stlcc board of trustees meeting minutes, april 25, 2013 · thursday, april 25, 2013 . the regular...

MINUTES OF REGULAR MEETING

BOARD OF TRUSTEES ST. LOUIS COMMUNITY COLLEGE

THURSDAY, APRIL 25, 2013 The Regular Meeting of the Board of Trustees of St. Louis Community College was held on Thursday, April 25, 2013, at the Cosand Center*, 300 S. Broadway, St. Louis, MO, 63102, pursuant to notice and in accordance with R.S. MO 610.020 as amended. *The meeting was moved from the Florissant Valley campus due to a power outage. 1. Call to Order/Roll Call Ms. Libby Fitzgerald, Chair, called the meeting to order at 7:05 p.m. The following members of the Board of Trustees were present: Ms. Libby Fitzgerald, Chair; Dr. Craig Larson, Vice Chair; Dr. Doris Graham, Trustee; Ms. Melissa Hattman, Trustee; Ms. Hattie Jackson, Trustee, and Ms. Joan McGivney, Trustee. Also present were Dr. Myrtle E.B. Dorsey, Chancellor; Ms. Katherine Nash, Attorney with Tueth, Keeney, Cooper, Mohan & Jackstadt, P.C., and Ms. Rebecca Garrison, Associate for Board Relations. 2. Welcome to Guests Ms. Fitzgerald welcomed Mr. James Paine, guest of Ms. Hattman, and Dr. Jim McGivney and Ms. Melissa Bayer, guests of Ms. McGivney. 3. Certification of April 2, 2013 Election Results The Board was presented with the official April 2, 2013 election results from Sub District 3. Whereupon, on motion by Dr. Larson, the Board unanimously approved the resolution certifying the election results, all as more fully set forth in Exhibit A attached hereto and by this reference incorporated herein.

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4. Oath of Office – Ms. Joan McGivney Ms. Fitzgerald administered the Oath of Office to Ms. McGivney. Thereafter, Ms. McGivney assumed her seat as a member of the Board of Trustees. A copy of the signed Oath of Office is attached hereto and by this reference incorporated herein. 5. Citizens Desiring to Address the Board Regarding Agenda Items Ms. Margaret Hvatum thanked the Board regarding the agenda modification amending Board Policy D.3 Part-time Faculty. Ms. Hvatum then asked that the February 21, 2013 minutes be reviewed for accuracy. Specifically, she referenced a statement regarding governance council agenda items. This item will be brought forward at the May 16, 2013 for amendment. Ms. Paula Savarino and Ms. Patti Ziegler also asked that the minutes be revised, as Ms. Hvatum’s proposed items were not on the agenda and never discussed by the Meramec Governance Council. 6. Adoption of Agenda/Revisions to Agenda On motion by Ms. McGivney, and seconded by Dr. Larson, the Board unanimously adopted the agenda as revised, after pulling the resolution regarding Board Policy D 3from the addendum and the Bid Awards section for further discussion. 7. Approval of the March 21, 2013 Minutes On motion by Ms. Jackson and seconded by Dr. Graham, the Board unanimously approved the March 21, 2013, regular meeting and work session minutes, noting a correction of item 5.5, (the date of April 12 should read April 18), and the omission of a sentence in the work session minutes. 8. Approval of Resolution Re May 16, 2013 Executive Session of the

Board of Trustees Ms. Garrison asked the Board to amend the Executive Session Resolution to include the following as item number 6: “To discuss records which are protected from disclosure by law (610.021)(14).” On motion by Dr. Larson, and seconded by Ms. Hattman, the Board unanimously approved, by a roll-call vote, the

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amended resolution scheduling an executive session on May 16, 2013, all as more fully set forth in Exhibit A attached hereto and by this reference incorporated herein. 9. Recognition of Student, Staff and Trustee Accomplishments Mr. DeLancey Smith, Director of Communications, read statements of congratulations for students and staff on their recent awards and accomplishments. Dr. Dorsey recognized Mr. Antonio Parker on receipt of the New Century Scholar award. She said Mr. Parker is the recipient of a $2,000 scholarship, and will receive an additional $2,500 for being named to the 2013 All-USA Community College Academic Team. Mr. Parker plans to attend the University of Missouri - St. Louis. 10. Informational Presentations Dr. Marcia Pfeiffer, Mr. Richard Norris and Ms. Betsy Boedeker presented on the Bio-Research and Development Growth (BRDG) Park facility and answered questions from the Board. Ms. Regina Blackshear, Dr. Craig Klimczak and Khaneetah Cunningham presented on the Collegiate Admissions and Retention Solutions Call Center and answered questions from the Board. Ms. Blackshear will provide the Board with a copy of the presentation. 11. Approval of New Board Policies A.14 Chancellor Evaluation and A.14.1,

Board Role in the Strategic Planning Process and Board Procedure AP.12 Chancellor Evaluation Process

Following discussion, Dr. Larson moved approval of the version of Board Policies A.14 Chancellor Evaluation, and A.14.1Board Role in the Strategic Planning Process and Board Procedure AP.12 Chancellor Evaluation Process, as they were lodged at the March 21, 2013 Board meeting, without the proposed revisions listed in the agenda. Dr. Graham seconded the motion. The motion was approved, on a roll-call vote, by a vote 5 to 1,with trustees Fitzgerald, Larson, Jackson, Graham and Hattman voting “yes,” and trustee McGivney voting “no,” all as more fully set forth in Exhibit A attached hereto and by this reference incorporated herein.

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12. Approval of Trustee Travel to the Missouri Community College Association (MCCA) Trustee/Administrative/ Professional Spring Conference

On motion by Ms. Hattman and seconded by Ms. McGivney, the Board unanimously approved Trustee travel to the MCCA Spring conference. 13. Approval of Trustee Travel to the Association of Community College

Trustees (ACCT) Leadership Congress On motion by Dr. Graham and seconded by Dr. Larson, the Board unanimously approved Trustee travel to the ACCT Leadership Congress. 14. Approval of Consent Items Consent items are approved by a single motion and vote unless otherwise noted below. Prior to approval of the consent agenda items, the Board had discussion regarding the revision to Board policy D.3 Part-time Faculty, as revised on the addendum. Mr. Bill Miller cited conversion formulas between St. Louis Community College and the Public School Retirement System as the reason for the change to the policy, and answered questions from the Board. Following discussion, on motion by Ms. McGivney, and seconded by Dr. Larson, the Board unanimously approved the revision to Board Policy D.3, all as more fully set forth in Exhibit A attached hereto and by this reference incorporated herein. Ms. McGivney then asked for further information on the purchase of software license maintenance and support from Oracle. Dr. Craig Klimczak answered her questions. 14.1 Consent Item Motion and Vote

Ms. McGivney moved approval of the consent agenda items. Dr. Graham seconded the motion. Following discussion, the consent agenda items were unanimously approved.

14.2 Academic and Student Affairs

No items.

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14.3 HUMAN RESOURCES Human Resource Recommendations The Board, by consent, approved the following resolution regarding human resource recommendations:

RESOLVED, that the Board hereby ratifies and/or approves personnel actions for certificated, physical plant and classified staff in accordance with established policies of the District, all as more fully set forth in Exhibit B attached to these minutes and by this reference incorporated herein; and

FURTHER RESOLVED, that, where appropriate, the Chancellor of the District or her designee is hereby authorized and directed to execute for and on behalf of the District, the appropriate contract or amendment to contract for the affected personnel.

14.4 BID AWARDS Acceptance of Bids/Ratification of Contracts The Board, by consent, approved the following resolution:

RESOLVED, that the Board of Trustees hereby accepts the bids and/or ratifies the contracts set forth in Exhibit C attached hereto and by this reference incorporated herein, to the lowest responsible bidder for the amounts indicated thereon and all in accordance with District specifications specified in the contract numbers indicated; said funds to be paid from the funds set forth in each item of Exhibit C; and

FURTHER RESOLVED, that the appropriate officer of the Board or the District be and hereby is authorized and directed to execute an appropriate contract in each instance.

14.5 FINANCE

No items. Financial reports will appear on a quarterly basis, in November, February, May and August.

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14.6 CONTRACTS AND/OR AGREEMENTS Contracts and/or Agreements The Board was requested to approve the acceptance or renewal of various contracts, agreements and resolutions. The Board, by consent, approved the following resolution regarding the acceptance or renewal of various contracts, agreements and resolutions between the District and various agencies, corporations and individuals located throughout the District:

RESOLVED, that the contracts, agreements and resolutions set forth in Exhibit D attached hereto and by this reference incorporated herein, are adopted and approved; and

FURTHER RESOLVED, that the appropriate Officer of the Board of the District be and hereby is authorized and directed to execute an appropriate contract in each instance.

14.7 ACCEPTANCE OF EXTERNAL FUNDS Acceptance of External Funds The Board, by consent, approved the following resolution regarding the acceptance of grants, contracts and equipment donations:

RESOLVED, that the Board of Trustees does hereby accept the grants, contracts, gifts and equipment donations for the College, all as more fully set forth in Exhibit E attached hereto and by this reference incorporated herein; and FURTHER RESOLVED, that the Chancellor be and hereby is authorized and directed to express appreciation, where appropriate, for and on behalf of the District; and FURTHER RESOLVED, that with respect to federal grants for work-study programs, the Agency involved will be billed for matching funds and for Social Security; and

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FURTHER RESOLVED, that the appropriate Officer of the Board or District be and hereby is authorized and directed to execute contracts with said agencies in each instance.

14.8 INSURANCE

No items.

15. COMMUNICATIONS 15.1 Chancellor’s Report Dr. Dorsey invited Dr. George Wasson to come forward and give a chronology of the recent events on the Meramec campus. Dr. Wasson then described lessons learned in the process. Dr. Dorsey then advised that the safety of our students and staff remains the highest priority of the College. Dr. Dorsey then announced that the college would be participating in the 2013 Metro St. Louis Heart Walk. She said the college will continue to be involved in events within the community. Dr. Dorsey said she was pleased to announce that St. Louis Community College received an AACC Award of Excellence in the Advancing Diversity Award category. The AACC Advancing Diversity Award recognizes colleges that have contributed significantly and over a sustained period of time to advancing diversity in community college leadership, the community, and within higher education as a whole. STLCC nominated the Scholarships for Education and Economic Development (SEED) Program. SEED provides training to youth and community leaders from economically disadvantaged and underserved populations. In 2007, STLCC added to the diversity of the program by enrolling a group of deaf and hard-of-hearing students. Dr. Dorsey congratulated to Dr. Donna Dare, Vice Chancellor for Academic and Student Affairs who has co-authored an article with Dr. Kay McClenney. The first article of a three-part series was published in the April/May issue of the Community College Journal. The article focuses on academic and career pathways.

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Dr. Dorsey advised the Board that Senate Bill 437 was amended to remove the inclusion of property taxes that would have negatively affected St. Louis Community College. She said the other 11 community colleges support STLCC. She said the legislators are still in session, and Ann Brand continues to keep a close eye on the Bill. She added that Senator John Lamping submitted the amendment to the Bill. 13.2 For the Good of the College Report Ms. Fitzgerald submitted the following report: On behalf of the Board, I would like to extend our congratulations to Joan McGivney on her re-election to the Board of Trustees! We appreciate your willingness to provide continued leadership and policy direction for St. Louis Community College. Yesterday, Trustees Larson and McGivney attended the Regional Corporate Human Resources Panel Discussion at the Corporate College. Panelists from Edward Jones, Ameren, Monsanto and SSM led a discussion providing an external perspective from key employers in the region on their requirements from higher education.

This is an exciting time of year for the College and we look forward to attending the Student Government Association Awards Banquets and Commencement on May 19th. We congratulate our students for their hard work and dedication to their education, and the faculty and staff who helped them achieve their goals. 13.3 Citizens Desiring to Address the Board Regarding Other Concerns Ms. Beth Anderhub distributed a report from the Higher Learning Commission’s Fact-Finding visit to Pima Community College in Tucson, Arizona. She advised the Board of issues that were reviewed at Pima, highlighting a hostile work environment, a culture of fear, and excessive turnover of administrative positions. Ms. Ellen McCloskey asked where the College was in the process of identifying the “Definition of Culture” task force, as discussed at the December 2012 work session of the Board. Ms. Cindy Campbell provided the Board with a distribution or payload analysis of instructional costs she developed on her home computer. She further stated she

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had met with Mr. Kent Kay regarding the analysis and has not heard back from him. Mr. Afzal Lodhi spoke on behalf of Mr. Don Cusumano, who was unable to attend the meeting. He asked if financial reports presented at the College Academic Council could be provided on paper. Mr. Ron Hughes spoke about changes in the on-line schedule and the category “temporarily closed” or TC, being blocked from student view. He also stated that locations are scheduling courses differently, causing inequity between campuses. Mr. Dan Betzler asked the Board why Mr. Cusumano has not been contacted regarding the CAC Task Force. Mr. Mark Kruger stated that a lack of respect and trust exists between different employee groups. He added that without respect, the institution cannot function. He used the Staff Development Day survey results not being released as an example. 13.4 Board Member Comments Ms. McGivney thanked the Board and Dr. Dorsey for the congratulatory flowers following her election. Ms. McGivney then addressed Board Policy A.7 Board Members Code of Conduct, and quoted subsection 8 of that policy, which reads “Board members shall govern in a non-partisan manner consistent with the nature of public education.” She asked that future elections be kept non-partisan. 14. NEW BUSINESS None.

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15. ADJOURNMENT There being no other or further business to come before the Board, the meeting was adjourned at 9:50 p.m. Respectfully submitted, Rebecca Garrison Associate for Board Relations

#3 Certification of Election Results – April 2, 2013 It is recommended that the Board of Trustees approve the following Resolution:

WHEREAS, the Board of Trustees of the Junior College District of St. Louis, St. Louis County, Missouri (St. Louis Community College) has received from the Board of Election Commissioners of the St. Louis City and County, Missouri, certification of the results of the election of Trustee from Subdistrict #3, said election having been held on Tuesday, April 2, 2013; and WHEREAS, the Board, on the basis of said certification, has jointly tabulated the results which are as follows: Candidates – Subdistrict #3 Vote Total

Joan McGivney 9,622 Allison Stenger 9,060 Robert (Mike) Johns 2,464

WHEREAS, it appears from the official certification and from the tabulation of results that Joan McGivney has received the greatest number of votes from Subdistrict #3; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees does hereby declare and certify that Joan McGivney has been duly elected from Subdistrict #3; said term of office is for six years and until her successor shall be elected and qualified.

April 25, 2013 Board Agenda

#6 Resolution Re May 16, 2013 Executive Session of the Board of Trustees

The Board is requested to approve the following resolution: RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as amended 2004), schedules the holding of a closed meeting, record and vote on May 16, 2013 at 6 p.m. at the Meramec Campus, 11333 Big Bend Rd., Kirkwood, MO, in the Student Center Private Dining room, for the following reasons: 1) to discuss legal actions, causes of action or litigation involving St. Louis

Community College and to hold any confidential or privileged communications with the attorney for the College (Section 610.021 [1]), and the lease, purchase or sale of real estate (Section 610.021 [2]); and

2) to discuss action upon any personnel matters relating to the hiring, firing,

disciplining or promotion of personnel, (Section 610.021 [3]); and 3) to discuss pending and future discussion and negotiations with employee groups

of St. Louis Community College and the work product related thereto (Section 610.021 [10]); and

4) to discuss individually identifiable personnel records, performance ratings or

records pertaining to employees or applicants for employment, (Section 610.021 [8]); and

5) to hold confidential or privileged communications with the auditor, including all

auditor work product (610.021 [17]), and

FURTHER RESOLVED, that notice of the closed meeting be given in accordance with R.S. Mo. Section 610.020 as amended 2004. April 25, 2013 Board Agenda

# 11 Recommended Approval of new Board Policies A.14 Chancellor Evaluation and A.14.1 Board Role in the Strategic Planning Process and New Board Procedure AP.13Chancellor Evaluation Process A.14 Chancellor Evaluation (AP 13) As a regular and scheduled activity, the Board will evaluate the performance of the Chancellor based on goals and objectives and his/her appropriate criteria agreed to by the Chancellor and the Board of Trustees. The primary purpose of the evaluation will be to maintain high quality district and administrative leadership. (An ad hoc committee of the Board was WILL BE appointed to develop the format and monitor the process.) The evaluation process will be designed in accordance with the following principles:

• The dates established for the Chancellor’s evaluation and goal setting process will align with the Fiscal year (July 1 – June 30). In the event a new chancellor is not hired at the beginning of the fiscal year, a mutually agreed upon date would be established between the Board and the Chancellor. The first evaluation will reflect progress in the months between the start and the end of the fiscal year.

• The annual evaluation shall be scheduled for June of each year with an informal progress

review scheduled mid-year (January). (CHANGE IN ORDER)*

• The Chancellor will complete a self-evaluation using the same form that the Board of Trustees will use. The self-evaluation will be submitted to the Board members prior to the scheduled evaluation session.

• The evaluation will be held at a scheduled time IN EXECUTIVE SESSION WITH

ONLY BOARD MEMBERS IN ATTENDANCE with no other items on the agenda.

*BULLET POINT THREE WAS ORIGINALLY HERE

• The final evaluation will be a composite of the evaluations by individual Board members and shall be furnished in advance to the Chancellor. The Board, as a whole, will meet with the Chancellor to discuss the final evaluation. The evaluation shall include a discussion of both strengths and potential areas for improvement.

• The evaluation will be signed by the Chancellor and the Board Chair when final. A

signed copy will be retained by the Chancellor and a signed and sealed copy will be placed in the Chancellor’s personnel file.

• The Chancellor and the Board of Trustees shall mutually agree upon the goals and

objectives as they relate to strategic priorities for each year, as well as the format of the evaluation instrument. BASED ON THESE AGREED GOALS, THE

CHANCELLOR WILL PRESENT A FINAL DOCUMENT TO THE BOARD EACH YEAR IN JULY.

• The Chancellor will present a draft of his/her annual goals to the Board each year in

July. The Board and Chancellor will discuss the annual goals and the Chancellor will present a final document to the Board. THIS WAS COMBINED WITH THE ABOVE BULLET POINT.

A.14.1 BOARD ROLE IN THE STRATEGIC PLANNING PROCESS The Board has a responsibility to be involved in setting and understanding the priorities established by the college’s long-term strategic planning process. The Board will assure the chancellor’s goals are aligned with the college’s strategic priorities. The Chancellor will present the college’s strategic plan each year to the Board, who will vote on the approval of said document. The strategic planning process is outlined and begins in October of each fiscal year, and describes the board’s role in the process in October and November.

AP.12 CHANCELLOR EVALUATION PROCESS (BP A.14) Key dates for the Chancellor’s evaluation process will be based on the calendar year:

1. May – the Board will initiate the annual evaluation process in May. The assessment will be based on a mutually agreeable format and criteria, which will reflect the goals and objectives of the past year and agreed-upon expectations for leadership and performance, and his/her criteria as determined.

The Chancellor will submit a self-evaluation in a clearly organized fashion, including appropriate documentation, utilizing the board evaluation form. Using the self-evaluation provided by the Chancellor and their knowledge of the Chancellor’s performance, Board members will provide their individual feedback concerning the Chancellor’s performance to the Board Chair, using the annual evaluation form for the Chancellor.

Based on the feedback from the entire Board, the chair will compile all ratings and comments for the annual review of the Chancellor. Each Board member will receive the complied annual review of the Chancellor.

2. June – The Board will receive the evaluation COMPILED ANNUAL REVIEW within

7-10 working days prior to the June Board meeting. In the June executive session, the entire board and the Chancellor will have a discussion of his/her annual progress and of his/her evaluation. The discussion will include reviewing the evaluation documents, progress on his/her annual goals as agreed to by the Board, and any changes to his/her contract, including his/her salary, for the upcoming year. The Board will vote to adopt the Chancellor’s evaluation, any changes to his/her contract, and his/her salary for the upcoming year following the discussion with the Chancellor over these matters.

3. July – The Chancellor will present to the Board a draft of his/her annual goals for the

upcoming year. The Board will discuss the annual goals with the Chancellor during an executive session in July. The Chancellor will present a final document of his/her annual goals to the Board prior to the august board meeting. These materials will be included in the board meeting packet.

4. August – The Board will come to consensus on the Chancellor’s annual goals for the

next academic year. 5. January – The Chancellor will have an informal discussion with the Board, on his/her progress on the annual goals. The chair and vice-chair will also develop recommendations concerning potential changes to the Chancellor’s contract and salary for the upcoming year to discuss with the Board. The Board will discuss the Chancellor’s evaluation and potential changes to his/her contract among itself during an Executive Session.

HUMAN RESOURCES AGENDA SUMMARY

APPOINTMENTS / FULL-TIME FACULTY 1 APPOINTMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF 2 APPOINTMENTS / FULL-TIME CLASSIFIED STAFF 2 APPOINTMENTS / PART-TIME CLASSIFIED STAFF 2 REVISIONS TO PREVIOUSLY-APPROVED ITEMS 2 INFORMATION ONLY:

RETIREMENTS / FULL-TIME FACULTY 2 RETIREMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF 2 RETIREMENTS / FULL-TIME CLASSIFIED STAFF 4 RESIGNATIONS / FULL-TIME FACULTY 1 RESIGNATIONS / FULL-TIME CLASSIFIED STAFF 2 RESIGNATIONS / PART-TIME CLASSIFIED STAFF 1

04/25/13 -1-

APPOINTMENTS / FULL-TIME FACULTY

NAME CURRENT OR NEW EMPLOYEE

LOC TITLE RGE PAY RATE

COMMENTS EFFECTIVE

DATE

Goushey, Layla C FP Assistant Professor III-A

(English)

$56,121.00 Replacement for Lori Hirst. Internally funded.

08/13/13–

5/15/14

APPOINTMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF

NAME CURRENT OR NEW

EMPLOYEE LOC TITLE RGE FY13

PAYMENT*

COMMENTS EFFECTIVE

DATE

Edwards, Cheryll

C FP Academic Advisor

PU 8 $7,082.28 Replacement for Nicole Deloch. Internally funded.

04/29/13

Howell, Julie

N FP Project Associate I, temporary, (TRIO Student Support)

PU 7 $6,437.33

Replacement for Tasha Williams. Externally funded. * pro-rated salary

04/29/13

04/25/13 -2-

APPOINTMENTS / FULL-TIME CLASSIFIED STAFF

NAME CURRENT OR NEW

EMPLOYEE LOC TITLE RGE PAY

RATE

COMMENTS EFFECTIVE

DATE

Anderson, Olivia

N CC

Payroll Specialist CU 7

$17.17 / hr Replacement for Sallye Johnson. Internally funded.

04/26/13

Hendrix, Rosemary

C MC Receiving and Shipping Clerk n/a $23.19 / hr Replacement for Guy 03/25/13

Roos. Internally funded. Rate for the classification

APPOINTMENTS / PART-TIME CLASSIFIED STAFF

NAME CURRENT OR NEW

EMPLOYEE LOC TITLE RGE PAY

RATE

COMMENTS EFFECTIVE

DATE

Bottger, JoAnn Mary

C MC Secretary, part-time continuing (VPAA Office)

OC 4 $15.80 / hr Replacement for Shawna DuBois. Internally funded.

04/26/13

Gero, Susan C FV Administrative Clerk, part-time continuing (Biological Science)

OC 3 $11.79 / hr Replacement for Jennifer Jones. Internally funded.

04/26/13

04/25/13 -3-

REVISIONS TO PREVIOUSLY-APPROVED ITEMS

Board of Trustees approval on 02/21/13, page 4:

Retirements / Full-Time Administrative / Professional Staff

Revise effective date for Annie Coggins from 02/01/12 to 01/31/13. Board of Trustees approval on 03/21/13, page 1:

Appointments Part-Time Administrative / Professional Staff

Revise pay rate for Kathleen Schindler to $19.37 / hour effective 04/25/13.

04/25/13 -4-

INFORMATION ONLY

RETIREMENTS / FULL-TIME FACULTY

NAME LOCATION TITLE COMMENTS EFFECTIVE DATE

Roberts, Paul MC Associate Professor (Horticulture) 32 years of service 06/30/13

Koosmann, Steven FP Professor (Funeral Services) 33 years of service 05/31/13

RETIREMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF


Lyons, Eilene FV Acting Academic Dean 17 years of service 06/30/13 Sneed, Donna MC Academic Dean 4 years of service 06/30/13

RETIREMENTS / FULL-TIME CLASSIFIED STAFF


Geary, Kathleen MC Secretary (English) 16 years of service 05/10/13

Hobbs, Metra MC Secretary (Psychology) 8 years of service 03/04/13 Ward, Alethea FP Secretary (Access Office) 5 years of service 05/31/13 Rogers, Denise FV College Police Officer 8 years of service 03/22/13

01/17/13 -5-

RESIGNATIONS / FULL-TIME FACULTY


Wodajo, Tadesse MC Assistant Professor (Business Administration) 4 years of service 03/18/13

RESIGNATIONS / FULL-TIME CLASSIFIED STAFF


Henderson, Daniel FP Lead General Maintenance Mechanic 3 years of service 03/04/13 Williams, Cassaundra CO Educational Assistant I 3 years of service 04/12/13

RESIGNATIONS / PART-TIME CLASSIFIED STAFF


Bender, Sharon MC Clerk-Typist (Communications) 16 years of service 04/25/13

Recommendation for Award/Purchasing

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Contract B0002894 with GRAINGER, VILLA LIGHTING, STARBEAM SUPPLY COMPANY, FRENCH GERLEMAN, CITY LIGHTING and SOUTHERN ELECTRIC COMPANY dba REXEL, for the purchase of various types of lamps and electronic ballasts on an as needed basis, was originally approved for award by the Board of Trustees, on November 17, 2011, and expires November 17, 2014. The current balance is $12,097.04. Approval is requested for additional funds estimated at $100,000 for anticipated purchases through the end of the award period.

Funding Expenditures made against this contract will be funded from current operating budgets. This contract was originally advertised and let in FY 2012.


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Contract B0002652 with AT&T was originally approved by the Board of Trustees on May 19, 2010 for the Shore Tel telephone system for the District, maintenance of the telecommunication equipment and purchase of ShoreTel products for future expansion. The original approved amount was not to exceed $2,300,000.00, for a total of three (3) full years, with an option to renew for two consecutive one (1) year terms. Board approval is requested for the renewal of AT&T’s ShoreTel Purchasing Agreement under Contact B0002652 for two (2) additional one (1) year terms and two (2) months, with an additional award amount estimated at $175,000.00 added to the current contract balance of $83,561.00, for a total amount of approximately $258,561.00. This will allow the College to purchase annual ShoreTel maintenance and any parts required to operate the District’s telephone system for the term which will expire on June 30, 2015. Funding Expenditures against this contract will be funded from current operating budgets. This contract was originally advertised and let in FY 2010.

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Board approval is requested for the purchase of software license maintenance and support from ORACLE, in an amount estimated at $355,780.02, for a period of one (1) full year, to begin June 1, 2013.

Description

The Oracle database is an integral component of the Ellucian Resource Planning software system (Banner) used to run the college’s student, financial aid, human resources, and finance systems, and other mission critical applications such as Hyperion and the Datamart. Maintenance and support will be provided for the above mentioned applications.

License Fee License Fee License Fee Total Description CSI#16806992 CSI#17965813 CSI#15901606 Cost Internet Application Server $ 9,044.36 $ 5,221.66 $ 77,426.10 $ 91,692.12 Oracle Database Enterprise Edition 12,274.49 7,086.54 100,036.43 119,397.46 Advanced Security 35,055.53 1,715.69 - 36,771.22 Hyperion Interactive Reporting 80,672.03 - - 80,672.03 Hyperion SQR Reporting 12,617.29 - - 12,617.29 Programmer Named Perpetual - - 1,224.20 1,224.20 Hyperion SQR Production

Reporting System 9 9,547.69 - - 9,547.69 Internet Developer Suite - - 3,858.01 3,858.01 Totals $ 159,211.39 $ 14,023.89 $ 182,544.74 $ 355,780.02

Funding This purchase will be funded from current operating budgets.


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Contract B0002985 with POLY-PAK INDUSTRIES, REGAL DIVISION for the purchase of imprinted plastic logo bags for the bookstores was originally approved by the Board of Trustees on April 26, 2012, for a total of $30,000.00 with an annual award amount of $10,000.00 and expires on May 6, 2013 with an option to renew for a second and third year. The current balance is $1,817.41. Approval is requested to exercise the second year renewal with additional annual funding of $10,000.00 for the second year of the three year optional term. Funding Expenditures against this contract will be funded from current operating budgets. This contract was originally let in FY 2012.


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Board approval is requested for the award of a contract for the routine purchase of athletic equipment and supplies to FISCHERS PROLINE SPORTS, SOUTHSIDE SPORTS, JOHNNY MACS SPORTING GOODS, RIDDELL, THE GRAPHIC EDGE, BSN SPORTS and S&S WORLDWIDE in an amount estimated at $300,000.00, to be shared among seven (7) bidders, with no guaranteed amount to any one bidder, for a period of three (3) full years, to begin July 1, 2013.

Description

This contract will be used by the Physical Education Departments at all campus locations and the intercollegiate team sports programs to purchase a wide variety of athletic equipment, apparel and footwear for instructional programs and team competition. All seven responding bidders are included in this award to provide maximum product selection, to ensure availability of product when needed and to ensure purchases are made at market competitive prices. No known minority-owned or known woman-owned business enterprise participated in this bid process.

Bid – B0003143

This bid, which was opened on March 13, 2013, was analyzed to determine ability to perform and to provide adequate product selection. The contractors will provide discounts which can range from 8%-40% off retail price on a wide variety of items. Because prices are subject to change by the manufacturer and the contractors are primarily retail distributors, actual pricing comparisons will be made at the time of purchase over the life of the contract to obtain the best combination of delivery, price and quality.

Funding

All expenditures against this contract will be funded from current operating budgets.

Advertisements

The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis American, , the Metro-Sentinel and the St. Louis Post-Dispatch.


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Board approval is requested for the award of a contract for the routine purchase of allied health and science supply items, chemicals, reagents, diagnostics and small equipment to FISHER SCIENTIFIC LLC, MIDWEST SCIENTIFIC, SARGENT-WELCH, VWR INTERNATIONAL LLC, FREY SCIENTIFIC, WARD’S NATURAL SCIENCE, CEN-MED ENTERPRISES and CAROLINA BIOLOGICAL SUPPLY COMPANY, in an amount estimated at $700,000.00, to be shared among eight (8) bidders, with no guaranteed amount to any one bidder, for a period of three (3) full years, to begin on July 2, 2013.

Description

This contract will be used by the Science and Allied Health Departments at all campus locations for the routine purchase of laboratory supply items, to include, but not limited to, reusable and disposable glassware, chemicals, reagents, culture media, diagnostic tests and small equipment items. All eight (8) responding bidders are recommended to allow the College access to the widest selection of products at the best possible prices. One (1) known minority-owned and no woman-owned business enterprise participated in this bid process.

Bid – B0003144

The evaluation of this bid, which opened March 12, 2013, is listed below:

Discount based on

Bidders Discount Range Daily, Quarterly, Annual Pricing FISHER SCIENTIFIC LLC 28% to 62.5% Daily Price List MIDWEST SCIENTIFIC 15% to 45% Daily & on Web SARGENT-WELCH 33% Current Catalog 2013 VWR INTERNATIONAL LLC 8% to 38% Annual Price Book FREY SCIENTIFIC 28% Annual Catalog & Web WARD’S NATURAL SCIENCE 10% Annual Price Book & Web CEN-MED ENTERPRISES 15% Annual Price Book CAROLINA BIOLOGICAL SUPPLY COMPANY 5% Annual Catalog & Web

Funding All expenditures against this contract will be funded from current operating budgets.

7

Recommendation for Award/Purchasing (cont.)

Advertisement

The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements were placed in the St. Louis Argus, St. Louis American and the St Louis Post-Dispatch.


8

Board approval is requested for the purchase of various biomedical testing tools from B.C. GROUP INTERNATIONAL INC., for an amount of $26,283.00.

Description This equipment will be used by the engineering department for teaching biomedical electronic technology classes. Students who enroll in these classes will use this test equipment to teach them how to troubleshoot and repair equipment used in the medical fields. The recommended bidder has met all of the requirements of the bid. No known minority-owned or woman-owned business enterprise participated in this bid process.

Bid – B0003145 The evaluation of this bid, which opened March 14, 2013, is listed below:

Total Cost

Bidders Items Bid 6 Items plus Delivery B.C. GROUP INTERNATIONAL INC. 6 out of 6 $26,283.00 Fluke Electronics Corp. 6 out of 6 70,772.72 Seaward Group 6 out of 6 77,600.00 Netech Corporation 3 out of 6 23,995.47 Partial Bid

Funding

This purchase will be funded from “Training for Tomorrow” funds.

Advertisements The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00.

9


Board approval is requested for the purchase of a data network security product known as IPS (Intrusion Prevention System), which includes the system plus installation and configuration from PROVISION DATA SOLUTION in the amount of $41,406.00.

Description

This system will be used by the Technology & Educational Support Services (TESS), District-wide, to replace the College’s existing Cisco IPS system which is no longer supported. The recommended bidder has met all of the requirements of the bid. No known minority-owned or woman-owned business enterprise participated in this bid process.

Bid – B0003154

The evaluation of this bid, which opened March 29, 2013, is listed below:

Bidders Total Cost PROVISION DATA SOLUTION $41,406.00 Computerlinks 43.540.00 Yellow Dog Networks 48,849.60

Funding This purchase will be funded from Capital Project Funds.

Advertisements

The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper advertisements on those bids estimated to exceed $75,000.00.

10

Recommendation for Award/Physical Facilities: Board approval is requested for award of a contract to replace a defective emergency feeder cable at Forest Park to Power Up Electrical Contractors, LLC. in an amount of $38,500.00.

Description:

Electrical service to the entire Forest Park campus is provided by feeder cables. Normally, the campus is not at risk of being without power because there are two redundant cable bundles. During routine testing, the campus determined a section of the emergency cable between two manholes is defective and needs to be replaced. Should anything happen to the primary feeder cable now, large sections of the campus would be without power. This project will replace the faulty section of the feeder in the existing conduit with high voltage cable, thus restoring the backup system. The removed cable will be returned to the College, and the College will recoup the recycling proceeds.

Physical Facilities/Engineering and Design Department prepared the plans and specifications for the project.

Bid – F 13 404, Replacement of Section P4 to P5 of Emergency Feeder, FP

The results of this bid, which opened March 21, 2013, are listed below

Contractors: Base Bid

Power Up Electrical Contractors, LLC. $ 38,500.00 Guarantee Electrical Construction 47,554.00 TD4 Electrical, LLC. Withdrawn TGB, Inc. Withdrawn

Funding:

This project will be funded from the Maintenance & Repair Budget.

Advertisements:

The College places newspaper advertisements, in compliance with Board policy, on those bids estimated to exceed $15,000.00.

Minority Contractors: Three known minority companies received plans and specifications. Three known minority companies submitted a bid for this project.

11

Ratification/Physical Facilities:

Board approval is requested for ratification of an emergency repair contract for Talbert ICS to remove and dispose of asbestos containing materials in the Student Center in an amount of $18,900.00.

Description:

Several materials suspected of containing asbestos (such as ductwork joints, tile, mastic below carpet and carpet mastic) were revealed during demolition for the Student Center Renovation (Contract F 13 402, approved 1/17/2013 BOT Meeting, Bid Awards, Pages 5 and 6) at Forest Park. Testing indicated the only materials needing abatement were the tile and mastic in the Advising Area and Student Life offices. Bids were solicited on an emergency contract basis. The abatement was completed March 19, 2013.

Bid – S4 6219, Abatement of Carpet, Tile and Mastic

The results of this bid are listed below

Contractors: Base Bid

Talbert ICS $ 18,900.00 Cardinal Environmental Operations Corporation 27,312.00 Midwest Service Group 27,538.00 Envirotech 36,225.00 CENPRO Services, Inc. 58,000.00

Funding:

This project will be funded from the Forest Park Capital Budget – One Stop Shop Renovation.

Recommendation for Change Order: Board approval is requested for approval of a change order to the scope of work and value of the Wachter, Inc. contract to renovate the Forest Park Student Center due to the discovery of unforeseen non-structural issues when the floor finish was removed from the first floor (former Advising Office Complex). The change order includes an increase of $25,294.00 for additional work to grind, patch and level the pitted and uneven areas of the floor. Increases: After removal of the floor finish as specified in the demolition portion of the renovation work, the exposed floor surface had significant non-structural concrete build-up, as well as areas of pitting and unevenness. To obtain a smooth surface for installation of the new floor covering, the contractor enlisted the advice of the College, the project Architect, and flooring professionals. The preferred procedure is to physically remove and grind the existing floor surface, and install floor patch in the low and pitted areas. The negotiated price for this work is $25,294.00. This work must proceed as soon as possible to continue the first phase of the renovation with minimal delay. Recommendations: This work needs to be done as quickly as possible to keep from stopping renovation of the Student Center progress. Funding: This project will be funded from the Forest Park One Stop Shop Renovation Budget.

12

No Items this Month Financial Reports will appear on a Quarterly

Basis, in November, February, May and August

Board Meeting 04/25/13 1

Office of Vice Chancellor for Academic and Student Affairs

Contracts and Agreements

Clinical Agreements The college recommends that the following clinical agreements be ratified and/or approved by the Board of Trustees to provide clinical experiences for students enrolled in these programs.

Participant

Program Effective

Date

Lutheran Convalescent Home Nurse Assistant for Nursing Home Training

02/01/13

Feed My People Human Services 02/12/13

Contracts and Agreements

Adult Basic Education (ABE) Program It is recommended that the Board of Trustees authorize the College to accept funds from the Department of Elementary and Secondary Education (DESE) to enable the College to administer an Adult Basic Education (ABE) Programfor the Affton 101, Bayless, Ferguson-Florissant R-II, Kirkwood R-VII, Lindbergh R-VIII, Mehlville R-IX, St. Louis City, Valley Park, and Webster Groves School Districts. These funds will provide instructional services and classroom materials for the participants in the ABE program. The project period is July 1, 2013 through June 30, 2014. This extends the program begun in 1995-96 with DESE funding. It is anticipated funds will not exceed $150,300.

Office of Institutional Development

Board Meeting 4-25-13 2

Economic Development and Workforce Solutions

Ratification of Direct Pay Agreements The purpose of these agreements is to provide services to employers in the St. Louis region.

Funding Source Title of Program and/or Purpose Campus Date Amount

StraightUp Solar Technical Training

Manager: Stephen Long

Workforce Solutions

Group

February 19, 2013 through

June 30, 2013

$8,320

Anheuser-Busch, Inc.

Production Student Materials


Workforce Solutions

Group

January 28, 2013 through

June 30, 2013

$13,350 (Previously reported

$66,500 –March, 2013. Total FY13 - $147,907)

AEP River Operations

Lean Consultation


Workforce Solutions

Group

February 27, 2013 through

June 30, 2013

$4,025

Contracts and/or Agreements SSM Health Care and St. Louis Community College It is requested that the Board of Trustees approve a no-cost extension agreement previously reported and approved in November, 2012 board meeting. The agreement is to accommodate scheduled training beyond June 30, 2013 providing on-line Health Information Technology training for SSM Health Care employees. The original agreement was approved in the amount of $64,820 for services delivered during October 1, 2011 through June 30, 2012; extending instructional services until September 30, 2013.

Talisen Technologies, Inc. and St. Louis Community College It is requested that the Board of Trustees approve a Memorandum of Agreement between Talisen Technologies, Inc. and St. Louis Community College whereas the provider will provide instructional services and assistance for the State Energy Sector Partnership (SESP) grant developing coursework curriculum of the materials to be delivered using the Enterprise Sustainability Platform (ESP) tool (Talisen licensed software) for the instruction of the curriculum. The agreement is effective April 29th through June 30, 2013 for an amount not to exceed $23,200. Services for the agreement will be funded through the Missouri Department of Economic Development reported to the Board in June, 2011.

Board Meeting 4-18-13 1

OFFICE OF INSTITUTIONAL DEVELOPMENT

Acceptance of External Funds 7.1 Grants and Contracts

AGENCY AMOUNT PURPOSE FUND

St. Louis Agency on Training and Employment (SLATE)

$ 202,303.64

Contract with St. Louis Community College to provide Next Generation Career Center (NGCC) and Youth Program staffing to assist in the delivery of Workforce Investment Act (WIA) services. This award represents additional funds. Project Period: 7/1/12- 6/30/13 Project Director: Lesley Abram

Restricted

Missouri Department of Higher Education

$ 10,976.00

Grant to St. Louis Community College to participate in Broadband Technology Opportunities Program (BTOP). This statewide project titled “Pathways to Broadband Access and Technology Education at Missouri’s Community College” expands a network of public computer centers at seven community colleges across Missouri. Two public computer centers at St. Louis Community College are situated at the William J. Harrison Education Center and the Center for Workforce Innovations. The centers are “one stop” locations from which individuals can access resources to help them in the job market, utilize new and upgraded broadband workstations, and obtain training. The training focus is on digital literacy and workforce development skills. This award represents additional funds. Project Period: 9/1/10-8/31/13 Project Director: Kamie Davis

Restricted

stlcc board of trustees meeting minutes, april 25, 2013 · thursday, april 25, 2013 . the regular...

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