student-introduction to report writing-bel
TRANSCRIPT
REPORT WRITINGREPORT WRITINGBEL 422BEL 422
INTRODUCTIONINTRODUCTION
FUNCTIONS OF A REPORTFUNCTIONS OF A REPORT
To ________________To ________________
- to state history/background of a project- to state history/background of a project
- to describe ________________- to describe ________________
- to enable a record to be kept for future use- to enable a record to be kept for future use
To _______________To _______________
- to provide details on the progress of a project- to provide details on the progress of a project
- to explain reasons ____________________- to explain reasons ____________________
- to state __________________- to state __________________
FUNCTIONS OF A REPORTFUNCTIONS OF A REPORT
To put forward ideasTo put forward ideas
- to evaluate a proposal, system or a piece of equipment- to evaluate a proposal, system or a piece of equipment
- to propose ________________- to propose ________________
- to recommend improvements and action to be taken- to recommend improvements and action to be taken
TYPES OF REPORTSTYPES OF REPORTS
___________ reports___________ reports
Recommendation reportsRecommendation reports
___________ reports___________ reports
Accident reportsAccident reports
Incident reportsIncident reports
___________ reports___________ reports
Site reportSite report
__________________________________
Sales reportsSales reports
CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT
Unity – have __________________Unity – have __________________
- consistency in tone- consistency in tone
__________ – clear & understandable __________ – clear & understandable
- use ______, specific words- use ______, specific words
- suitable language- suitable language
Accuracy – _____________ factsAccuracy – _____________ facts
- verified by ___________ from valid sources- verified by ___________ from valid sources
CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT
__________ – be economical__________ – be economical
- transmit info in as few words as possible- transmit info in as few words as possible
- _______ non-essential words, use _____- _______ non-essential words, use _____
words, direct word patterns & combine words, direct word patterns & combine
sentence elementssentence elements
Readability – allow reader _______________Readability – allow reader _______________
- keep sentences moderately short- keep sentences moderately short
- use ______________ words- use ______________ words
- use precise figures, exact dates, names,- use precise figures, exact dates, names,
detailsdetails
CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT
Objectivity – determined by ________, not emotionObjectivity – determined by ________, not emotion
- should be ____________- should be ____________
- use denotative meanings of words, - use denotative meanings of words,
not connotativenot connotative
Completeness – include all _________ factsCompleteness – include all _________ facts
Good organisation – must be _____________Good organisation – must be _____________
- saves reading time, create a good- saves reading time, create a good
impressionimpression
CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT
Good presentation – _______, __________, attractiveGood presentation – _______, __________, attractive
appearance appearance
- have a favourable impression on- have a favourable impression on
readerreader
PARTS OF A REPORTPARTS OF A REPORT
Title pageTitle page
____________________________________
____________________________________
SummarySummary
Table of ContentsTable of Contents
1.0 Introduction1.0 Introduction
2.0 _________________2.0 _________________
3.0 Findings3.0 Findings
4.0 Conclusions4.0 Conclusions
5.0 Recommendations5.0 Recommendations
ReferencesReferences
Appendix / AppendicesAppendix / Appendices
TITLE PAGETITLE PAGE
____________ THE ABSENTEEISM RATE AMONGTHE PRODUCTION OPERATORS IN
BELTON INDUSTRIALS
prepared by:Joshua Smith
Production ManagerBelton Industrials
prepared for:Sven Rikardson
General ManagerBelton Industrials
30 October 2009
ACKNOWLEDGEMENTACKNOWLEDGEMENT
Written to __________ who have contributed to your Written to __________ who have contributed to your reportreport
Contains:Contains:
1) _____________________1) _____________________
2) name and position of individual/s2) name and position of individual/s
3) __________________ given3) __________________ given
I am deeply grateful to my colleague for their cooperation and willingness to be interviewed.
My heartfelt appreciation goes to Level Brothers for granting permission to visit their factories.
TERMS OF REFERENCETERMS OF REFERENCE
Written in ______ paragraphWritten in ______ paragraph
Should contain the followingsShould contain the followings
researchers reader _________
____________________
date of submission
On the 2 January 2009, Hairi bin Khairudin, the Head of Traffic, was instructed by Captain Rustam b Kamal, the Head of Security Department, to write a report on the reasons for traffic congestion in UiTM Shah Alam campus from January to April 2009. The report is to be submitted on 2 June 2009.
SUMMARY OF REPORTSUMMARY OF REPORT
A __________ of the whole reportA __________ of the whole report
Written in ONE paragraphWritten in ONE paragraph
Consists of:Consists of:
1) brief background of topic1) brief background of topic
2) statement of problem2) statement of problem
3) _____________3) _____________
4) method of data collection4) method of data collection
5) ____________________5) ____________________
6) findings6) findings
7) conclusions7) conclusions
8) recommendations 8) recommendations
TABLE OF CONTENTSTABLE OF CONTENTS
CHAPTERS PAGECHAPTERS PAGE
1.0 INTRODUCTION 1.0 INTRODUCTION
1.1 Background of Study 11.1 Background of Study 1
1.2 Statement of Problem 21.2 Statement of Problem 2
……
2.0 METHODOLOGY2.0 METHODOLOGY
2.1 Research Design2.1 Research Design
2.2 Site of Study2.2 Site of Study
……
3.0 FINDINGS3.0 FINDINGS
3.1 …3.1 …
3.2 …3.2 …
4.0 CONCLUSIONS4.0 CONCLUSIONS
5.0 RECOMMENDATIONS5.0 RECOMMENDATIONS
REFERENCESREFERENCES
APPENDICESAPPENDICES