Student Database Changes 2011-12

Presenter: Dr. Ruth S. Jones

June 2011

Agenda

Element Format, Survey Periods, Formats, Wording Changes Throughout

Changes by Format Appendixes Elements – Deleted, Optional & Other Edits Local ID Lookup (Not covered: Staff Database, WDIS, details)

Element Format

New format Access ADA compliant Excel available Description of change

Survey Periods

No surveys added or deleted. Survey 7 – send all ELL students who will

take CELLA. Survey Dates – see handout.

Formats

Deleted three formats. Department of Juvenile Justice Student Entry

Assessment Department of Juvenile Justice Student Exit

Assessment Exceptional Student Program

Six elements moved to Exceptional Student format.

Wording Changes Made Throughout

“Vocational” changed to “Career and Technical Education” (CTE)

“Referral” changed to “Resultant”

Career and Technical Education Student Course

Grade Level Added 06-08. Submit for 06-12.

Added existing element – Career and Professional Academy Identifier.

Career and Technical Education Teacher Course

No changes

DJJ Student Entry and Exit Assessments

Formats deleted.

Dropout Prevention Program Data

Deleted Teenage Parent Program – Birth Weight of Child

Element may be kept at local level but is optional.

English Language Learners Information

No changes

Exceptional Student

Six elements moved to this format from Exceptional Student Program format. Exceptional Student Placement Status Exceptional Student Referral Reason Evaluation Completion Date Exceptional Student Placement Date Exceptional Student Eligibility Determination Date Date of Consent for Evaluation

Exceptional Student - Continued

Added new element - Exceptional Student 60-Day Exception. Codes N, Y and Z.

Exceptional Student Program

Format deleted. Six elements moved to Exceptional Student

format.

Federal/State Compensatory Project Evaluation

Federal/State Project Area and Model Deleted code 08 in positions 3-4.

Federal/State Indicator Status

Added four new elements. Bullied or Harassed – Disability Bullied or Harassed – Race Bullied or Harassed – Sex School Related Arrest Codes N, Y & Z for Bullied or Harassed. Codes N & Y for School Related Arrest.

Deleted Career Academy Participant.

McKay Prepayment Verification

FEFP Program Number Added codes 101-103, 130 and 300 for Section

504 students.

Prior School Status/Student Attendance

No changes.

School Environmental Safety Incident Report

Drug Description Added code N.

Student Assessment

Also submit for all Advanced Placement and International baccalaureate Program exams.

Test Name – added values APT & IBP.

Student Course Schedule

Reading Intervention Component Added code E.

Student Course Transcript Information

School Number, Where Credit Earned Added code 9900.

School Year – Record Submission Removed key field designation but it functions like

a key field due to edit 30. Course, State Subject Area Requirements

and Course Substituted, State Subject Area Requirements Added codes A1, BI and GE.

Student Course Transcript Information - Continued

Added new element – Course Assessment Status Codes A, B, C, D, E and Z. Plan to add code F.

Student Demographic Information

No changes.

Student Discipline/Resultant Action

Incident, Date No longer a key field.

Added new element - Zero-Tolerance: Expulsions Codes N, Y and Z.

Student End of Year Status

Deleted Career and Technical Education Academic Disadvantaged.

Student Transportation

No changes

Teacher Course

No changes.

Title I Supplemental Educational Services (TI SES)

Deleted six elements. TI SES – Achievement Goals – Reading/Language

Arts TI SES – Achievement Goals – Math TI SES – Achievement Goals – Science TI SES – Achievement Goals Mastered –

Reading/Language Arts TI SES – Achievement Goals Mastered – Math TI SES – Achievement Goals Mastered – Science

Appendixes

Revised wording in names or definitions. Colleges (Appendix F) Incident reporting (Appendix P) Transportation membership category (Appendix

U) Revised course lists.

NCLB core courses (Appendix R) Class size core courses (Appendix S) AP, IB and AICE courses (Appendix V) ELL FTE eligible courses (Appendix DD)

Appendixes (continued)

Added tests and sub-tests. Test Names (Appendix I) Test Subject Content Codes (Appendix L)

Available later. TI SES Service Providers (Appendix T) –

available in September 2011. CAPE Academies (Appendix Y).

2010-11 codes replaced with 2011-12 codes. Industry Certification Identifier (Appendix Z)

Appendixes (continued)

Appendix deleted. Class Size Average Algorithm for Grade

Groupings (Appendix AA) To be further revised.

Virtual Instruction Providers (Appendix CC) New appendix.

Vaccine Status and Date (Appendix EE)

Deleted & Optional Elements

Career Academy Participant Career and Technical Education Academic

Disadvantaged Title I Supplemental Educational Services

Achievement Goals Achievement Goals Mastered

Teenage Parent Program – Birth Weight of Child - Optional

Other Element Changes

Health Examination, School Entry – added code V.

Career Pathways Student Participant – added to FASTER format.

Added Migrant Tracking use type to District Number, Where Credit Earned School Number, Where Credit Earned

Edits

Changes to edits are listed in the comments embedded in the mainframe programs available at NWRDC.

Local ID Look-up

Coming soon. CICC menu at NWRDC. Enter Student Number Identifier, Local to find

the Student Number Identifier, Florida for a student.

Contact Information

Ruth S. Jones, Ph.D. Education Information Services Ruth.Jones@fldoe.org (850) 245-9577