Statewide Automated Accounting System

5901 - PV Document Referencing Purchase Order V3

Click to begin.

Accounts Payable with PO

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Payment vouchers are required for all payables.

Payment vouchers require a purchase order for encumbered transactions previously entered.

Introduction

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This presentation:

Describes online data entry procedures.

Gives instructions for entering individual documents.

Provides examples for entering individual documents.

Overview

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Data Entry Instructions

PV Referencing Purchase Order

Payment Voucher

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Enter the following:

Action: SFunction: N Document typeAgency numberAutomated document number and press Enter

Note: Payment Voucher entry begins on the Document Suspense File (SUSF).

Payment Voucher

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Payment Voucher

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Enter the following:

Budget FY

Document Total

EFT-Flag – ‘C’ (PayMode payment)

HIPAA-Flag – N or Y

Vendor Code

Single Check Flag (OPTIONAL)

Privacy-Flag (N or Y) and Hit Enter

Payment Voucher

Glossary

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Payment Voucher Document

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Enter the following:

Line Number

Reference Code

Reference Agency

Reference Purchase Order Number

Reference Purchase Order Line

Reference Purchase Order Commodity Line

Payment Voucher

Glossary

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Continue and Enter the following:

Vendor InvoiceDescriptionDollar Amount Press the ‘Home’ key

Type ‘Q’ in Function field and Hit Enter

Note: System prompts ‘Ready for Approval.’

Payment Voucher

Glossary

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Payment Voucher Document

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Payment Voucher Document

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SAAS Glossary

Vendor Code – The code of the vendor to be paid.

Single Check Flag – A code to indicate a single check per payment voucher entered.

Privacy-Flag – A code used to indicate the level of confidentiality give to name/address of payee, i.e.

‘Y’ = confidential and ‘N’ = non confidential.

Line Number – The sequential number representing the number of lines on the document.

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Have a Problem?

MMRS Call Center Phone # (601) 359-1343MMRS Fax # (601) 359-6551

mash@dfa.ms.gov

Payment Voucher

Revised 8/20/2009