Strategies for Managing Multiple Priorities

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Strategies for Managing Multiple Priorities

Agenda

• What are strategies and priorities? • The realities of time • Demands that impact your priorities • Roadblocks to progress • Identify your priorities • Twelve steps to succeed in a tech rich

workplace • What are your top five priorities? • Interpersonal strategies for promoting vitality

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What are Strategies and Priorities?

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• Strategy is a plan to attain a goal

• Priority is determination of what is important

The Realities of Time

No matter how many priorities we are juggling, we all have 24 hours in a day and 120 hours in a work week.

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Demands that Impact Our Priorities

• Organizational change • New technology • Work flow and process changes • Increased demands with fewer resources • On call 24 hours a day

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Roadblocks to Progress

Self Generated • Lack of Priorities • Disorganization • Inability to say no • Socializing • Perfectionism • Procrastination

Environmental • Drop in visitors • Telephone calls • Voicemail and email • Unproductive meetings • Paperwork and

administrative tasks • Crisis

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Identify Your Priorities

• Pareto’s Rule (80/20)

• Use the ABC Method of Prioritization

– High Value A Time

– Medium Value B Time

– Lower Value C Time

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12 Steps to Succeed in a Tech Rich Workplace

1. Start your day with a plan

2. Identify a personal philosophy of time

3. Use your systems’ features to support your accomplishments and priorities

4. Control your cell phone

5. Ease up on email

6. Don’t be a slave to your voice mail 12

12 Steps to Succeed in a Tech Rich Workplace… (continued)

7. Allow yourself time – every day

8. Schedule personal time

9. Use a single source

10. Balance your skills

11. Maintain your health

12. Practice prioritization

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What are Your Top Five Priorities Today?

• Most Critical - #1

• Moderately Critical - #2

• Least Critical - #3

• Rank Top Priorities

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Interpersonal Strategies for Promoting Vitality

• Have realistic goals and expectations

• Accept your limitations as a human being

• Aim for business and personal balance

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Summary

• Are you managing time or is it managing you?

• Demands and roadblocks to progress • Identify your priorities • How to succeed in a tech rich workplace • Interpersonal strategies for promoting

vitality.

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