Student Resource Scheme 2020

Dear Parents/Guardians,

This letter includes important information about the fees and inclusions for the SRS. If you chose to opt in to the SRS your participation is assumed for the remainder of your child’s enrolment, unless you inform the school otherwise by completing a new participation agreement form. If you are a new parent to the school, this information will assist you in making a decision as to whether you wish to participate in the SRS.

What is provided by the Queensland Government? The Queensland Government supports children’s education by providing funding for instruction (teachers), facilities (school grounds and buildings, internet), and administration (staff to run the school). Funding for schools does not extend to individual resources such as textbooks, equipment for personal use, and many items used by the student in the classroom.

The SRS helps parents to source these resources. The school can purchase resources at lower rates due to its bulk buying power. Resources such as textbooks or musical instruments that will be used over a period of time are hired to students to further reduce costs for families. Participating in the SRS also offers a convenient way for parents to source the items that their child needs for school, and ensures that all students have access to the same standard of resources.

Student Resource Scheme (SRS) – breakdown for each year As approved by the P&C in 2019. Please note that the booklist for each year level is separate to the SRS and will be provided by Kookaburra Educational Resources.

Prep $90.00

Covers IT Resources (including Apps & Software), School Curriculum booklets produced developed and photocopied at school to replace commercial text books, home readers, paper cut, science experiments, art supplies, cooking consumables.

Year 1 $90.00

Covers IT Resources (including Apps & Software), School Curriculum booklets produced developed and photocopied at school to replace commercial text books, home readers, paper cut, science experiments, art supplies.

Year 2 $90.00

Covers IT Resources (including Apps & Software), School Curriculum booklets produced developed and photocopied at school to replace commercial text books, home readers, paper cut, science experiments, art supplies.

Year 3 $90.00

Covers IT Resources (including Apps & Software), School Curriculum booklets produced developed and photocopied at school to replace commercial text books, home readers, paper cut, science experiments, art supplies.

Year 4 $100.00

Covers IT Resources (including Apps & Software), School Curriculum booklets produced developed and photocopied at school to replace commercial text books, class sets of novels, science experiments, paper cut, art supplies and photography printing.

Year 5 $100.00

Covers IT Resources (including Apps & Software), School Curriculum booklets produced developed and photocopied at school to replace commercial text books, class sets of novels, science experiments, paper cut, art supplies, Languages multicultural day activities.

Year 6 $100.00

Covers IT Resources (including Apps & Software), School Curriculum booklets produced developed and photocopied at school to replace commercial text books, class sets of novels, science experiments, paper cut, art supplies, Languages multicultural day activities.

Please read both sides of the attached form, indicate your participation for the SRS 2020 by completing appropriate sections, and return the form to the school office. Families will then be invoiced.

Regards, Kim McNamara PRINCIPAL

Student Resource SchemeParticipation Agreement Form

Version 1.1

Participation

Student Details

Student name:_______________________________ Year level:_________

Parent name :_______________________________

Parent signature:____________________________ Date:________________

o Yes o No

The Student Resource Scheme (SRS) provides parents with a convenient and cost-effective way to obtain/access

educational resources that their child needs for school. These resources supplement the school’s resources and enhance

students’ learning experience at school.

Please indicate your intention to participate or not by selecting "yes" or "no" and completing the information in the

relevant box below:

The SRS is a whole of school component which is common to all students depending on their year level.

Primary schools only

I wish to participate in the above-named Student Resource

Scheme for the duration of my child’s enrolment at the school. I

have read and understand the Terms and Conditions (see

reverse) and agree to abide by them and to pay the annual

participation fee. I understand that the school will provide me

with information about the SRS costs and inclusions each year

when the invoice is issued.

I understand that I can opt out of SRS participation in any year

by completing a new Participation Agreement Form before the

invoice due date.

I wish to make payment each year by:

o A single payment for the full year’s fee

o Term instalments (paid over the first 3 terms)

o An instalment plan as negotiated with the school

(e.g. via direct debit, centrepay or other periodical payment method)

Please contact Accounts@westendss.eq.edu.au to arrange

o I am experiencing financial hardship and wish to meet with the

school to discuss my options (see clauses 7-11 overleaf)

I agree to the above made selection, until such point as I inform the school otherwise

I do not wish to participate in the above-named Student

Resource Scheme. I have read and understand the

Terms and Conditions (see reverse) and acknowledge

my responsibility to supply the resources required by

my child. I understand the school will provide me with a

list of resources required each year.

I understand that I can choose to join the SRS in future

years by completing a new Participation Agreement

Form.

School use only:

Negotiated instalments: Term 1 $_______ Term 2 $_______Term 3 $_______Term 4$_______ Negotiated instalments approved:_____________________ Position:_______________________

Uncontrolled copy. Refer to Department of Education Policy and Procedure Register at http://ppr.det.qld.gov.au to ensure you have the most current version of this document.

Terms and Conditions of the Student Resource Scheme

Privacy Statement

The Department of Education collects this information in accordance with

section 51 of the Education (General Provisions) Act 2006 ("the Act") in

order to administer the Student Resource Scheme (SRS). The

information will only be accessed by school employees administering the

SRS. However, if required, some of this information may be shared with

departmental employees for the purpose of debt recovery.

Definitions

1. Reference to a “parent” is in accordance with the definition in the Actand refers equally to an independent student.

The Student Resource Scheme (SRS)

2. The cost of providing instruction, administration and facilities for theeducation of students enrolled at state schools is met by the State.

3. The school is not responsible for providing textbooks, in-classconsumables and personal resources for students.

4. The SRS enables parents to access certain resources, as detailed bythe school, for an annual fee.

5. Participation in the SRS is optional: parents are under no obligationto participate.

Parents and Citizens’ (P&C) Association support of the SRS

6. All parents are invited to participate in the annual meeting of theP&C Association at which the income and expenditure report ispresented and the proposed SRS inclusions and fees are tabled forapproval.

Parents experiencing financial hardship

7. Principals may vary payment options and/or waive all or part of theparticipation fee for parents experiencing financial hardship.

8. Parents experiencing financial hardship who wish to participate inthe SRS should contact the Principal to discuss options.

9. The onus of proof of financial hardship is on the parent.

10. The school may require annual proof of continuing financialhardship.

11. All discussions will be held in the strictest confidence.

Parents participating in the SRS

12. Parents indicate whether or not they wish to participate in the SRSby completing this Participation Agreement Form.

13. [An] invoice/s for the amount of the annual participation fee will beissued to the parent providing consent to participate in the SRS.

14. This agreement is for the duration of the student’s enrolment at theschool, unless a new Participation Agreement Form is completed.

15. Parents must notify the school before the invoice due date if theyintend to cease their participation in the SRS in any year.

16. Where a parent chooses to participate, they are agreeing to pay theannual participation fee, in accordance with the payment frequencyoption selected on the form. There is no provision for part-participation.

17. All SRS resources provided for the student’s temporary use remainthe property of the school and must be returned when requested bythe school or if the student leaves the school.

18. Parents are responsible for ensuring that any SRS resourcesprovided for the student’s temporary use are kept in useablecondition. Where an issued item is lost, not returned, or negligentlydamaged, parents will be responsible for payment to the schoolof the value of the item or its repair.

19. Parents must inform the school if items on the list of resources arenot received.

20. Non-payment of the participation fee by designated payment date(s)may result in debt recovery action in accordance with theDepartment’s Debt Management procedure. In such cases, thePrincipal may:

• withdraw the student’s participation in the SRS

• require the return of items provided by the SRS

• withhold the provision of any further items under the SRS

• refuse participation in the SRS where participation fees are overduefrom the previous year(s), and/or

• exclude the student from optional, non-curricular activities and/or

• initiate debt recovery action.

Parents NOT participating in the SRS

21. Parents indicate whether or not they wish to participate in the SRSby completing this Participation Agreement Form.

22. This agreement is for the duration of the student’s enrolment at theschool, unless a new Participation Agreement Form is completed.

23. Where a parent has previously indicated that they will participate inthe SRS, but wishes not to participate in any year(s), the parentmust notify the school prior to the invoice due date of their intentionto cease participation.

24. Parents who choose not to participate in the SRS are responsiblefor providing their child with all items that would otherwise beprovided by the SRS. School-produced resources (e.g. StudentDiary) will be available for separate purchase from the school fornon-participants.

Operating the SRS

25. Schools will provide all parents with a list of resources provided bythe SRS to enable parents to assess the cost effectiveness ofparticipation.

26. Schools will also provide non-participating parents with detailed listsof resources to supply for their child.

27. All items included in the SRS must be able to be independentlysourced by parents who choose not to participate in the SRS, eitherfrom a third party supplier or by purchasing a school-specificresource (such as a diary or workbook) from the school.

28. Schools may distribute information and invoices to parents in theyear preceding the SRS but invoices must not be due before theend of the first week of term 1 of the SRS year. All invoices musthave a minimum of 30 days for payment.

29. Parents must be given the option annually to choose not participatein the SRS.

30. In return for payment of the participation fee, the SRS will provideparticipating students with the resources and materials as outlinedin the school SRS documents.

31. SRS moneys received are to be expended only on studentresources outlined in the school’s SRS and must not be expendedon other items or used to raise funds for other purposes.

32. As the SRS operates for the benefit of participating parents and isfunded primarily from participation fees, the school retains control ofthe resources and determines the rules around their availability tonon-participants.

33. A student entering the school during the school year is entitled topay a pro-rata fee to participate.

34. Where participation fees have been paid and a student leaves theschool during the year, schools must determine if parents will beeligible for a pro-rata refund. This calculation will also take intoaccount any pro-rata allocation of any outstanding SRS debts(including any debts from damaged or non-returned items). Wherethe cost of outstanding debts is higher than the calculated refund,parents will be liable to pay this balance of funds.

35. The replacement cost of any resource will be up to the maximumvalue (subject to depreciation where appropriate) of the acquisitioncost to the school, as detailed on the annual SRS informationprovided to parents.

36. Schools may initiate debt recovery action in accordance with thedebt management procedure where a parent has an outstandingdebt

Uncontrolled copy. Refer to Department of Education Policy and Procedure Register at http://ppr.det.qld.gov.au to ensure you have the most current version of this document.

INSTRUCTIONS FOR ORDERING PACKS ONLINE

1. Go to www.kookaburra.com.au/login (you do not need to register)

2. Enter User Name; WESTE033 (The first 5 characters are letters and the last 3 characters are numbers)

Enter Password: Student9 (The first 6 characters are letters and the last character is a number)

3. Select Student Packs.

4. Select your student’s 2020 Year Level.

5. Add the quantity next to products required by your child, in the “Quantity” box.

6. Once you have added all items required, click “Add selected items to cart”.

7. If you have another child to shop for, select their 2020 year level from the drop down and add their items

to your cart.

8. When you've finished shopping for your child/ren, click on the cart icon in the header to go to the cart and

complete your order.

9. Review your cart, then click “Continue to Checkout”.

10. Select a Delivery Method from the drop-down and complete your delivery details.

Note: Please ensure someone will be available to receive the goods at time of delivery. All home deliveries require a signature, unless you have provided an Authority to Leave (ATL). Please be advised that once an ATL has been provided, Kookaburra can only guarantee delivery and quality up to the point that the track and trace advises us that the goods were left for you in the place indicated on your ATL.

11. Complete your child/rens names under “Student Information”.

12. Add your phone number.

13. Click “Continue to Payment”.

14. Select your payment method and click “Process Payment”.

15. You will be emailed an order confirmation.

Your order has now been placed with Kookaburra. If you have any queries, please contact our Customer Experience Team support@kookaburra.com.au

PLEASE NOTE:

Home Delivery Orders placed by 5pm: 16th December, 2019

Will be Delivered By: 20th January, 2020

Orders received after 5pm 16th December, 2019:

• Will still be accepted.

• May not be delivered before the start of Term 1 Year.

• Associated fees and charges will apply.

All orders are Firm Sale (i.e. non-returnable).