stlcc board of trustees meeting minutes, june 20, 2013 · thursday, june 20, 2013 . the regular...

MINUTES OF REGULAR MEETING

BOARD OF TRUSTEES ST. LOUIS COMMUNITY COLLEGE

THURSDAY, JUNE 20, 2013 The Regular Meeting of the Board of Trustees of St. Louis Community College was held on Thursday, June 20, 2013, at the Wildwood Campus, 2645 Generations Drive, Wildwood, MO, 63040, pursuant to notice and in accordance with R.S. MO 610.020 as amended. 1. Call to Order/Roll Call Ms. Libby Fitzgerald, Chair, called the meeting to order at 7:05 p.m. The following members of the Board of Trustees were present: Ms. Libby Fitzgerald, Chair; Dr. Craig Larson, Vice Chair; Dr. Doris Graham, Trustee; Ms. Melissa Hattman, Trustee; Ms. Hattie Jackson, Trustee, and Ms. Joan McGivney, Trustee. Also present were Dr. Myrtle E.B. Dorsey, Chancellor; Mr. Ian Cooper of Tueth, Keeney, Cooper, Mohan & Jakstadt P.C., and Ms. Rebecca Garrison, Associate for Board Relations. 2. Welcome to Guests Ms. Fitzgerald welcomed all guests attending the meeting. 3. Citizens Desiring to Address the Board Regarding Agenda Items None. 4. Adoption of Agenda/Revisions to Agenda On motion by Dr. Graham, and seconded by Ms. Hattman, the Board unanimously adopted the agenda as revised, after noting that a date needed to be added to the Executive Session Resolution prior to approval.

2

5. Approval of the May 16, 2013 Regular Meeting Minutes On motion by Ms. Hattman and seconded by Ms. McGivney, the Board unanimously approved the May 16, 2013 minutes. 6. Approval of Resolution Re July 11, 2013 Executive Session of the

Board of Trustees On motion by Ms. McGivney, and seconded by Ms. Hattman, and following revision, the Board unanimously approved, by a roll-call vote, the resolution scheduling an executive session on July 11, 2013, all as more fully set forth in Exhibit A attached hereto and by this reference incorporated herein. 7. Election of Officers In accordance with Board Policy A.5, Election of Officers, elections were held for officers of the Board of Trustees of St. Louis Community College for the ensuing year. Whereupon, nominations were called for the office of Board Chair. Ms. Hattman nominated Dr. Larson for the office of Board Chair. Dr. Graham seconded the motion. There being no other nominations, the Board voted unanimously for Dr. Larson to serve for a term of one year or until his successor shall be elected and qualified. Whereupon, nominations were called for the office of Board Vice Chair. Ms. McGivney nominated Dr. Graham for the office of Vice Chair. Ms. Hattman seconded the motion. There being no other nominations, Dr. Graham was unanimously elected Vice Chair of the Board, to serve for a term of one year or until her successor shall be elected and qualified. Ms. Fitzgerald announced that the newly elected officers would immediately assume their offices. Dr. Larson then presented an engraved plaque to Ms. Fitzgerald in appreciation of her service as Board Chair. Dr. Larson thanked Ms. Fitzgerald for her leadership as Board Chair.

3

8. Nomination of Trustees to the Foundation Board Ms. Hattman nominated Ms. McGivney to serve as a member of the Board of Trustees on the Foundation Board. Dr. Graham seconded the nomination. The Board unanimously approved Ms. McGivney’s appointment. 9. Recognition of Student, Staff and Trustee Accomplishments DeLancey Smith, Director of Communications, read statements of congratulations for students and staff on their recent awards and accomplishments. 10. Approval of Fiscal Year 2014 Operating and Capital Budgets The Board was requested to approve the Fiscal Year 2014 Operating and Capital Budgets. Following clarification on the Physical Plant budget and questions regarding emergency repairs and Pell Grant dollars, on motion by Ms. Fitzgerald and seconded by Dr. Graham, the Board voted unanimously to approve the following resolution: RESOLVED, that the Board of Trustees hereby approves the Operating and Capital Budgets for the 2014 fiscal year, all as more fully set forth in Exhibit A, attached hereto and by this reference incorporated herein, and FURTHER RESOLVED, that the sums set forth in said budgets are hereby deemed appropriated for the purposes therein set forth. Dr. Larson thanked Mr. Kay for his work and for his campus presentations on the budgeting process. 11. Informational Presentation Ms. Karin Fowler, Senior Program Manager, and Mr. Steve Long, Associate Vice Chancellor of Workforce Solutions, made a presentation to the Board regarding the Metropolitan Education and Training Center (MET). Ms. Fowler and Mr. Long presented on the center’s mission, key partnerships, history, programs, testimonials, success rates, challenges and opportunities. 12. Approval of Consent Items Consent items are approved by a single motion and vote unless otherwise noted below.

4

12.1 Consent Item Motion and Vote

On motion by Ms. Jackson, and seconded by Ms. Hattman, the consent agenda items were unanimously approved.

12.2 Academic and Student Affairs

Approval of Program Recommendations and Revisions The Board, by consent, approved the following Resolution: RESOLVED, that the Board of Trustees hereby approves the program

recommendations all as more fully set forth in Exhibit B attached hereto and by this reference incorporated herein; and that, where appropriate, said programs be submitted to the Coordinating Board for Higher Education.

12.3 HUMAN RESOURCES

Human Resource Recommendations The Board, by consent, approved the following resolution regarding human resource recommendations:

RESOLVED, that the Board hereby ratifies and/or approves personnel actions for certificated, physical plant and classified staff in accordance with established policies of the District, all as more fully set forth in Exhibit C attached to these minutes and by this reference incorporated herein; and

FURTHER RESOLVED, that, where appropriate, the Chancellor of the District or her designee is hereby authorized and directed to execute for and on behalf of the District, the appropriate contract or amendment to contract for the affected personnel.

12.4 BID AWARDS Acceptance of Bids/Ratification of Contracts The Board, by consent, approved the following resolution:

RESOLVED, that the Board of Trustees hereby accepts the bids and/or ratifies the contracts set forth in Exhibit D attached hereto and by this

5

reference incorporated herein, to the lowest responsible bidder for the amounts indicated thereon and all in accordance with District specifications specified in the contract numbers indicated; said funds to be paid from the funds set forth in each item of Exhibit D; and

FURTHER RESOLVED, that the appropriate officer of the Board or the District be and hereby is authorized and directed to execute an appropriate contract in each instance.

12.5 FINANCE

Budget

A. Financial Reports

Financial reports will appear on a quarterly basis, in February, May, August and November.

12.6 CONTRACTS AND/OR AGREEMENTS

Contracts and/or Agreements The Board was requested to approve the acceptance or renewal of various contracts, agreements and resolutions. The Board, by consent, approved the following resolution regarding the acceptance or renewal of various contracts, agreements and resolutions between the District and various agencies, corporations and individuals located throughout the District:

RESOLVED, that the contracts, agreements and resolutions set forth in Exhibit E attached hereto and by this reference incorporated herein, are adopted and approved; and

FURTHER RESOLVED, that the appropriate Officer of the Board of the District be and hereby is authorized and directed to execute an appropriate contract in each instance.

6

12.7 ACCEPTANCE OF EXTERNAL FUNDS Acceptance of External Funds The Board, by consent, approved the following resolution regarding the acceptance of grants, contracts and equipment donations:

RESOLVED, that the Board of Trustees does hereby accept the grants, contracts, gifts and equipment donations for the College, all as more fully set forth in Exhibit F attached hereto and by this reference incorporated herein; and FURTHER RESOLVED, that the Chancellor be and hereby is authorized and directed to express appreciation, where appropriate, for and on behalf of the District; and FURTHER RESOLVED, that with respect to federal grants for work-study programs, the Agency involved will be billed for matching funds and for Social Security; and FURTHER RESOLVED, that the appropriate Officer of the Board or District be and hereby is authorized and directed to execute contracts with said agencies in each instance.

12.8 INSURANCE

Approval of Insurance Renewals

The Board, by consent, unanimously approved renewal of various insurance agreements and policies, all as more fully set forth in Exhibit G attached hereto and by this reference incorporated herein.

13. COMMUNICATIONS 13.1 Chancellor’s Report

Dr. Dorsey announced that during its Executive Session, the Board approved continuation of salaries of employees in bargaining units who are attending formal bargaining sessions during working hours.

7

Dr. Dorsey said more than 8,500 people from across the world attended the 2013 NAFSA Annual Conference and Expo (A conference for International Educators). STLCC served as a sponsor of this event, along with Houston Community Colleges. She commended Dr. Joan Friend and Mr. Chris Sulincevski for their valuable contributions. Dr. Dorsey then advised that she, along with Rod Nunn and Kent Kay, met with a delegation of educators from New Zealand. They were in town attending the NAFSA conference. The meeting focus was to assist them in gaining a better understanding of community colleges in the United States. The delegation included Grant McPherson, CEO of Education New Zealand and Sam Hoben, Market Development Manager. Education New Zealand is the country’s lead government agency responsible for New Zealand’s international education promotion and representation worldwide. Dr. Dorsey said that STLCC was invited and selected to participate in the Experimental Sites Initiative through the U.S. Department of Education. Experiment six focuses on the Direct Loan Program and limiting unsubsidized loan amounts. This experiment will be evaluated using information provided by STLCC to determine whether students who received less than the statutory amounts of Direct Loans were able to enroll, succeed, and complete their academic programs. The results will be compared with results from similar students who received the higher loan amounts. An analysis of the effect of the experiment on the diversity of the students enrolled in the institution will be conducted, especially as it relates to the numbers of low-income students. The evaluation will also attempt to determine if the lower educational loan debt of the students in the experiment resulted in fewer delinquencies and defaults. Dr. Dorsey congratulated Castella Henderson and Regina Blackshear for their efforts with this initiative. Dr. Dorsey then shared that the Foundation was notified by a local consultant to an international organization that one of their clients has agreed to approve our request to their organization for $100,000 to support the Gateway to College Program at Florissant Valley. The funding will be available to the Foundation as of July 1, 2013. Dr. Dorsey gave her congratulations to Wendell Covington, Marcia Pfeiffer and Ruby Curry.

8

13.2 For the Good of the College Report Dr. Larson reported that five Trustees attended the Missouri Community College Association Conference in May. The theme for the Conference was the Board’s role in advancing the completion agenda. Trustees from twelve colleges held discussions about what each institution is doing to improve student retention by identifying best practices. The group also discussed the past year’s legislative session and looked ahead to the 2014 agenda. Dr. Larson then reported that three Board members attended the annual Governing Board Forum in Jefferson City. The one-day forum included a budget outlook, a legislative update, funding models, advocacy, college completion, technology, and bridging the gap between high school and college. Dr. Larson said the goal of the Lumina Foundation is to raise 2 and 4-year degrees in the United States to 60 percent and we are now in the mid 30’s. He added that is also Missouri’s goal and that Missouri has made the most progress of any state. 13.3 Citizens Desiring to Address the Board Regarding Other Concerns Ms. Cindy Campbell, JCD-NEA, distributed a written statement to the Board of Trustees from union leaders representing 1,300 full-time employees. She then introduced Doug Hurst, JCD-NEA, who read a statement to the Board about morale, management practices, problem solving, faculty union representation on the Leadership Team, and asking leadership for a forum to provide input on employee issues. Mr. Terry Artis, Florissant Valley student, addressed the Board about the practice of discretionary extra points issued by his instructor. He asked the Board to put forth a policy to ensure a fair and level playing field. 13.4 Board Member Comments Ms. Hattman encouraged staff to visit the Coordinating Board for Higher Education’s web site to view the Lumina presentation given at the Board Forum. She asked them to read the presentation and pass the information on to their senators and representatives. Ms. Jackson said she was impressed by the level of engagement around student completion at the MCCA conference. She said presidents, chancellors and board

9

members all worked together in discussion of the completion. She recognized Dr. Larson for his role as moderator of the discussion. Dr. Larson said he is looking forward to the year ahead. He said the district faces many challenges, of both monetary and other issues. He said his primary focus as Chair will be on communication within the college. He said trust cannot be developed without collaborative problem solving. He distributed dates to the Board for a July work session. Dr. Larson then asked Mr. Hurst to speak with him after the meeting. 14. NEW BUSINESS None. 15. ADJOURNMENT There being no other or further business to come before the Board, the meeting was adjourned at 8:22 p.m. Respectfully submitted, Rebecca Garrison Associate for Board Relations

#6 Resolution Re Executive Session of the Board of Trustees

The Board is requested to approve the following resolution: RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as amended 2004), schedules the holding of closed meetings, record and vote on July 11, 2013, at 6:00 p.m., at the South County Education and University Center, 4115 Meramec Bottom Road, St. Louis, MO 63129 in the First Floor Conference Room, for the following reasons: 1) to discuss legal actions, causes of action or litigation involving St. Louis Community

College and to hold any confidential or privileged communications with the attorney for the College (Section 610.021 [1]), and the lease, purchase or sale of real estate (Section 610.021 [2]); and

2) to discuss action upon any personnel matters relating to the hiring, firing, disciplining or

promotion of personnel, (Section 610.021 [3]); and 3) to discuss pending and future discussion and negotiations with employee groups of St.

Louis Community College and the work product related thereto (Section 610.021 [10]); and

4) to discuss individually identifiable personnel records, performance ratings or records

pertaining to employees or applicants for employment, (Section 610.021 [8]); and 5) to hold confidential or privileged communications with the auditor, including all auditor

work product (610.021 [17]), and 6) to discuss records which are protected from disclosure by law (610.021(14), and

FURTHER RESOLVED, that notice of the closed meeting be given in accordance with R.S. Mo. Section 610.020 as amended 2004. June 20, 2013 Board Agenda

Budget

FY2014

Board of Trustees June 20, 2013

lfiggs

Typewritten Text

Recommended Approval of FY 2014 Operating and Capital Budgets

St. Louis Community College

i

Table of Contents Page Budget Summary – General Operating ........................................................ 1-2 Census Day Enrollments Credit Hours ............................................................ 3 Operating Fund .............................................................................................. 4 Operating Fund Revenue Charts .................................................................... 5 Operating Fund Expenditures and Transfers Charts ....................................... 6 Student Technology Fee ................................................................................ 7 College and Student Activities ....................................................................... 8 Public Safety, Pedestrian and Traffic Access .................................................. 9 Student Aid ................................................................................................... 10 Rental of Facilities ......................................................................................... 11 Maintenance, Repair, Debt Service and Capital ............................................ 12 Economic Development/Workforce Solutions Group ................................... 13 Restricted ..................................................................................................... 14 Auxiliary Services .......................................................................................... 15 Budget Assumptions .................................................................................. 16-19


1

Budget Summary-General Operating

Year Ending June 30, 2014

Operating

Student

Technology

Fee

College and

Student

Activities

Revenues

Local Taxes 60,156,723$ -$ -$

State Appropriation 42,876,477 - -

Contingency for Holdback - - -

Maintenance Fees 47,779,000 - -

Student Technology Fees - 1,980,800 -

College Activity Fees - - 1,386,558

Continuing Education

Tuition and Fees 1,525,000 - -

Other Fees 320,881 - -

Bad Debt (2,600,000) - -

Other Revenue 3,800,000 - -

Total Revenues 153,858,081 1,980,800 1,386,558

Expenditures

Salaries 98,011,011 588,533 71,162

Benefits 27,210,039 185,084 3,762

Supplies and Services 18,165,919 862,339 862,907

Utilities 5,085,498 - -

Institutional Contributions-Match 805,000 - -

Student Activities Budget-Agency - - 248,727

Special Projects - - -

Total Expenditures 149,277,467 1,635,956 1,186,558

Transfers to (from) other Funds

To (From) ED/WSG Revenue (200,000) - -

To (From) Auxiliaries (125,000) - -

To (From) College Activities Fees (200,000) - 200,000

To (From) Maintenance and Capital 1,010,272 344,844 -

To (From) Student Aid 843,005 - -

To (From) Leasehold bonds 3,252,337 - -

Total Transfers 4,580,614 344,844 200,000

Total Expenditures and Transfers 153,858,081 1,980,800 1,386,558

Increase (Decrease) in Net Assets -$ -$ -$

2

FY 2014 FY 2013 Change

60,156,723$ 60,156,723$ -$

42,876,477 42,712,149 164,328

- (2,584,855) 2,584,855

47,779,000 52,991,259 (5,212,259)

1,980,800 2,420,000 (439,200)

1,386,558 1,694,000 (307,442)

- - -

1,525,000 1,544,000 (19,000)

320,881 298,895 21,986

(2,600,000) (700,000) (1,900,000)

3,800,000 3,800,000 -

157,225,439 162,332,171 (5,106,732)

98,670,706 98,857,281 (186,575)

27,398,885 24,871,244 2,527,641

19,891,165 20,863,879 (972,714)

5,085,498 5,177,758 (92,260)

805,000 821,000 (16,000)

248,727 342,667 (93,940)

- 600,000 (600,000)

152,099,981 151,533,829 566,152

(200,000) (200,000)

(125,000) (125,000) -

- - -

1,355,116 7,320,000 (5,964,884)

843,005 843,005 -

3,252,337 3,252,337 -

5,125,458 11,090,342 (5,964,884)

157,225,439 162,624,171 (5,398,732)

-$ (292,000)$ 292,000$ *

* Balanced Budget – Revenues equal Expenditures


3

502,308

576,160 603,127

583,187

520,256 495,200

477,183 453,324

-

100,000

200,000

300,000

400,000

500,000

600,000

700,000

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013Proj

FY 2014Proj

FY 2015Proj

FY 2016Proj

Ce

nsu

s D

ate

Cre

dit

Ho

urs

Fiscal Year

Census Day EnrollmentsCredit Hours


4


Revenues

Local Taxes 60,156,723$ 60,156,723$ -$

State Appropriation 42,876,477 42,712,149 164,328

Contingency for Holdback - (2,584,855) 2,584,855

Maintenance Fees 47,779,000 52,991,259 (5,212,259)


Tuition and Fees 1,525,000 1,544,000 (19,000)

Other Fees 320,881 298,895 21,986

Bad Debt (2,600,000) (700,000) (1,900,000)

Other Revenue 3,800,000 3,800,000 -

Total Revenues 153,858,081 158,218,171 (4,360,090)

Expenditures

Salaries 98,011,011 98,126,837 (115,826)

Benefits 27,210,039 24,714,247 2,495,792

Supplies and Services 18,165,919 18,527,987 (362,068)

Utilities 5,085,498 5,177,758 (92,260)

Institutional Contributions-Match 805,000 821,000 (16,000)

Special Projects - 600,000 (600,000)

Total Expenditures 149,277,467 147,967,829 1,309,638


To (From) ED/WSG Revenue (200,000) (200,000) -

To (From) Auxiliaries (125,000) (125,000) -

To (From) College Activities Fees (200,000) (200,000) -

To (From) Maintenance and Capital 1,010,272 6,680,000 (5,669,728)

To (From) Student Aid 843,005 843,005 -

To (From) Leasehold bonds 3,252,337 3,252,337 -

Total Transfers 4,580,614 10,250,342 (5,669,728)

Total Expenditures and Transfers 153,858,081 158,218,171 (4,360,090)


Includes Operating, RTEC, Student Assistance and Professional Development

Operating Fund



*


5

Operating Fund

Revenue Charts

Local Taxes38%

State Aid25%

Maintenance Fees 33%


Fees

1%

Other Income3%

Budgeted Revenue FY 2013Operating Budget

Local Taxes39%

State Aid28%

Maintenance Fees 29%

Continuing Education Fees

1%

Other Income3%

Projected Revenue FY 2014Operating Budget


6

Operating Fund

Expenditures and Transfers Charts

Salaries62%

Benefits16%

Operating13%

Utilities3%

Transfer6%

Budgeted Expenditures FY 2013Operating Budget

Salaries64%

Benefits18%

Operating12%

Utilities3%

Transfer3%

Projected Expenditures FY 2014Operating Budget


7

Student Technology Fee



Revenues

Student Technology Fees 1,980,800$ 2,420,000$ (439,200)$

Total Revenues 1,980,800 2,420,000 (439,200)

Expenditures

Salaries 588,533 661,644 (73,111)

Benefits 185,084 156,997 28,087

Supplies and Services 862,339 1,253,359 (391,020)

Total Expenditures 1,635,956 2,072,000 (436,044)


To (From) Maintenance and Capital 344,844 640,000 (295,156)

Total Transfers 344,844 640,000 (295,156)

Total Expenditures and Transfers 1,980,800 2,712,000 (731,200)

Increase (Decrease) in Net Assets -$ (292,000)$ 292,000$

Note: Budgeted use of carryover fund balance in FY 2013 of $292,000.

*



8


Revenues

College Activity Fees 1,386,558$ 1,694,000$ (307,442)$

Total Revenues 1,386,558 1,694,000 (307,442)

Expenditures

Salaries 71,162 68,800 2,362

Benefits 3,762 - 3,762

Supplies and Services 862,907 1,082,533 (219,626)

Student Activities Budget-Agency 248,727 342,667 (93,940)


Transfers to (from) other FundsTo (From) Operating 200,000 200,000 -

Total Transfers 200,000 200,000 -



College and Student Activities


*



9


Revenues

College Activity Fees 495,200$ 605,000$ (109,800)$

Total Revenues 495,200 605,000 (109,800)

Expenditures

Supplies and Services 247,600 - 247,600

Total Expenditures 247,600 - 247,600


To (From) Maintenance and Capital 247,600 - 247,600

Total Transfers 247,600 - 247,600

Total Expenditures and Transfers 495,200 - 495,200

Increase (Decrease) in Net Assets -$ 605,000$ (605,000)$

Public Safety, Pedestrian and Traffic Access


*



10


Revenues

Grants and Contracts 43,570,597$ 53,601,392$ (10,030,795)$

Other Revenue 1,700 1,600 100

Total Revenues 43,572,297 53,602,992 (10,030,695)

Expenditures

Salaries 899,739$ 899,739$ -$

Benefits 75,800 75,800 -

Student Aid 43,525,763 53,556,458 (10,030,695)

Total Expenditures 44,501,302 54,531,997 (10,030,695)


To (From) Operating and Auxiliary Services (929,005) (929,005) -

Total Transfers (929,005) (929,005) -

Total Expenditures and Transfers 43,572,297 53,602,992 (10,030,695)


Revenue Sources

Pell Grants 42,000,000$ 52,000,000$ (10,000,000)$

Federal Work Study (FWS) 899,739 899,739 -

Supplemental Education Opportunity Grant (SEOG) 670,858 701,653 (30,795)

Athletic Fund Raisers 1,700 1,600 100

Total Revenues 43,572,297$ 53,602,992$ (10,030,695)$

Transfers to (from) other Funds Sources

Board of Trustees Scholarships (767,205)$ (767,205)$ -$

Auxiliary Service Scholarships (86,000) (86,000) -

College Match - FWS Employer Taxes (75,800) (75,800) -

Total Transfers (929,005)$ (929,005)$ -$

Student Aid


*



11


Revenues

Other Revenue 116,000$ 100,000$ 16,000$

Total Revenues 116,000 100,000 16,000

Expenditures

Salaries 48,000 51,000 (3,000)

Benefits 3,813 6,095 (2,282)

Supplies and Services 64,187 42,905 21,282

Total Expenditures 116,000 100,000 16,000

Total Expenditures and Transfers 116,000 100,000 16,000


Rental of Facilities


*



12


Expenditures

Maintenance Repair and Capital 1,697,716$ 7,470,000$ (5,772,284)$

Leasehold Bonds - Principal and Interest 3,252,337 3,252,337 -



To (From) Operating, Student Technology,

Public Safety Pedestrian and Traffic Access and

Auxiliary Services (1,697,716) (7,470,000) 5,772,284

To (From) Leasehold bonds (3,252,337) (3,252,337) -

Total Transfers (4,950,053) (10,722,337) 5,772,284

Total Expenditures and Transfers - - -


Maintenance Repair and Capital Transfers

Operating Maintenance Repair and Capital 1,010,272$ 6,680,000$ (5,669,728)$

Student Technology 344,844 640,000 (295,156)

Public Safety, Pedestrian and Traffic Access 247,600 - 247,600

Auxiliary Service Capital 95,000 95,000 -

Economic Development/Workforce Solutions -

Group Capital - 55,000 (55,000)

Total Maintenance Repair and Capital Transfers 1,697,716$ 7,470,000$ (5,772,284)$

Maintenance, Repair, Debt Service and Capital


*



13

Economic Development/Workforce Solutions Group


FY 2014 FY 2013 Change FY 2014 FY 2013 Change

Revenues

Grants and Contracts -$ 500,000$ (500,000)$ 9,544,588$ 10,116,315$ (571,727)$

Other Revenue 125,000 116,900 8,100 - - -

Total Revenues 125,000 616,900 (491,900) 9,544,588 10,116,315 (571,727)

Expenditures

Salaries 1,250,429 1,098,022 152,407 2,510,174 3,119,464 (609,290)

Benefits 254,171 243,761 10,410 597,515 807,739 (210,224)

Supplies and Services (1,033,600) (278,883) (754,717) 6,436,899 6,134,112 302,787

Institutional Contributions-Match (630,000) (646,000) 16,000 - - -

Total Expenditures (159,000) 416,900 (575,900) 9,544,588 10,061,315 (516,727)


To (From) Operating 200,000 200,000 - - - -

To (From) Maintenance Repair and Capital - - - - 55,000 (55,000)

Total Transfers 200,000 200,000 - - 55,000 (55,000)

Total Expenditures and Transfers 41,000 616,900 (575,900) 9,544,588 10,116,315 (571,727)

Increase (Decrease) in Net Assets 84,000$ -$ 84,000$ -$ -$ -$

Division Allocation

Community Service -$ -$ -$ 4,318,588$ 4,979,249$ (660,661)$

Corporate Services 41,000 616,900 (575,900) 5,226,000 5,137,066 88,934

Total Division Allocation 41,000$ 616,900$ (575,900)$ 9,544,588$ 10,116,315$ (571,727)$

Operating Restricted

*



14


Revenues

Grants and Contracts 3,758,334$ 4,919,950$ (1,161,616)$

Total Revenues 3,758,334 4,919,950 (1,161,616)

Expenditures

Salaries 1,945,170 1,749,117 196,053

Benefits 550,489 463,028 87,461

Supplies and Services 834,802 2,464,973 (1,630,171)

Maintenance Repair and Capital 427,873 242,832 185,041



Restricted


*



15


Revenues

College Activity Fees 594,241$ 726,000$ (131,759)$

Auxiliary Services Revenues 11,919,300 12,049,050 (129,750)

Total Revenues 12,513,541 12,775,050 (261,509)

Expenditures

Salaries 2,011,779 2,090,470 (78,691)

Benefits 467,592 402,118 65,474

Supplies and Services 9,562,903 9,573,527 (10,624)



To (From) Operating 125,000 125,000 -

To (From) Maintenance Repair and Capital 95,000 95,000 -

To (From) Student Aid 86,000 86,000 -

Total Transfers 306,000 306,000 -


Increase (Decrease) in Net Assets 165,267$ 402,935$ (237,668)$

Breakdown of Ependitures and Transfers

Bookstores 10,593,081$ 10,753,936$ (160,855)$

Food Services 121,700 121,700 -

Document Centers 62,591 51,520 11,071

College Print Services (45,000) (50,000) 5,000

Student Center Operations 954,085 855,392 98,693

Auxiliary Services Management 304,761 282,759 22,002

Government Relations 51,056 50,808 248

Transfer to Capital 95,000 95,000 -

Transfer to College Operating 125,000 125,000 -

Transfer to Scholarships 86,000 86,000 -

Total Expenditures and Transfers 12,348,274$ 12,372,115$ (23,841)$

Auxiliary Services



16

Operating Revenue

Local taxes remain unchanged

State appropriations o Reductions

1% Governor's recommended holdback 1% equity agreement with MCCA

o Increase Performance Funding

Eliminate contingency for State appropriation holdback

Maintenance fees o Decline in budgeted enrollment from 605,000 credit hours to 495,200 credit hours o $5 per credit hour increase

Slight decrease in Continuing Education fees based on historic trends

Increase in other fees based on historic trends

Bad Debt Expense o Under-budgeted in previous years at $700,000 o Increase by $1,900,000

Other revenue remains unchanged Expenses

Salaries o Adjunct and overload

Under-budgeted in prior years Based on expected enrollment Amount budgeted needs to increase by $1,167,700 Allocated based on prior and current year spending patterns

o $139,835 for faculty promotions, including benefits 27 faculty members recommended for promotion $107,071 total increased salary $32,764 total increased benefits

o $383,672 reductions for five (5) vacant faculty positions not funded o $649,191 reductions for sixteen (16) vacant staff positions not funded o $76,336 reserved for classified and professional reclassifications o $250,331 increase in overtime and shift differential amount to fund at level of actual

spending o $240,539 reduction in part time budgets o $37,599 reduction in institutional student worker budget

Benefits o $2,429,223 increase to fund change in health care cost and benefits for vacant positions

Supplies and services o $259,944 net reductions of supplies and services

Utilities o $92,260 reduction

Budget Assumptions



17

Institutional contribution – match o $16,000 reduction

Special projects o $600,000 reallocated to supplies and services for call center and election expenses

Transfers o Reduction of transfer to maintenance repair and capital by $5,964,884

Student Technology Fee

Revenue

Student technology fees o Decline in budgeted enrollment from 605,000 credit hours to 495,200 credit hours o Fee remains at $4 per credit hour

Expenses

Salaries o $3,111 decline in full time labor due to turn-over o $70,000 reduction in temporary and student labor

Benefits o Increase to amount of benefits based on composite rate

Supplies and services o $391,020 reduction

Transfers o $295,156 reduction in transfer to maintenance repair and capital

College and Student Activities

Revenue

College activity fees o Decline in budgeted enrollment from 605,000 credit hours to 495,200 credit hours o Total fee remains at $5 per credit hour o 56% of fee to College activities

Expenses

Salaries o $2,326 increase based on historic usage

Benefits o Historically under-budgeted

Supplies and services o $248,727 designated for student activities budget - agency

Student activities budget - agency o $248,727 designated for student activities budget - agency


18

Public Safety Pedestrian and Traffic Access Revenue

College activity fees o Decline in budgeted enrollment from 605,000 credit hours to 495,200 credit hours o Total fee remains at $5 per credit hour o 20% of fee to public safety pedestrian and traffic access

Rental of Facilities

Revenue

$16,000 increase based on FY 2013 experience Expenses

Salaries o $3,000 decrease based on FY 2013 experience

Benefits o $2,282 decrease, more reliance on part time labor

Supplies and services o $21,282 increase based on FY 2013 experience

Maintenance Repair and Capital

Expenses

$5,964,884 reduction for College

$55,000 reduction for Economic Development and

Workforce Solutions Group

$295,156 reduction for technology fee Transfers

$5,964,884 reduction from College Operating Fund

$55,000 reduction from Economic Development and

Workforce Solutions Group

$295,156 reduction from technology fee Economic Development and Workforce Solutions Group

Revenue

Reduction of revenue due to completion of Federal contracts Expenses

Reduction of salary, benefit and supplies and service expense due to completion of Federal contracts

$16,000 reduction of College match

Elimination of capital transfer


19

Restricted Funds Revenue

Reduction of revenue due to sequestration Expenses

Overall reduction in expenses due to sequestration Auxiliaries

Revenue

College activity fees

Decline in enrollment from 605,000 credit hours to 495,200 credit hours

Total fee remains at $5 per credit hour

24% of fee to auxiliary

Auxiliary service revenue

$129,750 decline due to decreased student population Expenses

Salaries o $134,209 reductions for four (4) vacant staff positions, not funded o $3,500 decrease in overtime and shift differential o $38,132 increase in part time budgets o $20,886 increase on full time budgets for FY 2013 raises

Benefits o Historically under-budgeted

Supplies and services o $10,624 reduction due to decreased student population

Budget Assumptions (cont.)

HUMAN RESOURCES AGENDA SUMMARY

APPOINTMENTS / FULL-TIME FACULTY 8 APPOINTMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF 11 APPOINTMENTS / FULL-TIME CLASSIFIED STAFF 5 APPOINTMENTS / PART-TIME CLASSIFIED STAFF 3 PROBATIONARY TO NON-PROBATIONARY STATUS / FULL-TIME CLASSIFIED STAFF 1 CLASSIFICATION REVIEW / CLASSIFIED STAFF 1 ADDITIONAL COMPENSATION / ADMINISTRATIVE / PROFESSIONAL STAFF 2 REQUESTS FOR UNPAID LEAVE OF ABSENCE / FULL-TIME FACULTY 2 REVISIONS TO PREVIOUSLY-APPROVED ITEMS 4 INFORMATION ONLY: RETIREMENTS / ADMINISTRATIVE / PROFESSIONAL STAFF 2 RETIREMENTS / FACULTY 2 RETIREMENTS / CLASSIFIED STAFF 1 RESIGNATIONS / ADMINISTRATIVE / PROFESSIONAL STAFF 1 RESIGNATIONS / CLASSIFIED STAFF 3

06/2

0/1

3

-1-

APPOINTMENTS / FULL-TIME FACULTY

NAME CURRENT OR NEW

EMPLOYEE LOC TITLE RGE

PAY RATE

COMMENTS

EFFECTIVE DATE

Hill, Jennifer

C FV Instructor II (Biology)

II-A $49,846.00 Replacement

08/13/13 – 05/15/14

Marty-Farmer, Cora

N MC Instructor II (Math)

II-C $51,348.00 Replacement

08/13/13 – 05/15/14

Granier, Elizabeth

N MC Instructor II (Biology)

III-G $59,805.00 Replacement

08/13/13 – 05/15/14

Davis, Phyllis C FV Assistant Professor

(Information Systems) III-B $56,959.00 Replacement 08/13/13 –

05/15/14

Stillwell, Ellen C FV Assistant Professor (Nursing)

III-B $56,959.00 Replacement 08/13/13 – 05/15/14

Selders, Lynn C FV Instructor II (Business Administration)

II-H $53,744.00 Replacement 08/13/13 – 05/15/14

Hepner, Michael

C MC Assistant Professor (Criminal Justice)

III-I $61,641.00 Replacement

08/13/13 – 05/15/14

Goessling, Steven

C FP Assistant Professor (Auto Technology)

III-C $57,813.00 Temporary to probationary

08/13/13 – 05/15/14

06/2

0/1

3

-2-

APPOINTMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF

NAME CURRENT OR NEW


PAY RATE

COMMENTS

EFFECTIVE DATE

Lupardus, Carol

C W Acting Vice President for Academic Affairs

A 23 $98,000.00 Interim assignment

08/01/13 – 06/30/14

Curry, Ruby C FV Acting Vice President for Academic Affairs

A 23 $111,501.37 Extension of interim assignment

07/01/13 – 12/31/13

Forrest, Jeffrey

C FV Acting Academic Dean (Business & Human Development)


07/01/13 – 12/31/13

Walsh, Janet C MC Acting Academic Dean (Science & Technology)


07/01/13 – 12/31/13

Wilcoxson, Elizabeth

C FP Acting Academic Dean (Business Math & Technology)


07/01/13 – 12/31/13

Luebke, Mary C FV Acting Academic Dean (Liberal Arts)

A 20 $86,544.00 Interim assignment

07/08/13 – 12/31/13

Johnson, Joyce

C CC Director, Curriculum & Assessment A 15 $78,564.00 Reallocated position

06/21/13

Sucher, Krista C W Coordinator, Student Enrollment & Disability Support Services

PU 10 $49,143.00 Replacement

07/01/13

Hyde, Michelle C FP Senior Project Associate II (Nursing Retention)

PU 11 $54,106.00 Temporary to probationary

07/01/13/13

Budde, Ashley N CC Coordinator, Alumni Relations & Annual Fund

PU 14 $68,676.00 New position

07/08/13/13

Gilbers, Bernard

C FP Manager, Microcomputer Networking Services (RTEC)

PU 11 $54,059.00 Extension of temporary assignment

07/01/13 – 12/31/13

6/2

0/1

3

-3-

APPOINTMENTS / PART-TIME CLASSIFIED STAFF

NAME CURRENT OR NEW


PAY RATE

COMMENTS

EFFECTIVE DATE

Sutton, Angelique

C W Secretary, part-time, continuing (President’s Office)

OC 4 $13.16 / hr Replacement

06/21/13

Triggs, Cherise C CO Administrative Clerk, part-time, continuing (Continuing Education)

OC 3 $13.15 / hr Replacement 05/17/13 (retroactive)

Robinson, Rhonda

C CO Administrative Clerk, part-time, continuing (Continuing Education)

OC 3 $13.15 / hr Replacement 05/17/13 (retroactive)

APPOINTMENTS / FULL-TIME CLASSIFIED STAFF

NAME CURRENT OR NEW


PAY RATE

COMMENTS

EFFECTIVE DATE

Hobbs, Michael

N FP Computer Services Technician II (Academic Data Center)

CU 8 $38,434.00 Replacement

07/01/13

McSwain, Mary

C MC Student Admissions/ Registration Assistant III


06/22/13

Harrell, Shawn

C FP Student Services Assistant II (Financial Aid)


06/24/13

Hudson, Richard

C FV College Police Officer

CN 6 $35,554.00 Replacement

06/23/13

Shaw, Joseph

N FV Housekeeper n/a $12.49 / hr Replacement

06/24/13

06/2

0/1

3

-4-

CLASSIFICATION REVIEW / CLASSIFIED STAFF

NAME LOC TITLE RGE FY13 BASE RATE

NEW BASE RATE

COMMENTS EFFECTIVE

DATE

Robinson, Keisha

CC To: Administrative Assistant I (Institutional Development) From: Administrative Secretary II

CN 07

CN 06

$33,268.00

$38,438.00

Reclassification

06/21/13

PROBATIONARY TO NON-PROBATIONARY STATUS / FULL-TIME CLASSIFIED STAFF

NAME

LOC TITLE PAY

RATE

COMMENTS EFFECTIVE

DATE

Esmerovic, Alma

W Housekeeper $16.16 / hr Completion of probationary period 05/01/13

6/2

0/1

3

-5-

ADDITIONAL COMPENSATION / ADMINISTRATIVE / PROFESSIONAL STAFF

NAME LOC TITLE RGE FY13 BASE RATE

ADDITIONAL COMPENSATION

RATE COMMENTS

EFFECTIVE DATE

Mallory, Patrick

MC Supervisor, Library Services PN 9 $45,069.41 $49,576.35 Extension of additional compensation for temporary duties of Sr. Manager, Campus Library and Instructional Services.

07/01/13 – 12/31/13

Helberg, Yvonne

CC Administrative Associate to the Chancellor

PN 11 $57,260.88 $62,986.97 Extension of additional compensation for duties of vacant position.

07/01/13 – 12/31/13

REQUESTS FOR UNPAID LEAVE OF ABSENCE / FULL-TIME FACULTY

NAME LOCATION TITLE COMMENTS EFFECTIVE

DATE

Henry, Deborah FP Associate Professor (History) Medical Leave 05/01/13 – 08/12/13

Hamilton, Angela L. MC Associate Professor (English) Personal Leave

(Fulbright award) 08/13/13 – 05/15/14

06/2

0/1

3

-6-

REVISIONS TO PREVIOUSLY-APPROVED ITEMS

Board of Trustees approval on 04/25/13, page 1:

Appointments / Full-Time Administrative / Professional Staff

Revise effective date for Julie Howell from 04/29/13 to 05/06/13.

Board Agenda Modifications on 04/25/13, page 1:

Appointments Part-Time Administrative / Professional Staff

Revise effective date for Eric Chambers from 06/05/13 to 06/10/13.


Retirements / Full-Time Faculty

Revise effective date for Steven Koosmann from 05/31/13 to 06/30/13.


Retirements / Full-Time Faculty

Revise effective date for Robert Weil from 05/31/13 to 06/30/13.

06/2

0/1

3

-7-

INFORMATION ONLY

RETIREMENTS / ADMINISTRATIVE / PROFESSIONAL STAFF


DATE

McLellan, Margaret MC Coordinator, Academic Support 14 years service 06/30/13

Watson, Carole MC ESL Specialist 8 years service 08/30/13

RETIREMENTS / FACULTY


DATE

Counte, Suzanne MC Professor (Accounting) 9 years service 06/30/13

Wigg, David FV Associate Professor (Political Science) 11 years service 06/30/13

Appelbaum, Susan FV Associate Professor (Family & Consumer Science) 21 years service 06/30/13

RETIREMENTS / CLASSIFIED STAFF


DATE

Engelke, Daniel FV College Police Officer 11 years service 05/31/13

06/2

0/1

3

-8-

RESIGNATIONS / ADMINISTRATIVE / PROFESSIONAL STAFF

NAME LOCATION TITLE EFFECTIVE

DATE

Hayward, Joy CC Enterprise Business Application System Leader

06/26/13

RESIGNATIONS / CLASSIFIED STAFF

NAME LOCATION TITLE EFFECTIVE

DATE

Phillips, Nekesha FV Library Associate, part-time, continuing 05/10/13

Stevenson, Beverly

W

Information & Enrollment Assistant, part-time, continuing

06/27/13

Willis, Wrainbeau

MC

Student Services Assistant I

05/24/13

Recommendation for Award/Purchasing Contract B0003002 with EAT HERE ST. LOUIS, LLC, RESTAURANT DEPOT and FARM TO FAMILY, NATURALLY LLC., for the routine purchase of locally grown and organic food products was originally approved by the Board of Trustees on June 28, 2012 and expires on June 30, 2013 with an option to renew for a second year. We request approval to exercise the second year renewal with no additional funding.

Funding Purchases made against this contract will be funded from current operating budgets. This contract was originally let in FY 2012.

1

Recommendation for Award/Purchasing Contract B0002926 with ENTERPRISE RECOVERY SYSTEMS and TODD, BREMER and LAWSON, INC., for a delinquent account collection services contract was originally approved by the Board of Trustees on September 27, 2012 and expires on June 30, 2013 with an option to renew for four (4), one (1) year periods. We request approval to exercise the first year renewal with no additional funding.

Funding Purchases made against this contract will be funded from current operating budgets. This contract was originally let in FY 2012.

2

Recommendation for Award/Purchasing

Board approval is requested to allow the four (4) campus bookstores to continue purchasing service items for resale from the agencies in the estimated amounts listed below, for a period of one (1) full year, to begin JULY 1, 2013.

Item Agency Est. Annual Expenditures TRANSIT PASSES METRO $ 470,000.00 1ST CLASS POSTAGE STAMPS UNITED STATES POSTAL SERVICE 5,960.00 TOTAL $475,960.00

Description The bookstores purchase these items and then resell them at their cost to students and staff as a service accommodation. The projected annual expenditures are listed below by location:

FLORISSANT FOREST ANNUAL

VALLEY PARK MERAMEC WILDWOOD EST. TOTAL Transit passes (bus/metro) $175,000.00 $250,000.00 $45,000.00 - $470,000.00 Postage Stamps 2,000.00 3,500.00 360.00 $100.00 5,960.00

Bid – METRO14 & USPS14 These items are only available from their respective agencies and therefore are not biddable.

Funding

All expenditures will be funded from auxiliary enterprise budgets.

Advertisements

The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000. Advertisements and WEB posting are not normally run on items available from only one source.

3


Board approval is requested for the purchase of two (2) new and one (1) refurbished Force FX Electrosurgical Generator for a total purchase amount of $38,502.10 from the following vendors as follows:

Covidian 2 New Units at $16,678.55 each for a total of $33,357.10 Quest Medical Supply, Inc. 1 Refurbished Unit at $5,145.00 for a total of 5,145.00

Total $38,502.10 Description This equipment will be used by the Florissant Valley Engineering Department for teaching Biomedical Electronic Technology classes. Students who enroll in these classes will use this equipment to learn how to troubleshoot and repair surgical equipment used in the medical fields as well as getting hands on training using equipment that is used in a hospital setting. This bid was issued for either “new” or “refurbished” units. Only one vendor offered new units as specified and another vendor (Medical Device) offered an alternate “new” unit which failed to meet specifications and was disqualified. The recommended bidders have met all of the requirements of the bid. One known minority-owned and no known woman-owned business enterprise participated in this bid process.

Bid – B0003149 The evaluation of this bid, which opened March 18, 2013, is listed below:

Bidders New Unit Pricing Refurbished Unit Pricing COVIDIEN $16,678.55 $ 5,870.24 QUEST MEDICAL SUPPLY, INC. No Bid 5,145.00 World Medical Equipment No Bid 5,537.50 Medical Device Depot, Inc. Disqualified 6,187.50

Funding This purchase will be funded from “Training for Tomorrow” grant funds.

Advertisements The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00.

4


Board approval is requested for the purchase of four (4) Zoll M Series Defibrillator Monitors from PRODUCTS UNLIMITED, INC., for an amount of $43,292.48.

Description This equipment will be used by the Florissant Valley Engineering Department for teaching Biomedical Electronic Technology classes. Students who enroll in these classes will use this equipment to learn troubleshooting and repair of heart monitoring equipment used in the medical fields as well as getting hands on training working with equipment that is used in a hospital setting. The recommended bidder has met all of the requirements of the bid and is a women-owned business enterprise. This bid is being awarded to a woman- owned business enterprise.

Bid – B0003148 The evaluation of this bid, which opened March 21, 2013, is listed below:

Four Units

Bidders Total Pricing PRODUCTS UNLIMITED, INC. $43,292.48 Brikel, Inc. 54,450.52 Alban Scientific, Inc. 64,820.00 DXE Medical, Inc. 119,668.00

The wide variance is attributed to a difference in overhead costs and profit margins.

Funding This purchase will be funded from “Training for Tomorrow” funds.

Advertisements The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00.

5

Recommendation for Award/Purchasing Board approval is requested for the purchase of various audio visual components for TV studio upgrade at the Forest Park campus, D- Tower, Room L011, from PERLMUTTER PURCHASING POWER, for an amount of $32,636.35.

Description

These various audio visual components will be used by the Forest Park Communication Department to replace outdated equipment in the current TV production room as Congress mandated, in the summer of 2009, the use of digital broadcasting for all TV stations. Therefore, in order for the College’s Mass Communication Program students to prepare themselves to work at these TV stations, they must have hands-on learning experience working with similar equipment and expose them to the world of media convergence (merging of print, broadcast, audio, video, etc.). The recommended bidder has met all of the requirements of the bid. No known minority-owned and one (1) woman-owned business enterprise participated in this bid process.

Bid – B0003159

The evaluation of this bid, which opened Friday, May 3, 2013, is listed below:

Bidders Items Bid Total Cost PERLMUTTER PURCHASING POWER 29 out of 29 $ 32,636.35 Conference Technologies, Inc. 29 out of 29 35,269.15 Tower of Products, Inc. d/b/a Markertek Video Supply 29 out of 29 36,356.97 Video Tape Products, Inc. 16 out of 29 25,530.64 Partial Adorama, Inc. 11 out of 29 20,507.00 Partial

Funding

This purchase will be funded from capital funds.

Advertisements

The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00.

6


Board approval is requested for the award of a contract for the purchase of diplomas to CONTINENTAL GROUP, INC., in an estimated amount of $25,000.00, for a period of one (1) full year with option to renew for a second and third year, to begin July 1, 2013.

Description

This contract will be used by the four campus registrars to secure diploma sets, which includes a printed diploma, diploma cover and envelope, for all students awarded diplomas and program certificates. The contract also provides for blank diploma inserts and diploma reprints. Blank diploma stock is occasionally required to prepare hand drawn corrections. Reprints are generally ordered as replacements for lost or damaged diplomas. The recommended bidder offered the overall lowest price and meets all specifications. No known minority-owned or woman-owned business enterprise participated in this bid process.

Bid – B0003141

The evaluation of this bid, which was opened on April 8, 2013, is listed below:

Blank Printed Diplomas,

Diploma Diploma Diploma Cover& Bidders Reprints Inserts Envelope Set CONTINENTAL GROUP, INC. $ 1.35 $ 1.35 $ 3.76 Set Herff Jones, Inc. 1.55 1.33 3.78 Jostens, Inc. 1.60 1.38 4.74 Key Plus School Products 2.07 0.87 5.70 Factory Direct Lines, Inc. 6.25 1.40 7.75

Funding Expenditures against this contract will be funded from current operating budgets.

Advertisements The College posts all open competitive bid opportunities on its WEB page and in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00. Newspaper advertisements were run in the Metro-Sentinel, St. Louis American and the St. Louis Post-Dispatch.

7

Recommendation for Award/Purchasing Board approval is requested for the award of a contract for the routine purchase of test materials to PEARSON CLINICAL ASSESSMENT, H & H PUBLISHING CO., EDITS, APPERSON, INC. and SCANTRON CORPORATION in an amount estimated at $100,000.00, with no guaranteed amount to any one bidder, for a period of three (3) full years, to begin July 1, 2013.

Description This contract will provide assessment testing materials for use primarily by the Assessment Departments at all College locations. All responding bidders are recommended for award so that the widest selection of materials is made available to departments using this contract. This bid is being awarded to two (2) woman-owned business enterprises.

Bid – B0003158 The evaluation of this bid, which opened April 25, 2013, is listed below:

Bidders Description Price Range Pearson Clinical Assessment Career Assessment Inventory (CAI) $ 6.35 - 68.30 Campbell Interest and Skill Survey (CISS) 9.60 - 72.00 Basic Achievement Skills Inventory (BASI) 3.85 - 214.00 Differential Aptitude Tests (DAT) 27.95 - 222.60 H & H Publishing Learning Strategies Inventories (LASSI) 3.00 - 3.50 Edits CAPS/COPS/COPES 4.85 - 8.25 Apperson, Inc. Scantron Compatible Forms 8.00 - 44.50 Scantron Scantron Testing Materials 8.00 - 69.50


Advertisements The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00. Newspaper advertisements were run in the Metro-Sentinel, St. Louis American and the St. Louis Post-Dispatch.

8

Recommendation for Award/Purchasing Board approval is requested for the award of a contract for the routine purchase of Apple microcomputer systems and components and related items to APPLE, INC., in an amount estimated at $500,000.00, for a period of one (1) full year to begin July, 2013.

Description

This contract will provide the College the ability to purchase directly from Apple, Inc., and receive exclusive educational discounts not available through resellers. It will also be used by the College’s bookstores for resale to students, faculty and staff at attractive retail prices. Apple, Inc. makes this program available to Colleges and Universities. The College has been a participant in this program, with Board approval, since January 1, 1998. Apple, Inc. is the sole manufacturer and distributor of equipment through this educational program. This vendor is neither a known minority-owned nor woman-owned business enterprise.

Funding

Purchases made from this contract will be funded from operating, auxiliary enterprise, capital, and restricted budgets.

Advertisements

The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings are not run on items available from only one source.

9


Board approval is requested for use of the MISSOURI EDUCATION AND RESEARCH CONSORTIUM (MERC) MOREnet to acquire internet services, in an amount estimated at $50,495.00, for a period of one (1) full year to begin July, 2013.

Description

This service provides a secure broadband internet connection, staff training, and IP addressing for the college. MOREnet is the State of Missouri’s research and education consortium of which the college has been a member since 1996. The University of Missouri System is the fiscal agent of the consortium; as fiscal agent all contracts and services are bid on behalf of the consortium. This is an intergovernmental agreement. This consortium is neither a known minority-owned nor woman-owned business enterprise.

Funding

Expenditures for this service will be funded from current operating budgets.

Advertisements

The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings are not run on items available from only one source.

10


Board approval is requested for use of four (4) State of Missouri cooperative contracts for hazardous waste disposal and recycling services, for a combined amount estimated at $30,000.00, for a period of one (1) year, to begin July 1, 2013. The contracts were awarded to the following bidders by the State of Missouri Office of Administration, Division of Purchasing and Material Management:

State of Missouri Contractor Vendors Contract Number CLEAN HARBORS ENVIRONMENTAL SERVICES C311010001 HERITAGE ENVIRONMENTAL SERVICES, INC. C311011002 PSC ENVIRONMENTAL SERVICES, LLC C311010004 VEOLIA ES TECHNICAL SOLUTIONS, LLC C311010005

Description These contracts will be used by the college for the routine disposal of hazardous waste, to include, but not limited to, paints, solvents, pesticides, reactives, PCBs, motor oil, capacitors and transformers. The contracts will also provide analytical services on any questionable or unknown materials, so that subsequent disposal can be properly managed. The Risk Management and Physical Facilities Departments at all college locations will cooperatively manage the college’s use of all services. The college’s continued use of this contract after December 31, 2013 is dependent on State of Missouri renewal. These companies are neither known minority- owned nor woman owned business enterprises.


Advertisements State of Missouri Office of Administration, Division of Purchasing and Material Management was responsible for the management of all activities related to this bid, including placement of all advertisements.

11

Recommendation for Award/Maintenance/Physical Facilities: HOUSEKEEPING SERVICE AGREEMENTS M-263-COSAND CENTER AND M-264-CORPORATE COLLEGE, ST LOUIS COMMUNITY COLLEGE to HBS, INC. dba HUDSON SERVICES, were approved by the Board of Trustees on August 16, 2012, with optional renewals for up to four additional years. We request approval to exercise the second year renewal at an annual cost of $64,800.00 for the Cosand Center and $79, 800.00 for the Corporate College.

Description:

These agreements will provide housekeeping services for both of the facilities. The amounts reflect an increase of 1.925% at Cosand Center and 1.84% at the Corporate College from FY13.

Funding:

These agreements will be funded from current operating budgets. The agreement was originally let in FY 2013

12

Recommendation for Award/Maintenance/Physical Facilities: SECURITY GUARD SERVICE AGREEMENT M-265-CORPORATE COLLEGE, ST LOUIS COMMUNITY COLLEGE to LUBIS LTD dba ST. CHARLES SECURITY SERVICE, INC. was approved by the Board of Trustees on August 16, 2012, with optional renewals for up to four additional years. We request approval to exercise the second year renewal at an annual cost of $70,716.00.

Description:

These agreements will provide armed security guard services for the Corporate College. The amount reflects no change from FY13. Contractor is an MBE and WBE.

Funding:

These agreements will be funded from current operating budgets. The agreement was originally let in FY 2013

13

Recommendation for Award/Maintenance/Physical Facilities: CHILLER SERVICE AGREEMENTS M-269-FOREST PARK / FLORISSANT VALLEY / SOUTH COUNTY EDUCATION AND UNIVERSITY CENTER AND WILDWOOD, ST LOUIS COMMUNITY COLLEGE to TRANE were approved by the Board of Trustees on September 27, 2012, with optional renewals for up to four additional years. We request approval to exercise the second year renewals at a total annual cost of $29,278.00

CHILLER SERVICE AGREEMENT M-269-MERAMEC, ST LOUIS COMMUNITY COLLEGE to SYSTEM AIRE, INC was approved by the Board of Trustees on August 16, 2012, with optional renewals for up to four additional years. We request approval to exercise the second year renewal at an annual cost of $5,980.00.

ALL AGREEMENT RENEWALS ARE FOR A GRAND TOTAL OF $35,258.00.

Description:

These agreements will provide chiller services for all locations indicated. The amount reflects no change from FY13 if college pays in advance.

Funding:

These agreements will be funded from current operating budgets. The agreement was originally let in FY 2013.

14

Recommendation for Award/Maintenance/Physical Facilities: WINDOW WASHING SERVICE AGREEMENTS M-272-COSAND CENTER / FOREST PARK / FLORISSANT VALLEY / MERAMEC / HARRISON CENTER, ST LOUIS COMMUNITY COLLEGE to CONTINENTAL MAINTENANCE CONTRACTORS, INC dba ICON WINDOW CLEANING, were approved by the Board of Trustees on January 17, 2013, with optional renewals for up to four additional years. We request approval to exercise the second year renewals at a total annual cost of $16,226.00.

WINDOW WASHING AGREEMENTS M-272-SOUTH COUNTY EDUCATION AND UNIVERSITY CENTER / WILDWOOD, ST LOUIS COMMUNITY COLLEGE to ARCHWAY WINDOW CLEANING, LLC were approved by the Board of Trustees on January 17, 2013, with optional renewals for up to four additional years. We request approval to exercise the second year renewals at a total annual cost of $5,700.00.

WINDOW WASHING AGREEMENT M-272-CORPORATE COLLEGE, ST LOUIS COMMUNITY COLLEGE to CLEARVIEW WINDOW CLEANING, LLC was approved by the Board of Trustees on January 17, 2013, with optional renewals for up to four additional years. We request approval to exercise the second year renewal at an annual cost of $3,190.00.

ALL AGREEMENTS ARE FOR A GRAND TOTAL OF $25,116.00.

Description:

These agreements will provide window washing services for all locations indicated. The amount reflects no change from FY13.

Funding:

These agreements will be funded from current operating budgets. The agreement was originally let in FY 2013.

15

Recommendation for Award/Physical Facilities:

Bid – F 13 002, Roof Replacement at Forest Park Art Annex and Theatre; Meramec Humanities and Corporate College, St.

Louis Community College at Forest Park/Meramec/Corporate College

Board approval is requested for award of contract to repair roofs on the Forest Park, Meramec and Corporate College Campuses to Geissler Roofing Company, Inc., in an amount of $691,844.00.

Description:

In cooperation with the campuses, Physical Facilities has prioritized the roofs in need of replacement in the district. This year’s roof replacements will include the Forest Park Art Annex and Theatre (high roof), the Humanities Link at Meramec and the Corporate College.

Plans and specifications were prepared by Foresight Services, KWA Associates and the Physical Facilities/Engineering and Design Department.

The results of this bid, which opened May 21, 2013, are listed below

Contractors: Base Bid Geissler Roofing Company, Inc. $ 691,844.00 Bade Roofing, Inc. 735,619.00

Funding:

This project will be funded from the Capital Budget.

Advertisements:

The College places newspaper advertisements, in compliance with Board policy, on those bids estimated to exceed $15,000.00.

Minority Contractors: No known minority companies received plans and specifications. No known minority company submitted a bid for this project.

16


Bid – F 13 101, Replacement of Skylights, St. Louis Community College at Corporate College

Board approval is requested for award of a contract to replace leaky skylights on the Corporate College Campus to St. Louis Skylights, in an amount of $348,000.00.

Description:

The three large banks of leaky skylights over the center atrium will be replaced because they cannot be repaired to weather tight condition. This project will remove the skylights and replace them with new fabricated units designed to be impermeable.

KWA Architects and the Physical Facilities/Engineering and Design Department prepared the plans and specifications for this project.


Contractors: Base Bid St. Louis Skylights $ 348,000.00 Missouri Builders Service, Inc. 497,162.00

Funding:


Advertisements:


Minority Contractors: No known minority companies received plans and specifications. No known minority company submitted a bid for this project.

17

Recommendation for Award/Physical Facilities: Bid – F 13 003, District Wide Asphalt Repairs, Florissant Valley/Forest Park/Meramec

Board approval is requested for award of a contract to repair defective asphalt at various locations on the Florissant Valley, Forest Park and Meramec Campuses to Ford Asphalt Company, Inc., in an amount of $135,530.00.

Description:

Using a recent trip hazard report and getting input from the campuses the areas to be repaired were identified. Asphalt walkways, streets and parking lots will be patched, roto-milled (the top damaged layer is removed), overlaid, sealed and striped.

Physical Facilities/Engineering and Design Department prepared the plans and specifications for the project.

The results of this bid, which opened May 14, 2013, are listed below Contractors: Base Bid

Ford Asphalt Company, Inc. $ 135,530.00 Accurate Asphalt Paving Company, Inc. 138,216.00 Spencer Contracting Company 151,140.00 Fontana Contracting, Inc. 158,853.00 Tramar Contracting, Inc. 178,000.00

Funding:


Advertisements:


Minority Contractors: Three known minority companies received plans and specifications. One known minority company submitted a bid for this project.

18


Bid – F 13 004, District Wide Concrete Repairs, Florissant Valley/Forest Park/Meramec

Board approval is requested for award of a contract for annual concrete maintenance at various locations on the Florissant Valley, Forest Park and Meramec Campuses to Raineri Construction, LLC in an amount of $69,952.00.

Description: This contract will cover general concrete repairs and replacement. Included are repairs to floor slabs, stairs, plazas and concrete walks, etc. which were identified in a trip hazard report and by visual inspection.

Physical Facilities/Engineering and Design Department prepared the plans and specifications for the project.


Contractors: Base Bid Raineri Construction, LLC $ 69,952.00 R.V. Wagner, Inc. 96,607.00 Infrastructure Management, Inc. 98,360.00 C. Rallo Contracting Company, Inc. 137,000.00

Funding:


Advertisements:


Minority Contractors: Five known minority companies received plans and specifications. Two known minority company submitted a bid for this project.

19

Request for Approval/Disposal of Surplus Property

Board approval is requested to dispose of surplus property by recycling per contract as listed on the following pages. This property has been declared excess and posted internally for redistribution prior

to any item being recycled with MRC.

PDF# Qty Description Property Tag Location Condition Purchased Date Original Cost Current Value 60438 1 DTS Matica C380 Metal Plate Embosser 014455 MC Fair 3/7/2006 $ 7,200.00 $ 3,760.00

20

No Items this Month Financial Reports will appear on a Quarterly

Basis, in February, May, August and November

Board Meeting 06/20/13 1

Office of Vice Chancellor for Academic and Student Affairs

Contracts and Agreements

Clinical Agreements The college recommends that the following clinical agreements be ratified and/or approved by the Board of Trustees to provide clinical experiences for students enrolled in these programs.

Participant

Program

Effective Date

Paraquad Human Services 01/22/13

Radiant Smiles-Dr. Keith Anderson Dental Assisting 05/15/13

Lutheran Convalescent Home Certified Medication Technician Extend to 05/01/15

Dual Credit Agreements for Project Lead the Way It is recommended that the Board of Trustees approve dual credit agreements between St. Louis Community College and the following school districts for the delivery of dual credit courses that are part of the high school-level Project Lead the Way program:

St. Louis Public School District – 12 credit hours Ferguson-Florissant School District – 12 credit hours Ritenour School District – 12 credit hours Mehlville School District – 9 credit hours Lindbergh School District – 3 credit hours Kirkwood School District – 12 credit hours Hazelwood School District – 15 credit hours Affton School District – 12 credit hours

These schools join St. Louis Public Schools (approved in January 2013) in offering dual credit programming with St. Louis Community College for Project Lead the Way. This agreement will allow students who participate in the Project Lead the Way program to apply course work completed in high school toward the Associate in Applied Science degree in Computer Integrated Manufacturing at St. Louis Community College.

Board Meeting 06/20/13 2

Ratification of Agreement between BJC HealthCare and St. Louis Community College It is recommended that the Board of Trustees ratify an agreement between BJC HealthCare (BJC) and St. Louis Community College (STLCC) to provide an additional cohort training in Medical Billing and Coding, Nursing, Science prerequisites and general education to current and prospective BJC employees. This agreement encompasses a previous agreement in the amount of $672,212 with BJC that was previously reported to the Board in March, 2013; the additional funding reported at this time is $169,107 bringing the total cost not to exceed $841,319. The delivery of the courses will begin in Spring 2013 and conclude by Fall 2014.

3

Economic Development and Workforce Solutions

Ratification of Direct Pay Agreements The purpose of these agreements is to provide services to employers in the St. Louis region.

Funding Source Title of Program and/or Purpose Campus Date Amount

Sigma-Aldrich 5S Consultation

Manager: Stephen Long

Workforce Solutions

Group

May 6, 2013 through

June 30, 2013

$24,000 (Previously reported

$14,500 – March, 2013. Total amount

FY13 $38,500)

Aesculap, Inc. Assessment Service


Workforce Solutions

Group

April 25, 2013 through

December 31, 2013

$9,255 (Total amount FY13

$12,985)

ABB, Inc. Assessment Service


Workforce Solutions

Group

April 23, 2013 through

June 30, 2013

$1,600 (Previously reported

$19,350 – March, 2013. Total amount

FY13 $20,950)

Carpenter’s Joint Apprenticeship Program

Technical Training Manager: Stephen Long

Workforce Solutions

Group

March 22, 2013 through

June 30, 2013

$5,400

Contracts and/or Agreements

JLS Consulting, LLC

It is requested that the Board of Trustees approve a professional services agreement between St. Louis Community College and JLS Consulting, LLC for an amount not to exceed $75,000. JLS Consulting will provide instruction service for the clients of the Workforce Solutions Group Division providing facilitation in Workplace Violence Prevention and Strategies in a classroom setting. These services will be funded by the clients of Workforce Solutions Group requiring the services as mentioned. The agreement is effective May 15, 2013 through June 30, 2014

University of Missouri - Center for Advanced Social Research

It is requested that the Board of Trustees approve an agreement between St. Louis Community College and University of Missouri – Center for Advanced Social Research (CASR) in the amount of $36,000. CASR will

4

survey area employees to provide information for the 2013 State of St. Louis Workforce Report to be released August 7, 2013. The agreement is effective May 17, 2013 through July 12, 2013.

Cosgrove and Associates, LLC It is requested that the Board of Trustees ratify a professional service agreement with Cosgrove and Associates, LLC. The agreement is to conduct research case studies of selected employers in the St. Louis region providing deeper insights into employers hiring and skill needs. The provided research will be submitted to St. Louis Community College -Workforce Solutions Group division to be incorporated into the State of St. Louis Workforce Report. The agreement is effective for the period June 17, 2013 through completion of project, no later than July 31, 2013 for an amount not to exceed $8,000.

Board Meeting 6-20-13 1

OFFICE OF INSTITUTIONAL DEVELOPMENT

Acceptance of External Funds 7.1 Grants and Contracts

AGENCY AMOUNT PURPOSE FUND

Department of Elementary and Secondary Education

$ 128,428.00

Grant to St. Louis Community College to operate a comprehensive Adult Education and Literacy (AEL) Program for the Affton, Bayless, Ferguson-Florissant, Kirkwood, Lindbergh, Mehlville, St. Louis City, Valley Park and Webster Groves school districts. The College’s AEL program administers classes in Adult Education, General Educational Development (GED) preparation and English as a Second Language. Project Period: 7/1/13-6/30/14 Project Director: Karl Steenberg

Restricted

Area Resources for Community & Human Services (ARCHS)

$ 43,625.00

Contract with St. Louis Community College to provide culinary training to a minimum of 15 female ex-offenders through a short-term training centered employment program to be located at St. Louis Community College’s Hospitality Studies Program at the Forest Park campus. Students will complete six-weeks of classroom instruction and will receive assistance with job placement leads and student support services as well as advisement to transition to enrollment in college programs. Project Period: 5/1/13-10/30/13 Project Director: Christy Jaeger

Restricted

City of St. Louis Contracts – Resolution It is recommended that the Board of Trustees approve a resolution that will authorize contracts with St. Louis City under the Workforce Investment Act, during the period July 1, 2013 through June 30, 2014.

Resolution With Respect To

City of St. Louis Contracts WHEREAS, the Board of Trustees wishes to authorize the College to enter into various Employment and Job Training contracts with the City of St. Louis, as submitted during the period from July 1, 2013 through June 30, 2014, by the St. Louis Agency on Training and Employment, City of St. Louis. NOW THEREFORE, BE IT RESOLVED, that St. Louis Community College is hereby authorized, during the period from July 1, 2013 through June 30, 2014, to enter into employment and job training contracts submitted to the College by the St. Louis Agency on Training and Employment for and on behalf of the City of St. Louis and in a form approved by the College Administrator; and FURTHER RESOLVED, that the Chancellor for the College or any Vice Chancellor is hereby authorized to execute any said employment and job training contracts and related agreements for and on behalf of St. Louis Community College in order that the College will be fully bound thereby.

Resolution With Respect To

St. Louis County Contracts

WHEREAS, the Board of Trustees wishes to cooperate with the County of St. Louis in connection with various Employment and Training contracts occurring in the St. Louis County, Missouri, Service Delivery Area, arising under the Workforce Investment Act (WIA); and WHEREAS, the Board of Trustees desires to authorize the College Administration to enter into appropriate contracts with the County of St. Louis in connection with the WIA as contracts are submitted by various St. Louis County Agencies. NOW THEREFORE, BE IT RESOLVED, that St. Louis Community College, for and during the period from July 1, 2013 through June 30, 2014 is hereby authorized to enter into employment and training contracts with St. Louis County, Missouri, for the employment and/or training of eligible individuals and in the form submitted by the Department of Human Services, Workforce Development of St. Louis County, and approved by the Administration of the College; and FURTHER RESOLVED, that the Chancellor of the College or any Vice Chancellor is hereby authorized to execute all contracts and related agreements submitted to the College by St. Louis County and acceptable to the College Administration during the periods specified in this Resolution.

Revision to Board of Trustees approval on 02/26/13, #14.8 -- Insurance:

Subsequent to approval of Anthem medical insurance premiums by the Board at its meeting on February 26, 2013, the 2.4% excise tax on medical device manufacturers originally authorized in the Affordable Care Act was reduced to 2.3%. Our contract with Anthem prevents them from passing along the cost to them of any tax increases during its term, but Anthem was in this case willing to pass along the savings to them from this tax decrease. Therefore, while the Board approved premiums reflecting a 2.4% excise tax rate, slightly reduced employee contributions were subsequently communicated and authorized by subscribers during our open enrollment process.

stlcc board of trustees meeting minutes, june 20, 2013 · thursday, june 20, 2013 . the regular...

Documents