step into security webinar - surveillance solutions in special education classrooms

Surveillance Solutions in Special Education Classrooms

Today’s Moderator

David MartinPhysical Security Technical SpecialistLENSEC

Webinar Sponsor

Based in Houston, TXSince 1998IP Video Management System DesignInstallation Project Management

LENSEC is committed to empowering our clients and partners to prevent or mitigate physical security risks. We want to help protect people and assets as well as improve operations through our evolutionary and intuitive technology. We can do this by providing expertise in security and software development.

Our Mission

Webinar Logistics

Q&A at the end

Questions for the panelist

Audio from attendees muted

Poll questions

Survey

Keith HarrisMarketing ManagerLENSEC

Today’s Panelist

Degree in Broadcasting & Photojournalism

27 Years Working in Photography & Video Production

6 Years in Physical Security Market

Expertise in Training Techniques for Video Surveillance

Training Goal


Topics for Webinar: Case For Video EvidenceRequirementsSolutions for Video/AudioPlanning for ImplementationFederal & State Laws on Privacy

Poll Question

Poll Question #1

Is your state considering cameras in special education classrooms?

The Case for Video EvidenceSurveillance Solutions in Special Education Classrooms

Children At Risk12% of students have disabilities 75% of students with disabilities are restrained58% of students with disabilities are secludedMost punishment occurs in special education classrooms or seclusion rooms

The Case for Video EvidenceDisability Categories

Autism 68% ADD/ADHD 75% Emotional Disturbance 19%Intellectual Disability 19%

Most likely to be related to incidents of abuse using methods such as restraint or seclusionNo reliable ability to report abuseLack of credible evidence or testimony


The Case for Video EvidencePolitical Landscape

Parents & advocates lobbying state legislaturesIntroducing bills mandating surveillanceMonitoring self contained settingsTexas law passed & effectiveOther states contemplating legislation


The Case for Video EvidencePolitical Landscape

“We heard testimony from students with special needs and parents whose lives have been forever changed by mistreatment in the classroom, it is my intention that the presence of cameras in these students’ classrooms will provide evidence in cases of abuse, and will also protect teachers who face wrongful accusations.”

Texas State Senator, Eddie Lucio, Jr. (D)Author of Texas SB 507

https://www.disabilityscoop.com/2015/06/29/state-require-cameras-special/20420/




RequirementsTexas Law – SB 507

Effective September 1st, 2015 Compliance beginning in 2016-2017Unfunded mandateApplies to all school districts & open enrollment charter schoolsTexas Education Agency will adopt rules & administer the law

http://www.legis.state.tx.us/tlodocs/84R/billtext/pdf/SB00507I.pdf


Texas SB 507 Legislation

http://www.legis.state.tx.us/tlodocs/84R/billtext/pdf/SB00507I.pdf

RequirementsTexas Law – Bill SB 507: Classrooms affected

Compliance TriggersUpon request from parent, trustee or staff member

Classrooms AffectedApplies to students in regular attendance receiving special education & related services

-AND-Applies to students assigned to a self-contained classroom or other special education setting at least 50% of the instructional day


RequirementsTexas Law – Bill SB 507: Classrooms affected

Self contained, special education classroomsOther special education settings

Resource roomsADA compliant roomsLife Skills roomsSeclusion rooms

As long as the area serves special education use


RequirementsTexas Law – SB 507: Notification

Notification in writing prior to installation

School Faculty & StaffParents of students with disabilities Users of services & classroom/setting

No consent from parents or staff required


RequirementsTexas Law – SB 507: Equipment Guidelines

Audio from all areas of the classroom or settingVideo from all areas of the classroom or setting

Excluding: The inside of a bathroomExcluding: Areas in which students’ clothes are changed


RequirementsTexas Law – SB507: Equipment Guidelines

Legislative fiscal noteInexpensive cameraLimited quality

Video masking softwareVideo editing software


RequirementsTexas Law – SB507: Video/Audio Retention

Keep video for 6 months from the record date.Retrieval processIdentify by camera/classroom Search by date, time, etc.Video tagging makes sharing easierDownload video in a shareable format


RequirementsTexas Law – SB507: Access or Use of Recording

Recording is confidential by lawMay not allow regular or continual monitoringMay not use recording for teacher evaluationMay not use video for any purpose other than promotion of student safetyMay not be released or viewed, except under very specific conditions



School district must release video under certain conditionsComplaint has been reported to the districtSchool employee or parent/guardian makes a formal request

Others included in response to complaint/investigationDFPS personnel Peace officer School nurse District administrator trained in de-escalation and restraint techniquesHR staff member designated by the school board SBEC personnel



Violations of the Texas Family Code Required to notify DFPS for investigation

Violations of district or school policy Access allowed to appropriate legal & HR staff

Recordings are allowed for use in disciplinary action or legal proceedingsStatute does not limit access to an education record



Open Records Request Texas Public Information ActConfidential by law

https://www.texasattorneygeneral.gov/files/og/publicinfo_hb.pdf


TX Attorney General’s Public Information Handbook

https://www.texasattorneygeneral.gov/files/og/publicinfo_hb.pdf

RequirementsTexas Law – SB507: Noncompliance

Does not waive immunity from liabilityDoes not create any liability for a cause of actionNoncompliance may be considered in litigationCommissioner will likely create a penalty for noncompliance


Poll Question

Poll Question #2

If you are planning a camera project for special education classrooms, what stage are you in?

Planning for ImplementationClassroom cameras

1 or 2 per classroom is usually adequateAdditional as needed

NVR1 per school is usually adequateAmple storage

Stand-alone solutionSeparate from general security solution

Avoid inexpensive equipment with limited video or audio quality


Planning for ImplementationNetwork equipment

Network cablePoE switches

InstallationUse a qualified CCTV technicianNetwork InfrastructureBandwidthNetwork IDF/MDF

Network SecurityNo Default Passwords


Planning for Implementation Funding

Gift solicitation/acceptanceGrantsDonations

ProcurementExisting district contractsPurchasing co-op

Commissioner’s grant program Excess Foundation School Program fundsTexas Education Agency developing guidelines


Installation GuidelinesThe practical realityCameras with adequate resolution and clarityNetwork drops/cablingSwitchesStorage

Hosted – bandwidth concerns

Solutions for Video/AudioSurveillance Solutions in Special Education Classrooms

Solutions for Video/AudioCamera: Axis M5013Discreet footprintPan/Tilt/ZoomPoE poweredBuilt-in microphoneBuilt-in microSD/SDHC card slot


Solutions for Video/AudioCamera: Privacy MaskThis feature gives you an ability to digitally block certain zones of the camera imageGood to hide changing areas or restrooms


Solutions for Video/AudioCamera: PlacementPlacement ensures 100% coverageOpposite corners achieve complete coverage


Solutions for Video/AudioCamera: Blind Spots

Odd shaped rooms


Poll Question

Poll Question #3

What is your state’s law regarding capturing audio?

Solutions for Video/AudioAudio recording lawsElectronic Communications Privacy Act

Federal law vs. state lawOne party consent


Electronic Communications Privacy Acthttp://legal.web.aol.com/resources/legislation/ecpa.html

http://legal.web.aol.com/resources/legislation/ecpa.html

http://legal.web.aol.com/resources/legislation/ecpa.html

Solutions for Video/AudioAudio recording laws – “One party consent” states


AlaskaArkansasColoradoGeorgiaHawaiiIdahoIndianaIowaKansas

KentuckyLouisianaMaineMinnesotaMississippiMissouriNebraskaNevadaNew Jersey

New MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonRhode IslandSouth Carolina

TennesseeTexasUtahVermontVirginiaWest VirginiaWisconsinWyomingDistrict of Columbia

Solutions for Video/AudioAudio recording laws – “All party consent” states


CaliforniaConnecticutDelaware

FloridaIllinoisMaryland

MassachusettsMichiganMontana

New HampshirePennsylvaniaWashington

Solutions for Video/AudioAudio recording lawsTitle 18, Part 1, Chapter 119 of the US CodeSection 2510 Paragraph 2


oral communication means any oral communication uttered by a person exhibiting an expectation that such communication is not subject to interception under circumstances justifying such expectation, but such term does not include any electronic communication.

Solutions for Video/AudioAudio recording lawsInterpretations of lawErr on the side of cautionSpecial laws for students in schoolKnow your law in your stateGet a legal opinion if needed


Solutions for Video/AudioSurveillance Solutions in Special Education Classrooms

Audio: ClarityAudio/Video sync Place centrallyAvoid placement near ventClarity is key

Solutions for Video/AudioNVR: Choosing the right oneVideo Management Software (VMS)Manage multiple rooms/locationsTag video eventsShared videoEasily customize systems for customer defined situations


Solutions for Video/AudioNVR: Recording Capacity

Western Digital Surveillance Hard Drive Capacity Selector: http://www.wdc.com/en/products/products.aspx?id=1210#Tab2&Tab9


http://www.wdc.com/en/products/products.aspx?id=1210#Tab2&Tab9

http://www.wdc.com/en/products/products.aspx?id=1210#Tab2&Tab9

Solutions for Video/AudioNVR: Recording CapacityDirect Attached Storage (DAS)Network-Attached Storage (NAS)Storage Area Network (SAN)RAID ConfigurationEdge StorageCloud Storage


Privacy lawsFERPA: Family Educational Rights and Privacy Act

Right to review education records within 45 days of requestRight to request an amendment to education recordsConsent to disclosures of personally identifiable info in education recordsRight to file a complaint to the US DoE concerning alleged failures

NOT included in the education recordPrivate notesLaw enforcement or campus security recordsIndividual employment recordsRecords related to medical treatmentRecords about individual obtained after the person is no longer a studentGrades on peer-graded papers not collected and recorded


Privacy lawsFERPA: Video

Images of student on security tapesMaintained by a school’s law enforcement unitNOT considered education records under FERPAVideo may be shared with parents of student & with outside LE


Privacy lawsFERPA: Video


US DoE Brochure: https://www2.ed.gov/policy/gen/guid/fpco/brochures/elsec.pdf

https://www2.ed.gov/policy/gen/guid/fpco/brochures/elsec.pdf



Things to do:Identify which schools & which classrooms meet the requirementEvaluate camera & mic placement by performing a site surveyResearch equipment options – talk with a professionalIdentify number of cameras & storage capacity neededResearch funding sources: solicitations, gifts, grants & donationsDetermine your processes to receive and respond to a requestDetermine a process to develop a form for notificationWatch for further guidance from the education commissionerWatch for creation of a grant program and be prepared to apply


Best PracticesAnticipate RequestsEvaluate procurement & funding options nowDon’t rely on grant fundingIdentify responsible district personnelExpect changesConsider designating a ‘law enforcement unit’ to maintain recordings as recommended by the US DoE in regards to FERPA


Questions

Q&A

ContactsDavid MartinLENSEC(512) [email protected]

Keith HarrisLENSEC(512) [email protected]

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