" consistentl- t(rou'(out t(eor'aniationGlocall-4 re'ionall-4 statei"e4 an" nationall-.

Na$e +"entification

State associations will be Business Professionals of America- State/ Association. =hapters will beidentified as Business Professionals of America- School $ame/ =hapter. The complete name will bespelled out in all written materials. The acronym BPA may be used in te1t once the complete name has been used. 2o not use the acronym for cover titles or headlines.

T(e Ta'lineThe purpose of the organiGation


36/41

ColorThe corporate color scheme is navy blue- tan- and red. All three colors are to be used whenever your budget allows- using P0S ink. See below/

• The one#color version of the logo should ideally be navy blue> if your budget for the printed piece

does not allow for a colored ink- black is acceptable.

•When the logo is printed in two or three colors- the preferred color for the tagline is navy blue-however black is acceptable.

• +f the logo is printed in one color navy blue or black/- the tagline must be printed in the same

color.

To reduce the occurrence of inconsistent color- all printed pieces are to be printed with Pantone 0atchingSystem P0S/ ink. The official P0S colors are to be used in every case e1cept in four#color situations.The P0S colors are as follows(

$avy Blue P0S "IC Tan P0S FHH %ed P0S !I4

,our#color printing re7uires that a color formula be selected to match the specific P0S colors. Thefollowing are four#color formulas for the purpose of matching the corporate colors(

$avy Blue "; yellow

4; magenta

4; black

!;; cyan

Tan E; yellow

!; magenta

"; black

%ed !;; yellow

!;; magenta

When creating art work for computer Web pages- computer presentations- etc.- the color compositions for%'B %ed- 'reen- Blue/ may be needed if you are composing in that format. They are as follows(

$avy Blue ; red

4.4 green

"H.D blue

Tan IE.C red

D".C green

4F.! blue

%ed I; red

!I.I green

E! blue

T-o'ra(-

The type design to complement the Business Professionals of America logo is Arial or 3elvetica> thereare many variations- i.e.- %ol"- light- italic.

• Arial or 3elvetica will only be used with the logo- i.e.- copy lines such as the corporate tagline-

the state association line- and the corporate stationery address and phone number.

• Arial Bold or 3elvetica Bold- Arial Bold +talic or 3elvetica Bold +talic- should be used for

headlines on corporate publications- e1terior:interior signage- banners- and posters.

• Times or Times $ew %oman are to be used for body copy on all Business Professionals of

America publications whether on the local- state- or national level.


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37/41

3fficial E$%le$

The Business Professionals of America emblem is one of long#standing tradition. The redesignedemblem is to be used for cere$onial uroses onl-.

• The emblem will be used for the 6mblem Building =eremony and portions of the )pening

=eremony.

Printin' Tis

#o.

• follow the graphic standards printed in this booklet.

• contact the $ational =enter if there is the slightest doubt as to the procedures outlined.

• use the artwork provided for reproduction> additional artwork is available from the $ational

center at cost.

• use the corporate logo and tagline together in all printed circumstances.

• use the corporate colors&P0S colors and numbers.

#onQt.

• use the corporate logo and tagline separately in printed pieces.

• substitute the emblem for the corporate logo.

• substitute other colors for the corporate colors.

• alter the design of the corporate logo or official emblem in any manner.

• alter- add- or delete any part of the logo- tagline- or emblem.

Note. =olor separations and complete graphic standards are available from the $ational =enter.

@o$e Pa'e,Multi$e"ia ?ra(ic Stan"ar"s

The graphic standards for the printed page should be observed in +nternet Website or multimedia presentation creations whenever possible.

The rules for official logo colors should be observed. +f P0S colors or %'B formulas are not availableoptions with your software- and only preset color choices are available- then the nearest appro1imations tothe official logo colors should be chosen.

+f animation is employed- the logo may change or evolve during animation- but its final state should beeither the one- two- or three#color version of the logo without any distortion or color change. Thirddimension or depth may be added to the logo if it does not greatly distort the logo or change its color.

,or the name- Business Professionals of America- the 3elvetica or Arial font should be used.


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38/41

As in the standards for the printed page- subdued colors

Co-ri'(t an" Fair Use ?ui"elines

Secifics >(at You Can #o T(e Fine Print

Printe" Materials S(ort• Poem less than "4; words

• 61cerpt of "4; words from a poem

greater than "4; words

• Articles- stories- or essays less than

"-4;; words

• 61cerpt from a longer work !; of

work or !-;;; words- whichever isless&but a minimum of 4;; words/.

• )ne chart- picture- diagram- graph-

cartoon or picture per book or per periodical issue

• Two pages ma1/ from an illustrated

work less than "-4;; words likechildren


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• 2L2

• 9aser 2iscs

• =opies may be copied for archival

purposes or to replace lost- damaged- orstolen copies.

• 0aterial must be used in a

classroom or nonprofitenvironment 5dedicated toface instruction5.

• The use should be instruct

not for entertainment or re

• =opying okay only if repla

are unavailable at a fair pra viable format.


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40/41

Secifics >(at You Can #o T(e Fine Print

;i"eo /For +nte'ration into Multi$e"ia or ;i"eo Pro:ects• Lideotapes

• 2L2

• 9aser 2iscs

• NuickTime 0ovies

• 6ncyclopedias =2 %)0/

• Students 5may use portions of lawfully

ac7uired copyrighted works in theiracademic multimedia5- defined as !; orthree minutes whichever is less/ of 5motionmedia.8

• The material must be legitim

ac7uired a legal copy- not bor home recording/.

• =opyright works included in

multimedia proects must giv proper attribution to copyrigholder.

Music /for +nte'ration into Multi$e"ia or ;i"eo Pro:ects• %ecords

• =assette tapes

• =2s

• Audio clips on the Web

• Up to !; of a copyrighted musical

composition may be reproduced- performedand displayed as part of a multimedia program produced by an educator or studentfor educational purposes.

• A ma1imum of E; seconds p

musical composition may be

• 0ultimedia program must ha

educational purpose.

Co$uter Softare• Software purchased/

• Software licensed/

• 9ibrary may lend software to patrons.

• Software may be installed on multiple

machines- and distributed to users via anetwork.

• Software may be installed at home and at

school.

• 9ibraries may make copies for archival use

or to replace lost- damaged- or stolen copiesif software is unavailable at a fair price or ina viable format.

• )nly one machine at a time m

use the program.

• The number of simultaneous

must not e1ceed the number licenses> and the number ofmachines being used must nee1ceed the number licensed. network license may be re7ufor multiple users.

• Take aggressive action to mo

that copying is not taking plaunless for archival purposes

+nternet• +nternet connections

• World Wide Web

• +mages may be downloaded for student

proects.

• Sound files may be downloaded for use in

proects see portion restrictions above/.

• %esources from the Web ma

be reposted onto the +nternetwithout permission. 3oweveto legitimate resources can b posted.

• Any resources you download

have been legitimately ac7uithe Web site.

Tele*ision• Broadcast e.g.- AB=- $B=-

=BS- UP$- PBS- localtelevision stations/

• =able e.g.- =$$-0TL- 3B)/

• Lideotapes made of broadcast

and cable TL programs

• Broadcasts or tapes made from broadcast

may be used for instruction.

• =able channel programs may be used with

permission. 0any programs may be retained by teachers for years& see *able in the*lassroom for details.http(::www.ciconline.org

• Schools are allowed to retain

broadcast tapes for a minimu!; school days. 6nlightenedholders- such as PBSXs %ead%ainbow- allow for much mo

• =able programs are technica

covered by the same guidelin


Page F;!!:;!:!"

http://www.ciconline.org/http://www.ciconline.org/http://www.ciconline.org/http://gpn.unl.edu/rainbow/http://gpn.unl.edu/rainbow/http://gpn.unl.edu/rainbow/http://gpn.unl.edu/rainbow/http://www.ciconline.org/http://www.ciconline.org/


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Sources. United States =opyright )ffice =ircular "!> Sections !;D- !;I- and !!; of the=opyright Act !CDH/ and subse7uent amendments- including the 2igital 0illennium =opyrightAct> ,air Use 'uidelines for 6ducational 0ultimedia> and cable systems and their associations/.

style and reference manual (2012-13)

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