student follow-up information...uc berkeley regional services - 1608 fourth street berkeley, ca...
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UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3
Updated 04/09/2019
Student Follow-Up Information
Berkeley Regional Services (BRS) is the administrative unit that partners with your academic department to manage all of your administrative needs.
Complete your background check (IF applicable)
1. Schedule your Criminal Background Check/Fingerprints with the University of California Police Department at:https://ucpdfingerprinting.setmore.com/2. Bring the required documents to your appointment:Government issued I.D.
- Background check instructions packet, Job Description, IOC(Interdepartmental Order) -Provided to you in your onboarding e-mail, orat the onboarding hiring session. Please contact us at (510) 664-9000option 3 if your appointment is approaching and you do not have the required documents.
UC Police Department appointment 1 Sproul Hall (Basement) Berkeley, CA 94720 (510) 642-6760 Hours: Monday-Friday 8:00 AM - 5:00 PM
Obtain your employee ID number
1. It takes about 5-7 business days to generate your employee ID number. You will receive an e-mail [email protected] with your employee ID number or activation status. You can also contact us at (510) 664-9000 option 3 if you DO NOT receive it after 5-7 business days. 2. Your employee ID number is necessary before obtaining your Cal ID card, or accessing your employee accounts.3. Please note, your employee ID number will NOT be active until the first day of your appointment.
Obtain your Cal ID Card
All Faculty, Staff, and Students are required to get a Cal ID Card
1.Use your CalNet ID and passphrase to upload a photo of your choice here:https://cal1card.berkeley.edu/c1cphoto
2. Schedule your appointment with the Cal 1 Card office here:https://kiosk.us1.qless.com/kiosk/app/home/6242?queues=6100000231
3.Visit the Cal 1 Card Office and present a government-issued photo ID(i.e. Drivers License or Passport)
For more information: https://cal1card.berkeley.edu/getcard
Cal 1 Card Office 212 Sproul Hall Berkeley, CA 94720 (510) 643-6839Hours: Monday-Friday 9:00 AM - 4:30 PME-mail: [email protected]
Update the CalNetDirectory
1. Visit Calnet Directory website: https://calnet.berkeley.edu/directory/update/2. Click on Authenticate, then login using your CalNet ID and passphrase.3. Edit your campus address information.Note: Do not use hyphens (-) anywhere in your profile.**Ensure that ALL fields are completed.
Establish your UCPath Employee Portal Account
UCPath is an HR, Payroll, Benefits, and Academic Personnel Solution for all University of California Employees. Access the UCPath Online Portal via the website: http://ucpath.universityofcalifornia.edu/
With UCPath Online you can:
● View your Employee ID (upper left corner of home page)
● Update your address or Phone NumberMenu Navigation: Employee Actions> Personal Information> Personal Information Summary
● Sign up for direct deposit accounts (up to 3 total)Your money will be electronically deposited into the bank account of your preference on payday. It can take up to 31 days for direct deposit to go into effect.
Menu Navigation: Employee Actions > Income and Taxes >Direct Deposit
The manual form can be found on: https://controller.berkeley.edu/sites/default/files/upay544a-1.pdf For more information, please visit: http://controller.berkeley.edu/payroll Note: If you have not received direct deposit within 31 days or more, you MUST re-enroll in direct deposit.
UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3
Updated 04/09/2019
UCPath Employee Portal Account Continued
● View Earnings Statement, starting April 2019. Menu Navigation:Employee Actions > Income and Taxes > View Paycheck
●Update your W-4 tax withholding electionsIf you do not change your withholding elections, the system defaults to “Single” and “0”, which is the highest tax rate.Menu Navigation:Employee Actions > Income and Taxes > Federal Withholding (W-4)
If you are having technical difficulties online, you can also fill out the manual W-4 sheet and bring it in:
http://www.ucop.edu/financial-accounting/_files/ucw4-de4.pdf -You can turn it into 457 Evans Hall University Drive Berkeley, CA 94720
●Enroll to receive your W-2 onlineMenu Navigation:Employee Actions > Income and Taxes > Enroll to receive online W-2
● Enroll in Benefits(Benefits are determined by the eligibility of your appointment)Please note that employees eligible for benefits must take a positive action for enrollment/ declination of benefits during this31-day period of eligibility. Failure to do so would prevent you from enrolling yourself and/or your eligible family members until the next Open Enrollment period, which could result in penalties under the ACA regulations.
You don't need to complete it all at once; you have 31 days (including weekends and holidays) from the startof employment to view your enrollment choices, however you can only submit your benefits once.
For most plans, you're covered on your first day at work, but it can take 30 to 60 days after you enroll for the insurance
companies to have a record of your enrollment. If you need immediate services, check with your insurance carrier first to see if
they have a record of your enrollment. Within 72 hours of your enrollment, it will be available to all UC insurance carriers via a
secure website, the UC Carrier Eligibility Website.
See following links for plan tools:-Medical Plan Chooser - uc.chooser.pbgh.org/Go to: http://ucpath.universityofcalifornia.edu/Menu Navigation:Employee Actions > Health and Welfare > Enroll in Benefits
To submit a benefits change or life event (i.e., marriage, birth, adoption, divorce or for AD&D, disability insurance/life insurance): Menu Navigation: Employee Actions > Health & Welfare > Life Events / Benefits Change
For more information on your benefits, please visit: ucnet.universityofcalifornia.edu
If you are enrolling, changing, cancelling, or opting out of health and welfare plans, please fill out the form UPAY 850. You can Submit a Ticket at https://regionalservices.berkeley.edu/ and attach the UPAY 850 Form. The form can be found on http://ucnet.universityofcalifornia.edu/forms/pdf/upay-850.pdf You can also turn it into 457 Evans Hall.
*Benefits orientations are held on Monday's (excluding holidays) at 457 Evans Hall.
For more information about navigating thru UCPath: https://ucpath.berkeley.edu/tools-resources/employee-resources
Taxes-Glacier Record (Foreign Nationals Only)
Glacier is a secure online tax compliance software system that collects tax-relative information from foreign individuals receiving funds from theUniversity of California, Berkeley. All foreign individuals receiving funds from the University must have a Glacier record. Glacier determines residency status and tax treaty eligibility for the foreign individual. Please make sure to look for an e-mail from Glacier as a record should automatically be generated for you. In order to establish a Glacier record, please contact your HR Partner or UC Berkeley: Central Payroll Office.
UC Berkeley: Central Payroll Office 2195 Hearst Ave., Suite 120 Berkeley, CA 94720 E-mail: [email protected]
UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3
Updated 04/09/2019
W-4/NR Tax Form (Foreign Nationals Only)
Please note that the completion of this form is required and is used only for nonresident alien employees working in return for pay/other compensation in the United States. This form can only be completed and processed with a Social Security Number of the person completing the form This form will need to be completed for tax purposes. UC campus departments can contact Central Payroll Office if they have questions about the UC W-4 NR/DE 4.
The University of California Employee's Federal-State Withholding Allowance Certificate form can be found on: http://www.ucop.edu/financial-accounting/_files/taxation/w4nr.pdf
You can send it in three different ways:
-You can turn it into 457 Evans Hall University Drive Berkeley, CA 94720-You can go to 1608 Fourth Street Berkeley, CA 94710 ATTN: Central Payroll -You can mail to internally to Campus Shared Services ATTN: Central Payroll
UC Berkeley: Central Payroll Office 2195 Hearst Ave., Suite 120 Berkeley, CA 94720 E-mail: [email protected]
Sign up for WarnMe Emergency Alert Service
WarnMe is Berkeley's emergency notification system. It is activated to send messages to you when there is an immediate threat to the health and safety of the campus community. Faculty, staff, and students are automatically enrolled via their berkeley.edu email address. To receive WarnMe emergency warnings via any other method, such as by text or phone, you must tell us how to contact you. Text messages are the fastest way to get notified and should be your first alert priority.
How to enroll via WarnMe Website
1. Visit the warnme.berkeley.edu website.2. On the right side, click Faculty, Staff and Other Affiliates.3. Enter your CalNet ID and passphrase.4. Add your phone number to the Text Message/SMS line and select 1 as your priority.5. Click Submit Information.
Parking & Transportation
If you are commuting by bike, car, or just walking to campus, this site provides the necessary information you need. Please visit UC Berkeley Parking and Transportation website to review your options and plan your future parking and transportation needs: http://pt.berkeley.edu/
Berkeley Parking & Transportation 1995 University Ave, Suite 110 Berkeley, CA 94720-5740 (510) 643-7701 Hours: Monday - Friday 7:30 AM - 4:00 PM
Important Payroll Information
Please contact Central Payroll when you have questions regarding the following:
-Tax deductions- Benefits deductions- Wagework/Parking & Transportation deductions-Union deductions-Wage garnishments- Glacier Tax Compliance System: [email protected]
Central Payroll Office 2195 Hearst Ave #120 Berkeley, CA 94720-1104 Phone: (510) 642-1336 Fax: (510) 643-9339 E-mail: [email protected]
Customer Service Window Hours:Monday - Friday 12:30 PM - 2:30 PM
Important Payroll Information CalTime (For non-academic appointments)
If you are start working immediately, please note that it can take 4-5 business days after your hiring paperwork has been completed to obtain access.
1. CalTime training for Employees and Supervisors/Delegates will be offered on Campus on a recurring schedule every otherweek. Please visit the following link for upcoming training dates: http://caltime.berkeley.edu/training2. Talk to your supervisor about your department's timekeeping system, how to record your time and deadlines for submitting your timesheet in CalTime.3. Your Timekeeper will reach out to you via e-mail to provide you instructions on how to access CalTime and record your time.4. As your direct deposit is being set up, your first paycheck may be a paper check that will be mailed to your address on file.5. Until you receive CalTime access to track your time, you need to complete manual time sheets. Timesheets can be found at: http://caltime.berkeley.edu/help/caltime-paper-timecard6. You can turn in your timesheet with Supervisor signature via: Scan/E-mail: [email protected] (please indicate Dept/Research Unit in Subject Line) or Fax (510) 664-9300. 7. If you have problems logging into CalTime or recording your time, you can [email protected], call (510) 664-9000 option 5, or visit Caltime.berkley.edu for more information.
UC Berkeley Regional Services - 1608 Fourth Street Berkeley, CA 94710 (510) 664-9000 EXT. 3
Updated 04/09/2019
University of California Retirement Savings Program
Safe Harbor
1. Safe Harbor Participants are eligible academic appointees, part-time, seasonal, and temporary UC employees who are noteligible to participate in UCRP and whose wages are not subject to Social Security taxes. Also included in this category are non-exempt UC student employees who do not satisfy certain course load requirements and resident aliens with F-1 status.
2. You will make mandatory contributions on a pre-tax basis of 7.5% of your wages. Your contributions are automatically
invested in the UC Savings Fund, and monitored by the UC Office the Treasurer.
3. If you leave your UC employment, please contact Fidelity Retirement Services after 30 days to about your options to manageyour contributions: https://www.fidelity.com/ or you can reach them at 1 (866) 682-7787.
4. For more information on the Safe Harbor Retirement Plan, refer to:http://ucnet.universityofcalifornia.edu/forms/pdf/retirement-savings-program-information-for -safe-harbor-participants.pdf
Defined Contribution Plan
For more information on Defined Contribution Plan and other Savings plans, please refer to: http://ucnet.universityofcalifornia.edu/forms/pdf/defined-contribution-plan-summary -description.pdf
UC Retirement Choice
For more information about UC Retirement Choice go to: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/retirement-benefits/2016 -retirement-choice/index.html
Additional UC Retirement Savings Program
Other plans are offered through Fidelity. For more information on additional UC Retirement Savings plans, please refer to: Savings plans, please refer to: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/retirement-benefits/ucrs/index.html
However, you must submit a service request for your enrollment at https://regionalservices.berkeley.edu/ On the top of the page, click on the Campus Systems drop down menu, choose New IT / HR Tickets and Requests, then choose Get HR Help.
For additional questions and information, you can contact the Retirement Administration Service Center at 1 (800) 888-8267 x 4 or (510) 987-0900.
Safety training & building Access
Please see your local facilities manager and supervisor for building access and safety training.
04/09/2019 Home | CalTime
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CalTime (/)
CalTime is Berkeley's timekeeping system (/caltime-berkeley)Whether you are an employee, supervisor, or timekeeper, explore our site to learn more about timekeeping with CalTime. Everyone is responsible for accuratetimekeeping:
Employees report work and leave time on their timecardsSupervisors review and approve their employees’ timecardsTimekeepers sign o� on their units’ timecards
Are you an employee?
non-exempt employee (record time on a Biweekly basis) (https://caltime.berkeley.edu/training/nonexempt)exempt employee (record time on a Monthly basis) (https://caltime.berkeley.edu/training/training-and-learning-exempt-employees)
Are you a supervisor?
of a non-exempt employee (https://caltime.berkeley.edu/training/supervisors)of a exempt employee (https://caltime.berkeley.edu/supervisors-exempt-employees)
Thank you for using CalTime!
The Video tutorials below are designed based on employee role to help the user navigate in the new version of CalTime beginning April 1.
CalTime Spring Upgrade 2017 (https://youtu.be/o4bqcsKtWb0) (1:39)Exempt vs. Non-Exempt Employees at UC Berkeley (https://youtu.be/QpZqnLGUpWk) (1:52)CalTime for Non-Exempt (Anytime) Employees (https://youtu.be/FgUmp2y-PDY) (5:59) and How to Approve your Timecard in CalTime(https://youtu.be/7PUwT0XOtR0) (2:29)CalTime for Non-Exempt (Realtime) Employees (https://youtu.be/VQ_tayQ1xQM) (5:19)CalTime for Exempt Employees-How to record leave and approve your timecard (https://youtu.be/JaoUT-eHQRA) (3:56)CalTime for Supervisors- How to review and approve employee timecards in CalTime (https://youtu.be/MiWtjQwz8PI) (6:21)CalTime for Supervisors - How to setup schedules (3:03) (https://youtu.be/sMFmFwWwLkw)
(https://caltimeprod.berkeley.edu/)
Recommend Google Chrome: For additional browser requirement information, read FAQ (https://caltime.berkeley.edu/caltime-kronos-versions-8-adobe-�ash-player-requirements).
04/09/2019 Home | CalTime
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Quick LinksApproval Deadlines (https://caltime.berkeley.edu/non-exempt-timecard-deadlines-2015)Biweekly Pay (http://controller.berkeley.edu/payroll/biweekly-pay-and-factor-leave-accruals)Factor Accruals (http://controller.berkeley.edu/payroll/factor-leave-accruals)Frequently Asked Questions (https://caltime.berkeley.edu/faq-page)Non-Exempt Employee Information (https://caltime.berkeley.edu/training/nonexempt)Exempt Employee Information (https://caltime.berkeley.edu/training/training-and-learning-exempt-employees)
(http://www.berkeley.edu)
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BIWEEKLY PAY DAYS HOLIDAYS
PAY PERIOD END BENEFITS DEDUCTION HOLIDAYS (MAY 29, OCT. 30)
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31
176 22 184 23 160 20
S M T W Th F S S M T W Th F S S M T W Th F S 1 2 3 4 5 6 0 1 2 3 4 1 2 3 0 1
7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 814 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 1521 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 2228 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29
30
184 23 176 22 168 21
S M T W Th F S S M T W Th F S S M T W Th F S 1 2 3 4 5 6 1 0 1 2 3 1 2 3 4 5 6 7
7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 1414 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 2121 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 2828 29 30 31 25 26 27 28 29 30 31 29 30
184 23 168 21 176 22
S M T W Th F S S M T W Th F S S M T W Th F S 1 2 3 4 5 1 2 0 1 2 1 2 3 4 5 6 7
6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 1413 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 2120 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 2827 28 29 30 31 32 33 24 25 26 27 28 29 30 29 30 3134 35
UC BERKELEY
Monthly working hours: Days Monthly working hours: Days
JULYMonthly working hours: Days Monthly working hours: Days Monthly working hours:
Monthly working hours: Days Monthly working hours: Days
Days
OCTOBER NOVEMBER DECEMBERMonthly working hours: Days
AUGUST SEPTEMBER
Monthly working hours: Days
APRIL MAY JUNEMonthly working hours: Days
2019 BIWEEKLY PAYROLL CALENDAR
JANUARY FEBRUARY MARCHMonthly working hours: Days Monthly working hours: Days
BRS MANUAL BI-WEEKLY TIMESHEETUniversity of California, Berkeley • Berkeley Regional Services • 1608 4th Street • Berkeley, CA 94710 • Phone: (510) 664 - 9000, Option 3
TOTAL
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
BU ACCOUNT FUND DEPT ID (ORG CODE) PROGRAM CHARTFIELD1 CHARTFIELD2 %/HRS.
EMPLOYEE NAME: _____________________________________________ UCB EID: ________________________________________ BI WEEKLY PAY PERIOD:
TITLE: ________________________________________________________ DEPT: __________________________________________ FROM: _______________ TO: ______________
ACCOUNT INFORMATION
PAYCODE
OTHER START TIME END TIMEHOURSDATE DAY OF WEEK TOTALDAILY HOURS
TOTAL %/HRS.PPS PAY CODES:
CTO: COMP TIME OFF LOA: LEAVE OF ABSENCE (UNPAID) LOP: LEAVE WITHOUT PAY PTO: PAID TIME OFF TAKEN REG: REGULAR SDF: SHIFT DIFFERENTIAL SKX: SICK LEAVE TAKEN VAX: VACATION LEAVE TAKEN
FOR OFFICE USE ONLY:
� Date Received
� Entered into PPS
� Audited
Employee’s Signature: ______________________________________________________________________________________ Date: ________/________/_______
Supervisor's Signature: ___________________________________________________________________________________ Date: ________/________/_______ Updated 03/01/19
*Please submit your timesheet to your Supervisor for approval. Your Supervisor will submit your timesheet to [email protected].*Manual timesheet deadlines can be found at https://regionalservices.berkeley.edu/sites/default/files/2019-calendar-timesheetdeadlines.pdf*Please indicate department ID (DeptID) in the subject line of your email when submitting a manual timesheet.
